(126)

Haryana Government Gazette

Published by Authority

No. 5-2023]

CHANDIGARH, TUESDAY, JANUARY 31, 2023 (MAGHA 11, 1944 SAKA)

PART-I

Notifications, Orders and Declarations by Haryana Government

HARYANA GOVERNMENT

FINANCE DEPARTMENT

Notification

The 20th January, 2023

No. 14/57/2022-5FA.— The Online Transfer Policy to regulate the transfer of Assistants/Clerks of Treasury

Cadre in Treasury & Accounts Department, Haryana is notified which shall come into force with immediate effect.

Vision: To ensure equitable distribution of Government employees at different locations in a fair and

transparent manner and to maximize job satisfaction amongst employees and further to improve performance

of the Assistants and Clerks of Treasury Cadre.

Application: This Policy shall be applicable to all the Assistants and Clerks of Treasury Cadre working on

regular basis in various Treasuries/ Sub-Treasuries in the State of Haryana against sanctioned strength of 80

and above.

Definitions: In this policy, unless there be anything repugnant in the subject or context:

(a)

‘Blocked Posts’ means the vacancies of a cadre which are kept unfilled at any given point of time due

to shortage of employees in the department;

(b)

‘Employees of Special Category’ means the differently abled/handicapped employees or their

child/children or spouse, women employees, women headed households, widows, widowers, couple

case, employees suffering from Diseases of Debilitating Disorder;

(c)

‘Prescribed Tenure’ means the tenure of appointment for a period of five years in a zone and three

years in an office within the zone. While calculating the tenure of an employee for the purpose of this

policy, the date from which someone is working in an

Treasury/Sub-Treasury upto 31^st March of the Calendar year of transfer shall be counted irrespective of

the fact that he has been appointed/posted by temporary transfer or otherwise. However, an employee

may participate in the transfer drive subject to completion on minimum three years' service in a Zone or

two years within a zone.

(d)

‘Qualifying date’ for the purpose of calculation of vacant post(s) shall be 31^st March of the calendar

year of transfer;

(e)

‘Service’ means duty period and all kinds of leave including extraordinary leave availed by a Govt.

employee during the prescribed tenure;

(f)

‘Transfer’ means posting/appointment from one Zone (Treasury/Sub-Treasury) to another on or before

completion of prescribed tenure in a Zone (Treasury/Sub-Treasury).

PART I]

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127

(g)

‘Vacant Post for transfer’ means

(i) a post not occupied by any employee;

(ii)

a post presently occupied by an employee for a period of five years or more in a Zone and three

years or more within the Zone. An employee suffering from Diseases of Debilitating Disorders

shall be liable to participate in Online Transfer Policy on completion of prescribed tenure if

he/she is willing to participate in the drive.

(iii) a post on which an employee has been appointed/posted by temporary transfer or due to non-

availability of online transfer drive;

(iv)

a post occupied by an employee who has been adjudged eligible and allowed by the competent

authority to participate in general transfer drive even if he has not completed the prescribed

tenure in a Zone(Treasury/Sub-treasury) where he is presently posted.

(v)

A post occupied by an employee who has been promoted within the last one year but has

forgone the same.

Note 1.

Where there are blocked posts in a cadre the same shall be excluded from the number of vacant

posts for transfer

Note 2.

The post against which an employee has been posted/ transferred on compulsion of

administrative reasons or due to litigational reasons shall also not be included in the vacant

posts for transfer.

Note 3.

The Department shall prepare the list of vacant posts for transfer and circulate it for the benefit

of stakeholders. Depending upon input from stakeholders, which should be received within 7

days from date of circulation, such list may be amended if required.

Note 4.

It is mandatory for employees of special category to give their willingness or unwillingness as

per conditions mentioned in this policy.

(h)

‘Zone’ means District (Treasury/Sub-Treasury) is an area prescribed as a ‘Zone’ by the competent

authority for the purpose of calculation of prescribed tenure and entitlement of an employee for transfer

from one office to another under this policy. However, Haryana Treasury, Chandigarh will be included

in Panchkula Zone and Haryana Treasury, Delhi will be included in Gurugram Zone.

General Principles:

(i)

Time Schedule for online transfer

(a)

General transfer online will be done online only once in a year. However, transfer/posting

necessitated by promotion/direct recruitment/Misconduct/Disciplinary Action/Punishment, posts

needed to be filled up in public interest, can be done anytime by the competent authority to meet

administrative exigencies, operational efficiency.

(b)

The online process will be completed up to 31st March and implemented on1st of May of each

year or any subsequent date or as per exigency/ convenience of the Department/Government.

