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Haryana Government Gazette

Published by Authority

No. 47-2021] CHANDIGARH, TUESDAY, NOVEMBER 23, 2021 (AGRAHAYANA 2, 1943 SAKA)

PART-I

Notifications, Orders and Declarations by Haryana Government

HARYANA GOVERNMENT

PUBLIC HEALTH ENGINEERING DEPARTMENT

Notification

The 12th November, 2021

No. 1/135/2021-3PH.— The online policy to regulate the transfer of Assistant Draftsmen (Civil) in Public

Health Engineering Department, Haryana is notified herewith which shall come into force with immediate effect.

Vision: To ensure equitable, demand based distribution / posting of Assistant Draftsmen (Civil) to protect

public interest and effect transparency.

Definitions: In this policy, unless the context requires otherwise:

(i)

“Service” means a service in which an Assistant Draftsman (Civil) is working on regular basis or

Current duty Charge/Look After Charge or after reversion from Divisional Head Draftsman (Current

Duty Charge/Look After Charge) or return from deputation.

(ii)

Reference to “he” includes “she” too.

(iii)

Department means “Public Health Engineering Department, Haryana.”

(iv)

Assistant Draftsman (Civil) means “a member of the service as defined at (i).

(v)

Division means Public Health Engineering Division under administrative control of Public Health

Engineering Department, Haryana.

(vi)

Circle means Public Health Engineering Circle under administrative control of Public Health

Engineering Department, Haryana.

(vii)

Zone means “Public Health Engineering Division/Circle/Head Office (Office of the Engineer-in-Chief,

Haryana)”.

Main features:

(i)

Assistant Draftsmen (Civil) who are members of State Cadre are liable to be transferred anywhere in

the State, at any point of time as per provisions of this policy.

(ii)

This transfer Policy shall be applicable from the date of its publication.

PART I]

HARYANA GOVT. GAZ., NOV. 23, 2021 (AGHN. 2, 1943 SAKA)

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Basic Principles:

(i)

The option once availed and confirmed shall be final and can be changed only under the provisions of

this policy. Unless protected under a provision of this policy, every Assistant Draftsman (Civil)

completing maximum 5 years of continuous stay in a particular zone subject to maximum 12 years of

continuous stay under the jurisdiction of Public Health Engineering Circle has to be compulsorily

shifted to another zone.

(ii)

In case, any Assistant Draftsman (Civil) having completed 5 years of continuous stay in a particular

Zone or 12 years continuous stay under the jurisdiction of any particular Circle does not submit his

preference to another Zone as described at Sr. No.5 of this policy then he is liable to be posted

anywhere as per the vacancy. Once posted at one station, he will not be allowed to submit his option

for 3 years and will be transferred as per provisions of policy thereafter.

In case of those Assistant Draftsmen (Civil) who have exhausted their preferred choices, before

posting them ‘Anywhere in the State’, the department shall again seek their options against the

remaining available posts at that point of time.

(iii)

Any Assistant Draftsman (Civil) who has completed 12 years of continuous stay under the jurisdiction

of any particular Circle cannot opt for his transfer under the jurisdiction of same Circle. This option

will not be available for him.

(iv)

The posting of the Assistant Draftsman (Civil), in a particular Zone on his transfer, will be effected on

the basis of the number of vacancies in a particular Zone.

(v)

The vacancies in a Zone will be filled up on the basis of number of vacancies.

(vi)

The Assistant Draftsmen (Civil) having 12 month or less left in retirement shall not be transferred, if

they are not willing to participate in transfer drive.

(vii)

Minimum stay for seeking transfer shall be three years after which he can participate in transfer drive

but option for transfer within the same zone will not be available for him.

(viii) The transfer exercise shall be carried out only through approved web based application.

(ix)

The Assistant Draftsmen(Civil) transferred on administrative grounds of misconduct will not be

transferred back to the same zone from where they were transferred on such grounds.

(x)

The Assistant Draftsmen(Civil) aggrieved with the transfer process can represent to the department

after joining at new place of posting within 15 days of issuance of orders. Their representation shall be

considered in accordance with the policy and appropriate decision shall be conveyed to him as deemed

fit.

(xi)

In the event of tie among the same category of employees, preference will be given to a female

Assistant Draftsman (Civil) over male Assistant Draftsman (Civil).

(xii)

In the event of tie among the Assistant Draftsmen (Civil) when both are male or female, the preference

will be given to the employee with disability or couple case.

