(619)

EXTRAORDINARY

Published by Authority

60-2020/Ext.]

CHANDIGARH, MONDAY, MAY 4, 2020 (VAISAKHA 14, 1942 SAKA)

HARYANA GOVERNMENT

IRRIGATION & WATER RESOURCES DEPARTMENT

Notification

The 4th May, 2020

No. 14/01/2020-3IW.—

REGULATION AND ENLISTMENT OF CONTRACTORS RULES – 2020

(As per clause 14.2.1 of Haryana PWD Code)

Title - These rules shall be called the Irrigation and Water Resource Department (Enlistment of Contractors)

Rules-2020and shall come into force with effect from the date of notification.

Short Title - For the sake of brevity, the “Regulation and Enlistment of Contractors Rules-2020” of Irrigation

& Water Resources Department shall, hereinafter, be referred to as 'Enlistment Rules-2020'.

Objective of Enlistment -Irrigation & Water Resources Department enlists contractors, who intend to work

with the Department. The objective of such enlistment is to have a ready list of suitable and competent

contractors for the works to be executed by Irrigation department, so as to minimize requirement of

verification of credentials of contractors at the time of inviting individual tenders. Besides, only those

contractors shall be allowed to continue in the list that remain active in the department and perform well. It

shall not confer any right on him either to obtain tender documents or to get a work awarded to him. The

department may add any condition while inviting a tender. Enlistment of a contractor only entitles him to be

considered for issuance of tender papers subject to the conditions that may be prescribed in each notice

inviting tender.

Definitions: -

4.1

'Category'means type of works for which contractor has been enlisted,

4.2

'Chief Engineer'means Chief Engineer of the department

4.3

'Class'means the class in which a contractor has been enlisted,

4.4

'Company'means the company formed & registered under the Indian Company's Act, 1956,

4.5

'Corporate body'means a body incorporated under the Company's Act-1956, Haryana companies Act-

1956 or The Haryana Co-operative Societies Act-1984.

4.6

'Department'means Irrigation & Water Resources Department of the Government of Haryana.

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HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

4.7

'Earnest money'means a sum of money required to be submitted with the tender.

4.8

'Engineer-in-Chiefmeans Engineer-in-Chief of the department.

4.9

'Enlistment'means empanelment of a contractor by the competent authority of the department under any

appropriate class and category,

4.10

'Executive Engineer'means Executive Engineer of a division of the department,

4.11

'Firm'means a firm registered by Registrar of Firms and Societies under the Indian Partnership Act-

1932,'Labour and construction society'means a labour and construction society registered under the

Haryana Cooperative Societies Act-1984 for undertaking civil works,

4.12

‘Near relative’ means wife, husband, parent, children, brother, sister, brother/sister-in-law,

son/daughter-in-law and father/mother –in-law of the key staff or engineering officers between the post

of superintending Engineer and Junior Engineer (both inclusive) in a circle of the department .

4.13

'PAN'means Permanent Account Number issued by the Income Tax Authorities, Government of India,

4.14

'Rupee'means Indian rupee,

4.15

‘Solvency’ means the long-term financial stability of company/ society/ firm/ contractor and its ability

to cover its long-terms obligations. In other words, it’s the ability of a company/ society/ firm/

contractor to meet short and long-term debts as they become due.

4.16

‘GST number'means the Goods and Service Tax(GST) Number issued by the concerned department of

Government of Haryana,

4.17

'Secretary'means Secretary or Principal Secretary to Government of Haryana, Irrigation and Water

Resources Department,

4.18

'State Government'means Government of Haryana,

4.19

'Statutory organization'means an organization set up by an Act of State Legislative or Parliament or

under Constitution of India.

4.20

'Superintending Engineer'means Superintending Engineer of Circle of Haryana Irrigation and Water

Resources Department,

4.21

'Tender'means an offer submitted by a contractor to the Department in response to a notice inviting

tender for executing a work, and

4.22

'Tendering limit'means the maximum limit up to which an enlisted contractor is eligible to tender,

Every enlisted contractor shall abide by rules made herein and as amended from time to time, during currency

of his enlistment.

There shall be following classes of contractors and their respective authorized enlistment authorities :-

Class

Category

Tendering Limit

Authority competent to enlist

(here-in-after referred to as

Enlistment Authority)

Irrigation & Drainage Works and other

civil & mechanical works as per DNIT

of Department

No limit

Enlistment Committee

constituted by Engineer-in-Chief

Irrigation & Drainage Works and other

civil & mechanical works as per DNIT

of Department

Works up to Rupees

100 lakh

Enlistment Committee

constituted by Engineer-in-Chief

III

Irrigation & Drainage Works and other

civil & mechanical works as per DNIT

of Department

Works up to Rupees

20 lakh

Superintending Engineer

Irrigation & Drainage Works and other

civil & mechanical works as per DNIT

of Department

Works up to Rupees

10 lakh

Executive Engineer

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

621

Minimum qualification for enlistment - For the enlistment of contractors in different classes& categories,

one must qualify the minimum qualification criteria as prescribed in Appendix-A.

Jurisdiction- The jurisdiction of Class I to Class IV contractors shall be the entire State of Haryana and even

any other place where the department undertakes the works.

Eligibility

9.1

An Indian national who is resident of India, sole proprietorship firm, partnership firm, company,

statutory organization, co-operative society or corporate body may apply for enlistment as a contractor

under these rules, provided the eligibility criteria and other conditions as mentioned in these rules are

satisfied.

