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Haryana Government Gazette

Published by Authority

No. 6–2022] 

CHANDIGARH, TUESDAY, FEBRUARY 8, 2022 (MAGHA 19, 1943 SAKA)



PART – I

Notifications, Orders and Declarations by Haryana Government

HARYANA GOVERNMENT

MINES AND GEOLOGY DEPARTMENT

Notification

The 21st January, 2022

Online Transfer Policy of Mining Guards

No. 02/01/2022-2-IB-II.— In exercise of the powers conferred by the proviso to Article-162 of the

Constitution of India, the Governor of Haryana hereby makes the following Online Transfer Policy, namely:–

Short title and Vision: This policy may be called the "Online Transfer Policy of Mining Guards of Mines

and Geology Department, Haryana". This Policy is made to ensure equitable distribution of Mining Guard at

different locations in a fair and transparent manner and to maximize job satisfaction amongst employees and

further to improve performance of the department.

Application:– This Policy shall be applicable to all Mining Guard, who are members of State cadre working

on regular basis.

Definitions: In this policy, unless there be anything repugnant in the subject or context;

(a)

'Blocked Posts' means the vacancies of a cadre remain unfilled at any given point of time due to

shortage of employees in the department.

(b)

'Employees of Special Category' means the blind employees or the differently abled employees or

their child / children and spouse, women employees, women headed households, widows, widowers,

couple case, employee suffering from Diseases of Debilitating Disorder;

(c)

'Prescribed Tenure' means the tenure of appointment for a period of five years in a particular Head

office and ten years in a Field office. While calculating the tenure of an employee for the purpose of

this policy, the date from which someone is working in a Head Office/Field Office on 31st March of

the calendar year of transfer shall be counted irrespective of the fact he/she has been appointed by

temporary transfer or otherwise. However, an employee may participate in the transfer drive subject to

completion of minimum three years service in a Head Office/Field Office;

(d)

'Qualifying date' for the purpose of calculating the vacant post(s) shall be the 31st March of the

Calendar year of transfer;

(e)

'Service' means duty period and all kinds of leave including extraordinary leave availed by Mining

Guard during the prescribed tenure.

(f)

'Transfer' means posting/appointment from one Head Office/Field Office to another on or before

completion of prescribed tenure in a Head Office/Field Office;

PART-I]

HARYANA GOVT. GAZ., FEB. 8, 2022 (MAGH. 19, 1943 SAKA)

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(g)

'Vacant Post for transfer' means

(i)

a post not occupied by any Mining Guard;

(ii)

a post presently occupied by any Mining Guard for a period of five years or more;

(iii) a post on which any Mining Guard has been appointed by temporary transfer or due to non-

availability of online transfer drive;

(iv) a post occupied by any Mining Guard, who has been adjudged eligible and allowed by the

competent authority to participate in the general transfer drive even if he has not completed the

prescribed tenure in the Head Office/Field Office where he is presently posted.

Note-1.—

Where there are Blocked Posts of Mining Guard the same shall be excluded from

the number of vacant posts for transfer.

Note-2. — The post against which any Mining Guard has been posted/transferred on

compulsion of administrative reason or litigation nature shall also not be included

in the vacant posts for transfer.

Note-3. —

Department shall prepare the list of vacant posts for transfer and notify them for

the benefit of stakeholder. Depending upon input from stakeholders, such list may

be amended, if required.

(h)

'Head Office/Field Office' means an area prescribed by the competent authority for the purpose of

calculation of prescribed tenure and entitlement of any Mining Guard for transfer from one Head

Office/Field Office to another under this policy;

General Principals:

(i)

Time Scheduled for Online Transfers:

(a)

General online transfers will be made only once in a year. However, transfer/posting

necessitated by promotion, direct recruitment, posts needed to be filled up in a public interest,

can be made anytime by the competent authority.

(b)

The online process will be completed up to 3st March and implemented after 31st March or as

per exigency/convenience of the department.

(c)

Every Mining Guard having 5 years of stay/ tenure in a particular Head Office and 10 years of

stay/ tenure in a Field office has to be compulsory shifted.

(d)

An Mining Guard, who has completed 3 years stay/tenure in a particular office, can opt for his

transfer within or out of office, where he/she is posted. But a Mining Guard who has completed

10 years stay/tenure in a Office cannot opt for his transfer within the same Office.

