(462)

Haryana Government Gazette

Published by Authority

No. 22–2022] 

CHANDIGARH, TUESDAY, MAY 31, 2022 (JYAISTHA 10, 1944 SAKA)



PART – I

Notifications, Orders and Declarations by Haryana Government

HARYANA GOVERNMENT

IRRIGATION & WATER RESOURCES DEPARTMENT

Notification

The 16th August, 2021

Online Transfer Policy of Deputy Superintendent

No. 3822.— In exercise of the powers conferred by the proviso to article 162 of the Constitution of India, the

Governor of Haryana hereby makes the following Online Transfer Policy, namely:-

Short title and Vision: This policy may be called the “Online Transfer Policy of Deputy Superintendents

of Irrigation & Water Resources Department Haryana”. This Policy is made to ensure equitable

distribution of Deputy Superintendents at different locations in a fair and transparent manner and to maximize

job satisfaction amongst employees and further to improve performance of the department.

APPLICATION: This Policy shall be applicable to all Deputy Superintendent, who are members of State

cadre working on regular basis.

DEFINITIONS: In this policy, unless there be anything repugnant in the subject or context;

‘Blocked Posts’ means the vacancies of a cadre remain unfilled at any given point of time due to

shortage of employees in the department.

‘Employees of Special Category’ means the blind employees or the differently abled employees or

their child / children and spouse, women employees, women headed households, widows, widowers,

couple case, employee suffering from Diseases of Debilitating Disorder;

‘Prescribed Tenure’ means the tenure of appointment for a period of three years in a particular

Division and six years in a Circle. While calculating the tenure of an employee for the purpose of this

policy, the date from which someone is working in a zone on 31st March of the calendar year of

transfer shall be counted irrespective of the fact he/she has been appointed by temporary transfer or

otherwise. However, an employee may participate in the transfer drive subject to completion of

minimum two years service in a zone/office;

‘Qualifying date’ for the purpose of calculating the vacant post(s) shall be the 31st March of the

Calendar year of transfer.;

‘Service’ means duty period and all kinds of leave including extraordinary leave availed by Deputy

Superintendent during the prescribed tenure.

PART-I]

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463

‘Transfer’ means posting/appointment from one Division to another on or before completion of

prescribed tenure in a Division/ Circle;

‘Vacant Post for transfer’ means

(i)

a post not occupied by any Deputy Superintendent;

(ii)

a post presently occupied by any Deputy Superintendent for a period of three years or more;

(iii)

a post on which any Deputy Superintendent has been appointed by temporary transfer or due

to non-availability of online transfer drive;

(iv)

a post occupied by any Deputy Superintendent, who has been adjudged eligible and allowed by

the competent authority to participate in the general transfer drive even if he has not completed

the prescribed tenure in the Division, where he is presently posted.

Note-1.—

Where there are Blocked Posts in a cadre the same shall be excluded from the number of vacant

posts for transfer.

Note-2.—

The post against which any Deputy Superintendent has been posted/transferred on compulsion

of administrative reason or litigation nature shall also not be included in the vacant posts for

transfer.

Note-3.—

Department shall prepare the list of vacant posts for transfer and notify these for the benefit of

stakeholder. Depending upon input from stakeholders, such list may be amended, if required.

‘Division’ means an area prescribed by the competent authority for the purpose of calculation of

prescribed tenure and entitlement of any Deputy Superintendent for transfer from one Division to

another under this policy;

GENERAL PRINCIPLES:

Time Scheduled for Online Transfers:

General online transfers will be made only once in a year. However, transfer/posting

necessitated by promotion, direct recruitment, posts needed to be filled up in a public interest,

can be made anytime by the competent authority.

The online process will be completed up to 31st March and implemented after 31st March or as

per exigency/convenience of the department.

Every Deputy Superintendent having 3 years of stay/ tenure in a particular Division Office and 6

years of stay/ tenure in a Circle has to be compulsory shifted.

A Deputy Superintendent, who has completed 2 years stay/tenure in a particular Division Office,

can opt for his transfer within or out of circle, where he/she is posted. But, a Deputy

Superintendent who has completed 6 years stay/tenure in a Circle cannot opt for his transfer

within the same circle.

In case, any Deputy Superintendent having 3 years of stay in a particular office cannot opt his

preference for the same office, but he can opt any other office within same circle. Similarly, any

Deputy Superintendent having 6 years of stay in a particular circle cannot opt his preference for

any office in that circle. Once posted at one station, he will not be allowed to submit his option

for 2 years and will be transferred as per provision of policy thereafter.