9.2

No employee of Government department, Government Company or statutory organization shall be

entitled for enlistment. For the purpose of this rule, Government Company includes a co-operative

society, labour& construction society or corporate body, which receives financial grants from any

government on a regular basis.

9.3

No employee of Government department, Government Company or statutory organization, shall be

entitled to enlistment in his individual capacity or as a partner of firm or Director of a company for a

period of two years after retirement, unless he has obtained permission from the competent authority of

his former employer. For the purpose of these rules, a government company includes a cooperative

society, labour and construction society or corporate body, which receives financial grants from any

government on a regular basis.

9.4

An individual or a firm or a company or Karta of Hindu undivided Family, corporate body, firm,

cooperative society, Labour and Construction Society, who has been debarred/blacklisted for doing

business with any government department (center or any state government) or government company or

co-operative society or corporate body or a statutory organization, which receives financial grants from

government, shall not be eligible for enlistment.

9.5

An individual or a partner of a firm or Director of a company or organization, Managing Director or

Chief Executive has been convicted by a court of law in a case of moral turpitude or in a case under

Prevention of Corruption Act, shall not be eligible for enlistment.Any individual who is a partner of a

firm or a member of a society or a Director of a company enlisted as a contractor cannot be a partner or

director in any other enlisted firm, society or company.

The contractor shall abide by the terms and conditions set out in the tender documents such as earnest money,

security, approvals required from statutory authorities etc.

Enlistment Procedure -

11.1

Anyone who is interested for getting himself enlisted as a contractor, may apply online through the

website of the Department www.hid.gov.in under contractor enlistment along with requisite non-

refundable fee as per clause 11.3. The contractor will also upload all other documents to establish

correctness of the facts stated in the application.

11.2

After uploading the information on the enlistmentportal, the contractor shall download the application

(filled pdf format) and submit the application duly signed along with all necessary documents,

affadavits and certificates.

11.3

Enlistment Fee

11.3.1 Applicant, desirous of getting enlisted with the Department, shall be required to submit

application Form along with a non-refundable fee of the amount as mentioned below and

documents as prescribed in the said Form:-

Class

Authority to whom application can

be submitted

Non-refundable Enlistment Fee

Class - I

Superintending

Engineer

(Field

Circles only). He will recommend

and forward the same to Chairman,

Enlistment

Committee,

Haryana

Irrigation

and

Water

Resource

Department,

Sinchai

Bhawan,

Sector -5, Panchkula.

The contractor/ agency/society shall

deposit

non-refundable

fees

amounting to Rs.20,000/-(Twenty

thousand rupees only) through online

e-grassportal of HaryanaGovernment

(www.egrashry.nic.in) in the head of

0700-80-800-99-51-General-Other

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HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

Class

Authority to whom application can

be submitted

Non-refundable Enlistment Fee

Receipts in the DDO account of

concerned

Executive

Engineer

through which he is applying his

enlistment case.

Class- II

Superintending

Engineer

(Field

Circles only). He will recommend and

forward the same to Chairman,

Enlistment

Committee,

Haryana

Irrigation

and

Water

Resource

Department, SinchaiBhawan, Sector -

5, Panchkula.

The contractor/ agency/ society shall

deposit

non-refundable

fees

amounting to Rs.10,000/- (Ten

thousand rupees only) through online

e-grassportal of HaryanaGovernment

(www.egrashry.nic.in) in the head of

0700-80-800-99-51 - General - Other

Receipts in the DDO account of

concerned

Executive

Engineer

through which he is applying his

enlistment case.

Class- III

Superintending Engineer.

The contractor/ agency/society shall

deposit

non-refundable

fees

amounting to Rs.3,000/- (Three

thousand rupees only) through online

e-grassportal

Haryana

Government (www.egrashry.nic.in)

in the head of 0700-80-800-99-51 -

General - Other Receipts in the DDO

account of concerned Executive

Engineer through which he is

applying his enlistment case.

Class- IV

Executive Engineer.

The contractor/ agency/society shall

deposit

non-refundable

fees

amounting to Rs.1,000/- (One

thousand rupees only) through online

e-grass

portal

HaryanaGovernment

(www.egrashry.nic.in) in the head of

0700-80-800-99-51 - General - Other

Receipts in the DDO account of

concerned

Executive

Engineer

through which he is applying his

enlistment case.

11.3.2 The enlistment fee to be charged from a Co-operative Labour and Construction Societies shall

be governed by rules and notification, as amended from time to time by Department of

cooperation, Government of Haryana.

11.3.3 Enlistment fee in case of unemployed Engineers - Qualified unemployed Diploma and Degree

holder Engineers may be enlisted in the appropriate class on deposition of 50% of the

registration fee.

11.3.4 Application can be submitted on any working day or sent by post or courier. The Enlistment

Authority shall not be responsible for delay or loss of application by courier and/or postal

service.

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

623

11.4

Separate application should be submitted for each category and class.

11.5

Mere submission for an application does not entitle applicant to get enlisted in the class and category

for which application has been submitted. The competent authority for enlistment as mentioned in Rule

7 above shall have full authority to scrutinize, verify or get verified any information and details

furnished by the applicant in the Enlistment Form. He may also obtain additional information from the

applicant and / or from any other source and / or may constitute Inspection Committee(s) and / or

Advisory Committee(s) for inspection and verification of works executed by the applicant.

11.6

Competent authority for enlistment as mentioned in Rule 7 shall decide all applications received within

a period of Ninety days in case of enlistment under Class-I and Class-II and Forty five days in case of

enlistment for Class-III to Class-IV. If an application is rejected, the competent authority shall inform

the applicant in writing or through Email given by the contractoralong with reason(s) for rejection.

