MINISTRY OF COMMERCE AND INDUSTRY

(Department of Commerce)

NOTIFICATION

New Delhi, the 10th September, 2002

G.S.R. 636(E).— In exercise of the powers conferred by section 38 of the Spices

Board Act, 1986 (10 of 1986), the Central Government hereby makes the following rules further

to amend the Spices Board Rules, 1987, namely:-

1. Short title and commencement:

(1) These rules may be called the Spices Board

(Amendment) Rules, 2002.

(2) They shall come into force on the date of their publication in the Official Gazette.

2. In the Spices Board Rules, 1987-

(a) in rule 15 in sub-rule(1), the words "the Secretary of" shall be omitted;

(b) for rule 15 A, the following rule shall be substituted, namely:-

"15A. (1) An exporter of spices who has his own or taken on rent or leased premises

having facilities for cleaning, grading, processing, warehousing and packing as given in the

Schedule annexed to these rules, may apply to the Board in Form-VI for grant of a Spice House

Certificate. The Board, on being satisfied as to the facilities available in the premises owned or

taken on rent or lease for a period of not less than three years, sha'l issue a certificate in Form VII.

If on inspection at any time, it is found that the exporter does not have such facilities, the Spice

House Certificate issued to him shall be cancelled".

(2). The Spice House Certificate shall be valid for three years from the date of issue:

Provided that the certificate shall be invalid for the period the exporter does not hold a valid

exporter registration certificate:

Provided further that the certificate shall be renewed If the exporter maintains the facilities

referred to in sub-rule (1).ⁿ;

c) For Form 1, the following Form shall be substituted, namely:-

THE GAZETTE OF INDIA: EXTRAORDINARY

[PART II—SEC. 3(i)]

"FORM -1

[See rule 15]

APPLICATION FOR GRANT OF CERTIFICATE OF

REGISTRATION / RENEWAL AS EXPORTER OF SPICES

1. Name of Organisation (in block letters)

Address of principal / registered office

Building No.

Building Name

Street

City

State

Tel

Mobile

Fax:

hurnisn aaaress or Drancnes IT any, in separate sneers

Constitution

(Please V when

appropriate)

Q] Proprietorship

Q] Private Limited Co

Hindu Joint Family Q Public Limited Co

Partnership

Q Public Sector (Central Govt.)

|_J Co-op. Society

I—I Public Sector (State Govt.)

Others

(specify)

Date of Establishment

Date

Month

Year

I.E.Code Number

(Attach self attested

copy)

Sales Tax Registration

Attach self attested copy

Indicate whether the application is for

renewal of the existing certificate or for a

new certificate

(Please V where appropriate)

If for renewal, indicate

Certificate No.

Date of Issue

Place of issue

Details of spice3 exported during the last three financial years

Year (April-

March)

Name of Spices

•

Quantity exported

(MT)

FOB value (Rs.Lakhs)

Details of fee remitted

Amount

Mode of payment

(Please V where

aDDroDriate)

Demand Draft No.

Bank

Date

-?£ -S6S/fiL —

THE GAZETTE OF INDIA: EXTRAORDINARY

[PART II—SEC. 3(i)l

Name and address of

the proprietor / Partners

/ Directors

(Attach additional sheet

if necessary)

10.

Status of the

organisation

(Please -j where

appropriate)

Export House

Star Trading House

Trading House

Super Star Trading House

11.

Merchant exporter

(Please V where

appropriate)

12.

Manufacturer exporter

(Please V where

aDDroDriate)

If Manufacturer exporter,

a. Address of the Drocessina unit

Building No

Building Name

Street

City

State

Tel.

Mobile

Fax

b. Product(s) processing (Please specify each item)

c. Category (Please V where appropriate) [Attach details of share holding pattern and

capital to support the cateaorvl

Size

Type

Ownership

Small scale industry

Medium scale industry

Large scale industry

Others (specify)

Private sector

Public sector

Co-operative

Others (specify)

Multinational Corporation

Fully Indian owned company

Joint venture

Others (specify)

d. Is the processing unit a 100%

EOU (Please V where

appropriate)

e. Location

Yes

Address

Building No.

Building Name

Street

City

State

P I N

f. Facilities available (Please V where appropriate )

Cleaning

Grading

Sieving

Milling

Distillation

Extraction

Sterilization

Packaging

Others

Please specify

•

[

—

(

)

]

g. Quality testing

facilities

(Please -j where

appropriate)

Pesticide residue

Aflatoxin

Chemical constituents

Contaminants

Physical

Chemical

Microbial

b. Installed capacity

!MT |

i Details of certification

Jlease V where

appropriate)

——

ISO

HACCP

Organic Production

Others (pi. specify)

13. Working capital available Rs

* ipital structure

Authorised capital

^ s

Paid up capital Rs

14.

