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Haryana Government Gazette

Published by Authority

No. 44–2021] CHANDIGARH, TUESDAY, NOVEMBER 2, 2021 (KARTIKA 11, 1943 SAKA)



PART – I

Notifications, Orders and Declarations by Haryana Government

HARYANA GOVERNMENT

PUBLIC HEALTH ENGINEERING DEPARTMENT

Notification

The 19th October, 2021

No. 1/128/2021-4PH.— The Online Transfer Policy to regulate the transfer of Deputy Superintendent in

Public Health Engineering Department, Haryana is notified herewith which shall come into force with immediate

effect.

Vision: To ensure equitable, demand based distribution/posting of Deputy Superintendent to protect public

interest and effect transparency.

Definitions: In this policy, unless the context requires otherwise:

(i)

―Service” means a service in which a Deputy Superintendent is working on regular basis, on promotion

from field staff whether on regular basis or Current duty Charge or Adhoc basis or after reversion from

Superintendent (Current Duty Charge) or return from deputation.

(ii)

Reference to “he” includes “she” too.

(iii)

Department means “Public Health Engineering Department, Haryana.”

(iv)

Deputy Superintendent “a member of the service as defined at (i) above.

(v)

Division means Public Health Engineering Division of a Public Health Engineering Circle under

administrative control of Public Health Engineering Department, Haryana.

(vi)

Circle means Public Health Engineering Circle under administrative control of Public Health

Engineering Department, Haryana.

Main features:

(i)

Deputy Superintendent who are members of State Cadre are liable to be transferred anywhere in the

State, at any point of time as per provisions of this policy.

(ii)

This transfer Policy shall be applicable from the date of its publication.

Basic Principles:

(i)

The option once availed and confirmed shall be final and can be changed only under the provisions of

this policy. Unless protected under a provision of this policy, every Deputy Superintendent completing

3 years of stay in a Division office shall be compulsory shifted to another office.

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(ii)

Any Deputy Superintendent who has completed 09 years of stay in a particular Circle (including

Division office) will be compulsorily transferred from that zone and he/she cannot opt for his/her

transfer within that particular zone.

(iii)

In case of those Deputy Superintendent who have exhausted their preferred choices, before posting

them under „Anywhere in the State‟ option, the department shall again seek their options against the

remaining available posts at that point of time.

(iv)

The posting of the Deputy Superintendent, in a particular Division on his transfer, will be effected on

the basis of a vacancy in a particular Division.

(v)

The Deputy Superintendents having 12 months or less in retirement shall not be transferred, if they are

not willing to participate in transfer drive.

(vi)

Minimum stay for seeking transfer shall be three years after which he can participate in drive but option

for transfer within the same office will not be available for him.

(vii)

The transfer exercise shall be carried out only through approved web based application.

(viii) The Deputy Superintendents transferred on administrative grounds of misconduct will not be

transferred back to the same Division where from they were transferred on such grounds.

(ix)

Within 15 days of issuance of orders, the Deputy Superintendents aggrieved with the transfer process

can represent to the department after joining at new place of posting. Their representation shall be

considered in accordance with the policy and appropriate decision shall be conveyed to him as deemed

fit.

(x)

In the event of tie among the same category of employees, preference will be given to a female Deputy

Superintendent over male Deputy Superintendent.

(xi)

In the event of tie among the Deputy Superintendent when both are male or female, the preference will

be given to the employee with disability or couple case.

(xii)

No request for mutual transfer will be considered.

Zoning of Department: The field offices of Haryana Public Health Engineering Department have been

broadly classified into Circles which comprise of Divisions. The administrative control of Divisions with

Circle offices is attached at Annexure-A.

Procedures:– It will involve following procedures:

(i)

Preparation of provisional actual vacancy list and deemed vacancy list.

(ii)

Rationalization of posts.

(iii)

Notification of list of vacancies to be filled/blocked.

(iv)

Seeking preferences for choice of zones.

(v)

Processing the list as per choice of zones.

(vi)

Generation of transfer orders.

Notification of dates for each process will be made by the competent authority.

Time Schedule:

(i)

Periodicity of the transfers: General Transfers will be made only once in a year, or as specifically

notified by the Government for a given year. However, transfer/posting necessitated by promotions/

directs recruitments, posts needed to be filled up in public interest, can be made anytime. Further, the

transfer of Deputy Superintendent spouses of employees of Departments/Organizations of Government

of Haryana or Central Government can also be made on requests at any time.

(ii)

The following time schedule shall be followed, so far as feasible, for various activities every year:

Opening/ shifting of new Public Health Engineering Department Division shall take effect

generally in April of succeeding year or as per requirement. But the posts in respect of such

new/shifted Haryana Public Health Engineering Department Division offices shall be accounted

for during opening/ shifting.

Transfer orders will be issued in the months of April every year.

Qualifying date for actual vacancies, deemed vacancies, weightage/merit point‟s calculation,

court of stay shall be 31st March of the year under consideration.