(e)

In case, any Mining Guard having 5 years of stay in a particular office cannot opt his preference

for the same office, but he can opt any other office within same office. Similarly, any Mining

Guard having 10 years of stay in a particular office cannot opt his preference for any office in

that office. Once posted at one station, he will not be allowed to submit his option before

3 years and will be transferred as per provision of policy thereafter.

(f)

The posting of Mining Guard in a particular Head Office/Field Office will be affected on the

basis of the number of vacancies in a particular Head Office/Field Office.

(g)

The vacancies in a Head Office/Field Office will be filled up on the basis of number of

vacancies. The number of vacancies (actual or deemed) in the Head Office/Field Office within

the same office will be arranged from highest to lowest. The Head Office/Field Office having

highest vacancy will be filled up first and the Head Office/Field Office with lowest vacancies

will be filled up in the last.

(h)

Minimum stay for seeking transfer shall be 3 years after which he/she can participate in drive.

(ii)

Liable to be posted anywhere:

Mining Guards are liable to be transferred under this policy in any Head Office/Field Office or

anywhere in the State, in public interest, on completion of prescribed tenure.

(iii)

Computerization of relevant service record of employees:

The Department shall ensure that all employees enter their service record in HRMS. Every employee

shall be responsible for the accuracy and regular updation of data in the Management Information

System in respect of his credentials, otherwise the department shall be at liberty to post him anywhere

in the State.

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HARYANA GOVT. GAZ., FEB. 8, 2022 (MAGH. 19, 1943 SAKA)

[PART–I

(iv)

Rationalization and Blocking of posts:

To avoid disproportionate concentration of Mining Guard at a particular station, the department should

rationalize their sanctioned post and block actual vacant post to be kept vacant in the transfer drive. In

the long run, however, the department may increase/ decrease the total number of sanctioned posts as

per their assessment/ requirement in consultation with Work Assessment Cell in the Administrative

Reforms Department and Finance Department.

Merit Criteria for allotment of post:

(a)

Merit for allotment of vacant post to any Mining Guard shall be based on the total composite score of

points earned by a Mining Guard, out of 80 points as described below. The Mining Guard earning

highest points shall be entitled to be transferred against a particular vacancy.

(b)

Age shall be the Prime Factor for deciding the claim of the Mining Guard against a vacancy since it

shall have weightage of 60 points, out of total points.

(c)

A privilege of maximum 20 points can be availed by the Mining Guard of special categories as

indicated below:–

A. Age: The first set of merit points will be the age of the Mining Guard concerned enumerated

below:–

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Criteria for Calculation

Age (Present date i.e.

1st January of the year of

consideration minus date of

birth)

Eldest person shall

be given maximum

points

Age in number of days÷ 365

(maximum four decimal points

only)

B. Special Category:- The Second Set of merit points will come from the special categories

enumerated hereinafter

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Explanation

Gender

Female

10 Points shall be given to all

female Mining Guard

Special

Category of

female Mining

Guard

Widow/divorced/ legally

separated/ unmarried female

Mining Guard or the Mining

Guard having married with

Military personal/ Paramilitary

personal working outside the

State

All female of this category shall be

given 10 marks only

Special

Category of

male Mining

Guard

Widower who has not re-

married and has one or more

minor children and /or

unmarried daughter (s)

Eligible widowers shall be given 5

points only.

Differently

abled persons

Vision

40% to 60% disability = 10 Marks

Above 60% to 80% = 15 Marks

Above 80% = 20 marks

Locomotors

Deaf & Dumb

Diseases of

"Debilitating

Disorders" i.e.

(a) Currently

suffering

from

Cancer; or

Self

Valid medical certificate issued

during last one year by AIIMS

(including its branches in Haryana),

PGI Rohtak, PGI Khanpur Kalan,

Kalpana Chawla Medical College

Karnal, PGI Chandigarh, Medical

college of Haryana Government or

a medical board so constituted.

PART-I]

HARYANA GOVT. GAZ., FEB. 8, 2022 (MAGH. 19, 1943 SAKA)

125

(b) Having

undergone

by- pass

heart

surgery; or

transplant;

(d) Currently

undergoing

dialysis.

Diseases of

"Debilitating

Disorders"

Spouse/Un-married Children

Valid medical certificate issued

during last one year by AIIMS

(including its branches in Haryana),

PGI Rohtak, PGI Khanpur Kalan,

Kalpana Chawla Medical College

Karnal, PGI Chandigarh, Medical

college of Haryana Government or

a medical board so constituted.

Differently

abled or

mentally

challenged

children

Male/Female employee having

mentally challenged or 100%

differently abled child.