(c)

The qualifying date for calculating number of vacancies, merit points and stay at a place of

posting shall be 31st March of the calendar year in which the transfers are to be made.

(ii)

Liable to be posted anywhere:

Employees are liable to be transferred under this policy in any Zone (treasury/sub-treasury) or

anywhere in the State, in public interest, on completion of prescribed tenure.

(iii)

Computerization of relevant service of employees:

The Department shall ensure that all employees enter their service record in HRMS. Every employee

shall be responsible for the accuracy and regular updating of data in the Management Information

System in respect of this credentials, otherwise the Department shall be at liberty to post him/her

anywhere in the State.

(iv)

Rationalization and Blocking of posts:

To avoid disproportionate concentration of employees at a particular District (Treasury/Sub-Treasury),

the department may rationalize its sanctioned posts and also block the sanctioned posts as per

requirement of the department for a particular District(Treasury/Sub-Treasury). However, the total

number of sanctioned posts may be increased or decreased as per their assessment/requirement in

consultation with Work Assessment Cell in the Administrative Reforms Department and Finance

Department.

HARYANA GOVT. GAZ., JAN. 31, 2023 (MAGH. 11, 1944 SAKA)

[PART I

128

Merit Criteria for allotment of post:

(a)

Merit for allotment of vacant post to an employee shall be based on the total composite score of points

earned by the employee, out of 80 points as described below. The employee earning highest points shall

be entitled to be transferred against a particular vacancy available as per his/her preference subject to

his/her order in merit.

(b)

Age shall be the prime factor for deciding the claim of an employee against a vacancy since it shall

have weightage of 60 points, out of total points.

(c)

A privilege of maximum 20 points can be availed by an employee of special category as indicated

below:-

(A)

Age: The first set of merit points will be the Age of the Government employee concerned, calculated as below:

Sr.

Major Factor

Sub-Factor

Max.

Points

Criteria for calculation

Age

(Present date i.e.

1^stJanuary of the year of

consideration minus date

of birth)

Eldest person shall be

given

maximum

points.

Age in number of days /365

(Maximum

four

decimal

points only).

An employee suffering from

Diseases

of-

Debilitating

Disorders will be given 60

Points for age factor if he/she

is willing to participate in the

transfer drive.

(B) Special Category: The set of merit points for special category are enumerated below:

Sr.

Major Factor

Sub-Factor

Max.

Points

Criteria

for

calculation

(Explanation)

Gender

Female

10 points shall be given to all

female employee.

Special category female

employees

Widows/divorced/sepa

rated/

unmarried female

employee more than

40 years of age/ wife

of serving Military

personnel/ Paramilitary

personnel working

outside the State.

All females of this category

shall be given 10 marks

only.

Special category male

employee

Widower who has not

re-married and has one

or more minor children

and/or unmarried

daughter(s)

Eligible widowers shall he given

5 points only.

Differently abled Persons

Vision

40% to 60% disability =10

Marks.

Above 60% to 80% =15Marks.

Above 80% =20 Marks.

Locomotors

Deaf and Dumb

Diseases of “Debilitating

Disorders” i.e.

(a)currently suffering from

cancer; or

(b)having undergone

by-pass heart surgery;

(c)Kidney transplant; or

(d) Currently under-going

dialysis.

Self

Valid medical certificate issued

during last one year by AIIMS

(Including

its

branches

Haryana), PGI Rohtak. PGI

Khanpur

Kalan,

Kalpana

Chawla

Medical

College,

Karnal,

PGI

Chandigarh.

Medical College of Haryana

Govt. or a Medical Board so

Constituted.

An employee suffering from

Diseases

of-

Debilitating

PART I]

HARYANA GOVT. GAZ., JAN. 31, 2023 (MAGH. 11, 1944 SAKA)

129

Disorders will be given 20

Points if he/she is willing to

participate in the transfer drive.

Disease

“Debilitating

Disorders.”

Spouse/unmarried

children.

Valid certificate issued during

last

one

year

AIIMS

(Including

its

branches

Haryana), PGI Rohtak, PGI

Khanpur

Kalan,

Kalpana

Chawla

Medical

College

Karnal,

PGl

Chandigarh.

Medical College of Haryana

Govt. or a Medical Board so

constituted.

Differently abled or

mentally challenged

child.

Male/Female employee

having

Mentally

challenged

100%

differently abled child.

Male/Female employees having

mentally challenged or 100%

differently abled child shall be

provided maximum 10 points.

Couple case

Male/Female

Employee

Employee’s

spouses

working

any

Department/Board/Corporations

under any State Govt. or Govt of

India.

