FINANCE DEPARTMENT

(HR.III.Pension-I)

PAYMENT OF RETIREMENT BENEFITS ON THE DAY OF RETIREMENT

WITHOUT THE INTERVENTION OF THE EMPLOYEE - INSTRUCTIONS.

[G.O.Ms.No. 100, Finance (HR.IIII.Pension-I), 27^thJune, 2018.]

Read the following:

1. Govt. Memo No.37989-A/494/A2/Pen.I/98, Finance & Planning

Department Dated: 21.04.1999.

2. Govt. Memo No.021383/961/PSC.I/83-1Dt: 08.06.1983 of Finance &

Planning (FW.PSC.I) Department.

3. Circular Memo No.12437-A/112/PSC/A/88, Dt: 23.07.1988 of Finance &

Planning (FW.PSC) Department.

4. G.O.Ms. No.263, Finance Department, Dated: 23.11.1998.

5. G.O. Rt. No. 213, Finance (PSC) Department, Dated: 19.12.1997.

6. G.O.Rt.No.117,G.A.(SC-F) Dept., Dt: 19.01.2018

7. G.O.Ms. No.99,Finance (HR II) Department, Dated: 27.06.2018.

***

ORDER:-

It is the endeavor of the Government to pay pension and pensionary

benefits on the date of retirement. Government vide G.O. sixth read above,

constituted a committee with officials from General Administration, Law and

[ 1 ]

Registered No. HSE-49/2016

W.No.27

AMARAVATI, THURSDAY , JULY 5, 2018

G.226

PART I - NOTIFICATIONS BY GOVERNMENT, HEADS OF DEPARTMENTS

AND OTHER OFFICERS

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NOTIFICATIONS BY GOVERNMENT

Finance Departments and officials from the office of the Accountant General (A&E),

Andhra Pradesh to study the existing rules and procedures and recommend

measures to hasten the process of payment of pension and pensionary benefits

by removing the lengthy procedures and redundancies in the existing

system. The committee submitted its report.

Based on the recommendations of the committee, Government hereby

order that -

the instructions issued vide references 1^st to 4^th read above are hereby

cancelled.

ii.

(a) The Executive instructions IV under Rule 45 of AP Revised Pension

Rules, 1980 shall be substituted with the following:

“Interest on the delayed payment of pensionary benefits at the rate of 4.5%

for the period of delay upto one year and at the rate of 5% for periods

beyond one year by recovering the amount from the salary of the

Pension Sanctioning Authority (PSA) through Director of Treasuries and

Accounts / Pay and Accounts Officer / Director of Works Accounts

concerned. In normal cases the pensionary benefits shall be credited

to the employees account on the next day of retirement. The regular

pension shall be credited from the 1^st working day of the next month of

retirement onwards”.

Recovery procedure of interest payable to the pensioner on late payment:-

Based on claim/complaint from the pensioner to the HoD/ Secretary to

Government of the department concerned, the HoD/ Secretary to Government

shall fix responsibility for the delay on the Pension Sanctioning Authority

and issue orders for recovery of the penal amount from the salary of the

responsible officer and shall communicate to the Treasury Officer / Pay

and Accounts Officer, Vijayawada, which should be honored by them.

The operation of the penal interest provision shall come into force after 3 months

from the date of issue of the Order.

The drawing officer shall affect the recovery of the amounts from salary of the

responsible and credit to the claimants Account.

(b) The Executive Instructions II under Rule 52 of AP Revised Pension Rules,

1980 shall be substituted with the following:

“the provisional pension shall be sanctioned by respective authorities

competent to sanction the normal pension admissible under rules and to

forward to the Accountant General for authorization duly furnishing the

sanction order from competent authorities”.

ANDHRA PRADESH GAZETTE, July 5, 2018

iii.