(xiii) No request for mutual transfer will be considered.

Zoning of Department: The field offices of Haryana Public Health Engineering Department have been

broadly classified into Circle or Division or Head Office (Office of the Engineer-in-Chief, Haryana) for the

purpose of transfer of Assistant Draftsmen (Civil). The administrative control of Division offices or Circle

offices or Head Office (Office of the Engineer-in-Chief, Haryana) is attached at Annexure-A.

Procedures:- It will involve following procedures:

(i)

Preparation of provisional actual vacancy list and deemed vacancy list.

(ii)

Rationalization of posts.

(iii)

Notification of list of vacancies to be filled/blocked.

(iv)

Seeking preferences for choice of zones.

(v)

Processing the list as per choice of zones.

(vi)

Generation of transfer orders.

Notification of dates for each process will be made by the competent authority.

HARYANA GOVT. GAZ., NOV. 23, 2021 (AGHN. 2, 1943 SAKA)

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Time Schedule:

(i)

Periodicity of the transfers: General Transfers will be made only once in a year, or as specifically

notified by the Government for a given year. However, transfer/posting necessitated by promotions/

directs recruitments, posts needed to be filled up in public interest, can be made anytime. Further, the

transfer of Assistant Draftsman (Civil) whose spouses are employees of Departments/ Organizations of

Government of Haryana or Central Government can also be made on requests at any time.

(ii)

The following time schedule shall be followed, so far as feasible, for various activities every year:

(a)

Opening/ shifting of new Public Health Engineering Department Circle/Division shall take

effect generally in April of succeeding year or as per requirement. But the posts in respect of

such new/shifted Haryana Public Health Engineering Department Division offices or Circle

offices shall be accounted for during opening / shifting.

(b)

Transfer orders will be issued in the month of April every year.

(c)

Qualifying date for actual vacancies, deemed vacancies, weightage/merit points calculation,

court of stay shall be 31stMarch of the year under consideration.

(d)

The transfer process will start in the month of December and will be completed by end of March

of each year as per the following schedule:-

(i)

Decision about opening of new subordinate offices, rationalization of staff shall be done

from 1stJanuary to 31stJanuary every year.

(ii)

The actual vacancies and deemed vacancies will be notified from 1st February to

28th February.

(iii)

The eligible employees will submit their choice of station online from 1st March to

15th March.

(iv)

Transfer orders will be generated and issued from 1st April to 15th April.

(v)

The orders will be effective from 1st May.

The above schedule may be separately notified by the Department at the start of the policy or during

any year as per the requirement, otherwise the schedule given above will be followed.

Merit criteria for allotment of posts in a Zone:

(i)

Decision of allotment to a vacancy shall be based on the total composite score of points earned by a

Assistant Draftsman(Civil), out of points earned against a) age, b) Second set of merits point, c) other

points as described below. The Assistant Draftsman (Civil) earning highest points shall be entitled to be

transferred against a particular vacancy in the zone as per his option.

(ii)

Age shall be the prime factor for deciding the claim of the Assistant Draftsmen (Civil) against a

vacancy since it shall have weightage of 60 points.

(iii)

However, to take care of categories like women, women headed households, widows, widowers,

differently abled persons and serious ailment, a privilege of maximum 20 points can be availed by the

Assistant Draftsman (Civil) of these categories (hereinafter to be referred as at b below) i.e the second

set of merit points).

The division of points shall be as given in para 8 a), 8 b) and 8 c) below:-

(a)

Age:-

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Criteria for Calculation

Age

(Present

date

minus Date of birth)

Eldest person shall get

maximum points

Age in number of days/365

(maximum

four

decimal

points only)

(b)

The Second Set of merit points will come from the special factors enumerated hereinafter

with a cap of maximum 20 marks irrespective of the merit point earned:

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Explanation

Gender

Female

10 points shall be

given to all female

Assistant

Draftsmen

(Civil).

Special

Category female

Assistant

Draftsmen

(Civil)

Widows/divorced/legally

separated/ unmarried female

Assistant Draftsman (Civil)

more than 40 years of age/

wife of serving Military

personal/ Paramilitary personal

working outside the State

All females of this

category shall be given

5 marks only.

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HARYANA GOVT. GAZ., NOV. 23, 2021 (AGHN. 2, 1943 SAKA)

987

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Explanation

Special