The posting of Deputy Superintendent in a particular Division will be affected on the basis of the

number of vacancies in a particular Division / Circle.

The vacancies in a Division/ Circle will be filled up on the basis of number of vacancies. The

number of vacancies (actual or deemed) in the Division / Circle within the same zone /office will

be arranged from highest to lowest. The Division/ Circle having highest vacancy will be filled

up first and the Division/ Circle with lowest vacancies will be filled up in the last.

Minimum stay for seeking transfer shall be 2 years after which he / she can participate in drive.

ii.

Liable to be posted anywhere:

A Deputy Superintendents is liable to be transferred under this policy in any Division/ Circle or

anywhere in the State, in public interest, on completion of prescribed tenure.

iii.

Computerization of relevant service record of employees:

The Department shall ensure that all employees enter their service record in HRMS. Every

employee shall be responsible for the accuracy and regular updation of data in the Management

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HARYANA GOVT. GAZ., MAY 31, 2022 (JYST. 10, 1944 SAKA)

[PART–I

Information System in respect of his credentials, otherwise the department shall be at liberty to

post him anywhere in the State.

iv.

Rationalization and Blocking of posts: To avoid disproportionate concentration of employees at

a particular station, the department should rationalize their sanctioned post and block actual vacant

post to be kept vacant in the transfer drive. In the long run, however, the department may

increase/decrease the total number of sanctioned posts as per their assessment/requirement in

consultation with Work Assessment Cell in the Administrative Reforms Department and Finance

Department.

5. MERIT CRITERIA FOR ALLOTMENT OF POST:

Merit for allotment of vacant post to any Deputy Superintendent shall be based on the total composite

score of points earned by a Deputy Superintendent, out of 80 points as described below. The Deputy

Superintendent earning highest points shall be entitled to be transferred against a particular vacancy.

Age shall be the Prime Factor for deciding the claim of the Deputy Superintendent against a vacancy

since it shall have weightage of 60 points, out of total points.

A privilege of maximum 20 points can be availed by the Deputy Superintendent of special categories as

indicated below:-

Age: The first set of merit points will be the age of the Deputy Superintendent concerned

enumerated below:-

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Criteria for Calculation

Age (Present date i.e. (1st

January of the year of

consideration minus date of

birth)

Eldest

person

shall be given

maximum points

Age in number of days/365

(maximum four decimal

points only)

Special Category:- The Second Set of merit points will come from the special categories

enumerated hereinafter:

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Explanation

Gender

Female

10 Points shall be given to all

female Deputy Superintendents

Special Category

of female Deputy

Superintendent

Widow/divorced/

legally separated/

unmarried female

employee or the Deputy

Superintendent having

married with Military

personal/ Paramilitary

personal working

outside the State

All female of this category

shall be given 10 marks.

Special Category

of male Deputy

Superintendent

Widower who has not

re-married and has one

or more minor children

and / or unmarried

daughter (s)

Eligible widowers shall be

given 5 points.

Differently abled

persons

Low Vision / Blind

40% to 60% disability=

10 Marks

Above 60% to 80%= 15

Marks

Above 80%= 20 marks

Locomotors

Deaf & Dumb

PART-I]

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465

Diseases of

“Debilitating

Disorders” i.e.

Currently

suffering

from Cancer;

b. Having

undergone

by-pass heart

surgery; or

Kidney

transplant; or

d. Currently

undergoing

dialysis.

Self

Valid medical certificate issued

during last one year by AIIMS

(including its branches in

Haryana), PGI Rohtak, Bhagat

Phool Singh Medical College,

Khanpur Kalan, Kalpana

Chawla Medical College

Karnal, PGI Chandigarh or any

Medical college of Haryana

Government or a medical board

so constituted.

Diseases of

“Debilitating

Disorders”

Spouse/Un-married

Children

Valid medical certificate issued

during last one year by AIIMS

(including its branches in

Haryana), PGI Rohtak, Bhagat

Phool Singh Medical College,

Khanpur Kalan, Kalpana

Chawla Medical College

Karnal, PGI Chandigarh or any

Medical college of Haryana

Government or a medical board

so constituted.

Differently abled

or mentally

challenged

children

Male/Female employee

having mentally

challenged or 100%

differently abled child.

Male/Female employee having

mentally challenged or 100%

differently abled children shall

be provided maximum 10

points.

