(569)

Haryana Government Gazette

Published by Authority

No. 30-2022] 

CHANDIGARH, TUESDAY, JULY 26, 2022 (SRAVANA 4, 1944 SAKA)

PART-I

Notifications, Orders and Declarations by Haryana Government

HARYANA GOVERNMENT

EMPLOYMENT DEPARTMENT

Notification

The 1st March, 2022

Online Transfer Policy for Assistants

No. A-27/OTP/Assistant/2022.— Transfer of Assistants working on regular basis in the Directorate of

Employment Haryana and Subordinate offices of Employment Department will be regulated under the provisions of

this policy.

Vision:- To ensure equitable distribution of Government employees at different locations in a fair and

transparent manner and to maximize job satisfaction amongst employees and further to improve performance

of the Department.

Application:- This policy shall be applicable on Assistants working in Directorate of Employment Haryana

and subordinate offices.

Definitions:- In this policy, unless there be anything repugnant in the subject or context;

‘Blocked Posts’ means the vacancies of a cadre which remain unfilled at any given point of time due to

shortage of employees in the department.

‘Employee’ means Assistants working on regular basis in any office of the Employment Department,

Haryana.

‘Employees of Special Category’ means the blind employees or the differently abled employees or

their child(ren) and spouse, women employees, women headed households, widows, widowers, couple

case, employees suffering from disease of Debilitating Disorder;

‘Prescribed Tenure’ means the the tenure of appointment for a period of five years. While calculating

the tenure of an employee for the purpose of this policy, the date from which someone is working in a

zone on 31st March of the calendar year of transfer shall be counted irrespective of the fact he has been

appointed by temporary transfer or otherwise. However, an employee may participate in the transfer

drive subject to completion of minimum three years service in a zone;

‘Qualifying date’ for the purpose of calculation of vacant post(s), shall be the 31st March of the

calendar year of transfer;

HARYANA GOVT. GAZ., JULY 26, 2022 (SRVN. 4, 1944 SAKA)

[PART I

570

‘Service’ means duty period and all kinds of leave including extraordinary leave availed by a Govt.

employee during the prescribed tenure.

‘Transfer’ means posting/appointment from one Zone to another on or before completion of prescribed

tenure in a Zone;

‘Vacant Post for transfer’ means

a post not occupied by any employee;

ii.

a post presently occupied by an employee for a period of five years or more;

iii.

a post on which an employee has been appointed by temporary transfer or due to non-

availability of online transfer drive;

iv.

a post occupied by an employee who has been adjudged eligible and allowed by the competent

authority to participate in general transfer drive even if he/she has not completed the prescribed

tenure in the zone where he/she is presently posted.

Note 1. Where there are Blocked Posts in a cadre the same shall be excluded from the number of vacant posts for

transfer.

Note 2. The post against which an employee has been posted/transferred on compulsion of administrative reasons

or litigational nature, shall also not be included in the vacant posts for transfer.

Note 3. The Department shall prepare the list of vacant posts for transfer and notify them for the benefit of

stakeholders before inviting the online options for transfer. Depending upon input from stakeholders, such list

may be amended if required and deemed fit in the administrative/Public interest.

i) ‘Zone’ means an area prescribed by the competent authority for the purpose of calculation of prescribed tenure and

entitlement of an employee for transfer from one zone to another under this policy.

For uniform distribution of employee of this cadre, the offices have been divided into three zones to ensure

equal availability of staff up to grass root level.

Zone 1:- Directorate of Employment Haryana, Panchkula.

Zone 2:- any office situated at district headquarter i.e. District Employment Exchanges, Divisional Employment

Exchanges, University Employment information and Guidance Bureaus, State Employment Exchange.

Zone 3:- any office situated at Sub Division i.e. Sub Divisional Employment Exchanges.

General Principles:

(i)

Time Schedule for online transfer:

(a)

Generally online transfer will be made only once in year. However, transfer /posting

necessitated by promotions, direct recruitment, posts needed to be filled up in public interest,

can be made anytime by the competent authority.

(b)

The online process will be completed up to 31st March and implemented after 31st March or as

per exigency/convenience of the Department.

(ii)

Liable to be posted anywhere:

Employees are liable to be transferred under this policy in any zone or anywhere in the state, in

public interest, on completion of prescribed tenure.

