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drfts t ffi

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d er.rq \'6 q{qr, ffi -

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Bffi{rrd{rqq-d, frait rr erq*t 2ol9

Raipur, the 3lst October 2019

THE ELECTION EXPENDITURE

(MAINTENANCE AND LODGING OF ACCOUNT)

ORDER,20I9

No. F-68-1/Three(Two/N.P/E.E.M.L.A.1201912105-A.-

Whereas the superintendence, direction and

control of all elections to Municipalities in the State of Chhatttisgarh are vested in the State Election

Commission by the Constitution of India;

And, Whereas, section l4-A of the Chhattisgarh Municipal Corporation Act, 1956 ^(No.23of ¹⁹⁵⁶⁾

[The ^Chhattisgarh^Municipal^{Corporation (Amendment)}^{Ordinance (No.}^{2 of}^{2019)) and section}^{32-A of}^the

Chhattisgarh Municipalities Act, 196l ^(No.37 ot 196l) [The Chhattisgarh Municipalities ^(Amendment)

Ordinance (No. 3 of 2019)l cast an obligation on every candidate at an election of Councillor of a ^Municipal

Corporation or Municipal Council or Nagar Panchayat, as the case may be, to keer a separate ^{and correct}

account ofall expenditure in connection with the election incurred or authorized by him or by his election agent

with such particulars as may be prescribed by the State Election Commission;

And, Whereas, section l4-B of the Chhattisgarh Municipal Corporation Act, 1956 (No.23 of 1956)

[The ^Chhattisgarh^Municipal^{Corporation (Amendment)}^{Ordinance (No. 2}^{of 2019))}^and^section^32-B^of^the

Chhattisgarh Municipalities Act, 196l (No. 37 of 1961) [The Chhattisgarh Municipalities ^(Amendment)

Ordinance (No. 3 of 2019)] cast another obligation on very contesting candidate at an election of Councillor of a

Municipal Corporation or Minicipal Council or Nagar Panchayat, as the case may be, to lodge within 30(thirty)

days from the date of election, with the officer notified by the State Election Commission of his election

expenditure;

And, Whereas, the State Election Commission is deeply aware of the pernicious role of money power

in elections and deems it necessary and expedient to curb it, interalia, by ensuring that the account ofelection

expenditure to be lodged by a candidate is, as far as possible, comprehensive and reflective of the actual

expenditure;

Now, Therefore, in exercise of its powers conferred by Article 243-ZA of the Constitution of India read

with section l4-A of the Chhattisgarh Municipal Corporation Act, 1956 (No.23 of 1956) and section 32-A of

the Chhattisgarh Municipalities Act, 196l (No. 37 of 1961) and all other powers enabling it in this behalf, in

order to make the provisions of the constitution of India and the said acts more effective, the State Election

Commission, In supersession of the Election Expenditure ^(Maintenanceand Lodging Accout) Order 2019 ^(No.

F-68-1/Three(Two)N.P./E.8.M.L.A.12019/750

dated l2th June, 2019) issued earlier the Chhattisgarh Municipal

Corporation (Amendment) Ordinance (No. 2 of 2019) and the Chhattisgarh Municipalities ^(Amendment)

Ordinance (No. 3 of 2019) hereby makes the following order :-

Short title, extent, application and commencement - (l) This order may be called the Election

Expenditure (Maintenance and Lodging of Account) order, 2019.

(2)

It extends to the whole of Chhattisgarh State.

(3)

It shall come into force on the date of publication in the Chhattisgarh Gazette.

