(451)

Haryana Government Gazette

Published by Authority

No. 22–2022] 

CHANDIGARH, TUESDAY, MAY 31, 2022 (JYAISTHA 10, 1944 SAKA)



PART – I

Notifications, Orders and Declarations by Haryana Government

HARYANA GOVERNMENT

IRRIGATION & WATER RESOURCES DEPARTMENT

Notification

The 16th April, 2021

Online Transfer Policy of Accounts Clerks

No. 3271/A-II/NGE-I/2021.— In exercise of the powers conferred by the proviso to Article-162 of the

Constitution of India, the Governor of Haryana hereby makes the following Online Transfer Policy, namely:–

Short title and Vision: This policy may be called the “Online Transfer Policy of Accounts Clerks of

Irrigation & Water Resources Department Haryana”. This Policy is made to ensure equitable distribution

of Accounts Clerks at different locations in a fair and transparent manner and to maximize job satisfaction

amongst employees and further to improve performance of the department.

APPLICATION: This Policy shall be applicable to all Accounts Clerk, who are members of State cadre

working on regular basis.

DEFINITIONS: In this policy, unless there be anything repugnant in the subject or context;

‘Blocked Posts’ means the vacancies of a cadre remain unfilled at any given point of time due to

shortage of employees in the department.

‘Employees of Special Category’ means the blind employees or the differently abled employees or

their child / children and spouse, women employees, women headed households, widows, widowers,

couple case, employee suffering from Diseases of Debilitating Disorder;

‘Prescribed Tenure’ means the tenure of appointment for a period of five years in a particular office

(Division/ Circle office) and ten years in a Circle. While calculating the tenure of an employee for the

purpose of this policy, the date from which someone is working in a zone on 31st March of the calendar

year of transfer shall be counted irrespective of the fact he/she has been appointed by temporary

transfer or otherwise. However, an employee may participate in the transfer drive subject to completion

of minimum three years service in a zone/office;

‘Qualifying date’ for the purpose of calculating the vacant post(s) shall be the 31st March of the

Calendar year of transfer.;

‘Service’ means duty period and all kinds of leave including extraordinary leave availed by Accounts

Clerk during the prescribed tenure.

‘Transfer’ means posting/appointment from one Division/ Circle to another on or before completion of

prescribed tenure in a Division/ Circle;

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HARYANA GOVT. GAZ., MAY 31, 2022 (JYST. 10, 1944 SAKA)

[PART–I

‘Vacant Post for transfer’ means

(i)

a post not occupied by any Accounts Clerk;

(ii)

a post presently occupied by any Accounts Clerk for a period of five years or more;

(iii)

a post on which any Accounts Clerk has been appointed by temporary transfer or due to

non-availability of online transfer drive;

(iv)

a post occupied by any Accounts Clerk, who has been adjudged eligible and allowed by the

competent authority to participate in the general transfer drive even if he has not completed the

prescribed tenure in the Division/ Circle where he is presently posted.

Note-1.—

Where there are Blocked Posts in a cadre the same shall be excluded from the number of

vacant posts for transfer.

Note-2.—

The post against which any Accounts Clerk has been posted/transferred on compulsion of

administrative reason or litigation nature shall also not be included in the vacant posts for

transfer.

Note-3.—

Department shall prepare the list of vacant posts for transfer and notify them for the

benefit of stakeholder. Depending upon input from stakeholders, such list may be

amended, if required.

‘Division/ Circle’ means an area prescribed by the competent authority for the purpose of calculation

of prescribed tenure and entitlement of any Accounts Clerk for transfer from one Division/ Circle to

another under this policy;

GENERAL PRINCIPLES:

(i)

Time Scheduled for Online Transfers:

General online transfers will be made only once in a year. However, transfer/posting

necessitated by promotion, direct recruitment, posts needed to be filled up in a public interest,

can be made anytime by the competent authority.

The online process will be completed up to 31st March and implemented after 31st March or as

per exigency/convenience of the department.

Every Accounts Clerk having 5 years of stay/ tenure in a particular office (Divisional Office/

Circle Office) and 10 years of stay/ tenure in a Circle has to be compulsory shifted.

An Accounts Clerk, who has completed 3 years stay/tenure in a particular office can opt for his

transfer within or out of circle, where he/she is posted. But, an Accounts Clerk who has

completed 10 years stay/tenure in a Circle cannot opt for his transfer within the same circle.