(iii)

Computerization of relevant service record of employees:

The Department shall ensure that all employees enter their service record in HRMS. Every

employee shall be responsible for the accuracy and regular updation of data in the Management

Information System in respect of his credentials, otherwise the Department shall be at liberty to post

him anywhere in the state.

(iv)

Rationlization and Blocking of posts:

To avoid disproportionate concentration of employees at a particular station, the department may

rationalize their sanctioned posts and also block actual vacant post to be kept vacant in the transfer

drive. In the long run, however, the department may increase/decrease the total number of sanctioned

posts as per the assessment/ requirement in the consultation with Work Assessment Cell in the

Administrative Reforms Department and Finance Department.

PART I]

HARYANA GOVT. GAZ., JULY 26, 2022 (SRVN. 4, 1944 SAKA)

571

Merit Criteria for allotment of post:

Merit for allotment of vacant post to an employee shall be based on the total composite score of points

earned by the employee, out of 80 points as described below. The employee earning highest points shall

be entitled to be transferred against a particular vacancy.

Age shall be the prime factor for deciding the claim of an employee against a vacancy since it shall

have weightage of 60 points, out of total points.

A privilege of maximum 20 points can availed by the employees of special categories as indicated

below:-

Age: The first set of merit points will be the age of the Government employee concerned enumerated below:-

Sr.

No.

Major Factor

Sub- Factor

Max. Points Criteria for calculation

Age (Present date

i.e. 1^stJanuary

of the

Year

consideration

minus

date of birth)

Eldest person

shall be given maximum

points.

Age

number

days÷365(Maximum

four decimal points

only)

Special Category:

The second set of merit points will come from the Special Category enumerated hereinafter:

Sr. No Major Factor

Sub- Factor

Max. Points

Explanation

Gender

Female

10 points shall be given

to all female employees.

Special Category female

employees

Widow/Divorced/Separated/

unmarried female employee more

than 40 years of age/wife of

serving military

personnel/paramilitary personnel

working outside the state.

All

females

this

category shall be given

10 marks only

Special Category male

employees

Widower who has not re-married

and has one or more minor

children

and/or

unmarried

daughter(s).

Eligible widower shall

be given 5 points only.

Differently abled persons

Vision

40%

60%

Disability=10 Marks.

Above

60%

80%= 15 Marks.

Above

80%=

Marks.

Locomotor

Deaf & Dumb

Diseases “Debilitating

Disorders” i.e.

(a) Currently suffering from

cancer, or

(b) having undergone

by-pass heart surgery; or

(d) currently undergoing

dialysis.

Self

Valid medical certificate

issued during last one

year by AIIMS

(Including its branches in

Haryana), PGI Rohtak,

PGI, Khanpur Kalan,

Kalpana Chawla Medical

College, Karnal, PGI

Chandigarh, Medical

College of Haryana Govt.

or a Medical Board so

constituted.

HARYANA GOVT. GAZ., JULY 26, 2022 (SRVN. 4, 1944 SAKA)

[PART I

572

Sr. No Major Factor

Sub- Factor

Max. Points

Explanation

Diseases of “Debilitating

Disorders”

Spouse/unmarried Children

Valid certificate issued

during last one year by

AIIMS (Including its

branches in Haryana),

PGI Rohtak, PGI,

Khanpur Kalan, Kalpana

Chawla Medical College,

Karnal, PGI Chandigarh,

Medical College of

Haryana Govt. or a

Medical Board so

constituted.

Differently abled or mentally

challenged children

Male/Female employees having

mentally challenged or 100%

differently abled child

Male/Female employees

having mentally

challenged or 100%

differently abled children

shall be provided

maximum 10 points.

Couple Case

Male/ females spouse

Employees spouses

working in any

Department/Board/

Corporation under any

state Govt. or Govt. of

India.

Note: If husband and wife, both are working in any Department/Board/Corporation under the State

Government or Government of India, the benefit of 5 Points under the category of ‘Couple Case’ above can be

claimed by only one of them for which he/she has to submit a declaration in this regard that the spouse has not

taken the benefit of this category. This self declaration on shall be uploaded on the portal at the time of

participating in the transfer.