Brand Name/Trade mark for export of spices

a) Whether Brand is

registered (Please V

where appropriate)

1^Yes

Not applicable

b) if yes, with whom

the brand is

registered

'Please V where

appropriate)

•

Spices Board

Indian Trade Marks Registry

Overseas Trade Marks Registry

(specify Name of the country)

c) Spice products exported/proposed to export with the above brand

Countries to which exported / intended to export

DECLARATION

I/We declare that the information given above are true to the best of my/our knowledge

and belief and that I/We shall abide by the Spices Board Rules, 1987, the conditions laid

down in the Spices Board (Registration of Exporters) Regulations 1989 and any

instruction given by the Board from time to time regarding the conducting of business.

Place:

Date:

Signature

Name

Designation

Note:

Application should be accompanied with preeorfoed fee and other documents.

F»e once paid will not be refunded under any circumstance*

Details of exports should be given separately for each of the spice*;

THE GAZETTE OF INDIA: EXTRAORDINARY

[PAKT fl—Sue 3(i)]

d) for Form VI, the following Form shall be substituted, namely:-

"FORM - VI

[See rule 15A]

APPLICATION FOR GRANT OF SPICE HOUSE CERTIFICATE

1. Name of Organisation fin block letters)

J -

Mil

Address of principal / registered office

Building No.

Building Name

Street

City

State

Tel.

Mobile

Fax

Email

PIN

Furnish address of branches if any, in separate sheets

Constitution

(Please V where

appropriate)

•

Proprietorship

Hindu Joint Family

Partnership

Co-op. Society

Others

specify

•

Private Limited Co

Public Limited Co

Public Sector (Central Govt.)

Public Sector (State Govt.)

Date of Establishment

Date

Month

Year

Exporter Registration No.

Date of issue

Place of issue

Indicate whether the application

is for renewal of Spice House

Certificate or for a new certificate

(Please J where appropriate)

Renewal

New

If for renewal, indicate

Certificate No.

Date of Issue

Particulars of processing unit

a. Status of the premises

(Please V where appropriate)

[attach copy of ownership deed/

lease agreement]

1Own

Leased

b. Address of the processing unit

Building No,

Building Name

Street

City

State

Tel.

Mobile

Fax

Email

Building housing the processing unit

a. Is the building of

permanent nature

b. Covered Area

•

Yes

c. Type of construction

(Please 7 where

appropriate)

Sq.Feet

Wall

Floor

Roof

Cemented

RCC

Others

Specify

•

THE GAZETTE OF INDIA: EXTRAORDINARY

[PART II—SEC. 3(i)l

10'

General hygienic facilities Available (Please V where appropriate)

(Please read the schedule attached before filling

i) Washing facilities

if) Detergents

iii) Towels

iv) Dressing room for workers

v) Toilet facilities for males

vi) Toilet facilities for females

vii) Head gears for workers

vlii) Mouth cover for workers

ix) Facilities for disposal of waste material

x) Any other facilities (specify)

Yes

No

No,

11.

Product for which Spice Mouse Certificate is applied for

(Separate application for each spice product is required)

12.

Facilities available

Furnish details of facilities with equipment/machinery. If required attach additional sheet.

A. Cleaning

B. Drying

C. Processing

D. Grading

E. Packaging

F. Ware housing

G. Quality control

H. Others (specify)

Unit weight of packs

Packing material

DECLARATION

I/We, declare that the information given above are true to the best of my/our knowledge

and belief. I/We have carefully read the provisions of the Spices Board Rules, 1987,and

shall abide by them.

Place:

Date:

Signature

Name

Designation";

^fl^tf^A'Z- V

THE GAZETTE OF INDIA: EXTRAORDINARY

[PART II—SEC, 3(i)l

e) in Form VII, (i) for "Secretary

(Seal)" substitute

"officer authorised by the Board

(seal)";

(if) for the schedule, the following schedule shall be substituted, namely:-

"SCHEDULE

Minimum facilities required for spices and spice products processing units to qualify for

Spice House Certificate

I. PROCESSING:-

1) Premises and

surroundings

2) Building:

3) Change rooms:

4) Mr -nineties and

Equipments:

5) Utensils, Work

tar?s and containers:

6) Boiler:

7) Water:

8) Effluent treatment:

The surroundings shall be clean to avoid physical, chemical

and microbial contamination and any hazard to the product

In process or to the personnel employed in the unit. The

immediate approaches to the premises shall be hard

surfaced to prevent wind blown dust.

The building shall be of permanent nature with adequate

lighting, providing protection from climatic hazards and laid

out to prevent cross contamination of the material .

Residential

areas

shall

be separate

preclude

contamination. Adequate measures shall be provided to

protect food handling areas from insects, rodents and

animals. Ceiling, walls and floor shall be smooth,

impermeable to water and cleanable.