Annual attestation of Service (Annexure-II Part-III )of Fundamental Rules :

It shall be the duty of every Head of the Office to initiate action to

show the service books/rolls to Government servants under his/her

administrative control every year and to obtain their signature therein in token

of having inspected the service books/rolls. A certificate to the effect that

he has done so in respect of the preceding financial year should be submitted

by him to his next superior officer by the end of every September. All Heads

of Offices should issue notices to all the government employees under their

control to get personally their service books/rolls verified and brought

up-to-date. The government employees shall inter-alia ensure before

affixing their signature* that their service has been properly recorded. In the

case of a Government servant on Foreign Service his/her signature shall be

obtained in his service books/rolls after the Head of the Department has

made therein necessary entries connected with his foreign service.

Therefore, the Pension Sanctioning Authority (PSA) shall update

duly obtaining signature of the government employee to the effect that

the entries made in the service book has been verified and found correct

and send it to A.G. (A&E), A.P./ District Audit Officer at least 90 days prior

to the date of retirement of the employee basing on the available information

in the Service Register. The existing pension application form prescribed

in G.O. 4^th read above and Annexure-I under the G.O. fifth read above,

shall be substituted with Part - 12 namely pension proposals in the revised

S.B. format. The PSA shall send the proposals to the A.G. (A&E), A.P. three

months in advance of the retirement of the Government servant along with

“No Dues Certificate”.

iv.

In the case of long term of loans/advances like HBA and conveyance

advance, the sanctioning authority while sanctioning such long term

loans/advances shall ensure that the installments of principal and interest

be fixed in the manner which will be recovered (4) months before the

retirement of government employee, so as to enable the Pension Sanctioning

Authority for completing formalities with the A.G. (A&E), A.P. to get clearance

certificate and for processing the pension papers of before their

retirement for settlement of pensionary benefits on the next day of retirement.

Therefore, the PSA shall initiate the process of obtaining “No Dues Certificate”

in respect of all government dues like HBA/Conveyance, Government quarters,

over payments of pay and allowances or leave salary, audit objections, stores/

godowns shortages/ misappropriations/ embezzlements, advance of

leave salary, advance salary on transfer, telephone charges and ensure

that these dues be recovered from the government servant and send it to

the A.G. (A&E), A.P. along with pension papers 90 days in advance, so as

to avoid delay in settlement of pensionary benefits on the next day of

retirement and thereby avoiding payment of interest.

ANDHRA PRADESH GAZETTE, July 5, 2018

Pension Payment Authorities or Sub Treasury Officers shall not necessarily

call for personal appearance and pensioner’s copy of the A.G.s Pension

Payment Order. The Authorization received from the A.G. shall be sufficient

and it may be confirmed, if needed from A.G.’s website.

vi.

First time physical verification shall also be done as in the case of digital life

certificate and pensionary benefits should be released. Personal appearance

may be insisted only when the retired employee is unable to digitally

authenticate his existence.

vii.

For payment of pensionary benefits for which A.G.’s authorization is not

required, the Pension Sanctioning Authority shall take action for sanction

of leave encashment 15 days prior to the date of retirement of employee.

The DDO concerned shall take action for settlement of APGLI claim as per

the maturity date of policy of the individual. The Head of the Office/DDO

shall verify and update the group insurance entries in the Service Register

six months before retirement and accord sanction orders in the month of

retirement. For this purpose all DDOs/Pension Disbursing Authorities

are hereby permitted to prepare the bills relating to pensionary benefits

between 15^th and 31^st of the month in which the employee is going to retire

and to instruct all Treasuries to admit the bills and credit the amounts

to the existing salary bank account of the retiring employee on the next

day of retirement.

*Till electronic submission of certificate and digital signatures are enabled, the

employees submit physical certificates which will be scanned and uploaded.

MUDDADA RAVICHANDRA,

Principal Secretary to Government (FAC).

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ANDHRA PRADESH GAZETTE, July 5, 2018

Published and Uploaded by the Commissioner of Printing, Government of Andhra Pradesh at

Government Regional Press, Vijayawada, www.ap.egazette.cgg.gov.in