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Haryana Government Gazette

Published by Authority

No. 38-2022] CHANDIGARH, TUESDAY, SEPTEMBER 20, 2022 (BHADRA 29, 1944 SAKA)

PART-I

Notifications, Orders and Declarations by Haryana Government

HARYANA GOVERNMENT

IRRIGATION & WATER RESOURCES DEPARTMENT

Notification

The 16th April, 2021

Online Transfer Policy of Tracers

No. 4168/A-II/NGE-II/2021.— In exercise of the powers conferred by the proviso to article 162 of the

Constitution of India, the Governor of Haryana hereby makes the following Online Transfer Policy, namely:-

Short title and Vision: This policy may be called the “Online Transfer Policy of Tracers of Irrigation &

Water Resources Department, Haryana”. This Policy is made to ensure equitable distribution of Tracers at

different locations in a fair and transparent manner and to maximize job satisfaction amongst employee an

further to improve performance of the department.

Application:-This Policy shall be applicable to all Tracers who are members of State cadre working on

regular basis.

Definitions: In this policy, unless there be anything repugnant in the subject or context;

(a)

‘Blocked Posts’ means the vacancies of a cadre remain unfilled at any given point of time due to

shortage of employees in the department.

(b)

‘Employees of Special Category’ means the blind employees or the differently abled employees or

their child(ren) and spouse, women employees, women headed households, widows, widowers, couple

case, employee suffering from Diseases of Debilitating Disorder;

(c)

‘Prescribed Tenure’ means the tenure of appointment for a period of Five years in a particular

Division and Ten years in a Circle. While calculating the tenure of an employee for the purpose of this

policy, the date from which someone is working in a zone on 31^st March of the calendar year of

transfer shall be counted irrespective of the fact he has been appointed by temporary transfer or

otherwise. However, an employee may participate in the transfer drive subject to completion of

minimum three years service in a zone;

(d)

‘Qualifying date’ for the purpose of calculation of vacant post(s) shall be the 31^st March of the

Calendar year of transfer.;

(e)

‘Service’ means duty period and all kinds of leave including extraordinary leave availed by Tracers

during the prescribed tenure.

PART I]

HARYANA GOVT. GAZ., SEPT. 20, 2022 (BHDR. 29, 1944 SAKA)

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(f)

‘Transfer’ means posting/appointment from one Division/Circle to another on or before completion

prescribed tenure in a Division/Circle;

(g)

‘Vacant Post for transfer’ means

(i)

a post not occupied by any Tracers;

(ii)

a post presently occupied by any Tracer for a period of Five years or more;

(iii)

a post on which any Tracer has been appointed by temporary transfer or due to non-availability

of online transfer drive;

(iv)

a post occupied by any Tracer who has been adjudged eligible and allowed by the competent

authority to participate in the general transfer drive even if he has not completed the prescribed tenure

in the Division/Circle where he is presently posted.

Note-1.--- Where there are Blocked Posts in a cadre the same shall be excluded from the number of

vacant post for transfer.

Note-2.---The post against which any Tracer has been posted/transferred on compulsion of

administrative reason or litigation nature shall also not be included in the vacant posts for transfer.

Note-3.--- Department shall prepare the list of vacant posts for transfer and notify them for the benefit

of stakeholder. Depending upon input from stakeholders, such list may be amended if required.

(h)

‘Division/Circle’ means an area prescribed by the competent authority for the purpose of calculation of

prescribed tenure and entitlement of any Tracer for transfer from one Division/Circle to another under

this policy;

General Principles:

(i)

Time Scheduled for Online Transfers:

(a)

General transfers online will be made only once in a year. However, transfer/posting necessitated

by promotion, direct recruitment, posts needed to be filled up in a public interest, can be made anytime

by the competent authority.

(b)

The online process will be completed up to 31^st March and implemented after 31^st March or as

per exigency/convenience of the department.

