(1007)

Haryana Government Gazette

Published by Authority

No. 49-2019] CHANDIGARH, TUESDAY, DECEMBER 3, 2019 (AGRAHAYANA 12, 1941 SAKA)

PART-I

Notifications, Orders and Declarations by Haryana Government

STATE ELECTION COMMISSION, HARYANA

NIRVACHAN SADAN, PLOT NO. 2, SECTOR-17, PANCHKULA

Notification

The 19th November, 2019

No. SEC/2ME/2019/1872.— In accordance with the provisions contained in Section 3A of the Haryana

Municipal Act, 1973 read with Rule 4 of the rules made there under and the powers conferred under clause (1) of

article 243ZA of the Constitution of India, the State Election Commissioner, Haryana hereby directs to update the

existing photo based electoral rolls of the Municipal Committee, Rajound and Pundri (Kaithal) published on

08.04.2016 and 14.08.2018 respectively, by taking data base of the relevant part of Assembly Electoral Rolls finally

published on 31.01.2019 with qualifying date as 01.01.2019.

The existing photo based electoral rolls of the Municipal Committee, Rajound and Pundri (Kaithal) shall be

amended and brought upto date with the help of National Informatics Center by converting the relevant parts of the

Assembly electoral rolls, finally published on 31.01.2019 into the wards of the Municipalities . The electoral roll

shall be updated on the format attached at Annexure-“A” and in accordance with the procedure and schedule given

hereunder:-

(i)

Existing electoral roll of municipalities published on 08.04.2016 and 14.08.2018

respectively shall be updated by taking into consideration, the electoral roll of

Vidhan Sabha published by the Election Commission of India with qualifying date

as on 01.01.2019 with all supplements finally published on 31.01.2019. List of new

electors included/ deleted in the electoral roll of Vidhan Sabha shall be prepared and

will be published with existing electoral roll of the Municipalities as draft electoral

roll. [Rule-4 (1)].

25.11.2019

03.12.2019

(ii)

Draft publication of the supplementary list of wardwise and boothwise photo based

Electoral Rolls of all the wards of the Municipalities for inviting claims and

objections [Rule- 4(3)].

04.12.2019

(iii)

Last date by which claims and objections shall be presented to the Revising

Authority. [Rule-4(4)(i)]

10.12.2019

(Except 08.12.2019)

(iv)

Last date by which the claims and objections shall be disposed of by the Revising

Authority [Rule-4 (4) (v) & (vii)].

19.12.2019

HARYANA GOVT. GAZ., DEC. 3, 2019 (AGHN. 12, 1941 SAKA)

[PART I

1008

(v)

Last date for filing appeals with the Deputy Commissioner against the orders of

Revising Authority (Rule-4 (4) (viii)].

23.12.2019

(vi)

Last date for disposal of appeals by the Deputy Commissioner.[Rule 4(4) (viii)]

27.12.2019

(vii)

Finally publication of electoral roll.

09.01.2020

It is pertinent to mention here that as per new amendment in the rules; now only the electors existing in the

respective area of the Legislative Assembly Constituency shall be distributed in the wards of the Municipal

Council/Committee. It is thus made clear that if any person intends to get his name included in the electoral roll of

Municipal Council/Committee, he shall have to first get his name included in the electoral rolls of respective

Legislative Assembly Constituency; otherwise his name shall not be included in the electoral rolls of Municipal

Council/Committee.

It is further directed that two copies of latest Assembly Electoral Rolls prepared and published on January 31, 2019

by the Chief Electoral Officer, Haryana shall be obtained free of cost from the Election Tehsildar/Election

Naib Tehsildar concerned. This database of the electoral rolls has already supplied to the DIO through NIC, Haryana.

It is further directed that:-

(i)

The Deputy Commissioner shall give wide publicity to the above programme. He shall issue press notes

and also paid advertisements in two local newspapers. He shall also make publicity through local cable

network.

(ii)

The Deputy Commissioner shall publish, on the date prescribed in sub-para (ii) of para 2 above, the

draft of the supplementary list of electoral rolls along with a notice including the dates by and the

places where the claims and objections with reference to the draft rolls may be presented to the

Revising Authority/Authorities.

(iii)

One copy of the draft of the supplementary list of electoral rolls, published for inviting claims and

objections, shall be kept for inspection of the public free of cost at the following places:-

Office of Deputy Commissioner,

Office of the concerned Secretary, Municipal Committee, Rajound and Pundri (Kaithal).

Office of Sub-Divisional Officer (Civil), concerned.

Tehsil Office concerned ,

Office of Revising Authority/Authorities and

Voter Information and Collection Centers (VICCs)

(iv)

After the draft publication of the ward-wise supplementary list of electoral rolls, the same should also

be hosted on the website of the District Administration, with search facility.

(v)

A copy of the draft supplementary list and final rolls alongwith database in compact disc duly signed by

the Revising Authority/Authorities shall be kept in a sealed cover in the Treasury within 24 hours from

the date of the publication of draft and final electoral rolls, respectively.

