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EXTRAORDINARY
Published by Authority
© Govt. of Haryana
No. 20-2023/Ext.] CHANDIGARH, FRIDAY, JANUARY 27, 2023 (MAGHA 7, 1944 SAKA)
HARYANA GOVERNMENT
ESI HEALTH CARE DEPARTMENT
Notification
The 27th January, 2023
No. 10/29/2021-5Lab.— The Governor of Haryana is hereby makes the following Online Transfer Policy to
regulate the transfers of Paramedical staff [Pharmacist, Lab Technician, Staff Nurse, MPHW (F) and MPHS (F)]
working on regular basis in the ESI Health Care Department, Haryana:-
1. Vision: To ensure equitable distribution of employees of ESI Health Care Haryana at different locations in a
fair and transparent manner and to maximize job satisfaction amongst employees and further to improve
performance of the Department.
2.
Application: This policy shall be applicable to all Pharmacists, Lab Technicians, Staff Nurses, MPHW (F)
and MPHS (F) working on regular basis.
3.
Definitions: In this policy, unless there be anything repugnant in the subject or context;
(a)
‘Blocked Posts’ means the vacancies of a cadre remain unfilled at any given point of time due to
shortage of employees in the department.
(b)
‘Employees of Special Category’ means the blind employees or the differently abled employees or
their child(ren) and spouse, women employees, women headed households, widows, widowers, couple
case, employees suffering from Diseases of Debilitating Disorder.
(c)
‘Prescribed Tenure’ means the tenure of appointment for a period of five years. While calculating the
tenure of an employee for the purpose of this policy, the date from which someone is working at a
station on 31st March of the calendar year of transfer shall be counted irrespective of the fact he has
been appointed by temporary transfer or otherwise. However, an employee may participate in the
transfer drive subject to completion of minimum three years service at a station.
(d)
‘Qualifying date’ for the purpose of calculation of vacant post(s)/ merit points calculation shall be
the 31st March of the calendar year of transfer;
(e)
‘Service’ means duty period and all kinds of leave including extraordinary leave availed by a
Government employee during the prescribed tenure.
HARYANA GOVT. GAZ. (EXTRA.), JAN. 27, 2023 (MAGH. 7, 1944 SAKA)
285
(f)
‘transfer’ means posting/appointment from one station to another on or before completion of
prescribed tenure at a Station;
(g)
‘Vacant Post for transfer’ means
(i)
a post not occupied by any employee;
(ii)
a post presently occupied by an employee for a period of five years or more;
(iii)
a post on which an employee has been appointed by temporary transfer or due to non-
availability of online transfer drive;
(iv)
a post occupied by an employee who has been adjudged eligible and allowed by the competent
authority to participate in general transfer drive even if he has not completed the prescribed
tenure in the station where he is presently posted.
Note 1.- Where there are Blocked Posts in a cadre the same shall be excluded from the number of
vacant posts for transfer.
Note 2.- The post against which an employee has been posted/transferred on compulsion of
administrative reasons or litigational nature shall also not be included in the vacant posts for
transfer.
Note 3.- The Department shall prepare the list of vacant posts for transfer and notify them for the
benefit of stakeholders. Depending upon input from stakeholders, such list may be amended if
required.
(h)
‘Station’ means an institution for the purpose of calculation of prescribed tenure and entitlement of an
employee for transfer from one station to another under this policy.
4.
General Principles:
(i)
Time Schedule for online transfers:
(a)
General transfers online will be made only once in a year. However, transfer/posting
necessitated by promotion, direct recruitment, posts needed to be filled up in public interest, can
be made anytime by the competent authority.
(b)
The online process will be completed upto 31st March or as decided by the competent authority
and implemented after 31st March or as per exigency/convenience of the Department.
(ii)
Liable to be posted anywhere:
Employees are liable to be transferred under this Policy in any Station or anywhere in the State, in
public interest, on completion of prescribed tenure.
(iii)
Computerization of relevant service record of employees:
The Department shall ensure that concerned DDO shall enter service record of all employees in HRMS.
DDO shall be responsible for the accuracy and regular updation of data in the Management Information
System in respect of credentials of his employee.
(iv)
Rationalization and Blocking of posts:
To avoid disproportionate concentration of employees at a particular station, the department should
rationalize their sanctioned posts and also block actual vacant posts to be kept vacant in the transfer
drive. In the long run, however, the department may increase/decrease the total number of sanctioned
posts as per their assessment/requirement in consultation with Work Assessment Cell in the
Administrative Reforms Department and Finance Department.
5.
Merit criteria for allotment of posts:
a.
Merit for allotment of vacant post to an employee shall be based on the total composite score of points
earned by the employee, out of 80 points as described below. The employee earning highest points
shall be entitled to be transferred against a particular vacancy.
b.
Age shall be the prime factor for deciding the claim of an employee against a vacancy since it shall
have weightage of 60 points, out of total points.
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HARYANA GOVT. GAZ. (EXTRA.), JAN. 27, 2023 (MAGH. 7, 1944 SAKA)
c.
