(429)

Haryana Government Gazette

Published by Authority

No. 24–2021] CHANDIGARH, TUESDAY, JUNE 15, 2021 (JYAISTHA 25, 1943 SAKA)



PART – I

Notifications, Orders and Declarations by Haryana Government

HARYANA GOVERNMENT

PUBLIC HEALTH ENGINEERING DEPARTMENT

Notification

The 25th May, 2021

No.1/32/2021-4PH.— The online transfer policy to regulate the transfer of Clerks in Public Health

Engineering Department, Haryana is notified herewith which shall come into force with immediate effect.

Vision: To ensure equitable, demand based distribution / posting of Clerks to protect public interest and effect

transparency.

Definitions: In this policy, unless the context requires otherwise:

(i)

“Service” means a service in which a Clerk is working on regular basis, on promotion from field staff

whether on regular basis or Current duty Charge or Adhoc basis or after reversion from Sub Divisional

Clerk (Current Duty Charge) or return from deputation.

(ii)

Reference to “he” includes “she” too.

(iii)

Department means “Public Health Engineering Department, Haryana.”

(iv)

Clerk means “a member of the service as defined at (i) above.

(v)

Division means Public Health Engineering Division of a Public Health Engineering Circle under

administrative control of Public Health Engineering Department, Haryana.

(vi)

Circle is a Zone means Public Health Engineering Circle including Public Health Engineering

Divisions of that circle under administrative control of Public Health Engineering Department,

Haryana.

Main features:

(i)

Clerk who are members of State Cadre are liable to be transferred anywhere in the State, at any point of

time as per provisions of this policy.

(ii)

This transfer Policy shall be applicable from the date of its publication.

Basic Principles:

(i)

The option once availed and confirmed shall be final and can be changed only under the provisions of

this policy. Unless protected under a provision of this policy, every clerk completing maximum 3 years

of stay in a Division office / Circle office shall be compulsory shifted to another office.

430

HARYANA GOVT. GAZ., JUNE 15, 2021 (JYST. 25, 1943 SAKA)

[PART–I

(ii)

Any clerk who has completed 12 years of stay in a particular zone (including Division office/ circle

office) will be compulsorily transferred from that zone and he/she cannot opt for his/her transfer within

that particular zone.

(iii)

In case of those Clerk who have exhausted their preferred choices, before posting them under

‘Anywhere in the State’ option, the department shall again seek their options against the remaining

available posts at that point of time.

(iv)

The posting of the Clerk, in a particular Division or Circle on his transfer, will be effected on the basis

of the number of vacancies in a particular Division or Circle.

(v)

The vacancies in a Division will be filled up on the basis of number of vacancies. The number of

vacancies (actual or deemed) in the Division will be arranged from highest to lowest.

(vi)

The Clerks having 12 months or less in retirement shall not be transferred, if they are not willing to

participate in transfer drive.

(vii)

Minimum stay for seeking transfer shall be three years after which he can participate in drive but option

for transfer within the same office will not be available for him.

(viii) Clerks declared surplus from a Division/Circle as part of the rationalization of posts shall compulsorily

participate in the transfer drive. In case of their non–participation in transfer drive from any reason their

salary from such posts shall be stopped and the department shall be at liberty to post them at any station

across the state in the Division having high deficiency of Clerks.

(ix)

The transfer exercise shall be carried out only through approved web based application.

(x)

The Clerks transferred on administrative grounds of misconduct will not be transferred back to the

same Circle where from they were transferred on such grounds.

(xi)

Within 15 days of issuance of orders, the Clerks aggrieved with the transfer process can represent to the

department after joining at new place of posting. Their representation shall be considered in accordance

with the policy and appropriate decision shall be conveyed to him as deemed fit.

(xii)

In the event of tie among the same category of employees, preference will be given to a female Clerk

over male Clerk.

(xiii) In the event of tie among the Clerks when both are male or female, the preference will be given to the

employee with disability or couple case.

(xiv) No request for mutual transfer will be considered.

Zoning of Department: The field offices of Haryana Public Health Engineering Department have been

broadly classified into Circles which comprise of Divisions and Sub Divisions. The administrative control of

Divisions with Circle offices is attached at Annexure-A.

Procedures:- It will involve following procedures:

(i)

Preparation of provisional actual vacancy list and deemed vacancy list.

(ii)

Rationalization of posts.

(iii)

Notification of list of vacancies to be filled/blocked.

(iv)

Seeking preferences for choice of zones.

(v)

Processing the list as per choice of zones.

(vi)

Generation of transfer orders.

Notification of dates for each process will be made by the competent authority.

Time Schedule:

(i)

Periodicity of the transfers: General Transfers will be made only once in a year, or as specifically

notified by the Government for a given year. However, transfer/posting necessitated by promotions/

directs recruitments, posts needed to be filled up in public interest, can be made anytime. Further, the

transfer of Clerk spouses of employees of Departments/ Organizations of Government of Haryana or

Central Government can also be made on requests at any time.

(ii)

The following time schedule shall be followed, so far as feasible, for various activities every year:

Opening/ shifting of new Public Health Engineering Department Division shall take effect

generally in April of succeeding year or as per requirement. But the posts in respect of such

new/shifted Haryana Public Health Engineering Department Division offices shall be accounted

for during opening / shifting.

Transfer orders will be issued in the months of April every year.

PART-I]

HARYANA GOVT. GAZ., JUNE 15, 2021 (JYST. 25, 1943 SAKA)

431

Qualifying date for actual vacancies, deemed vacancies, weightage/merit points calculation,

court of stay shall be 31st March of the year under consideration.

The transfer process will start in the month of December and will be completed by end of March

of each year as per the following scheduled:-

Decision about opening of new subordinate offices, rationalization of staff shall be done

from 1st January to 31st January every year.

ii)

The actual vacancies and deemed vacancies will be notified from 1st February to

28th February.

iii)

The eligible employees will submit their choice of station online from 1st March to

15th March.

iv)

Transfer orders will be generated and issued from 1st April to 15th April.

The orders will be effective from 1stMay.

The above schedule may be separately notified by the Govt. at the start of the policy or during

any year as per the requirement, otherwise the schedule given above will be followed.

Merit criteria for allotment of posts in a Zone:

(i)

Decision of allotment to a vacancy shall be based on the total composite score of points earned by a

Clerk, out of points earned against (a) age, (b) Second set of merit points, (c) other points as described

below. The Clerk earning highest points shall be entitled to be transferred against a particular vacancy

in the zone as per his option.

(ii)

Age shall be the prime factor for deciding the claim of the Clerks against a vacancy since it shall have

weightage of 60 points.

(iii)

However, to take care of categories like women, women headed households, widows, widowers,

differently abled persons and serious ailment, a privilege of maximum 20 points can be availed by the

Clerks of these categories (hereinafter to be referred as atb) The second set of merit points).

The division of points shall be as given in para 8 (a), 8 (b) and 8 (c) below:-

(a)

Age:-

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Criteria for Calculation

Age

(Present

date

minus Date of birth)

Eldest person shall get

maximum points

Age in number of days/365

(maximum four decimal

points only)

(b)

The Second Set of merit points will come from the special factors enumerated hereinafter with a

cap of maximum 20 marks irrespective of the merit point earned:

Sr.

No.

Major

Factor

Sub-Factor

Max.

Points

Explanation

Gender

Female

05 points shall be given to all

female Clerks.

Special