(312)

Haryana Government Gazette

Published by Authority

No. 13-2019]

CHANDIGARH, TUESDAY, MARCH 26, 2019 (CHAITRA 5, 1940 SAKA)

PART-I

Notifications, Orders and Declarations by Haryana Government

STATE ELECTION COMMISSION, HARYANA

NIRVACHAN SADAN, PLOT NO. 2, SECTOR-17, PANCHKULA

Notification

The 27th February, 2019

No. SEC/2ME/2019/600.— In accordance with the provisions contained in Section-3A of the Haryana

Municipal Act, 1973 read with Rule 4 of the Haryana Municipal Election Rules, 1978 and the powers conferred under

clause (1) of article 243ZA of the Constitution of India, the State Election Commission, Haryana hereby directs to

distribute the electors of the respective areas of Legislative Assembly or part thereof (existing in the electoral rolls of

prepared by the Election Commission of India with reference to 1^st January, 2019 as the qualifying date finally

published on 31.01.2019), into the wards and booths of the Municipal Committee, Sampla (Rohtak) & Dharuhera

(Rewari) respectively.

The ward wise and booth wise photo based electoral rolls of the Municipalities shall be distributed with the

help of National Informatics Center by converting the relevant parts of the Assembly electoral rolls (finally published

on 31.01.2019 into all wards of the municipality. The electoral rolls shall be prepared on the format attached at

Annexure-“A” in accordance with the procedure and schedule given here as under:-

(i)

The ward wise and booth wise photo based draft electoral rolls of all

wards of the Municipalities referred to above shall be prepared by

distributing the electors of the respective areas of Legislative

Assembly or part thereof, into the wards of the Municipality

(mentioned at para 2) on the basis of latest Assembly electoral rolls

published on 31st January, 2019 with reference to 1^st January, 2019

as qualifying date. [Rule-4 (1)].

01.03.2019

12.03.2019

(ii)

Publication of draft electoral rolls of all the wards of the

municipality for inviting claims and objections [Rule- 4(3)].

13.03.2019

(iii)

Last date by which claims and objections shall be presented to the

Revising Authority [Rule-4(4) (i)].

19.03.2019

(except 17.03.2019)

(up to 03.00 PM)

(iv)

Last date by which the claims and objections shall be disposed of

by the Revising Authority [Rule-4 (4) (v) & (vii)].

29.03.2019

(except 21 & 24.03.2019)

(v)

Last date for filing appeals with the Deputy Commissioner against

the orders of Revising Authority [Rule-4 (4) (viii)]

02.04.2019

(vi)

Last

date

for

disposal

appeals

the

Deputy

Commissioner.[Rule 4(4) (viii)]

05.04.2019

(except 18.03.2019)

(vii)

Final publication of electoral rolls .(Rule-4 (4) (ix)

15.04.2019

PART I]

HARYANA GOVT. GAZ., MAR. 26, 2019 (CHTR. 5, 1940 SAKA)

313

It is important to mention here that earlier the electoral rolls of the municipality were being prepared on the

basis of the electoral rolls of the respective Legislative Assembly Constituencies prepared by the Election

Commission of India. The State Election Commission, while preparing the electoral rolls of the Municipality, used to

include new voters or delete voters in the electoral rolls prepared by the Election Commission of India. But, as per

the amendment made by the Government in the Haryana Municipal Election Rules, 1978 vide Notifications No.

4/2/2017-R-II dated 22^nd May, 2017, such practice has been discontinued. As per new amendment, only the electors

existing in the respective area of the Legislative Assembly Constituency shall be distributed in the wards of the

Municipal Council/Committee. It is also clarified that if any person intends to get his name included in the electoral

roll of Municipal Council/Committee, he shall have to first get his name included in the electoral rolls of respective

Legislative Assembly Constituency; otherwise his name shall not be included in the electoral rolls of Municipal

Council/Committee.

It is further directed that two copies of the existing Assembly Electoral Rolls published on January 31, 2019

shall be obtained free of cost from the Election Tehsildar/Election Naib Tehsildar concerned.

It is further directed that:-

(i)

The concerned Deputy Commissioner shall give wide publicity to the above programme. He shall issue

press notes and also paid advertisements in two local newspapers. He shall also make publicity through

local cable network.

(ii)

The concerned Deputy Commissioner shall publish, on the date prescribed in sub-para (ii) of para 3

above, the draft electoral roll along with a notice including the dates by and the places where the

claims and objections with reference to the draft rolls may be presented to the Revising

Authority/Authorities.

(iii)

De-duplicate software of the National Informatics Centre shall be run up to weed-out the double votes,

after following the procedure.

(iv)

One copy of the draft electoral roll, published for inviting claims and objections, shall be kept for

inspection of the public free of cost at the following places:-

Office of concerned Municipal Committee, Sampla (Rohtak ) & Dharuhera (Rewari).

Office of concerned Revising Authority/Authorities; and

Voter Information and Collection Centers (VICCs).

(v)

After the draft publication of the ward-wise electoral rolls, the same should also be hosted on the

website of the District Administration, with search facility on the date of its publication.

(vi)

A copy of the draft and final rolls along with database in compact disc duly signed by the Revising

Authority/Authorities shall be kept in a sealed cover in the Treasury within 24 hours from the date of

the publication of draft and final electoral rolls, respectively.