Couple case

Male / Female

Employee‟s spouses working in

any

department/board/corporations

under any state Govt. or Govt.

of India.

Earning

Performance

An employee earning

good performance

through ACR of last

one year. Any ACR

during the last 3years,

if last ACR not

available

Grading of ACR

Outstanding = 5

Very good = 2

Others =0

10.

Negative

performance

An employee awarded

with punishment during

the period under:

(i) Rule-4 (a)

(ii) Rule-4 (b) of

Haryana Civil

Services

(Punishment &

Appeal Rules,

2016)

(-)7

(-)3.5

Deduction of points Under Rule

Punishment

awarded

4(a)

4(b)

1st

0.5

2nd

3rd

4th

5th

3.5

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[PART–I

Note.—

1. Both reductions to be made if

punished under both.

2. The negative marks will be deducted

from the maximum admissible 20

merit points

The employees who are 100% blind or having 80% or more locomotors disabilities

involving both the legs shall be given their choice of posting irrespective of scoring.

6. PROCEDURE TO BE ADOPTED:

(i)

Head of Department shall seek preferences for choice of stations in a Division/ Circle from the eligible

employees for transfers. The transfer exercise shall be carried out only through approved web based

application.

(ii)

The option once exercised and confirmed by the employees shall be final and cannot be allowed to

change in any circumstances.

(iii)

Any Deputy Superintendent, who is due for superannuation within one year or less than one year

service shall not be transferred from his place of posting against his will even on completion of

maximum stay in that office, but he / she can participate in the transfer drive if he/she desires so.

(iv)

Merit criteria for allotment of station will be as per para 5 above.

(v)

All transfers shall be implemented within 7 days of their issuance. The Treasury Officers concerned

shall not draw the salary of the Deputy Superintendent, who has not complied with the orders.

(vi)

Within 15 days of issuance of orders, the Deputy Superintendents aggrieved with the transfer process

can represent to the department after joining at the new place of posting, on a grievance redressal

forum to be provided by the department for this purpose. Their representations shall be considered in

accordance with the policy and appropriate decision shall be conveyed to them as deemed fit.

(vii)

Online general transfer due to completion of prescribed tenure of 3 years shall be treated as „transfer in

public interest‟ and in such case the joining time and composite transfer grant shall be admissible as

per provision in Haryana Civil Services Rules, 2016.

(7)

BAR AGAINST CANVASSING:

No Deputy Superintendent shall canvass for his / her case except through a representation to the Head of

Department or to higher authorities in Haryana, as per this policy. All other individual representation shall be

treated as an attempt to bring extraneous influence on the due process. No relief can be sought except the one

already sought as per Para 6 above.

(8)

APPOINTMENT BY PROMOTION / DIRECT RECRUITMENT:-

Any Deputy Superintendent taken in cadre through promotion/ repatriation or appointed by transfer shall be

posted in the Division according to eligibility and availability of vacancies.

(9)

OPPORTUNITY OF OPTION TO CERTAIN CATEGORIES:-

The following categories of Deputy Superintendent will not be transferred unless they desire to participate in

the transfer drive:-

(a)

Deputy Superintendent having 12 months or less in retirement on the date of next transfer drive;

(b)

Unmarried female employees upon marriage;

(d) Widow or widower employees on the death of spouse;

(10)

POSTING IN REMOTE AREAS:

Incentive for serving on the choice of anywhere in the State: If any Deputy Superintendent opts for

„anywhere in the State and is thereafter posted in an office in Morni Hills Area or Nuh District against a

vacancy for which no Deputy Superintendent has opted, they will be paid remuneration @ 10% of the basis

pay + DA during the period of said posting:

Provided this incentive shall not be admissible in case of transfer in home district Nuh and Panchkula.

PART-I]

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467

(11)

CLARIFICATION & IMPLEMENTATION:

In case of any doubt or difficulty in making out the true intention of the provisions of this policy, the

Administrative Secretary of the department shall be the competent authority to clarify such doubt or to

remove such difficulty by issuing a reasoned order to this effect.

(12)

POWER TO RELAX:-

Notwithstanding anything contained in the policy, the Administrative Secretary, Irrigation & Water

Resources Department, Haryana with the prior approval of the Chief Minister, Haryana, shall be competent to

transfer any Deputy Superintendent to any place in relaxation of any or all of the above provisions after

recording reasons justifying such relaxation.

DEVENDER SINGH,

Additional Chief Secretary to Government Haryana,

Irrigation and Water Resources Department.

9581—C.S.—H.G.P., Pkl.