11.7

Documents for Enlistment: The applicant must submit the documents with application form as given

in Annexure -B -1. These can be modified by the Department from time to time. The applicant shall

supply the required information, failing which the application may not be considered.

11.8

The enlistment order shall contain the name of the firm, class, category, code number, name of

authorized power of attorney holder, period of enlistment etc. Each enlisted contractor shall be issued

photo identity card in favor of power of the attorney holder/ authorized signatory.

The enlistment of contractor issued by enlisting authority shall be made effective from the date of enlistment.

Period of validity of enlistment and renewal: Enlistment of a contractor shall be done for a maximum period

of two years. However, he is eligible to apply for renewal of enlistment for a further period of two years, for

which he must apply at least three months before the expiry of his enlistment.

Procedure for renewal of enlistment: Anyone who is interested for getting his enlistment renewed as a

contractor, may apply in the prescribed form, here-in-after called as Renewal Form as given in Appendix-C.

14.1

If request for re-enlistment/renewal is received before the expiry of the period of enlistment, the

application shall be accepted with 50% fee as in case of fresh enlistment mentioned in clause 12.3. The

agency seeking for renewal for enlistment, must apply before the expiry of the enlistment otherwise the

agency has to apply for fresh enlistment and will have to pay full enlistment fee.

14.2

No application for renewal of enlistment shall be entertained from the expiry of period of enlistment.

Contractor shall have to apply afresh for enlistment.

14.3

If an enlisted contractor applies for renewal in time on the expiry of his present enlistment, he will be

entitled to tender for works up to a period of three months from the expiry of his present enlistment

provided he has submitted all the documents complete for renewal of enlistment. The work will be

allotted only after renewal of enlistment.

14.4

If enlisted contractors does not submit tender for two works during two consecutive years in the

Department, he shall be de-listed and shall also not be eligible for renewal of enlistment. He shall also

not be eligible for fresh enlistment for one more year.

14.5

Documents for renewal of enlistment: The applicant must submit the documents with the renewal

form given as Annexure: C-1.

14.6

Competent authority for renewal of enlistment of contractor is same as for enlistment of contractors as

mentioned in rule 7 & shall decide all applications received with a period of ninety days in case of

renewal under Class-I and Class-II and forty five days in case of renewal for Class-III to Class-IV. If an

application is rejected, the competent authority shall inform the applicant in writing along with

reason(s) for rejection.

There is no bar to a contractor of a higher category tendering for work falling in the lower category/categories.

No order of enlistment of any contractor shall be issued with retrospective date and no tender form to a

contractor provisionally found fit for enlistment, shall be issued.

Restrictions while inviting tenders- The competent authority can impose conditions of any type while

inviting tenders. The conditions include pre-qualification / post-qualification and may make other contractors

who are not enlisted with Haryana Irrigation & Water Resources Department eligible for bidding for works

more than Rs. 2.00 crore or any other limit as prescribed by the Government or in case of special type of

works.

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HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

19.

Responsibility of Contractors - Every enlisted contractor shall undertake to abide by the Enlistment Rules as

amended from time to time and also by the terms and conditions of contract agreement and the Notice Inviting

Tender. It shall be his primary responsibility to execute work as per contract agreement on time and with

prescribed specifications and quality.

20.

Disciplinary Actions and Disqualifications -

Enlisting authority is empowered to take disciplinary actions such as to demote an enlisted contractor to a

lower class, cancel his enlistment and debar/blacklist him or remove his name from the list of enlisted

contractors indefinitely or for a period as decided by enlisting authority after issue of show cause notice and

being heard in person. Enlistment authority can also place an enlisted contractor under suspension which shall

be followed by a show cause notice within 60 days. Decision of the enlisting authority shall be final and

binding on the contractor.

Following disciplinary actions can be taken against the contractors for any or more following acts of omission

or commission -

20.1

Demotion to a Lower Class - After giving a show cause notice of 30 days and recording the findings,

the enlisting authority may demote a contractor to a lower class due to any of the following reasons:

(a)

The contractor ceases to possess the adequate equipment, technical personnel and financial

resources to execute works in the class enlisted;

(b)

He violates an important condition of contract executed by him with any department of the State

Government; and

(c)

He is responsible for any other matter which may justify his demotion to a lower class taking

into account the merits of the case.

20.2

Removal from the Register. The enlisting authority may remove the name of a contractor from the

after hearing the contractor due to any of the following reasons:

(a)

The contractor fails to execute a contract or executes it unsatisfactorily or is proved to be

responsible for major construction defects which get manifested after the expiry of defects

liability period;

(b)

He violates any important condition of any contract carried out by him with any department of

the State Government;

(c)

He fails to furnish the required GST tax/ works contract tax clearance certificate as required

under the rules;

(d)

He fails to abide by any of the conditions of enlistment or is found to have given false particulars

at the time of enlistment;

(e)

He is declared or is in the process of being declared bankrupt, insolvent, or his business is

wound up/ dissolved;

(f)

His enlistment security falls short due to adjustment against any recovery and he fails to make it

up; and

(g)

He persistently violates the provisions of mining or/ and labour laws and regulations.