Definations and interpretation- In this order, unless the context otherwise requires, -

(a)

'Act'means the Chhattisgarh Municipal Corporation Act, 1956 (No.23 of 1956) or the

Chhattisgarh Minicipalities Act, l96l (NO. 37 of l96l), as the case may be ;

(b)

Notification means the Chhauisgarh Municipal Corporation (Amended) Act (No. 2 of 2019)

and the Chhattisgarh Municipalities (Amended) Act (No.3 of 2019)

(c)

'Candidate'means a person who has been duly nominated as a candidate at an election to the

office of Councillor of a Municipal Corporation or Municipal Council or Nagar Panchayat;

(d)

'Sub-paragraph'means a sub-paragraph of the ^paragraphin which the word occurs ;

(e)

'Paragraph'means a ^paragraphof this order ;

'Election' means an election to the office of Councillor of a Municipal Corporation ^or

Municipal Council or Nagar Panchayat;

(g)

'Contesting candidate' means a ^personwho ^hasbeen duly nominated as a candidate at ^an

election to the office of Councillor of a Municipal Corporation or Municipal Council or

Nagar Panchayat and who has not withdrawn his candidature within the period specified in the

election rules ;

effierrd{Mq{, frri*:r arq*t 2ore

ut0 ^(el

(h)

'Election expense' means any expenditure ^{incurred or}^authorized^by^a^{candidate or}^{his election}

agent in connection with an election during the ^periodbetween the dates on ^which^{he has}^been

nominated and the date on which result thereof has been declared ^(bothdays ^inclusive);

Election Expenditure Comptroller means Election Expenditure Comptroller appointed ^by

District Election Officer for this purpose.

'Proforma' ^means^a'Proforma'^appended^{to this Order};

The words and expressions used, which have both been defined ⁱⁿthis ^{Order shall carry}^the

meaning assigned to them in the Chhattisgarh Municipal Corporation Act, ¹⁹⁵⁶^(No.²³^of

1956) or the Chhattisgarh Municipalities Act, 196l ^(NO.37 of 196l) or ^the^Chhattisgarh

Nagarpalika Nirvachan Niyam, 1994, as the case ^maybe.

Particularsofaccountofelectionexpenditure-

3.1

The account ofelection expenditure to be ^keptby a candidate or ^hiselection ^agent^under^the

Act shall contain the following particulars in respect of each item of expenditure, ^namely^:-

Proforma-A :-

Head of Proforma- Name of Candidate, address, name of Municipal Corporatin/I\4unicipal

Council/Nagar Panchayat and ward No., Details of Bank Account,etc.

II.

Column- (1)

date on which the receipVexpenditure was incurred received ^{or authorized};

(2)

Name of Candidate/Political Party/Association/Organisation and any other ^sources

from whom the amount received

(3)

Nature of receipt (head)

(iD Receipt No.

(iii) Amount in Rs.

(4)

Nature of expenditure (item) -

(i)

pattem of expenditure (For example vehicle, printing, meal etc.) ;

(ii)

quanttty;

(iii)

per unit rate

(iv)

Totol Expenditure ;

(5)

Detail amount of the expenditure ^(InRupees) -

(i)

Name of the person whom the amount paid ;

(iD

Voucher/Receipt No. and date;

(iii)

Paid Amount,

(iv)

Balance Amount;

(6)

Details of the amount outstanding -

(i)

name and address of ^personto whom the amount outstanding ^{is payable};

(iD

date and serial number of bill of amount;

(7)

remarks, if any.

3.2

A voucher shall be obtained for every item of expenditure unless from the nature of the ^case,

such as postage, travel by rail and the like, it is not ^practicableto obtain a voucher.

3.3

Compulsorily a bank account shall be open on a day before from date of filing ^{of nomination}

paper. All election related expenditure shall be made from this account. Likewise all receip

related to election shall be deposited in this account.

Maintenance of day to day account of election expenditure- ^(l)the account of ^{election expenditure}

shall be maintained by a candidate or his election agent ^fromday to day, in ^a^registerⁱⁿ^Proforma-A,

which shall be supplied to him by the Returning ^Officer^immediately^{after his}^nomination.

(2)

The particulars of every item of receip ^(income)and expenditure shall ^be^enteredⁱⁿ^the

1440 ⁽¹⁰⁾

ederauoq*,frqis sr srqll 2oI9

income/ expenditure is incurred or authorised and the vouchers or bills relating to the expediture shall

be maintained along with the register.