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The transfer process will start in the month of December and will be completed by end of March

of each year as per the following scheduled:-

Decision about opening of new subordinate offices, rationalization of staff shall be done

from 1st January to 31st January every year.

ii)

The actual vacancies and deemed vacancies will be notified from 1st February to 28th

February.

iii)

The eligible employees will submit their choice of station online from 1st March to 15th

March.

iv)

Transfer orders will be generated and issued from 1st April to 15th April.

The orders will be effective from 1st May.

The above schedule may be separately notified by the Govt. at the start of the policy or during any year as per

the requirement, otherwise the schedule given above will be followed.

Merit criteria for allotment of posts in a Zone:

(i)

Decision of allotment to a vacancy shall be based on the total composite score of points earned by a

Deputy Superintendent, out of points earned against a) age, b) Second set of merit points, c) other points

as described below. The Deputy Superintendent earning highest points shall be entitled to be transferred

against a particular vacancy in the zone as per his option.

(ii)

Age shall be the prime factor for deciding the claim of the Deputy Superintendents against a vacancy

since it shall have weightage of 60 points.

(iii)

However, to take care of categories like women, women headed households, widows, widowers,

differently abled persons and serious ailment, a privilege of maximum 20 points can be availed by the

Deputy Superintendents of these categories (hereinafter to be referred as atb) The second set of merit

points).

The division of points shall be as given in para 8 a), 8 b) and 8 c) below:-

(a)

Age:-

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Criteria for Calculation

Age

(Present

date

minus Date of birth)

Eldest person shall

get maximum points

Age

number

days/365

(maximum four decimal points only)

(b)

The Second Set of merit points will come from the special factors enumerated hereinafter with a

cap of maximum 20 marks irrespective of the merit point earned:

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Explanation

Gender

Female

05 points shall be given to all

female Deputy Superintendents

Special Category

female

Deputy

Superintendents

Widows/divorced/

legally

separated/unmarried

female

employees/

Deputy

Superintendent more than 40

years

age/

wife

serving

Military

personal/

Paramilitary personal working

outside the State

All females of this category shall

be given 5 marks only.

Special Category

male

Deputy

Superintendents

Widower

who

has

not

re-married and has one or more

minor

children

and

unmarried daughter(s)

Eligible widowers shall be given 5

points only. In case of re-marriage

of self or children becoming major

or daughter getting married, the

employee will have to update his

profile on the portal and will not

be eligible for this advantage any

more.

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Differently abled

persons

Locomotors/Ortho

40% to 60% disability= 10 Marks.

Above 60% to 80%=15 Marks

Above 80%=20 Marks

Deaf & Dumb

Vision

Diseases

“Debilitating

Disorders”

Self, Spouse or unmarried

children

Valid certificate issued during last

one year by AIIMS (Including its

branches in Haryana), PGI Rohtak,

PGI Khanpur Kalan, Kalpana

Chawla Medical College Karnal,

PGI

Chandigarh

Duly

Constituted Medical Board only or

any other institute authorized by

the Govt. from time to time.

Specially abled

mentally

challenged

children

Men/Women having mentally

challenged or 100% differently

abled child

Men/

Women

Deputy

Superintendents having mentally

challenged or 100% differently

abled children shall be provided

maximum 10 points.

(c)

Other Points

Couple case

Male/Female spouse

Employees‟ spouses working in state

Govt., center Govt., PSUs created

under acts or rules.

Earning

performance

An employee earning good

performance through ACR

of last one year. Any ACR

during the last 3 years, if last

ACR not available.

Grading of ACR

Outstanding = 5

Very good = 3

Good = 2

Others = 0

Negative

performance

An employee awarded with

punishment

during

the

period under :

rule-4(b)

rule-4(a)

(-) 7

(-) 3.5

Deduction of points:

Under Rule

Punishment

awarded

4(b)

4(a)

1 case

0.5

2 cases

3 cases

4 cases

2.5

5 & above cases.

3.5

Both reductions to be made if

punished under both.

Note.—

(i)

Only notified diseases shall be considered for merit points under the category of “Diseases of

Debilitating Disorders” by the competent authority or Health Department, Haryana.

(ii)

Deputy Superintendents suffering from:-

100% blind or having 80% or more locomotors (Ortho)

disabilities involving both the legs; or

currently suffering from cancer; or

having undergone bye-pass heart surgery; or

kidney transplant; or

currently undergoing dialysis;

shall be assigned 80 points (60 for age factor and 20 for special points factor) if they are

willing to participate in a transfer drive. Otherwise, they shall not be transferred, if they are not

willing to participate in a transfer drive. However, the certificate of cancer should not be more

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[PART–I

than six months old. Further, there will not be any bar to opt any Zone/Divisions for these

categories of Deputy Superintendents.

(iii)

After the transfer drive, the „newly married‟ or „recently divorced‟ female employees shall be

given preferred place of posting against vacancy upon request. However, they shall have to

participate in the next transfer drive being married or widowed and at that time they shall be

adjusted at any of their top three choices against available vacant posts.