20.3

Blacklisting: After giving show-cause notice of 30 days (or as provided in the Enlistment Rules) and

recording the findings after hearing the contractor, the enlisting authority may blacklist a contractor due

to any of the following reasons:

(a)

There are sufficient reasons to believe that the contractor or his employee has been guilty of

malpractice such as bribery, corruption, fraud, vitiating fair process, including substitution or

interpolation of tenders, pilfering or unauthorized use or disposal of government material issued

for specific works;

(b)

The contractor continuously refuses to pay government dues without showing adequate reasons

and where the enlisting authority is satisfied that no reasonable dispute attracting reference to

Court of Law exists for contractor's action;

(c)

Where the contractor or his representative has been convicted by a Court of Law for offences of

moral turpitude in relation to business dealings or where security considerations, including

suspected loyalty to the State, so warrant; and

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

625

(d)

If the contractor or his representative is found guilty of misbehavior with any official of the

State Government connected with the execution of the work directly or indirectly.

20.4

Debarring/ Suspension. After giving a notice of 15 days (or as prescribed in the Enlistment Rules) and

recording reasons the enlisting authority may debar/ suspend for a particular period, the enlistment of a

contractor for any of the following reasons:

(a)

If a contractor does not execute agreement or deposit performance guarantee or does not start

the work or complete the work after acceptance of tender as per agreement, the contractor is

liable to be debarred and suspended from participating in the re-tender of that work or in future

tenders and his enlistment may be suspended;

(b)

If an enlisted contractor, after having tendered for a work or after negotiations, gives un-

authorized applications voluntarily, vitiating the fair tendering process; and

(c)

In case of a co-operative society, if it does not get the accounts audited in time.

20.5

Actions listed in Para 20.3 & 20.4 shall be taken against even those contractors which are not enlisted

with the department. In such cases, the authority competent to take action shall be the authority

competent to sanction the estimate technically.

20.6

Information of punitive action taken against a contractor shall be given wide publicity and circulated

among Government organizations.

21.

Right of Appeal: - Any applicant, who does not receive a decision within fifteen days after the expiry of the

time period specified in Rule 12.6 & 15.6 or is aggrieved by a decision of the enlisting authority or is

aggrieved by a decision taken under Rule 20, as the case may be, may, within 30 days from expiry of such

period or from the receipt of such a decision, file an appeal before the following authorities:-

Class

Enlistment Authority

First Appellate

Authority

Second Appellate/Revisional

Authority

Enlistment Committee of the

Department

Engineer-in-Chief

Irrigation and Water

Resources Department

Additional

Chief

Secretary/

Principal

Secretary

Government Haryana, Irrigation

Department

Enlistment Committee of the

Department

Engineer-in-Chief

Irrigation and Water

Resources Department

Additional

Chief

Secretary/

Principal

Secretary

Government Haryana, Irrigation

Department

III

Superintending

Engineer

Enlistment Committee

of the Department

Engineer-in-Chief

Irrigation

and

Water

Resources

Department

Executive Engineer

Superintending

Engineer concerned.

Chief Engineer concerned.

22.

De-Enlistment of Contractors - If an enlisted contractor desires to get himself de-listed from the list of

registered contractors, he shall apply to the authority concerned.

23.

Change in Constitution of Firm -An individual or a firm or a company or Karta of Hindu undivided Family,

corporate body, firm, cooperative society, Labour and Construction Society shall not modify the existing

partnership or enter into any fresh partnership without the prior approval of the enlistment authority. Such

proposal, if any, shall be submitted in advance giving full details of the intended partnership/sole

proprietorship along with the draft partnership deed/affidavit and documents as per Annexure-B-5. Any

change in status of the contractor as an 'Individual' or in constitution of the firm without prior approval of the

enlistment authority will render the contractor/firm liable to be removed from the approved list of

contractors.If a firm is converted in two or more firms by any action of its partners, the new firm(s) or any

separated partner(s) in his(their) individual/joint capacity shall have to apply for the enlistment afresh on the

basis of work experience gained as a separate entity.

24.

Change in Address - While applying for enlistment, the contractor should mention address of his registered

office as well as Head Office, if different. All documents i.e. Bankers' Certificate etc. should bear one of the

above addresses, otherwise the same shall not be accepted. The contractor shall intimate the change, if any, in

any of the above addresses, in advance or maximum within one month of such change along with

acknowledgement of noting down of such change in address from the Bank, Income Tax, Sales Tax authorities

etc. Failure to do so may result in removal of his name from the approved list of contractors

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HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

25.

Near Relatives Working in Haryana Irrigation and Water Resources Department - Contractors whose

near relatives are working as Superintendent, Deputy Superintendent, Divisional Accountant, Senior Accounts

Clerk or Engineering Officers between the post of Superintending Engineer and Junior Engineer (both

inclusive) in the Department, will not be allowed to tender for works if the circle responsible for award and

execution of contract is the one where the near relative is working. For this purpose a near relative shall mean

wife, husband, parents, children, brothers, sisters, brother/sister in law, son/daughter-in-law, and father-in-

law/mother-in-law. In case of any violation action shall be taken as per clause-20 of these rules.

26.

Repeal and saving - All rules regarding enlistment/revalidation of contractors in PWD existing before coming

into force of Enlistment Rules-2020 are repealed. Notwithstanding such repeal, the Contractors already

enlisted on the basis of rules hitherto in force shall be required to apply for enlistment under appropriate class

under these rules within a period of6 months from the date of notification of these rules. No enlistment fee

shall be charged for the period of validity of previous enlistment. Such contractors shall continue to enjoy the

status of enlisted contractors of PWD till their application for enlistment under these rules is decided by the

Department. In case of non submission of the application within the stipulated period, the contractor shall

stand automatically de-listed from the register of enlisted contractors.

DEVENDER SINGH,

Chandigarh:

Additional Chief Secretary to Government Haryana,

The 14th Feb, 2020.