(vi) In order to facilitate the electors and the public to obtain information regarding electoral rolls and to file

claims and objections, the Deputy Commissioner shall set-up sufficient number of Voters Information

and Collection Centers (VICC) within the territorial limits of the Municipality. These Centers shall be

fully equipped with computers and broadband internet connection. The Centers will be set up with the

help of the National Informatics Center.

(vii)

Every claim and objection regarding distribution of electors ward wise shall be addressed and

presented to the Revising Authority in the prescribed Form A and B or may be sent by registered post

to him.

(viii) Claim in Form-A shall be filed by those applicants, who intend to include their name, make correction

in their entry or transposing of their name in another ward in the electoral roll.

(ix)

Objections in Form-B shall be filed by those applicants who intend to object inclusion of name or seek

deletion of a name from the electoral roll.

PART I]

HARYANA GOVT. GAZ., DEC. 3, 2019 (AGHN. 12, 1941 SAKA)

1009

(x)

Only those persons shall file their claim for inclusion of their name in the electoral roll of concerned

Municipal Committee , whose name appear in the respective electoral roll of legislative assembly, but

do not appear in the draft electoral rolls published under rule 4 (3) of the Haryana Municipal Election

Rules, 1978.

(xi)

The VICC will make available the prescribed forms, on demand free of cost, for filing claims and

objections and receive the same for the consideration of and decision by the concerned Revising

Authority or the officers authorized for this purpose. The forms shall also be hosted on the website of

the District Administration for downloading and filing claims and objections.

(xii)

As and when any person files claim and objection, he shall be given a receipt in the prescribed format

given in the form. An entry shall also be made in internet based monitoring system and manual

registers.

(xiii) The Deputy Commissioner shall appoint one Authorized Officer not below Group-B for maximum up

to three wards and sufficient number of supporting staff and other officials of Municipalities, to assist

the Revising Authority/Authorities to discharge his/their duty.

(xiv) The Revising Authority/Authorities shall, after holding such enquiry into the claims or objections as

he/they think(s) fit, record his/their decision in writing and shall make available forthwith a copy of

such decision to the objector or the claimant free of charge. The decision of the Revising Authorities

shall also be hosted on the website for the information of the public. Number of claims/objections

accepted and rejected shall also be hosted on the website of the District Administration.

(xv)

The Revising Authority/Authorities after disposal of all the claims and objections in terms of under

Rule 4 (4) (vii) of the Haryana Municipal Election Rules, 1978 shall forward a list of such claims and

objections along with his/their orders thereon to the concerned Deputy Commissioner. Any person

aggrieved of any such order of the Revising Authority/Authorities may, within prescribed period, file

an appeal to the Deputy Commissioner. The Deputy Commissioner shall within the specified time

decide the appeal. The decision of the Deputy Commissioner on appeal shall be final. The rolls so

amended shall be final and two copies thereof duly signed by the Deputy Commissioner and Revising

Authority shall be kept in their offices together with list of additions and corrections.

(xvi) The Deputy Commissioner shall publish the final electoral rolls on 09.01.2020, which shall come into

force from the date of its publication.

(xvii) After completion of every stage of the upgradation of electoral rolls process as stated above, the

concerned Deputy Commissioner shall send information in the format given in Annexure “B” and “C”

to the Commission.

It is further directed that a copy of ward wise and boothwise updated electoral rolls of the Municipalities

finally published on 09.01.2020 shall be supplied to the Commission on the same day. In addition, a copy of the

updated electoral rolls along with a CD (compact disc) containing the database of the same in PDF format shall be

sent to all the political parties in the State of Haryana on the same day under intimation to the Commission.

It is further directed that the final electoral roll of the Municipalities shall be hosted on the website of the

District Administration on the day of its publication.

DR. DALIP SINGH,

State Election Commissioner, Haryana.

HARYANA GOVT. GAZ., DEC. 3, 2019 (AGHN. 12, 1941 SAKA)

[PART I

1010

Annexure “A”

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PART I]

HARYANA GOVT. GAZ., DEC. 3, 2019 (AGHN. 12, 1941 SAKA)

1011

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HARYANA GOVT. GAZ., DEC. 3, 2019 (AGHN. 12, 1941 SAKA)

[PART I

1012

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PART I]

HARYANA GOVT. GAZ., DEC. 3, 2019 (AGHN. 12, 1941 SAKA)

1013

ANNEXURE “B”

INFORMATION REGARDING CLAIM AND OBJECTIONS/APPEALS ETC.

NAME OF MUNICIPAL COUNCIL/COMMITTEE _____________________

WARD

No.

Total No. of

Electors/Voters

CLAIMS RECEIVED

OBJECTIONS

RECEIVED

APPEAL

BEFORE

THE

DEPUTY COMMISSIONER

Accepted

Rejected

Accepted

Rejected

Accepted

Rejected

SIGNATURE OF OFFICER

HARYANA GOVT. GAZ., DEC. 3, 2019 (AGHN. 12, 1941 SAKA)

[PART I

1014

ANNEXURE “C”

INFORMATION REGARDING WARDWISE VOTERS

NAME OF MUNICIPAL COUNCIL/COMMITTEE _____________________

W. No.

Male

Female

Others

Total Voters

SIGNATURE OF OFFICER

57521—C.S.—H.G.P., Chd.