(468)

Haryana Government Gazette

Published by Authority

No. 22–2022] 

CHANDIGARH, TUESDAY, MAY 31, 2022 (JYAISTHA 10, 1944 SAKA)



PART – I

Notifications, Orders and Declarations by Haryana Government

HARYANA GOVERNMENT

IRRIGATION & WATER RESOURCES DEPARTMENT

Notification

The 31st August, 2021

Online Transfer Policy of Circle Stenographers

No. 3886.— In exercise of the powers conferred by the proviso to article 162 of the Constitution of India, the

Governor of Haryana hereby makes the following Online Transfer Policy, namely:-

Short title and Vision: This policy may be called the “Online Transfer Policy of Circle Stenographers of

Irrigation & Water Resources Department Haryana”. This Policy is made to ensure equitable distribution

of Circle Stenographers at different locations in a fair and transparent manner and to maximize job satisfaction

amongst employees and further to improve performance of the department.

APPLICATION: This Policy shall be applicable to all Circle Stenographers, who are members of State cadre

working on regular basis.

DEFINITIONS: In this policy, unless there be anything repugnant in the subject or context;

‘Blocked Posts’ means the vacancies of a cadre remain unfilled at any given point of time due to

shortage of employees in the department.

‘Employees of Special Category’ means the blind employees or the differently abled employees or

their child / children and spouse, women employees, women headed households, widows, widowers,

couple case, employee suffering from Diseases of Debilitating Disorder;

‘Prescribed Tenure’ means the tenure of appointment for a period of three years in a Circle Office.

While calculating the tenure of an employee for the purpose of this policy, the date from which

someone is working in a Circle on 31st March of the calendar year of transfer shall be counted

irrespective of the fact he/she has been appointed by temporary transfer or otherwise. However, an

employee may participate in the transfer drive subject to completion of minimum one year service in a

Circle.

‘Qualifying date’ for the purpose of calculating the vacant post(s) shall be the 31st March of the

Calendar year of transfer.;

‘Service’ means duty period and all kinds of leave including extraordinary leave availed by Circle

Stenographer during the prescribed tenure.

PART-I]

HARYANA GOVT. GAZ., MAY 31, 2022 (JYST. 10, 1944 SAKA)

469

‘Transfer’ means posting/appointment from Circle Office to another on or before completion of

prescribed tenure in a Circle;

‘Vacant Post for transfer’ means

(i)

A post not occupied by any Circle Stenographers;

(ii)

A post presently occupied by any Circle Stenographers for a period of three years or more;

(iii)

A post on which any Circle Stenographers has been appointed by temporary transfer or due to

non-availability of online transfer drive;

(iv)

A post occupied by any Circle Stenographers, who has been adjudged eligible and allowed by

the competent authority to participate in the general transfer drive even if he has not completed

the prescribed tenure in the Circle, where he is presently posted.

Note-1. —

Where there are Blocked Posts in a cadre the same shall be excluded from the number of vacant

posts for transfer.

Note-2. —

The post against which any Circle Stenographers has been posted/transferred on compulsion of

administrative reason or litigation nature shall also not be included in the vacant posts for

transfer.

Note-3. —

Department shall prepare the list of vacant posts for transfer and notify them for the benefit of

stakeholder. Depending upon input from stakeholders, such list may be amended, if required.

‘Circle’ means an area prescribed by the competent authority for the purpose of calculation of

prescribed tenure and entitlement of any Circle Stenographers for transfer from Circle Office to another

under this policy;

GENERAL PRINCIPLES:

(i)

Time Scheduled for Online Transfers:

General online transfer will be made only once in a year. However, transfer/posting necessitated

by promotion, direct recruitment, posts needed to be filled up in a public interest, can be made

anytime by the competent authority.

The online process will be completed up to 31st March and implemented after 31st March or as

per exigency/convenience of the department.

Every Circle Stenographer having 3 years of stay/ tenure in a Circle Office has to be compulsory

shifted.

A Circle Stenographer, who has completed 1 year stay/tenure in a particular office, can opt for

his transfer out of circle. But, a Circle Stenographer who has completed 3 years stay/tenure in a

Circle cannot opt for his transfer in the same circle.