Irrigation & water Resources Department.

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

627

Appendix – A

MINIMUM QUALIFICATION FOR ENLISTMENT OF CONTRACTORS

Class

Experience

Machinery

Technical persons

required

Solvency

required

Should have turnover of

more than Rs. 2.00 crore

from

construction

Irrigation

Drainage

works each of themcosting

more than Rs.50.00 lac

during the last four years.

At least two works out of

them should have been

completed.

Digital

Concrete

weigh

batcher with hopper of full

bag capacity – 2 Nos.

One Graduate

Engineer (Civil)

with minimum

experience of 3

years or diploma

Engineer (Civil)

with minimum

experience of 7

years

Not less than

Rs.2.00Crore

as per

Appendix-B-4

ii)

Concrete mixers with hopper

of full bag capacity – 2 Nos.

iii)

Steel shuttering 2,00sqm.

iv)

Steel props for covering

5,000 m3 space

Needle vibrator-4 (2 fuel, 2

electric)

vi)

Surface vibrator – 4 Nos

vii)

Concrete pump

viii)

2 hydraulic excavator with

six No. Dumpers

Should have turnover of

more than Rs. 50.00 lakh

from

construction

Irrigation

Drainage

works each of themcosting

more than Rs.10.00 lac

during the last four years.

At least three works out of

them should have been

completed.

Steel shuttering 500 sqm.

One Graduate

Engineer (Civil) or

diploma Engineer

(Civil) with

minimum

experience of 4

years

Not less than

Rs.100.00

lakh

Appendix-B-4

ii)

Steel props for covering

1,000 cum space

iii)

Concrete mixers with hopper

of full bag capacity-4 No.

iv)

1 Hydraulic Excavator with

three No. Dumpers

Needle vibrator – 2 No.

vi)

Surface vibrator – 1 No.

III

Should have turnover of

more than Rs. 20.00 lakh

from

construction

Irrigation

Drainage

works each of them

costing more than Rs. 5.00

lakh during the last four

years. At least two works

out of them should have

been completed.

Concrete mixers of full bag

capacity – 2 No.

A diploma

Engineer (Civil)

with minimum

experience of 1

year

Not less than

Rs. 20.00 lakh

Appendix-B-4

ii)

Needle vibrator – 2 No.

iii)

Surface vibrator – 1 No.

Decision would vest with

Executive

Engineer

for

deciding cases on merit

depending on the financial

soundness of the applicant

A fresh contractor shall not be

awarded more than 3 works for next

1 year unless he has completed 2

works

1^st

year

after

enlistment/allotment of works

A diploma

Engineer (Civil) or

One qualified

Supervisor (Civil)

with minimum

experience of 1

year

Not less than

Rs. 10.00 lakh

Appendix-B-4

628

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

Government of Haryana

Irrigation & Water Resources Department

APPLICATION FORM FOR ENLISTMENT AS CONTRACTOR

Supporting Documents be annexed with the application form (Applications found deficient in any respect

are liable to be rejected without further correspondence)

Class

1. Name of applicant:- __________________________________

___________________________________________________

2. Nationality:- ________________________________________

3. Address:- _____________________________________________

___________________________________________________________________________

____________________________________________________________________________

4. Regd Office Address:- __________________________________________________________

_____________________________________________________________________________

____________________________________________________________________________

5. Telephone No.:-________________________Mobile No.:- _________________(Mandatory)

6. Email address:- _________________________________________________( Mandatory)

7. Constitution:- Individual:- Sole Proprietorship Concern

Partnership Firm:-

Public Ltd. Company:-

Private Ltd. Company:-

8. If partnership firm, names of the partners/If company, names of directors

iii.

9. Is the individual/sole proprietor/any partner/director of company

Dismissed Government Servant

Yes No

ii.

Removed from approved list of contractors

Yes No

iii.

Demoted to a lower class of contractors

Yes No

iv.

Having business banned/suspended by any

Government in the past

Yes No

Photograph

(Please staple 2

extra

photograph)

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

629

Convicted by a court of law

Yes No

vi.

Retired engineer/official from engineering

Department of Haryana within last Two years

Yes No

vii.

Director or partner of any other Company/firm

Enlisted with PWD or any other department

Yes No

viii.

Member of parliament or any

State Legislative Assembly

Yes No

If answer to any of the above is ‘YES’, furnish details on a separate sheet

10. (a) Name of person holding power of attorney:- __________________________________

(b) Nationality

11. Name of Bankers with full address:- _______________________________________________

_____________________________________________________________________________

12. Place of business

13. Full time technical staff in applicant’s employment

Number of Graduate engineers with minimum 10 years experience

ii.

Number of Graduate engineers with minimum 05 years’ experience [excluding (i) above]

iii.

Number of Diploma engineers with minimum 10 years experience

iv.

Number of Diploma engineers with minimum 03 years experience [excluding (ii) above]

14. Does the applicant have sufficient T and P, Machinery, Equipment

and workshop as per requirements mentioned in the Enlistment Rules

for the class and category applied for (Appendix B-6)

Yes No

[attach details and category applied for]

15. (a) Whether already enlisted with Irrigation & Water Resources Department Haryana or any other

department/Organisation

Yes No

(b) If yes, give details

(i) Name of the department/organisation

(ii) Class and category

(iii) Enlistment authority with address

(iv) Enlistment No. and date

(v) Date of validity

(vi) Tendering limit

16. Is any person working with the applicant is a near relative of the officer/official of Haryana Irrigation & Water

Resources Department or any other department/organisation If yes, give detail.