Production ofthe record ofday to day accout ofelection expenditure for inspection-

(l)

The register of day to day account of election expenditure together with the supporting

vouchers and bills shall be produced for inspection (at any time) during the process ofelection by the

candidate or his election agent, on demand of Comptroller of election expenditure and also by the

Returning Officer, the District Election Officer or an Observer appointed by the Election Commisssion

or Officer related to election in this behalf, forthwith and failure to do so shall be deemed to be a major

default on the part of the candidate to comply with this order.

(2)

Inspection of Register for election expenditure (Proforma-A) for Municipal

Corporation/Tvlunicipal Council,Nagar Panchayat election shall be done by election expenditure

Comptroller. Register for expenditure of candidate shall compulsorily be inspected twice on date

decided by expenditure Comptroller between the date of candidature withdrawal and the date of poll.

Apart from above if the expenditure Comptroller consider necessary during the election process,

Comptroller may direct to produce the account of expenditure more than twice and accordingly the

candidate shall have to produce account of expenditure. Candidate shall also have to produce account

of expenditure as directed by District Election Officer/Returning Officer/Observer appointed by the

Commission.

Abstract statement of election expenditure- Soon after declaration of the result of election every

contesting candidate or his election agent shall prepare an abstract statement ofelection expenditure in

part- I information related to candidate, in part-2 abstract of election expenditure of candidate, in part-3

abstract of sources of amount of expenditure made by candidate of Proforma B, clearly showing the

total expenditure on various items listed therein.

Lodging of the account of election expenditure- (1) Every contesting candidate or his election agent

shall lodge the account of election expenditure with the District Election Officer, within the time

specified in the Act, that is, thirty days fiom the date of election.

(2)

The account of election expenditure shall comprise the following documents, namely:-

(a)

the register ofday to day account ofelection expenditure referred to in paragraph 4 in

original,

(b)

vouchers related to the entries made in the register Proforma-A, Proforma-A-1,

Proforma-A-2 of election expenditure, and

(c)

abstract statement ofelection expenditure, referred to in paragraph 6.

(3)

The register of day to day account of election expenditure and the abstract statement of

election expenditure shall be authenticated and countersigned by the candidate in case they

have been prepared and signed by his election agent and the vouchers shall also be

countersigned by him, before being lodged.

(4)

The account of election expenditure shall be accompanied by an affidavit of the candidate in

proforma-C and shall not be regarded as complete without such an affidavit.

Notice by District Election Officer for inspection of account- The District Election Officer shall,

within two days from the date on which the account of election expenditure has been loged by a

candidate under Paragraph 7 cause a notice to be affixed to his notice board, specifring -

(a)

Name of Municipal Council-

(b)

Name of Ward and S.No.

(c)

Name of the candidate,

(d)

Date of the lodging of Account

(e)

Prescribed Time and Place for the inspection of account.

Inspection of account and the obtaining of copies thereof- Any person shall, on payment of a fee of

fifty rupees be entitled to inspect any such account and on payment of such fee as may be fixed

according to Revenue Records in this behall be entitled to obtain attested copies of such account or

any part thereof.

Report by the District Election Officer as to the lodging of the account of election expenditure

and the decision of Election Commission thereon- (l) As soon as may be afterthe expiration of the

time, specified in the Act, for lodging of the account of election expenditure the District Election

10.

(2)

edwrqqrew*, frqis rr ^srE{in2ot9

1440 ⁽¹¹⁾

Officer shall send a report to the Election Commission about every contesting candidate, on the

following points :-

(5)

(a)

The name of the contesting candidate with full postal address;

(b)

Whether such candidate has lodge his account of election expenditure and if so, the

date on which such account has been lodge; and

(c)

Whether in his opinion such account has been lodged within the time and in the

manner required by the Act and this Order.

Where the District Election Officer is of the opinion that the account of election expenditure

of any contesting candidate has not been lodged in the manner required by the Act and his

Order, he shall with every such report forword to the Election Commission.

