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Haryana Government Gazette

Published by Authority

No. 41–2021] CHANDIGARH, TUESDAY, OCTOBER 12, 2021 (ASVINA 20, 1943 SAKA)



PART – I

Notifications, Orders and Declarations by Haryana Government

HARYANA GOVERNMENT

PUBLIC HEALTH ENGINEERING DEPARTMENT

Notification

The 1st October, 2021

No. 1/119/2021-4PH.— The online transfer policy to regulate the transfer of Steno-Typists in Public Health

Engineering Department, Haryana is notified herewith which shall come into force with immediate effect.

Vision: To ensure equitable, demand based distribution / posting of Steno-Typists to protect public interest and

effect transparency.

Definitions: In this policy, unless the context requires otherwise:

(i)

“Service” means a service in which a Steno-Typist is working on regular basis, on promotion from field

staff whether on regular basis or Current duty Charge or Adhoc basis or after reversion from

Stenographer (Current Duty Charge) or return from deputation.

(ii)

Reference to “he” includes “she” too.

(iii)

Department means “Public Health Engineering Department, Haryana.”

(iv)

Steno-Typist means “a member of the service as defined at (i) above.

(v)

Division means Public Health Engineering Division of a Public Health Engineering Circle under

administrative control of Public Health Engineering Department, Haryana.

(vi)

Circle means Public Health Engineering Circle under administrative control of Public Health

Engineering Department, Haryana.

Main features:

(i)

Steno-Typist who are members of State Cadre are liable to be transferred anywhere in the State, at any

point of time as per provisions of this policy.

(ii)

This transfer Policy shall be applicable from the date of its publication.

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Basic Principles:

(i)

The option once availed and confirmed shall be final and can be changed only under the provisions of

this policy. Unless protected under a provision of this policy, every Steno-Typist completing 3 years of

stay in a Division office shall be compulsory shifted to another office.

(ii)

Any Steno-Typist who has completed 9 years of stay in a particular Circle (including Division office)

will be compulsorily transferred from that zone and he/she cannot opt for his/her transfer within that

particular zone.

(iii)

In case of those Steno-Typist who have exhausted their preferred choices, before posting them under

‘Anywhere in the State’ option, the department shall again seek their options against the remaining

available posts at that point of time.

(iv)

The posting of the Steno-Typist, in a particular Division on his transfer, will be effected on the basis of

the number of vacancies in a particular Division.

(v)

The vacancies in a Division will be filled up on the basis of number of vacancies. The number of

vacancies (actual or deemed) in the Division will be arranged from highest to lowest.

(vi)

The Steno-Typists having 12 months or less in retirement shall not be transferred, if they are not willing

to participate in transfer drive.

(vii)

Minimum stay for seeking transfer shall be three years after which he can participate in drive but option

for transfer within the same office will not be available for him.

(viii) Steno-Typists declared surplus from a Division as part of the rationalization of posts shall compulsorily

participate in the transfer drive. In case of their non–participation in transfer drive from any reason their

salary from such posts shall be stopped and the department shall be at liberty to post them at any station

across the state in the Division having high deficiency of Steno-Typists.

(ix)

The transfer exercise shall be carried out only through approved web based application.

(x)

The Steno-Typists transferred on administrative grounds of misconduct will not be transferred back to

the same Division where from they were transferred on such grounds.

(xi)

Within 15 days of issuance of orders, the Steno-Typists aggrieved with the transfer process can

represent to the department after joining at new place of posting. Their representation shall be

considered in accordance with the policy and appropriate decision shall be conveyed to him as deemed

fit.

(xii)

In the event of tie among the same category of employees, preference will be given to a female Steno-

Typist over male Steno-Typist.

(xiii) In the event of tie among the Steno-Typist when both are male or female, the preference will be given to

the employee with disability or couple case.

(xiv) No request for mutual transfer will be considered.

Zoning of Department: The field offices of Haryana Public Health Engineering Department have been

broadly classified into Circles which comprise of Divisions. The administrative control of Divisions with

Circle offices is attached at Annexure-A.

Procedures:- It will involve following procedures:

(i)

Preparation of provisional actual vacancy list and deemed vacancy list.

(ii)

Rationalization of posts.

(iii)

Notification of list of vacancies to be filled/blocked.

(iv)

Seeking preferences for choice of zones.

(v)

Processing the list as per choice of zones.

(vi)

Generation of transfer orders.

Notification of dates for each process will be made by the competent authority.

PART-I]

HARYANA GOVT. GAZ., OCT. 12, 2021 (ASVN. 20, 1943 SAKA)

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Time Schedule:

(i)

Periodicity of the transfers: General Transfers will be made only once in a year, or as specifically

notified by the Government for a given year. However, transfer/posting necessitated by promotions/

directs recruitments, posts needed to be filled up in public interest, can be made anytime. Further, the

transfer of Steno-Typist spouses of employees of Departments/ Organizations of Government of

Haryana or Central Government can also be made on requests at any time.

(ii)

The following time schedule shall be followed, so far as feasible, for various activities every year:

(a)

Opening/ shifting of new Public Health Engineering Department Division shall take effect

generally in April of succeeding year or as per requirement. But the posts in respect of such

new/shifted Haryana Public Health Engineering Department Division offices shall be accounted

for during opening / shifting.

(b)

Transfer orders will be issued in the months of April every year.

(c)

Qualifying date for actual vacancies, deemed vacancies, weightage/merit points calculation,

court of stay shall be 31st March of the year under consideration.

(d)

The transfer process will start in the month of December and will be completed by end of March

of each year as per the following scheduled:-

(i)

Decision about opening of new subordinate offices, rationalization of staff shall be done

from 1st January to 31st January every year.

(ii)

The actual vacancies and deemed vacancies will be notified from 1st February to

28th February.

(iii)

The eligible employees will submit their choice of station online from 1st March to

15th March.

(iv)

Transfer orders will be generated and issued from 1st April to 15th April.

(v)

The orders will be effective from 1st May.

The above schedule may be separately notified by the Govt. at the start of the policy or during

any year as per the requirement, otherwise the schedule given above will be followed.

Merit criteria for allotment of posts in a Zone:

(i)

Decision of allotment to a vacancy shall be based on the total composite score of points earned by a

Steno-Typist, out of points earned against a) age, b) Second set of merit points, c) other points as

described below. The Steno-Typist earning highest points shall be entitled to be transferred against a

particular vacancy in the zone as per his option.

(ii)

Age shall be the prime factor for deciding the claim of the Steno-Typists against a vacancy since it

shall have weightage of 60 points.

(iii)

However, to take care of categories like women, women headed households, widows, widowers,

differently abled persons and serious ailment, a privilege of maximum 20 points can be availed by the

Steno-Typists of these categories (hereinafter to be referred as atb) The second set of merit points).

The division of points shall be as given in para 8 a), 8 b) and 8 c) below:-

(a)

Age:-

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Criteria for Calculation

Age (Present date minus

Date of birth)

Eldest person shall get

maximum points

Age in number of days/365 (maximum

four decimal points only)

(b)

The Second Set of merit points will come from the special factors enumerated hereinafter with a

cap of maximum 20 marks irrespective of the merit point earned:

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[PART–I

Sr.

No.

Major

Factor

Sub-Factor

Max.

Points

Explanation

Gender

Female

05 points shall be given to all female

Steno-Typists

Special