In case, any Circle Stenographer having 3 years of stay in a particular office cannot opt his

preference for the same office. Once posted at one office, he will not be allowed to submit his

option for 1 year and will be transferred as per provision of policy thereafter.

The posting of Circle Stenographer in a particular Circle will be affected on the basis of vacancy

in that Circle.

Minimum stay for seeking transfer shall be 1 year after which he / she can participate in drive.

(ii)

Liable to be posted anywhere:

Circle Stenographers are liable to be transferred under this policy in any Circle or anywhere in

the State or BBMB against share quota posts, in public interest, on completion of prescribed tenure.

(iii)

Computerization of relevant service record of employees:

The Department shall ensure that all employees enter their service record in HRMS. Every

employee shall be responsible for the accuracy and regular updation of data in the Management

Information System in respect of his credentials, otherwise the department shall be at liberty to post

him anywhere in the State.

(iv)

Rationalization and Blocking of posts: To avoid disproportionate concentration of employees at a

particular station, the department should rationalize their sanctioned post and block actual vacant post

to be kept vacant in the transfer drive. In the long run, however, the department may increase/decrease

the total number of sanctioned posts as per their assessment/requirement in consultation with Work

Assessment Cell in the Administrative Reforms Department and Finance Department.

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HARYANA GOVT. GAZ., MAY 31, 2022 (JYST. 10, 1944 SAKA)

[PART–I

MERIT CRITERIA FOR ALLOTMENT OF POST:

Merit for allotment of vacant post to any Circle Stenographer shall be based on the total composite

score of points earned by a Circle Stenographer, out of 80 points as described below. The Circle

Stenographer earning highest points shall be entitled to be transferred against a particular vacancy.

Age shall be the Prime Factor for deciding the claim of the Circle Stenographer against a vacancy since

it shall have weightage of 60 points, out of total points.

A privilege of maximum 20 points can be availed by the Circle Stenographer of special categories as

indicated below:-

Age: The first set of merit points will be the age of the Circle Stenographer concerned

enumerated below:-

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Criteria for Calculation

Age (Present date i.e. (1st

January of the year of

consideration minus date of

birth)

Eldest

person

shall

given

maximum points

Age in number of days/365

(maximum four decimal

points only)

Special Category:- The Second Set of merit points will come from the special categories

enumerated hereinafter: -

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Explanation

Gender

Female

10 Points shall be given to all

female Circle Stenographer

Special Category of

female Circle

Stenographer

Widow/divorced/

legally separated/

unmarried female

employee or the Circle

Stenographer having

married with Military

personal/ Paramilitary

personal working

outside the State

All female of this category

shall be given 10 marks only

Special Category of

male Circle

Stenographer

Widower who has not

re-married and has one

or more minor

children and / or

unmarried daughter (s)

Eligible widowers shall be

given 5 points only.

Differently abled

persons

Vision

40% to 60% disability=

10 Marks

Above 60% to 80%=

15 Marks

Above 80%= 20 marks

Locomotors

Deaf & Dumb

Diseases of

“Debilitating

Disorders” i.e.

Currently

suffering from

Cancer; or

Self

Valid

medical

certificate

issued during last one year by

AIIMS

(including

its

branches in Haryana), PGI

Rohtak, Bhagat Phool Singh

College,

Khanpur

Kalan,

Sonipat,

Kalpana

Chawla

Medical College Karnal, PGI

PART-I]

HARYANA GOVT. GAZ., MAY 31, 2022 (JYST. 10, 1944 SAKA)

471

b. Having undergone

by-pass heart

surgery; or

Kidney transplant;

d. Currently

undergoing

dialysis.

Chandigarh, Medical college

of Haryana Government or a

medical board so constituted.

Diseases of

“Debilitating

Disorders”

Spouse/Un-married

Children

Valid

medical

certificate

issued during last one year by

AIIMS

(including

its

branches in Haryana), PGI

Rohtak, Bhagat Phool Singh

College,

Khanpur

Kalan,

Sonipat,

Kalpana

Chawla

Medical College Karnal, PGI

Chandigarh, Medical college

of Haryana Government or a

medical board so constituted.

Differently abled or

mentally challenged

children

Male/Female

employee having

mentally challenged or

100% differently abled

child.