(iv)

There shall be separate zone of choice known as “Anywhere in the State”. The Deputy

Superintendents opting for this special optional zone shall not be eligible to give preferences of

zone. The Deputy Superintendents of this category shall be utilized by the department in the

Divisions /zones having high deficiency of Deputy Superintendents in any Zone/Division.

Definition of vacant posts:

(i)

There shall be two types of vacancies as under:

Actual Vacancy: A post not occupied by any Deputy Superintendent whether serving in regular

capacity or by a temporarily employed.

Deemed Vacancy:

Involuntary deemed vacancy: A post held by a Deputy Superintendent previously or

presently in the Zone/Division in department in any capacity for a period of three years or

more on the qualifying date in present zone of posting: or

A post occupied by a Deputy Superintendent given temporary manual posting due to non-

availability of online transfer drive or technical problems or compulsions of

administrative or litigational nature. However, it will not include the posts occupied by

Deputy Superintendents who become duly posted as an outcome of the grievance

redressal mechanism of a general transfer drives.

Voluntary deemed vacancy: A post occupied by such Deputy Superintendent who has

been adjudged eligible and allowed to participate in general transfer drive, even if, he is

not eligible otherwise on the minimum tenure criteria.

(ii)

Some vacancies of Deputy Superintendents may remain unfilled at any given point of time due to

shortage of Deputy Superintendents in the department. To avoid disproportionate concentration of

Deputy Superintendents in some Divisions/Zone, the department may block some actual vacant posts to

be kept vacant in the transfer drive. The gap in sanctioned strength and actual number of Deputy

Superintendents available will be evenly distributed over various divisions / zones to block the

vacancies.

10.

Power of relaxation: Notwithstanding anything contained in the policy, the Administrative Secretary, Public

Health Engineering Department with the prior approval of the Chief Minister, Haryana, shall be competent to

transfer any Deputy Superintendent to any place in relaxation of any or all of the above provisions after

recording reasons justifying such relaxation. A Committee headed by the Deputy Commissioner and

comprising of CMO and Superintending Engineer of this Department, may recommend deputation/ temporary

transfer of an employee after the transfer drive, on the basis of genuine and compelling reasons. A web portal

should be provided for taking online applications from the employees for this purpose. The Committee will

scrutinize such cases and send their recommendations to the Government which will be dealt under this clause.

11.

No TA/DA will be given, if the transfer is done on the request of the employee himself by giving relaxation of

the transfer policy and he/she is given a posting of his/her choice.

12.

Clarification & Implementation: In case of any doubt or difficulty in making out the true intention of the

provisions of this policy, the Administrative Secretary of the department shall be competent authority to clarify

such doubt or to remove such difficulty by issuing a reasoned order to this effect.

13.

Bar against canvassing:

No Deputy Superintendent shall canvass for his/her case and bring any outside

influence.

Note:– In the first phase negative performance points due to punishments etc. will not be taken into account.

DEVENDER SINGH,

Additional Chief Secretary to Government Haryana,

Public Health Engineering Department

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ANNEXURE-A

Sr. No

Name of Public Health

Engineering Circle

Name of Public Health Engineering Division

Mech. Ambala

GWI Rewari

Mech. Sonipat

Ambala

PHED-Ambala

PHED-Ambala City

PHED- Naraingarh

PHED-Panchkula

PHED-1, Yamuna Nagar

PHED-2, Yamuna Nagar

Bhiwani

PHED-1, Bhiwani

PHED-2, Bhiwani

PHED-Ch/Dadri

PHED-Tosham

PHED-Siwani

Gurugram

PHED- Gurugram

PHED-Faridabad

PHED-Sohna

Hisar

PHED-1, Hisar

PHED-2, Hisar

PHED-3, Hisar

PHED-Hansi

Jhajjar

PHED-1, Jhajjar

PHED-2, Jhajjar

PHED-3, Jhajjar

PHED-Bahadurgarh

Jind

PHED-1, Jind

PHED-2, Jind

PHED-Narwana

Kaithal

PHED-1, Kaithal

PHED-2, Kaithal

PHED-Kurukshetra

Karnal

PHED-1, Karnal

PHED-2, Karnal

PHED-1, Panipat

PHED-2, Panipat

Narnaul

PHED-1, Narnaul

PHED-2, Narnaul

PHED-3, Narnaul

PHED-Mohindergarh

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Palwal

PHED-1, Nuh

PHED-1, Palwal

PHED-2, Palwal

PHED-3, Palwal

PHED-Punhana

Rewari

PHED-Bawal

PHED-Kosli

PHED-1, Rewari

Rohtak

PHED-1, Rohtak

PHED-2, Rohtak

PHED-3, Rohtak

Sirsa

PHED-1, Sirsa

PHED-2, Sirsa

PHED-3, Sirsa

PHED-Fatehabad

PHED-Tohana

Sonipat

PHED-2, Sonipat

PHED (D&P) –Sonipat

PHED-1, Gohana

Anywhere in the State

Note.— The Division or Circle may increase or decrease in case of creation or abolition of offices by the Government.

9361—C.S.—H.G.P., Pkl.