630

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

17. Details of Works completed, in progress and secured during the last 4 year to be filled in proforma as given in

Appendix –B-2). This list should include all works with gross amount of work done is more than the required

magnitude for the class in which registration is required.

18. Certificate from clients in original or attested copy as per Performa given in Appendix –B-3 for all eligible

works.

19. Certificates:-

i. I/We (including all partners) certify that I/We have read the Rule of Enlistment of Contactors in PWD as

amended up to –date and shall abide by them.

ii. I/We certify that I/We will not get myself/ourselves registered as contractors (s) in the Department under

more than one name.

iii (a) Certify that I did not retire as an Engineer of Gazetted rank or as a Gazetted Officer employed on

Engineering or Administrative duties in the Engineering Department of the Government of Haryana during

last two years. I also certify that I have neither such a person within two years of my retirement except with

the prior permission of the Government.

(For individuals seeking enlistment in their own name.)

(b) We certify that none of the Partners/Directors retired as an Engineer of Gazetted rank or as a Gazetted

Officer employed in Engineering or Administrative duties in the Engineering Departments of the

Government during last two years. We also certify that we have neither under our employment any such

person nor shall we employ any such person within two years of his retirement except/with the prior

permission of the Government. We further certify that Partner(s)/Director(s) is/are not dismissed

Government servant and we undertake not to employ, directly or indirectly any person dismissed from

Government service in our business without the prior permission of the registering authority.

I/We certify that I/We was/were not blacklisted by any Govt. Department/organisation.

v. I/We certify that the information given above is true to the best of our knowledge. I./We also understand that

if any of the information is found wrong. I am/We are liable to be debarred/blacklisted.

(Strike out whichever is not applicable)

Signature (s) of applicant (s):

Name

Signature

Address

Date:

No. of Documents attached

Signature of Applicant(Stamp of firm/contractor/Society)

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

631

Documents attached for enlistment

Appendix - B-1

Sr.

no.

Document

Yes

Proof of constitution:

a) In case of sole proprietorship/HUF: an affidavit executed before a 1st Class

Magistrate that the applicant is the sole proprietor of the firm/Karta of HUF.

b) In case of partnership firm: (Submit attested copies)

Partnership deed attested by Notary Public.

ii.

Form ‘A’ or equivalent form issued by Registrar of firms.

iii.

Form ‘B’ or equivalent form issued by Registrar of firms.

iv.

Form ‘C’ or equivalent form issued by Registrar of firms.

c) In case of Private/Public Ltd Co. Article of Association duly attested by Notary

Public

Proof of residence (Self Attested Copy of Aadhar card/Voter card)

Proof of PAN No.(Self Attested copy of PAN)

Proof of Identity.(Self Attested Copy of Aadhar or Ration Card)

Proof of Property.(Self Attested Copy of Property)

Affidavit of having never been black-listed by any Govt. Organisation

Power of attorney, if any attested by Notary Public

Three passport size photographs of power attorney holder/ authorised signatory

Bankers’ certificate from scheduled bank in the Performa given in Appendix -B-4. The

certificate should be on the bank’s letter-head and in sealed cover and shall be addressed to

the concerned Enlistment Authority.

Technical Staff:

List of full time technical staff/Designers with qualification and experience of each.

ii.

Attested copies of the degrees/diplomas of the technical staff/Designers.

iii.

Declaration from the technical staff that they are employed with the applicant.(

Appendix B-5)

iv.

Documents like PF subscription. Copy of Income Tax return with IT form 16 etc.

Conclusively proving employment of technical staff with applicant (Onus of

submitting adequate proof lies with applicant)

List of Machinery, Tools and Plants possessed by the Applicant.

ii.

Copy of purchase document etc (Onus of submitting adequate proof lies with

applicant)

List of all near relatives working in PWD, including their addresses.

Enlistment Fee payment receipt downloaded from E-grass portal

Original or attested copies of certificates for works done form concerned clients , in

Performa as given in appendix-B-3

ii.

Attested copies of award letters for works included in Appendix -B-2

Character and antecedents Certificates from the Magistrate or Gazetted officer not less than

the rank of the Executive Engineer

Signature of Applicant

(Stamp of firm/contractor)

632

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

Appendix- B-2

(1)

In case of enlistment- works completed, in progress and secured during the last four years.

[Add additional sheets, if necessary]

Sr.

No.

Name of

work and

agreement

no.

Date

start

Date of completion

Reason

for

delay

and

compensation

levied, if any

Tendered

amount

Gross

amount of

completed

work

Net

amount

received

Name,desig

nationand

complete

address

the

authority

for

whom

the

work

was done

Stipulated

Actual

Signature of Applicant

(Stamp)

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

633

Appendix- B-3.

CLIENT’s CERTIFICATE REG. PERFORMANCE OF CONTRACTOR

Name and address of the

Client..........................................................................................................................

…………………………………………………………………………………………

………………………………………………………………………………………..

Details of Works executed by Shri/M/s.

.............................................................................................................................................................................................

.......................................................................................

..........................................................................................................................................

(1)

Name of work with brief particulars

(2)

Agreement No. and date

(3)

Agreement amount

(4)

Date of commencement of work

(5)

Stipulated date of completion

(6)

Actual date of completion

(7)

Details of compensation levied for delay (indicate

amount) if any

(8)

Gross amount of the work completed and paid

(9)

Name and address of the authority under whom

works executed

(10)

Whether

the

contractor

employed

qualified

Engineer/Overseer during execution of work?