The doors and

windows shall be aligned property and provided with insect

proofing. Suitable exhaust vents shall be provided.

There shall be separate change rooms for male and female

workers near the entrance of the work area with required

facilities.

Clean working clothes, aprons, headgears and

mouth covers should be provided/used while engaged In

any process in the unit.

There shall be suitable machinery for processing of spices in

adequate number and capacity depending upon the raw

material, process technology adopted and finished product.

Machineries shall be kept in good conditions, well

maintained.

Utensils, Work tables and containers used for edible

materials shall be smooth, corrosion resistant and easy to

clean. Utensils used for edible materials and non-edible

materials shall be separate and shall be identified as such.

If steam is required for processing, boiler of suitable capacity

shall be installed and shall meet the statutory regulation

applicable to it.

Water used for processing and for sanitation purposes shall

to potable and shall meet the relevant ISI specifications.

There shall be suitable effluent treatment system meeting

the relevant statutory regulations.

9) Maintenance:

10) Toilets:

There shall be documented maintenance schedule for the

premises, building, machinery, instruments attached to

machinery and monitoring and testing devises shall be

calibrated.

There shall be adequate number of sanitary type toilets, with

running water.

"• CLEANLINESS. SANITARY AND HYGIENIC STANDARDS:

1)Hyglene of

Personnel

2) Hygiene in the unit

3) Control of

contamination from

metal, glass, etc.

a) The highest possible cleanliness shall be observed by

personnel directly handling spices, food contact surfaces

and packing material.

Personnel shall be free from

contagious diseases.

b) Food contact areas, floors, wails, partitions, ceilings and

roof linings, machinery, equipments,

utensils, toilets,

sanitation facilities etc shall be kept clean and in good

condition. The processing premises should be free from

Rodents pests, Insects, vermin, birds and animals and pets

and the same should be documented.

Rodenticides,

pesticides, etc used shall not contaminate the area and shall

be handled only by trained personnel.

There shall be properly documented policy to control

contamination from metal, glass, etc. All lighting should have

proper protection covers.

III. WAREHOUSING FACILITIES:

1) Raw material/

Finished goods

storage:

2) Drying yard:

There shall be raw material godown(s) of adequate apace

having tightly fitting doors, smooth floor and walls. Finished

goods store shall

have

adequate

facility

including

environmental conditions as required depending upon the

material. Rodent and pest control arrangements shall be

available in the storage.

If mechanical dryers are used the same shall be suitable

and of adequate capacity. If the fuel used is other than

electricity, there shall not be any chance for contamination

by the fuel material, in the absence of mechanical dryer of

adequate capacity, there shall be drying yard of adequate

space and the drying yard shall be smooth, having sufficient

and suitable slope with facility for protection from birds and

animals. The yard shall be skirted and there shall be facility

for sanitizing feet and hand at the entrance.

THE GAZETTE OF INDIA: EXTRAORDINARY

[PART H—SEC- 3(i)]

IV.

QUALITY ASSURANCE:

1) Laboratory

There shall be a laboratory with adequate testing facility

depending upon the raw material, process, and product.

The laboratory shall be

manned

by qualified and

experienced technical personnel.

Test reports shall be

documented in proper registers. Raw materials, in process

and finished products shall be subject to regular tests and

registers maintained shall document the analytical data.

PACKAGING & GRADING:

Packaging

There shall be a well laid out packaging system either

automatic or semi automatic which would minimize the direct

contact with the contents of the packaging to ensure that

there is no contamination. There shall be facilities for

grading

the

spice

produce/products

different

specifications.

VI.CERTIFICATION REQUIREMENTS:

Certification

requirements

•

The unit shall be certified under ISO 9000 and HACCP

/GMP by any of the approved agencies, provided that

holders of Spice House Certificate may be given relaxation

of this condition for a maximum period of one year from the

date of the notification".

[F, No. 5/l/2002-EP(Agri-V)]

S. S. KAPUR, Jt. Secy.

NOTE: The principal rules were published in the Gazette of India vide No. GSR 115(E) dated 26^th

pAlwiiaru 1QA7 anrl hnxsa haon atVianriarl \Aritx nrtHflnatinnc •-

(1)

(2)

(3)

(4)

(5)

(6)

(7)

notification No. GSR 661 (E) dated 17* July, 1987;

notification No. GSR 503(E) dated 2^nd May, 1989;

notification No. GSR 47(E) dated 5^th January, 1990;

notification No. GSR 74(E) dated 15^th February, 1990;

notification No. GSR 397(E) dated 29^th June, 1990;

notification No. GSR 340(E) dated 29^th March, 1993;

notification No. GSR No. 661 (E) dated 19^th October, 1993.

Printed by the Manager, Oovt. of India Press, Ring Road, Muyapuri, New Delhi-110064

and Published by the Controller of Publications, Delhi-110054