Immediately after the submission of the report referred to in sub-paragraph (l) the District

Election Officer shall publish a copy thereof by affixing the same to his notice board.

As soon as may be after the receipt of the report referred to in sub-paragraph (l) the Election

Commission shall consider the same and decide whether any contesting candidate has failed to

lodge the account of election expenditure within the time and in the manner required by and

Act and this Order.

Whether the Election Commission decides that a contesting candidate has failed to lodge his

account of election expenditure within the time and in the manner required by and Act and this

Order, it shall by notice in writing call upon the candidate to show cause why he should not be

disqualified under section l4-C of the Chhattisgarh Municipal Corporation Act, 1956 (No.23

of 1956) or section 32-C of the Chhattisgarh Municipalities Act, l96l (No. 37 of 1961), as the

case may be, for the failure.

Any contesting candidate who has been called upon to show cause under sub-paragraph (5),

may within fifteen days of the receipt of such notice submit in respect of the matter a

representation in writing to the Election Commission and shall at the same time send to the

District Election Officer a copy of his representation.

The District Election Officer, within five days of the receive thereof, forward to the Election

Commission the copy of the representation with such comments as he wishes to make thereon.

Power of Election Commission to issue instruction and directions- The Election Commission may

issue appropriate instructions or directions -

for the clarification of any provision of this Order ;

for the removal of any difficulty which may arise in relation to the implementation of any such

provision; and

for any special situation to which, there is no provision or existing provisions in this Order are

insufficient and in the opinion of the Election commission, it is necessary, to issue such

instructions or directions.

sd/-

(Thakur Ram Singh)

State Election Commissioner.

(3)

(4)

(6)

(7)

ll.

(a)

(b)

(c)

1440 ^(t2l

, frqi+ ^rr^srir{dn^201e

Proforma-A

ELECTION OF COUNCILLOR

Name of the candidate with full postal address ..............

Name of the Political Party (if any)------

Name of Municipal Corporation/Municipal CounciVNagar Panchayat

Name andNo. of Ward---

Date of

Expenditure

/receiving

Name of the

Candidate/Political

Party/Organization/As sociatio

n/any other from whom the

amount received

Nature ofthe

receipt (Head)

Nature of Expenditure ^(Head)

Receipt

No.

Amount

(in Rs.)

Nature of

expenditure

Quantity

Rate per

Unit

Total

Expenditure

(1)

(3)

(s)

(6)

(7)

(8)

District

Name ofthe

Account No.

Bank and Address ----

IFSC--

In case of Amount paid

In case of amount outstanding

Name &

address of

receiver

No. and Dt

Vr./Receipt

Particular

for which

amount

Paid

Amount

Outstanding

Name & address

of the Person to

outstanding

pavble.

No. andDt

Vr./Receipt

Remarks.

(9)

(l0)

fl1)

fi2\

fl3)

(l4)

l5)

Certified that this is a true account kept by me/my election agent under section 14A of 196l ^Chhattisgarh

Municipal Corporation Act, 1956 and section 32A of Ctrhattisgarh ^MunicipalityAct,

Signature of the Contesting Candidate

udqqE rrqqe, fr<io sr srqdn 2ot e

1440 ⁽¹³⁾

Proforma-B

ABSTRACT STATEMENT OF ELECTION EXPENDITURE

ELECTION OF COUNCILLOR

Part-l - Information related to candidate

Name and full address ofthe candidate.............

Name of the Municipal Corporation/Municipal Council/Nagar Panchayat

Name of Ward & S.No.....

District

Date of the declaration of election result.........

Name and address of election agent

If candidate is set-up by political party then name of political party

Whether political parfy is a recognized party .........

Part-2 - Abstract of election expenditure of candidate

S.No.

ltem of Expenditure

Quantrty/

Number

Amount of

Expenditure

Date(s) of

payment

Serial No.AIos. of

voucher/s etc.