Quality of work (indicate grading)

ii)

Amt. Of work paid on reduced rates, if any.

Outstanding /very Good /Good/ Satisfactory/Poor

12.

Did the contractor go for arbitration?

ii)

If yes, total amount of claim

iii)

Total amount awarded

13.

Comments on the capabilities of the contractor.

Technical proficiency

Financial soundness

Mobilization of adequate T&P

Mobilization of manpower

(e)

General behaviour

Outstanding/Very Good /Good/

Satisfactory/ poor

Outstanding/Very

Good/Good/

Satisfactory/Poor

Outstanding/Very

Good/Good/Satisfactory/Poor

Outstanding/Very

Good/Good/Satisfactory/Poor

Outstanding/Very

Good/Good/Satisfactory/Poor

Note: All columns should be filled in properly

Countersigned

Signature of the

Reporting Officer with office

Not below the rank of Executive

Engineer.

Officer of the rank of Superintending Engineer of equivalent

634

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

Appendix-B-4

FORM OF BANKERS CERTIFICATE FROM A SCHEDULED BANK

This is to certify that to the best of our knowledge and information M/s./Shri.............. having marginally noted

address, a customer of our bank is respectable and can be treated as good for any engagement up to a limit of

Rs........................ (Rupees........................). This certificate is issued without any guarantee or responsibility on the

Bank of any of the officers.

(Signature)

For the Bank

Note: 1) Bankers certificates should be on letter head of the Bank.

2) In case of partnership firm certificate to include names of all partners as recorded with the bank.

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

635

Appendix-B-5

FOR CHANGE OF CONSTITUTION LIST OF DOCUMENTS/INFORMATION REQURED TO BE SUBMITTED

DOCUMENTS TO BE SUBMITTED

Copy of proposed partnership deed duly signed/proposed Memorandum of articles.

An undertaking sworn in before a Ist class Magistrate by all the partners to the effect that the new firm

will take over all assets and liabilities.

Dissolution deed/consent of retiring partners /death certificate in case of death of a partner.

FURNISH THE FOLLOWING DETAILS IN RESPECT OF EACH PARTNER WITH WHOM

CONTRACTOR’S FIRM WANT TO ENTER INTO PARTNERSHIP.

Whether he is enlisted with CPWD/MES/Railway/PandT/State PWD.

ii)

Whether he is a dismissed Govt. servant and debarred by his employer for doing business with a

government department of government company or statutory organisation..

iii)

Whether he is partner/director of any other firm enlisted with the Department/MES/Rly./PandT/State

PWD.

iv)

Whether he is member of Indian Parliament or State Legislature.

Whether his name has been blacklisted or removed from the approved list of contractors or demoted to

lower class or orders banning/suspending business with him by any department in the past.

vi)

Whether he is a dismissed/removed/retired Govt. servant within 2 years.

vii)

Whether he has civil or criminal case pending in any court in India. If yes give details.

DOCUMENTS TO BE SUBMITTED AFTER THE PROPOSAL IS AGREED IN PRINICIPLE BY THE

COMPETENT AUTHORTIY

Copy of the partnership deed duly attested by the Notary Public.

Fresh Bankers certificate form banker of the contractor indicating new constitution..

Form A.B and C or equivalent as the case may be.

Acknowledgment from the income Tax/Sales Tax department for having noted the change.

Signature of Applicant

(Stamp)

636

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

Appendix-B-6

List of Machinery

Sr.

No.

Name

Machinery

Make

Model

Capacity

Quantity

Present

Location

Year

manufacture

Applicant Signature

(Stamp)

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

637

Appendix-C

Government of Haryana

Irrigation & Water Resources Department

APPLICATION FORM FOR RENEWAL OF ENLISTMENT

The applicant should study carefully the rules of Enlistment and the list of documents to be annexed with

the application form before filling the form. (Applications found deficient in any respect are liable to be

rejected without further correspondence)

Class

Name of applicant

Nationality

Address

Regd Office Address

Telephone no.

Fax No.

Email address

Constitution:

Individual

Sole Proprietorship Concern

Partnership Firm

Public Ltd. Company

Private Ltd. Company

If partnership firm, names of the partners/If company, names of directors

iii.

(a)

Name of person holding power of attorney

(b)

Nationality

(c)

Liabilities

10.

Name of Bankers with full address.

11.

Place of business

12.

Full time technical staff in applicant’s employment

Graduate engineers with minimum 10 years experience

ii.

Graduate engineers with minimum 05 years experience [excluding (i) above]

iii.

Diploma engineers with minimum 10 years experience

iv.

Diploma engineers with minimum 03 years experience [excluding (iii) above]

13.

Does the applicant have sufficient T and P, Machinery, Equipment

and workshop as per requirements mentioned in the Enlistment Rules

for the class and category applied for

Yes No

[attach details and category applied for]

14.

Is any person working with the applicant is a near

Yes No

relative of the officer/official of Haryana PWD If yes, give detail.

Photograph

638

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

15.

Details of Works completed, in progress and secured during the last enlistment/revalidation as per Appendix –

C-2). This list should include all works with gross amount of work done is more than the required magnitude

for the class in which registration is required.

(i)

Whether above details enclosed?

Yes[ ]

No[ ]

(ii)

Certificate regarding performance of contractor for work included in Appendix- C-2, as per proforma of

Appendix C-4.

Yes[ ]

No[ ]

(iii)

Details of tenders issued and/ or submitted by contractor (Proforma C-3) Yes[ ] No [ ]

16.