In case, any Accounts Clerk having 5 years of stay in a particular office cannot opt his

preference for the same office, but he can opt any other office within same circle. Similarly, any

Accounts Clerk having 10 years of stay in a particular circle cannot opt his preference for any

office in that circle. Once posted at one station, he will not be allowed to submit his option for 3

years and will be transferred as per provision of policy thereafter.

The posting of Accounts Clerk in a particular Division/ Circle will be affected on the basis of the

number of vacancies in a particular Division / Circle.

The vacancies in a Division/ Circle will be filled up on the basis of number of vacancies. The

number of vacancies (actual or deemed) in the Divisions/ Circle within the same zone /office

will be arranged from highest to lowest. The Division/ Circle having highest vacancy will be

filled up first and the Division/ Circle with lowest vacancies will be filled up in the last.

Minimum stay for seeking transfer shall be 3 years after which he / she can participate in drive.

(ii)

Liable to be posted anywhere:

Accounts Clerks are liable to be transferred under this policy in any Division/ Circle or anywhere in

the State, in public interest, on completion of prescribed tenure.

(iii)

Computerization of relevant service record of employees:

The Department shall ensure that all employees enter their service record in HRMS. Every employee

shall be responsible for the accuracy and regular updation of data in the Management Information

System in respect of his credentials, otherwise the department shall be at liberty to post him anywhere

in the State.

PART-I]

HARYANA GOVT. GAZ., MAY 31, 2022 (JYST. 10, 1944 SAKA)

453

(iv)

Rationalization and Blocking of posts:

To avoid disproportionate concentration of employees at a particular station, the department should

rationalize their sanctioned post and block actual vacant post to be kept vacant in the transfer drive. In

the long run, however, the department may increase/decrease the total number of sanctioned posts as

per their assessment/requirement in consultation with Work Assessment Cell in the Administrative

Reforms Department and Finance Department.

MERIT CRITERIA FOR ALLOTMENT OF POST:

Merit for allotment of vacant post to any Accounts Clerk shall be based on the total composite score of

points earned by an Accounts Clerk, out of 80 points as described below. The Accounts Clerk earning

highest points shall be entitled to be transferred against a particular vacancy.

Age shall be the Prime Factor for deciding the claim of the Accounts Clerk against a vacancy since it

shall have weightage of 60 points, out of total points.

A privilege of maximum 20 points can be availed by the Accounts Clerk of special categories as

indicated below:-

Age: The first set of merit points will be the age of the Accounts Clerk concerned enumerated

below:-

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Criteria for

Calculation

Age (Present date i.e. (1st January of

the year of consideration minus date

of birth)

Eldest person shall be

given maximum

points

Age in number of

days/365

(maximum four

decimal points only)

Special Category:- The Second Set of merit points will come from the special categories

enumerated hereinafter:

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Explanation

Gender

Female

10 Points shall be given to all

female Accounts Clerk

Special Category of

female Accounts

Clerk

Widow/divorced/ legally

separated/ unmarried

female employee or the

Accounts Clerk having

married with Military

personal/ Paramilitary

personal working outside

the State

All female of this

category shall be

given 10 marks only

Special Category of

male Accounts

Clerk

Widower who has not re-

married and has one or

more minor children and /

or unmarried daughter (s)

Eligible widowers shall be given

5 points only.

Differently abled

persons

Vision

40% to 60% disability= 10

Marks

Above 60% to 80%= 15

Marks

Above 80%= 20 marks

Locomotors

Deaf & Dumb

Diseases of

“Debilitating

Disorders” i.e.

Currently

suffering from

Cancer; or

Self

Valid medical certificate issued

during last one year by AIIMS

(including its branches in

Haryana), PGI Rohtak, PGI

Khanpur Kalan, Kalpana

Chawla Medical College

Karnal, PGI Chandigarh,

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HARYANA GOVT. GAZ., MAY 31, 2022 (JYST. 10, 1944 SAKA)

[PART–I

Having

undergone by-

pass heart

surgery; or

Kidney

transplant; or

Currently

undergoing

dialysis.

Medical college of Haryana

Government or a medical

board so constituted.

Diseases of

“Debilitating

Disorders”

Spouse/Un-married

Children

Valid medical certificate issued

during last one year by AIIMS

(including its branches in

Haryana), PGI Rohtak, PGI

Khanpur Kalan, Kalpana

Chawla Medical College

Karnal, PGI Chandigarh,

Medical college of Haryana

Government or a medical board

so constituted.

Differently abled or

mentally challenged

children

Male/Female employee

having mentally challenged

or 100% differently abled

child.

Male/Female employee having

mentally challenged or 100%

differently abled children shall

be provided maximum 10

points.