Earning Performance

An employee earning

good

performance

through ACR of last

one year or any ACR

during the last 3 years,

last

ACR

not

available.

Grading of ACR

Outstanding =5

Very Good =3

Good =2

Others =0

Negative Performance

An employee awarded

with

punishment

during

the

period

under:

(i) Rule 8/Rule 4(a) of

HCS (P & A ) Rule

2016.

(ii)Rule-7/Rule 4(b)of

HCS (P & A) Rule

2016.

(-) 7

(-) 3.5

Deduction of points under Rule

Punish-

ment

awarded

4 (a)

4 (b)

1 case

0.5

2 cases

3 cases

4 cases

2.5

5 & above

cases.

3.5

Both reductions to be made if

punished under both. Negative

point will be deducted from

merit points.

(d)

The employee who are 100% blind or having 80% or more locomotors disabilities involving both the

legs shall be given preference in their choice of posting against vacant posts only.

(e)

Employees currently:-

(i)

Suffering from cancer; or

(ii)

Having undergone bye-pass heart surgery; or

(iii)

Kidney transplant; or

(iv)

Undergoing dialysis;

shall be assigned 80 points (60 for age factor and 20 for special category) if they are willing to

participate in the transfer drive. Otherwise, they shall not be transferred, if they are not willing to

participate in the transfer drive. However, the certificate by the medical board should not be more than

HARYANA GOVT. GAZ., JAN. 31, 2023 (MAGH. 11, 1944 SAKA)

[PART I

130

six month old. It is also mentioned here that not more then one differently abled employee or employee

suffering from diseases of debilitating disorders will be posted in one office.

Procedure to be adopted: -

The list of vacant posts for transfer will be circulated before each transfer drive, for the benefit of

stakeholders. Administrative Department shall seek preferences for choice of District (Treasury/Sub-

Treasury) from eligible Assistants and Clerks for transfer. The transfer exercise shall be carried out

only through approved web based application of the department.

ii.

Every employee shall be responsible for the accuracy and regular updation of data in the Human

Resource Management System (HRMS) in respect of credentials. Otherwise the department shall be at

liberty to post them anywhere. An employee must fill his/her preferences for as many choices of

stations as he/she is eligible for. The option once availed and confirmed by the employee shall be final

and cannot be changed. In case of employees who exhaust their preferred choices, before posting them

under ‘Anywhere in the State’ option, the department shall again seek their options against the

remaining available posts at that point of time. Changes in the transfer software may be made

accordingly so that they are not randomly posted too far away from their places of posting.

iii.

Where the posts are blocked in a district, the employee with the longest stay shall have to opt for the

transfer drive. In case where more than one employee is having the same period of stay, then the

younger employee shall have to opt for the transfer drive.

iv.

Assistants and Clerks of Treasury Cadre completing three years of service in one District

(Treasury/Sub-Treasury) will have to mandatorily participate in the transfer drive for transfer within the

Zone and the employees who have completed the prescribed tenure of five years in a District

(Treasury/Sub-Treasury) will have to mandatorily participate in the online transfer policy drive for out

of the Zone. If they fail to participate in the transfer drive they will be transferred ‘to anywhere’.

An employee who is due to superannuation within one year from the date of completion of Online

Transfer Policy process will not be transferred unless he/she participates voluntarily in the Online

transfer drive.

vi.

Merit criteria for allotment for District(Treasury/Sub-Treasury) will be as per clause 5 of this policy.

vii.

There shall be two types of vacancies which shall be included in the process of transfer drive:-

(a)

Actual Vacancy- A post not occupied by any employee whether serving on a regular or

temporary capacity.

(b)

Deemed Vacancy;

(i)

Involuntary deemed vacancy- Any post held by a employee for a period of five years in a

Zone and three years within an office in a Zone on the qualifying date in present District

(Treasury/Sub-Treasury) of posting; or

(ii)

Voluntary deemed vacancy:- A post occupied by an employee who has been adjudged

eligible and allowed by the competent authority to participate in general transfer drive

even if he/she has not completed the prescribed tenure in a Zone (Treasury/Sub-treasury)

where he/she is presently posted.

(iii)

Some vacancies of Assistants and Clerks of Treasury Cadre may remain unfulfilled at

any given point of time due to shortage of employees in the department. To avoid

disproportionate concentration of employee in some District (Treasury/Sub-Treasury) the

department may block some posts.

viii. All transfer shall be implemented within seven days of their issuance. The DDO concerned shall not

draw the salary of the employees who have not complied with the orders.

ix.