Certificates:-

I/We (including all partners) certify that I/We have read the Rule of Enlistment of Contactors in PWD

as amended up to –date and shall abide by them.

ii.

I/We certify that the information given above is true to the best of our knowledge. I./We also

understand that if any of the information is found wrong. I am/We are liable to be debarred.

iii.

I/We certify that I/We will not get myself/ourselves registered as contractors (S) in hte Department

under more than one name,

(a) certify that I did not retire as an Engineer of Gazetted rank or as a Gazetted Officer employed on

Engineering or Administrative duties in the Engineering Department of the Government of Haryana

during last two years. I also certify that I have neither such a person within two years of my retirement

except with the prior permission of the Government.

(For individuals seeking enlistment in their own name.)

(b) We certify that none of the Partners/Directors retired as an Engineer of Gazetted rank or as a

Gazetted Officer employed in Engineering or Administrative duties in the Engineering Departments of

the Government during last two years. We also certify that we have neither under our employment any

such person nor shall we employ any such person within two years of his retirement except/with the

prior permission of the Government. We further certify that Partner(s)/Director(s) is/are not dismissed

Government servant and we undertake not to employ, directly or indirectly any person dismissed from

Government service in our business without the prior permission of the registering authority.

(Strike out whichever is not applicable)

Signature (s) of applicant (s):

Name

Signature

Address

Date:

No. of Documents attached:

Applicant Signature

(Stamp)

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

639

Appendix- C-1

Documents attached for revalidation

Sr.

no.

Document

Yes

Proof of constitution:

In case of sole proprietorship/HUF: an affidavit executed before a 1st Class

Magistrate that the applicant is the sole proprietor of the firm/Karta of HUF.

b) In case of partnership firm: (Submit attested copies)

Partnership deed attested by Notary Public.

ii.

Form ‘A’ or equivalent form issued by Registrar of firms.

iii.

Form ‘B’ or equivalent form issued by Registrar of firms.

iv.

Form ‘C’ or equivalent form issued by Registrar of firms.

In case of Private/Public Ltd Co. Article of Association duly attested by Notary

Public

Affidavit of having never been black-listed by any Government Organisation

Power of attorney, if any attested by Notary Public

Three passport size photographs of power attorney holder/ authorised signatory

Bankers’ certificate from scheduled bank in the Performa given in Appendix-B-4. The

certificate should be on the bank’s letter-head and in sealed cover and shall be addressed to

the concerned Enlistment Authority

Technical Staff:

List of full time technical staff/Designers with qualification and experience of each.

ii.

Attested copies of the degrees/diplomas of the technical staff/Designers.

iii.

Declaration from the technical staff that they are employed with the applicant.

iv.

Documents like PF subscription. Copy of Income Tax return with IT form 16 etc.

Conclusively proving employment of technical staff with applicant (Onus of

submitting adequate proof lies with applicant)

List of Machinery, T&P i.e. steelcentering and shuttering, possessed by the

Applicant.

ii.

Copy of purchase document etc (Onus of submitting adequate proof lies with

applicant)

List of all near relatives working in PWD, including their addresses.

Demand Draft for enlistment fee and application fee (if downloaded from internet)

(i)

List of works completed and in progress in PWD during last four years ( Appendix

C-2).

(ii)

Certificate regarding performance as per Appendix B-3 of works included in

Appendix C-2.

(iii)

Certificate regarding tenders issued and submitted by the contractors for the works

in PWD as per Appendix C-3.

Character and antecedents Certificates from the Magistrate or Gazetted officer not less than

the rank of the Executive Engineer

Attested copy of enlistment orders

Applicant Signatures

(Stamp)

640

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

Appendix C-2

Works completed, in progress in PWD during the last four years.

Sr.

No.

Name

work and

agreement

no.

Date

start

Date of completion

Reason

for

delay

and

compensation

levied, if any

Tendered

amount

Actual

cost

Name,designation

and address of the

authority for whom

the work was done

Stipulated

Actual

Applicant Signatures

(Stamp)

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

641

Appendix C-3

Performa for the certificate regarding tenders issued and or submitted in PWD during the last four years.

Sr.

No.

Name of work

and agreement

no.

Date of tender

Estimated cost

put to tender

Position of tender

Issued

Submitted

Signature of Executive Engineer

With seal

642

HARYANA GOVT. GAZ., (EXTRA.), MAY. 4, 2020 (VYSK. 14, 1942 SAKA)

Appendix: C-4

CONTARCTORS PERFORMANCE REPORT

FOR WORKS COMPLETED OR IN PROGRESS

(FOR REVALIDATION OF ENLISTMENT)

Part –I

(To be filled in by the Contractor and submitted to the Engineer-in-Charge Charge of the Works)

Name of Contractor

Name of Work

Contract No.

Est. Cost put to Tender

Tendered Cost

Gross Amount of Final bill

Work done till date

Stipulated

date of

Start Completion

Actual Date of Completion

Amount

compensation

levied, If any

10.

Amount of Reduced Rate item ,

If any

11.

Did the contractor go for

Arbitration

12.

If so, total

Amount

Claimed

Awarded

Signature of Contractor

Part –II

Certified that details given in Part-I have been verified and found to be correct/have been corrected

wherever necessary.

The Quality of work is Very Good/Good/ Satisfactory/Poor

Signature of the Executive Engineer

In case of Class I and II Contractors

The Quality of work is Very Good/Good/Satisfactory/Poor

Signature of the Executive Engineer

Note: The Performance report should be forwarded to the Enlisting Authority within two weeks of its receipt

from the contractor.

8755—C.S.—H.G.P., Pkl.