(d) The employees who are 100% blind or having 80% or more locomotors disabilities involving both the legs

shall be given their choice of posting.

Procedure to be adopted:

Head of Department shall seek preferences for choice of station in a zone from the eligible employees

for transfer. The transfer exercise shall be carried out only through approved web based application.

ii.

The option once availed and confirmed by the employee shall be final and cannot be changed.

iii.

An employee who is due for superannuation within one year or less service shall not be eligible to

participate in the transfer drive unless he so desires.

iv.

Merit criteria for allotment of station will be as per para 5 above.

All transfers shall be implemented within seven days of their issuance. The Treasury Officers

concerned shall not draw the salary of the employee who have not complied with the orders.

vi.

Within 15 days of issuance of orders, an employee aggrieved with the transfer order can represent to the

department after joining at the new place of posting, on a grievance redressal forum to be provided by

the department for this purpose. His representation shall be considered in accordance with the policy

and appropriate decision shall be conveyed to him as deemed fit.

vii.

Online general transfer due to completion of prescribed tenure of five years shall be treated as ‘transfer

in public interest’ and in such case the joining time and composite transfer grant shall be admissible as

per provision in Haryana Civil Services Rules, 2016.

viii.

All the Assistants working in the Employment Department shall be eligible to participate in the first

online transfer drive. However, the employees who have completed the prescribed tenure of five years

at a zone will have to mandatorily participate in the online transfer drive.

PART I]

HARYANA GOVT. GAZ., JULY 26, 2022 (SRVN. 4, 1944 SAKA)

573

ix.

In the subsequent online transfer drives, employees who have completed three years at a zone would

have to option to voluntarily participate in the online transfer drive whereas the employees who have

completed the prescribed tenure of five years at a zone will have to mandatorily participate in the online

transfer drive.

In case of employees who exhaust their preferred choices in the first transfer drive, before posting them

under 'Anywhere in the State' option, the department will again seek their options against the remaining

available posts at that point of time.

xi.

A committee headed by the Deputy Commissioner and comprising of CMO and District Officer of the

concerned Department, may recommend deputation/temporary transfer of an employee after the

transfer drive, on the basis of genuine and compelling reasons. A web portal would be provided for

taking online applications from the employees for this purpose. The committee will scrutinize such

cases and send their recommendations to the Govt. which will be dealt under relaxation clause of the

transfer Policy.

Bar against canvassing: No employee shall canvass for his case except through a representation to the Head

of Department or to higher authorities in Haryana as per this policy. All other individual representations shall be

treated as an attempt to bring extraneous influence on the due process. No relief can be sought except the one already

sought as per Para 6 above.

NOTE:- The zone may increase/decrease on creation of new offices or abolition of any offices by the government.

Appointment by promotion/ direct recruitment: Employees taken in a cadre through direct

recruitment/promotion/repatriation shall be posted in the zone of eligibility and availability.

Opportunity of option to certain categories: After the transfer drive, the ‘newly married’ or ‘recently

divorced’ female employees, married employees (male/female) upon death of spouse and employees having 12

months or less in retirement shall be given preferred place of posting against vacancy upon request. However, they

shall have to participate in the next transfer drive and at that time they shall be adjusted at any of their top three

choices against available vacant posts.

10.

Clarification & Implementation: In case of any doubt or difficulty in making out the true intention of the

provisions of this policy, the Administrative Department in consultation with General Administration Department

shall be the competent authority to clarify such doubt or to remove such difficulty by issuing a reasoned order to this

effect.

11.

Power to relax: Notwithstanding anything contained in the policy, the Administrative Secretary to Govt. of

Haryana with the prior approval of the Chief Minister, Haryana, shall be competent to transfer an employee to any

place in relaxation of any or all of the above provisions after recording reasons justifying such relaxation. In public

interest and administrative exigencies the employee can transfer at any place even out of cadre of the employee.

12.

Travelling Allowance/Daily Allowance: No TA/DA will be given, if the transfer is done on the request of the

employee himself by giving relaxation of the transfer policy and he is given a posting of his choice.

VARINDER SINGH KUNDU,

Additional Chief Secretary to Government Haryana,

Employment Department.

9729—C.S.—H.G.P., Pkl.