(782)

Haryana Government Gazette

Published by Authority

No. 40-2022] CHANDIGARH, TUESDAY, OCTOBER 4, 2022 (ASVINA 12, 1944 SAKA)

PART-I

Notifications, Orders and Declarations by Haryana Government

HARYANA GOVERNMENT

IRRIGATION & WATER RESOURCES DEPARTMENT

Notification

The 19th August, 2021

Online Transfer Policy of Revenue Clerks

No. 1932/A-II/NGE-III/2021.— In exercise of the powers conferred by the proviso to Article-162 of the

Constitution of India, the Government of Haryana hereby makes the following Online Transfer Policy, namely:-

Short title and Vision: This policy may be called the “Online Transfer Policy of Revenue Clerks of

Irrigation & Water Resources Department Haryana”. This Policy is made to ensure equitable distribution

of Revenue Clerks at different locations in a fair and transparent manner and to maximize job satisfaction

amongst employees and further to improve performance of the department.

APPLICATION:-This Policy shall be applicable to all Revenue Clerk, who are members of State cadre

working on regular basis.

DEFINITIONS: In this policy, unless there be anything repugnant in the subject or context;

‘Blocked Posts’ means the vacancies of a cadre remain unfilled at any given point of time due to

shortage of employees in the department.

‘Employees of Special Category’ means the blind employees or the differently abled employees or

their child / children and spouse, women employees, women headed households, widows, widowers,

couple case, employee suffering from Diseases of Debilitating Disorder;

‘Prescribed Tenure’ means the tenure of appointment for a period of five years in a particular Division

office and ten years in a Circle office. While calculating the tenure of an employee for the purpose of

this policy, the date from which someone is working in a Division/Circle on 31^st March of the calendar

year of transfer shall be counted irrespective of the fact he/she has been appointed by temporary

transfer or otherwise. However, an employee may participate in the transfer drive subject to completion

of minimum three years service in a Division/Circle;

‘Qualifying date’ for the purpose of calculating the vacant post(s) shall be the 31^st March of the

Calendar year of transfer.;

‘Service’ means duty period and all kinds of leave including extraordinary leave availed by Revenue

Clerk during the prescribed tenure.

‘Transfer’ means posting/appointment from one Division/ Circle to another on or before completion of

prescribed tenure in a Division/ Circle;

PART I]

HARYANA GOVT. GAZ., OCT. 4, 2022 (ASVN. 12, 1944 SAKA)

783

‘Vacant Post for transfer’ means

(i)

a post not occupied by any Revenue Clerk;

(ii)

a post presently occupied by any Revenue Clerk for a period of five years or more;

(iii)

a post on which any Revenue Clerk has been appointed by temporary transfer or due to

non-availability of online transfer drive;

(iv)

a post occupied by any Revenue Clerk, who has been adjudged eligible and allowed by the

competent authority to participate in the general transfer drive even if he has not completed the

prescribed tenure in the Division/ Circle where he is presently posted.

Note-1.---

Where there are Blocked Posts of Revenue Clerk the same shall be excluded from the

number of vacant posts for transfer.

Note-2.---

The post against which any Revenue Clerk has been posted/transferred on compulsion of

administrative reason or litigation nature shall also not be included in the vacant posts for

transfer.

Note-3.---

Department shall prepare the list of vacant posts for transfer and notify them for the

benefit of stakeholder. Depending upon input from stakeholders, such list may be

amended, if required.

‘Division/ Circle’ means an area prescribed by the competent authority for the purpose of calculation

of prescribed tenure and entitlement of any Revenue Clerk for transfer from one Division/ Circle to

another under this policy;

GENERAL PRINCIPLES:

Time Scheduled for Online Transfers:

General online transfers will be made only once in a year. However, transfer/posting

necessitated by promotion, direct recruitment, posts needed to be filled up in a public interest,

can be made anytime by the competent authority.

The online process will be completed up to 31^st March and implemented after 31^st March or as

per exigency/convenience of the department.

Every Revenue Clerk having 5 years of stay/ tenure in a particular Division Office and 10 years

of stay/ tenure in a Circle has to be compulsory shifted.

An Revenue Clerk, who has completed 3 years stay/tenure in a particular office, can opt for his

transfer within or out of circle, where he/she is posted. But, an Revenue Clerk who has

completed 10 years stay/tenure in a Circle cannot opt for his transfer within the same circle.

In case, any Revenue Clerk having 5 years of stay in a particular office cannot opt his preference

for the same office, but he can opt any other office within same circle. Similarly, any Revenue

Clerk having 10 years of stay in a particular circle cannot opt his preference for any office in that

circle. Once posted at one station, he will not be allowed to submit his option before 3 years and

will be transferred as per provision of policy thereafter.