Couple case

Only applicable to females

Employees‟ spouses working in

any department/board/

corporations under any state

Govt. or Govt. of India.

Earning Performance An employee earning good

performance through ACR

of last one year. Any ACR

during the last 3years, if

last ACR not available

Grading of ACR

Outstanding = 5

Very good = 2

Others =0

10.

Negative

performance

An employee awarded

with punishment during

the period under:

(i) Rule-4 (a)

(ii) Rule-4 (b) of

Haryana Civil

Services

(Punishment &

Appeal Rules, 2016)

(-)7

(-)3.5

Deduction of points Under Rule

Punishment

awarded

4(a)

4(b)

1st

0.5

2nd

3rd

4th

5th

3.5

Note.—

1. Both reductions to be made if

punished under both.

2. The negative marks will be deducted

from the maximum admissible 20

merit points.

The employees who are 100% blind or having 80% or more locomotors disabilities involving

both the legs shall be given their choice of posting.

6. PROCEDURE TO BE ADOPTED:

(i)

Head of Department shall seek preferences for choice of stations in a Division/ Circle from the eligible

employees for transfers. The transfer exercise shall be carried out only through approved web based

application.

PART-I]

HARYANA GOVT. GAZ., MAY 31, 2022 (JYST. 10, 1944 SAKA)

455

(ii)

The option once exercised and confirmed by the employees shall be final and cannot be changed in any

circumstances.

(iii)

Any Accounts Clerk, who is due for superannuation within one year or less than one year service shall

not be transferred from his place of posting against his will even on completion of maximum stay in

that office, but he / she can participate in the transfer drive if he/she desires so.

(iv)

Merit criteria for allotment of station will be as per para 5 above.

(v)

All transfers shall be implemented within 7 days of their issuance. The Treasury Officers concerned

shall not draw the salary of the Accounts Clerk, who has not complied with the orders.

(vi)

Within 15 days of issuance of orders, the Accounts Clerks aggrieved with the transfer process can

represent to the department after joining at the new place of posting, on a grievance redressal forum to

be provided by the department for this purpose. Their representations shall be considered in accordance

with the policy and appropriate decision shall be conveyed to them as deemed fit.

(vii)

Online general transfer due to completion of prescribed tenure of 5 years shall be treated as „transfer in

public interest‟ and in such case the joining time and composite transfer grant shall be admissible as per

provision in Haryana Civil Services Rules, 2016.

BAR AGAINST CANVASSING:

No Accounts Clerk shall canvass for his / her case except through a representation to the Head of Department

or to higher authorities in Haryana, as per this policy. All other individual representation shall be

treated as an attempt to bring extraneous influence on the due process. No relief can be sought except the one

already sought as per para 6 above.

APPOINTMENT BY PROMOTION / DIRECT RECRUITMENT:

Any Accounts Clerk taken in a cadre through direct recruitment/ promotion/ repatriation shall be posted in the

Division / Circle of eligibility and availability.

OPPORTUNITY OF OPTION TO CERTAIN CATEGORIES:

The following categories of Accounts Clerk will not be transferred unless they desire to participate in the

transfer drive:-

(a)

Accounts Clerk having 12 months or less in retirement on the date of next transfer drive;

(b)

Unmarried female employees upon marriage;

(c)

Married female employees upon divorce; or

(d)

Widow or widower employees on the death of spouse;

10.

POSTING IN REMOTE AREAS:

Incentive for serving on the choice of anywhere in the State: If any Accounts Clerk opts for „anywhere

in the State and is thereafter posted in an office in Morni Hills Area or Nuh District against a vacancy for

which no Accounts Clerk has opted, they will be paid remuneration @ 10% of the basis pay + DA during the

period of said posting:

Provided this incentive shall not be admissible in case of transfer in home district Nuh and Panchkula.

11.

CLARIFICATION & IMPLEMENTATION:

In case of any doubt or difficulty in making out the true intention of the provisions of this policy, the

Administrative Secretary of the department shall be the competent authority to clarify such doubt or to

remove such difficulty by issuing a reasoned order to this effect.

12.

POWER TO RELAX:

Notwithstanding anything contained in the policy, the Administrative Secretary, Irrigation & Water

Resources Department, Haryana with the prior approval of the Chief Minister, Haryana, shall be competent to

transfer any Accounts Clerk to any place in relaxation of any or all of the above provisions after recording

reasons justifying such relaxation.

DEVENDER SINGH,

Additional Chief Secretary to Government Haryana,

Irrigation and Water Resources Department.

9581—C.S.—H.G.P., Pkl.