(vii) In order to facilitate the electors and the public to obtain information regarding electoral rolls and to

file claims and objections, the Deputy Commissioner shall set-up sufficient number of Voters

Information and Collection Centers (VICC) within the territorial limits of the Municipality. These

Centers shall be fully equipped with computers and broadband internet connection. The Centers will be

set up with the help of the National Informatics Center.

(viii) Every claim and objection regarding distribution of electors ward wise shall be addressed and

presented to the Revising Authority in the prescribed Form A and B or may be sent by registered post

to him.

(ix)

Claim in Form-A shall be filed by those applicants, who intend to include their name, make correction

in their entry or transposing of their name in another ward in the electoral roll.

(x)

Objections in Form-B shall be filed by those applicants who intend to object inclusion of name or seek

deletion of a name from the electoral roll.

(xi)

Only those persons shall file their claim for inclusion of their name in the electoral roll of Municipal

Committee, whose name appear in the respective electoral roll of legislative assembly, but do not

appear in the draft electoral rolls published under rule 4 (3) of the Haryana Municipal Election Rules,

1978.

(xii)

The VICC will make available the prescribed forms, on demand free of cost, for filing claims and

objections and receive the same for the consideration of and decision by the concerned Revising

Authority or the officers authorized for this purpose. The forms shall also be hosted on the website of

the District Administration for downloading and filing claims and objections.

HARYANA GOVT. GAZ., MAR. 26, 2019 (CHTR. 5, 1940 SAKA)

[PART I

314

(xiii) As and when any person files claim and objection, he shall be given a receipt in the prescribed format

given in the form. An entry shall also be made in internet based monitoring system and manual

registers.

(xiv ) The concerned Deputy Commissioner shall appoint one Authorized Officer not below Group-B for

maximum up to three wards and sufficient number of supporting staff and other officials of

Municipalities , to assist the Revising Authority/Authorities to discharge his/their duty.

(xv)

The concerned Revising Authority/Authorities shall, after holding such enquiry into the claims or

objections as he/they think(s) fit, record his/their decision in writing and shall make available forthwith

a copy of such decision to the objector or the claimant free of charge. The decision of the Revising

Authorities shall also be hosted on the website for the information of the public. Number of

claims/objections accepted and rejected shall also be hosted on the website of the District

Administration.

(xvi) The concerned Revising Authority/Authorities after disposal of all the claims and objections in terms of

under Rule 4 (4) (vii) of the Haryana Municipal Election Rules, 1978 shall forward a list of such claims

and objections along with his/their orders thereon to the Deputy Commissioner. Any person aggrieved

of any such order of the Revising Authority/Authorities may, within prescribed period, file an appeal to

the Deputy Commissioner. The Deputy Commissioner shall within the specified time decide the

appeal. The decision of the Deputy Commissioner on appeal shall be final. The rolls so amended shall

be final and two copies thereof duly signed by the Deputy Commissioner and Revising Authority shall

be kept in their offices together with list of additions and corrections.

(xvii) The concerned Deputy Commissioner shall publish the final electoral rolls on 15.04.2019, which shall

come into force from the date of its publication.

(xviii) After completion of every stage of the preparation of electoral rolls process as stated above, the

concerned Deputy Commissioner shall send information in the format given in Annexure “B” and “C”

to the Commission.

It is further directed that copy of ward wise and booth wise electoral rolls of these Municipalities finally

published on 15.04.2019 shall be supplied to the Commission on the same day. In addition, a copy of the electoral

rolls along with a CD (compact disc) containing the database of the same in PDF format shall be sent to all the

political parties in the State of Haryana on the same day under intimation to the Commission.

It is further directed that the final electoral rolls of these Municipalities shall be hosted on the website of the

District Administration on the day of its publication.

DR. DALIP SINGH,

State Election Commissioner, Haryana.

PART I]

HARYANA GOVT. GAZ., MAR. 26, 2019 (CHTR. 5, 1940 SAKA)

315

ANNEXURE-A

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HARYANA GOVT. GAZ., MAR. 26, 2019 (CHTR. 5, 1940 SAKA)

[PART I

316

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PART I]

HARYANA GOVT. GAZ., MAR. 26, 2019 (CHTR. 5, 1940 SAKA)

317

ANNEXURE “B”

INFORMATION REGARDING CLAIM AND OBJECTIONS/APPEALS ETC.

NAME OF MUNICIPAL CORPORATION/COMMITTEE _____________________

WARD No. &

Total No. of

electors/voters.

CLAIMS RECEIVED

OBJECTIONS

RECEIVED

APPEAL BEFORE THE DEPUTY

COMMISSIONER

Accepted

Rejected

Accepted

Rejected

Accepted

Rejected

SIGNATURE OF OFFICER

HARYANA GOVT. GAZ., MAR. 26, 2019 (CHTR. 5, 1940 SAKA)

[PART I

318

ANNEXURE “C”

INFORMATION REGARDING WARDWISE VOTERS

NAME OF COMMITTEE:________________________________________

Name and No. of the relevant parts of Legislative

Assembly, which falls within the jurisdiction of

Municipal Corporation.

Total No. of voters in the relevant parts of Legislative Assembly falls within the jurisdiction of Committee

Male

Female

Total

WARDWISE DETAIL OF THE VOTERS ENTERED IN THE ELECTORAL ROLLS OF COMMITEE

Ward No.

Male

Female

Total

Difference

between the no. of

voters of

Legislative

Assembly and

M. Corporation ,

if any

case

difference, remarks

thereof

Total

SIGNATURE OF AUTHORISED OFFICER

56918—C.S.—H.G.P., Chd.