The posting of Revenue Clerk in a particular Division/ Circle will be affected on the basis of the

number of vacancies in a particular Division / Circle.

The vacancies in a Division/ Circle will be filled up on the basis of number of vacancies. The

number of vacancies (actual or deemed) in the Divisions/ Circle within the same zone /office

will be arranged from highest to lowest. The Division/ Circle having highest vacancy will be

filled up first and the Division/ Circle with lowest vacancies will be filled up in the last.

Minimum stay for seeking transfer shall be 3 years after which he / she can participate in drive.

(ii) Liable to be posted anywhere:

Revenue Clerks are liable to be transferred under this policy in any Division/ Circle or anywhere in the

State, in public interest, on completion of prescribed tenure.

(iii) Computerization of relevant service record of employees:

The Department shall ensure that all employees enter their service record in HRMS. Every employee

shall be responsible for the accuracy and regular updation of data in the Management Information

System in respect of his credentials, otherwise the department shall be at liberty to post him anywhere

in the State.

HARYANA GOVT. GAZ., OCT. 4, 2022 (ASVN. 12, 1944 SAKA)

[PART I

784

(iv) Rationalization and Blocking of posts:

To avoid disproportionate concentration of Revenue Clerks at a particular station, the department

should rationalize their sanctioned post and block actual vacant post to be kept vacant in the transfer

drive. In the long run, however, the department may increase/decrease the total number of sanctioned

posts as per their assessment/requirement in consultation with Work Assessment Cell in the

Administrative Reforms Department and Finance Department.

5. MERIT CRITERIA FOR ALLOTMENT OF POST:

Merit for allotment of vacant post to any Revenue Clerk shall be based on the total composite score of

points earned by an Revenue Clerk, out of 80 points as described below. The Revenue Clerk earning

highest points shall be entitled to be transferred against a particular vacancy.

Age shall be the Prime Factor for deciding the claim of the Revenue Clerk against a vacancy since it

shall have weightage of 60 points, out of total points.

indicated below:-

Age: The first set of merit points will be the age of the Revenue Clerk concerned enumerated

below:-

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Criteria for Calculation

Age (Present date i.e. (1st

January

the

year

consideration minus date of

birth)

Eldest person shall

be given maximum

points

Age in number of days ÷ 365

(maximum four decimal points

only)

Special Category:- The Second Set of merit points will come from the special categories

enumerated hereinafter:

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Explanation

1. Gender

Female

10 Points shall be given to all

female Revenue Clerk

2. Special Category of

female Revenue Clerk

Widow/divorced/

legally

separated/ unmarried female

Revenue Clerk or the Revenue

Clerk having married with

Military personal/ Paramilitary

personal working outside the

State

All female of this

category shall be

given 10 marks only

3. Special Category of

male Revenue Clerk

Widower who has not re-

married and has one or more

minor

children

and

unmarried daughter (s)

Eligible widowers shall be given 5

points only.

4. Differently abled

persons

Vision

40% to 60% disability= 10 Marks

Above 60% to 80%= 15 Marks

Above 80%= 20 marks

Locomotors

Deaf & Dumb

5. Diseases of

“Debilitating

Disorders” i.e.

a. Currently suffering

from Cancer; or

b. Having undergone

by-pass heart

surgery; or

c. Kidney transplant;

d. Currently

undergoing

dialysis.

Self

Valid medical certificate issued

during last one year by AIIMS

(including

its

branches

Haryana),

PGI

Rohtak,

PGI

Khanpur Kalan, Kalpana Chawla

Medical College Karnal, PGI

Chandigarh, Medical college of

Haryana

Government

medical board so constituted.

PART I]

HARYANA GOVT. GAZ., OCT. 4, 2022 (ASVN. 12, 1944 SAKA)

785

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Explanation

6. Diseases of

“Debilitating

Disorders”

Spouse/Un-married Children

Valid medical certificate issued

during last one year by AIIMS

(including its branches in Haryana),

PGI Rohtak, PGI Khanpur Kalan,

Kalpana Chawla Medical College

Karnal, PGI Chandigarh, Medical

college of Haryana Government or

a medical board so constituted.

7. Differently abled or

mentally challenged

children

Male/Female employee having

mentally challenged or 100%

differently abled child.

Male/Female

employee

having

mentally

challenged

100%

differently abled children shall be

provided maximum 10 points.

8. Couple case

Only applicable to females

Employees’ spouses working in any

department/board/corporations

under any state Govt. or Govt. of

India.