Male/Female

employee

having mentally challenged

or 100% differently abled

children shall be provided

maximum 10 points.

Couple case

Only applicable to

females

Employees‟ spouses working

any

department/board/corporation

s under any state Govt. or

Govt. of India.

Earning Performance An employee earning

good performance

through ACR of last

one year. Any ACR

during the last 3years,

if last ACR not

available

Grading of ACR

Outstanding = 5

Very good = 2

Others =0

10. Negative

performance

An employee awarded

with punishment

during the period

under:

(i) Rule-4 (a)

(ii) Rule-4 (b) of

Haryana Civil

Services

(Punishment &

Appeal Rules,

2016)

(-)7

(-)3.5

Deduction of points Under

Rule

Punishment

awarded

4(a)

4(b)

1st

0.5

2nd

3rd

4th

5th

3.5

Note.—

Both reductions to be made if

punished under both.

The

negative

marks

will

deducted

from

the

maximum

admissible 20 merit points.

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HARYANA GOVT. GAZ., MAY 31, 2022 (JYST. 10, 1944 SAKA)

[PART–I

The employees, who are 100% blind or having 80% or more locomotors disabilities

involving both the legs shall be given their choice of posting.

PROCEDURE TO BE ADOPTED:

(i)

Head of Department shall seek preferences for choice of stations in a Circle from the eligible

employees for transfers. The transfer exercise shall be carried out only through approved web based

application.

(ii)

The option once exercised and confirmed by the employees shall be final and cannot be changed in any

circumstances.

(iii)

Any Circle Stenographer, who is due for superannuation within one year or less than one year service

shall not be transferred from his place of posting against his will even on completion of maximum stay

in that office, but he / she can participate in the transfer drive if he/she desires so.

(iv)

Merit criteria for allotment of Circle will be as per Para 5 above.

(v)

All transfers shall be implemented within 7 days of their issuance. The Treasury Officers concerned

shall not draw the salary of the Circle Stenographer, who has not complied with the orders.

(vi)

Within 15 days of issuance of orders, the Circle Stenographers aggrieved with the transfer process can

represent to the department after joining at the new place of posting, on a grievance redressal forum to

be provided by the department for this purpose. Their representations shall be considered in accordance

with the policy and appropriate decision shall be conveyed to them as deemed fit.

(vii)

Online general transfer due to completion of prescribed tenure of 3 years shall be treated as „transfer in

public interest‟ and in such case the joining time and composite transfer grant shall be admissible as per

provision in Haryana Civil Services Rules, 2016.

(7)

BAR AGAINST CANVASSING:

No Circle Stenographer shall canvass for his / her case except through a representation to the Head of

Department or to higher authorities in Haryana, as per this policy. All other individual representations shall be

treated as an attempt to bring extraneous influence on the due process. No relief can be sought except the one

already sought as per Para 6 above.

(8)

APPOINTMENT BY PROMOTION / DIRECT RECRUITMENT:

Any Circle Stenographer taken in a cadre through direct recruitment/ promotion/ repatriation shall be

posted in the Circle as per eligibility and availability.

(9)

OPPORTUNITY OF OPTION TO CERTAIN CATEGORIES:

The following categories of Circle Stenographer will not be transferred unless they desire to

participate in the transfer drive:-

(a)

Circle Stenographer having 12 months or less in retirement on the date of next transfer drive;

(b)

Unmarried female employees upon marriage for 12 months;

(c)

Married female employees upon divorce for 12 months; or

(d)

Widow or widower employees on the death of spouse for 12 months;

(10)

POSTING IN REMOTE AREAS:

Incentive for serving on the choice of anywhere in the State: If any Circle Stenographer opts for

„anywhere in the State and is thereafter posted in an office in Morni Hills Area or Nuh District against a

vacancy for which no Circle Stenographer has opted, they will be paid remuneration @ 10% of the basis pay +

DA during the period of said posting.

Provided this incentive shall not be admissible in case of transfer in home district Nuh and Panchkula.

(11)

CLARIFICATION & IMPLEMENTATION:

In case of any doubt or difficulty in making out the true intention of the provisions of this policy, the

Administrative Secretary of the department shall be the competent authority to clarify such doubt or to remove

such difficulty by issuing a reasoned order to this effect.