(c)

Every Tracer completing 5 years of stay/ tenure in a particular Division or 10 years of stay/tenure

in a Circle has to be compulsory shifted.

(d)

A Tracer who has completed 5 years stay/tenure in a particular Division can opt for his transfer

within or out of Division, but a Tracer who has completed 10 years stay/tenure in a Circle cannot opt for

his transfer within the same Circle.

(e)

In case, any Tracer having 5 years of stay/ tenure in a particular Division cannot opt his

preference for the same office, but he can opt any other Division within same Circle. Similarly any

Tracer having 10 years of stay/tenure in a particular Circle cannot opt his preference for any Division in

that Circle. Once posted at one station, he will not be allowed to submit his option for 3 years and will

be transferred as per provision of policy thereafter.

(f)

The posting of Tracer, in a particular Division/Zone on his transfer, will be affected on the basis

of the number of vacancies in a particular Division/Circle.

(g)

The vacancies in a Division/Circle will be filled up on the basis of number of vacancies. The

number of vacancies (actual or deemed) in the Division/Circle within same zone will be arranged from

highest to lowest. The Division having higher vacancy will be filled up first and the Division/Circle with

lowest vacancies will be filled up in the last.

(h)

Minimum stay for seeking transfer shall be 3 years after which he can participate in drive.

(ii)

Liable to be posted anywhere :

(a)

Tracers are liable to be transferred under this policy in any Division/Circle or anywhere in the

State, in public interest, on completion of prescribed tenure.

(b)

In case, sufficient Tracers are not found willing for posting in BBMB against share quota post of

Haryana State of this Department, then, on the basis of requirement of Tracers in BBMB, the services of

Junior most Tracer of respective category based on demand/ vacancy will be placed at the disposal of

BBMB and minimum stay for seeking transfer shall be 2 years after which he can submit his application

to Engineer-in-Chief, Irrigation and Water Resources Department for his posting in the Department.

However, a willing Tracer can serve in BBMB continually for 10 years. Further a Tracer who have once

served in BBMB will not again be transferred in BBMB for at-least 10 years without his consent and

next junior most Tracer will be liable to serve in BBMB.

HARYANA GOVT. GAZ., SEPT. 20, 2022 (BHDR. 29, 1944 SAKA)

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(iii) Computerization of relevant service record of employees:

The Department shall ensure that all employees enter their service record in HRMS. Every employee

shall be responsible for the accuracy and regular updation of data in the Management Information

System in respect of his credentials, otherwise the department shall be at liberty to post him anywhere in

the State.

(iv)

Rationalization and Blocking of posts: To avoid disproportionate concentration of employees at a

particular station, the department should rationalize their sanctioned post and block actual vacant

post to be kept vacant in the transfer drive. In the long run, however, the department may

increase/decrease the total number of sanctioned posts as per their assessment/requirement in

consultation with Work Assessment Cell in the Administrative Reforms Department and Finance

Department.

Merit Criteria for allotment of post:

(a)

Merit for allotment of vacant post to any Tracer shall be based on the total composite score of points

earned by a Tracer, out of 80 points as described below. The Tracer earning highest points shall be

entitled to be transferred against a particular vacancy.

(b)

Age shall be the Prime Factor for deciding the claim of the Tracer against a vacancy since it shall have

weightage of 60 points, out of total points.

(c)

A privilege of maximum 20 points can be availed by the Tracer of special categories as indicated

below:-

(A)

Age: The first set of merit points will be the age of the Tracer concerned enumerated

below:-

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Criteria for Calculation

Age (Present date i.e.

(1^st January of the year of

consideration minus date

of birth)

Eldest person

shall be given

maximum points

Age in number of days/365

(maximum four decimal points

only)

(B)

Special Category:-

The Second Set of merit points will come from the special categories enumerated hereinafter:

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Explanation

Gender

Female

10 Points shall be given

to all female Tracer

Special