Earning Performance

An employee earning good

performance through ACR of

last one year. Any ACR

during the last 3years, if last

ACR not available

Grading of ACR

Outstanding = 5

Very good = 2

Others =0

10. Negative performance

An employee awarded with

punishment during the period

under:

(i) Rule-4 (a)

(ii) Rule-4 (b) of Haryana

Civil Services (Punishment &

Appeal Rules, 2016)

(-)7

(-)3.5

Deduction of points Under Rule

Punishment

awarded

(a)

(b)

1^st

0.5

2^nd

3^rd

4^th

5^th

3.5

Note:-

1. Both reductions to be made if punished

under both.

2. The negative marks will be deducted from

the maximum admissible 20 merit points

The employees who are 100% blind or having 80% or more locomotors disabilities involving both the

legs shall be given their choice of posting.

6. PROCEDURE TO BE ADOPTED:

(i)

Head of Department shall seek preferences for choice of stations in a Division/ Circle from the eligible

Revenue Clerks for transfers. The transfer exercise shall be carried out only through approved web

based application.

(ii)

The option once exercised and confirmed by the Revenue Clerks shall be final and cannot be changed

in any circumstances.

(iii)

Any Revenue Clerk, who is due for superannuation within one year or less than one year service shall

not be transferred from his place of posting against his will even on completion of maximum stay in

that office, but he / she can participate in the transfer drive if he/she desires so.

(iv)

Merit criteria for allotment of station will be as per para 5 above.

(v)

All transfers shall be implemented within 7 days of their issuance. The Treasury Officers concerned

shall not draw the salary of the Revenue Clerk, who has not complied with the orders.

HARYANA GOVT. GAZ., OCT. 4, 2022 (ASVN. 12, 1944 SAKA)

[PART I

786

(vi)

Within 15 days of issuance of orders, the Revenue Clerks aggrieved with the transfer process can

represent to the department after joining at the new place of posting, on a grievance redressal forum to

be provided by the department for this purpose. Their representations shall be considered in accordance

with the policy and appropriate decision shall be conveyed to them as deemed fit.

(vii)

Online general transfer due to completion of prescribed tenure of 5 years in a Division Office and

10 years in Circle Office shall be treated as ‘transfer in public interest’ and in such case the joining time

and composite transfer grant shall be admissible as per provision in Haryana Civil Services Rules,

2016.

(7)

BAR AGAINST CANVASSING:

No Revenue Clerk shall canvass for his / her case except through a representation to the Head of Department

or to higher authorities in Haryana, as per this policy. All other individual representation shall be treated as an

attempt to bring extraneous influence on the due process. No relief can be sought except the one already

sought as per para 6 above.

(8)

APPOINTMENT BY PROMOTION / DIRECT RECRUITMENT:-

Any Revenue Clerk taken in a cadre through direct recruitment/ promotion/ repatriation shall be posted in the

Division / Circle of eligibility and availability.

(9)

OPPORTUNITY OF OPTION TO CERTAIN CATEGORIES:-

The following categories of Revenue Clerk will not be transferred unless they desire to participate in the

transfer drive:-

(a)

Revenue Clerk having 12 months or less in retirement on the date of next transfer drive;

(b)

Unmarried female employees upon marriage;

(c)

Married female employees upon divorce; or

(d)

Widow or widower employees on the death of spouse;

They may be permitted to participate in the next transfer drive after the event.

(10)

POSTING IN REMOTE AREAS:

Incentive for serving on the choice of anywhere in the State: If any Revenue Clerk opts for ‘anywhere in the

State and is thereafter posted in an office in Morni Hills Area or Nuh District against a vacancy for which no

Revenue Clerk has opted, they will be paid remuneration @ 10% of the basis pay + DA during the period of

said posting provided this incentive shall not be admissible in case of transfer in home district Nuh and

Panchkula.

(11)

CLARIFICATION & IMPLEMENTATION:

In case of any doubt or difficulty in making out the true intention of the provisions of this policy, the

Administrative Secretary of the department shall be the competent authority to clarify such doubt or to remove

such difficulty by issuing a reasoned order to this effect.

(12)

POWER TO RELAX:-

Notwithstanding anything contained in the policy, the Administrative Secretary, Irrigation & Water Resources

Department, Haryana with the prior approval of the Chief Minister, Haryana, shall be competent to transfer

any Revenue Clerk to any place in relaxation of any or all of the above provisions after recording reasons

justifying such relaxation.

DEVENDER SINGH,

Addl. Chief Secretary to Government Haryana,

Irrigation & Water Resources Department.

9903—C.S.—H.G.P., Pkl.