Within fifteen days of issuance of orders, an employee aggrieved with the transfer process can represent

to the department after joining at the new place of posting, on the grievance redressal forum provided

by the department for this purpose. His/Her representation shall be considered in accordance with the

policy and appropriate decision shall be conveyed to him/her as deemed fit. A Committee headed by

the Deputy Commissioner and comprising of CMO and District Officer of the concerned Department,

may recommend deputation/temporary transfer of an employee after the transfer drive, on the basis of

genuine and compelling reasons. A web portal will be provided for taking online application from the

employees for the purpose. The Committee will scrutinize such cases and send their recommendations

to the Government which will be dealt under relaxation clause of the Transfer Policy.

PART I]

HARYANA GOVT. GAZ., JAN. 31, 2023 (MAGH. 11, 1944 SAKA)

131

Online general transfer due to completion of prescribed tenure shall be treated as ‘transfer in public

interest’ and in such case the joining time and composite transfer grant shall be admissible as per

provision in Haryana Civil Services Rules, 2016.

xi.

All Assistants and Clerks of Treasury Cadre shall opt for maximum District (Treasury/Sub-Treasury) as

suitable to them as per their eligibility. In case of employees who exhaust their preferred choices in the

transfer drive shall be posted to any District (Treasury/Sub-Treasury) under ‘anywhere’ category.

xii In administrative exigency/administrative grounds of misconduct, the department/ the Administrative

Secretary, Finance Department, Haryana shall be at liberty to transfer any Assistants and Clerks of

Treasury Cadre to any District (Treasury/Sub-Treasury) at any time. Such employee will not be

transferred back to the same Treasury/Sub-Treasury from where he/she was transferred on such

grounds.

Bar against Canvassing: No employee shall canvass for his/her case except through a representation to the

Director General, Treasuries and Accounts, Department, Haryana or to higher authorities in Haryana, as per

this policy. All other individual representations shall be treated as an attempt to bring extraneous influence on

the due process. No relief can be sought except the one already sought as per Para 6 above.

Appointment by promotion/direct recruitment: Employees taken in a Cadre through direct

recruitment/promotion/repatriation may be posted in the District (Treasury/Sub-Treasury) as per eligibility and

availability.

Opportunity of option to certain categories: The following categories of employees will not be transferred

unless they desire to participate in the transfer drive.

(a)

Employees having 12 months or less in retirement on the date of next transfer drive.

(b)

Unmarried female employee upon marriage;

(c)

Married female employee upon divorce; or

(d)

Widow or widower employees on the death of spouse;

After the transfer drive, the ‘newly married, recently divorced or widowed female employees’ shall be

given preferred place of posting against vacancy upon request. However, they shall have to participate

in the next transfer drive being married, divorced or widowed and at that time they shall be adjusted at

any of their top three choices against available vacant posts.

10.

Posting in remote areas: Incentive for serving on the choice of Anywhere in the State; If an employee opts

for ‘anywhere in the State’ and is thereafter posted in Morni Hills Area or Nuh District against a vacancy for

which no employee has opted, he will be paid remuneration @ 10% of the Basic Pay+ D.A during the period

of said posting provided this incentive shall not be admissible in case of transfer in home district of Nuh and

Panchkula.

11.

Clarification and Implementation: In case of any doubt or difficulty in making out the true intention of the

provisions of this policy, the Finance Department, Haryana in consultation with General Administration

Department shall be the competent authority to clarify such doubt or to remove such difficulty by issuing a

reasoned order to this effect.

12.

Power to relax: Notwithstanding anything contained in the policy, the Administrative Secretary, Finance

Department, Haryana with the prior approval of Chief Minister, Haryana, shall be competent to transfer an

employee to any place in relaxation of any or all of the above provisions after recording reasons justifying

such relaxation.

13.

Fake/manipulated information: In case of fake/manipulated information, it may attract disciplinary action

and he/she may be relocated and transferred to anywhere.

ANURAG RASTOGI,

Additional Chief Secretary to Government Haryana,

Finance Department.

HARYANA GOVT. GAZ., JAN. 31, 2023 (MAGH. 11, 1944 SAKA)

[PART I

132

Zone for Treasury Cadre

Zone

District (District Treasury including all sub

treasuries)

Ambala

Bhiwani

Charkhi Dadri

Fatehabad

Faridabad

Gurugram

Gurugram Including Delhi Treasury

Hisar

Jhajjar

Jind

Karnal

Kaithal

Kurukshetra

Mahendergarh

Nuh

Palwal

Panchkula

Panchkula including Chandigarh Treasury

Panipat

Rewari

Rohtak

Sirsa

Sonepat

Yamunanagar

10100—C.S.—H.G.P., Pkl.