Remarks

(2\

(3)

(51

(6)

(7')

Security deposite

Purchase of copies of electoral

roll

Campaign office/s (including

expenditure on rental, water,

electricity, furniture, telephone

etc.)

Printing & distribution or

dispatch of : manifesto, perso-

nal history/curriculum vitae

posters, pamphlets, hand bill etc.

(i) Wall writing, pasting of

posters

(iD Campaigning through

Electronic/print

media/T.V./Cable Network

(iiD Campaigning through

Social media, like bulk

SMS, facebook, Whatsapp,

lnstaglam, Twitter. Internet

Preparation and display of

banners, flags, cut-outs,

hoardines etc.

Preparation and distribution of

badge, election symbol proto-

types and voter indentity slips

(showing the place of polling

station and the S.No. of the voter

in the Electoral roll etc.)

Public meetings :-

(i) announcement /propaganda.

(ii) hiring charges of places of

public meetings.

(iii) chairs, durries, public

address system etc.

(iv) Plav/Recordins of audio/

1440 ⁽¹⁴⁾

E*wlrfrq",ftci6 rr erqtn 2o1e

(l)

(2)

(3)

(s)

(6)

(7\

video cassettes, photo-

graphy/videography.

(v) Illuminiation & d6cor-

ation, garlands, drinking

water etc.

Public Rally

10.

Publication of advertisements.

Visits of VIP's ^(Accommodat-

ion, transport and hospitality).

12.

Construction and decoration of

gates and arches

13.

Hiring charges and POL

vehicles used by :-

(D the candidate

(ii) by election agent

(iii) by polling agents

(iv) by counting agents

14.

Remuneratior/cost of food/

refreshment given to :-

(i) election agent

(iD polling agents

(iii) corurting agents

(iv) general workers/

supporters/workers

visiting house-to-house

15.

Setting up of booths outside the

polling station to issue voter

identity slips, including

expenditure on remuneration

/cost of refreshment given to the

workers posted there, hire

charges oftables and chairs etc.

16.

Journeys to

Party/District

Election Office by rail or any

Other mode of public transport.

17.

Other items (other than those

listed above)

Part-3 - Abstract of sources of amount of expenditure made by candidate

Certified that this is a complete and correct statement of item wise election expenditure ^incurred^or

authorized by me or my election agent, at the election mentioned above.

S.No.

Discriotion

Amount

Self amount

Amount received from ^political^partyas cash and through cheque

Loan, gift, donation received from individuaVparty/institute

/bodv/anv other in total

Signature of the Contesting Candidate

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Proforma-C

BEFORE THE DISTRICT ELECTION OFFICE& DISTRICT

AFFIDAVIT

I ............

Sor/wife/daughter of

aged

....... years r/o ............

do hereby.

Solemnly and sincerely state and declare as under :-

That I was a contesting candidate at the election to the office of Councillor of ward name and

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panchavat

That I/IvIy election agent kept a separate and correct account ofall expenditure in connection

with the above election incurred or authorized by me or by my election agent between

(the date on which I was nominated) and the date of declaration of the result thereof, both days inclusive.

That the day-to-day account of all election expenditure was maintained in the register

prescribed and supplied by the State Election Commission for the purpose and the same is annexed hereto, with

the supporting vouchers/bills mentioned in the said account.

That the account of my election expenditure as annexed herto includes all items of election

expenditure incurred or authorized by me, by my election agent, by political party who set-up me, by other

organizationlbodies of persons who supported me and by other individuals nothing has been concealed or

withheld/suppressed,/omitted there from.

That an Abstract Statement of Account of all election expenditure has been prepared in the

proforma prescribed by the State Election commission for the purpose and a true copy thereof is arurexed hereto.

That the statement in the foregoing paragraph I to 5 are true to my personal knowledge, that

nothing is false and nothing material has been concealed or withheld or suppressed or omitted.

Deponent

Solemnly affirmed/sworn by ........

before me.

Signature

(Sworn Oath)

at (Place)

. this day of

Signature

First Class Magistrate/Oath Commissiner/Public Notary

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