Male/ Female employee having

mentally challenged or 100%

differently abled children shall be

provided maximum 10 points.

Couple case

Male/Female Spouse

Employees' spouses working in any

department/ board/ corporations

under any State Govt. or

Government of India.

Note.—

If husband and wife, both are working in any Department/ Board/ Corporation under State

Government or Government of India, the benefit of spouse under category of “Couple Case” above

can be claimed by only one of them for which he/she has to submit a declaration in this regard that

the spouse has not taken the benefit of this category. This self declaration should be uploaded on the

portal at the time of participation in the drive.

(d)

The employees who are 100% blind or having 80% or more locomotors disabilities involving both the

legs shall be given their choice of posting.

Procedure to be adopted:

(i)

Head of Department shall seek preferences for choice of stations in a Head Office/Field Office from the

eligible Mining Guard for transfer. The transfer exercise shall be carried out only through approved

web based application.

(ii)

The option once exercised and confirmed by the Mining Guard shall be final and cannot be changed in

any circumstances.

(iii)

Any Mining Guard, who is due for superannuation within one year or less than one year service shall

not be transferred from his place of posting against his will even on completion of maximum stay in

that office, but he / she can participate in the transfer drive if he/she desires so.

(iv)

Merit criteria for allotment of station will be as per para 5 above.

(v)

All transfers shall be implemented within 7 days of their issuance. The Treasury Officers concerned

shall not draw the salary of the Mining Guard, who has not complied with the orders.

(vi)

Within 15 days of issuance of orders, the Mining Guard aggrieved with the transfer process can

represent to the department after joining at the new place of posting, on a grievance redressal forum to

be provided by the department for this purpose. Their representations shall be considered in accordance

with the policy and appropriate decision shall be conveyed to them as deemed fit.

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HARYANA GOVT. GAZ., FEB. 8, 2022 (MAGH. 19, 1943 SAKA)

[PART–I

(vii)

Online general transfer due to completion of prescribed tenure of 5 years in a Head Office and 10 years

in Field Office shall be treated as 'transfer in public interest' and in such case the joining time and

composite transfer grant shall be admissible as per provision in Haryana Civil Services Rules, 2016.

(7)

Bar against canvassing:

No Mining Guard shall canvass for his / her case except through a representation to the Head of Department or

to higher authorities in Haryana, as per this policy. All other individual representation shall be treated as an

attempt to bring extraneous influence on the due process. No relief can be sought except the one already

sought as per para 6 above.

(8)

Appointment by promotion/direct recruitment:-

Any Mining Guard taken in a cadre through direct recruitment/ promotion/ repatriation shall be posted in the

Head Office/Field Office of eligibility and availability.

(9)

Opportunity of option to certain categories:-

The following categories of Mining Guard will not be transferred unless they desire to participate in the

transfer drive:-

(a)

Mining Guard having 12 months or less in retirement on the date of next transfer drive;

(b)

Unmarried female employees upon marriage;

(c)

Married female employees upon divorce; or

(d)

Widow or widower employees on the death of spouse;

They may be permitted to participate in the next transfer drive after the event.

(10) Posting in remote areas:

Incentive for serving on the choice of anywhere in the State: If any Mining Guard opts for 'anywhere in the

State and is thereafter posted in an office in Morni Hills Area or Nuh District against a vacancy for which no

Mining Guard has opted, they will be paid remuneration @ 10% of the basic pay + DA during the period of

said posting provided this incentive shall not be admissible in case of transfer in home district Nuh and

Panchkula.

(11) Clarification & Implementation:

In case of any doubt or difficulty in making out the true intention of the provisions of this policy, the

Administrative Secretary of the department shall be the competent authority to clarify such doubt or to remove

such difficulty by issuing a reasoned order to this effect.

(12)

Power to relax:-

Notwithstanding anything contained in the policy, the Administrative Secretary, Mines and Geology

Department, Haryana with the prior approval of the Chief Minister, Haryana, shall be competent to transfer

any Mining Guard to any place in relaxation of any or all of the above provisions in public interest and

administrative exigencies.

(13) Out of Cadre Transfer:-

In public interest, any Mining Guard can be transferred and posted in any Department/Board/Corporation of

the State and shall be treated on deputation in that Department/ Board/ Corporation etc. and shall be eligible

for compulsory transfer after completion of three years of service at such station.

ANURAG AGARWAL,

Principal Secretary to Government Haryana,

Mines and Geology Department.

9465—C.S.—H.G.P., Pkl.