A privilege of maximum 20 points can be availed by the employees of special categories as indicated
below:-
(A)
Age: The first set of merit points will be the age of the Government employee concerned enumerated
below:-
Sr.
No.
Major Factor
Sub-Factor
Max.
Points
Criteria
for
calculation
1.
Age (Present date i.e.
1st January of the year of
consideration
minus
date of birth)
Eldest person shall
be given maximum
points
60
Age in number
of
days÷365
(maximum four
decimal
points
only)
(B)
Special Category:
The second set of merit points will come from the special category enumerated hereinafter:-
Sr.
No.
Major Factor
Sub –Factor
Max.
Points
Explanation
1.
Gender
Female
10
10 points shall be given to
female employee
2.
Special category female
employees
Widow/divorced/
separated/
unmarried
female
employee
more
than 40 years of age/ wife
of
serving
Military
Personal
/Paramilitary
personal working outside
the state.
10
All female of this category
shall be given 10 marks
only.
3.
Special category male
employee
Widower
who
has
not
re-married and has one or
more minor children and /or
unmarried daughter (s)
5
Eligible widowers shall be
given 5 points only.
4.
Differently abled
persons
Vision
20
40% to 60% disability = 10Marks
Above 60% to 80% = 15 Marks.
Above 80%=20 Marks
Locomotors
20
Deaf & Dumb
20
5.
Diseases “Debilitating
Disorders” i.e.
(a) Currently suffering
from cancer, or
(b) Having undergone
by-pass heart
surgery; or
(c) Kidney transplant;
or
(d) Currently
undergoing dialysis.
Self
10
Valid medical certificate
issued during last one year
by AIIMS (Including its
branches in Haryana), PGI
Rohtak,
PGI
Khanpur
Kalan, Kalpana Chawla
Medical College, Karnal,
PGI Chandigarh, Medical
college
of
Haryana
Government or a Medical
Board so constituted.
6.
Diseases “Debilitating
Disorders”
Spouse/unmarried Children
10
Valid
certificate
issued
during last one year by
AIIMS
(Including
its
branches in Haryana), PGI
Rohtak,
PGI
Khanpur
Kalan, Kalpana Chawla
HARYANA GOVT. GAZ. (EXTRA.), JAN. 27, 2023 (MAGH. 7, 1944 SAKA)
287
Medical College, Karnal,
PGI Chandigarh, Medical
College
of
Haryana
Government or a Medical
Board so constituted.
7.
Differently
abled
or
mentally challenged
Children
Male/Female
employee
having Mentally challenged
or 100% differently
abled child
10
Male/Female
employee
having mentally challenged
or 100% differently abled
children shall be provided
maximum 10 points.
8.
Couple case
Only applicable to females
5
Employees’
spouses
working
in
any
Department/Board/
Corporation
under
any
State
Government
or
Government of India.
(C) Marks for negative performance:
Sr.
No.
Major Factor
Sub –Factor
Max.
Points
Explanation
1.
Negative Performance
Employees awarded With
punishment under rule -7
& 8*
7
(Minus)
under
7 and
3.5
(Minus)
under
8
Under
rule 7
Under
rule 8
Ist= 1
Ist= 0.5
2nd = 2
2nd = 1
3rd=4
3rd=2
4th =5
4th =2.5
5 and
above=7
5 and
above=3.5
If an employee is
punished under rule 7
as well as 8 then both
deduction
on
this
account will consider
upto maximum 10.5
points
* Rule 07 & 08 of Haryana Civil Service (Punishment & Appeal) Rules, 2016.
d.
The employees who are 100% blind or having 80% or more locomotors disabilities involving both the
legs shall be given their choice of posting.
e.
Marks of the negative performance will be deducted from the maximum of 20. To elaborate, firstly the
positive marks will be calculated subject to the maximum of 20 and then the marks for negative
performance will be deducted from those maximum of 20 marks.
6.
Procedure to be adopted:
(i)
Head of Department shall seek preferences for choice of station in a station from the eligible employees
for transfer. The transfer exercise shall be carried out only through approved web based application.
(ii)
The option once availed and confirmed by the employee shall be final and cannot be changed. In case
of employees who exhaust their preferred choices, before posting them under 'Anywhere in the State'
option, the department shall again seek their options against the remaining available posts at that point
of time. Changes in the transfer software may be made accordingly so that they are not randomly
posted too far away from their places of posting.
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HARYANA GOVT. GAZ. (EXTRA.), JAN. 27, 2023 (MAGH. 7, 1944 SAKA)
(iii)
If employee has completed five years of stay then such station shall not be made available to him/her
giving option of station for next five years.
(iv)
An employee who is due for superannuation within one year or less service shall not be eligible to
participate in the transfer drive unless he so desires.
(v)
Merit criteria for allotment of station will be as per Para 5 above.
(vi)
All transfers shall be implemented within seven days of their issuance. The Treasury Officers
concerned shall not draw the salary of the employees who have not complied with the orders.
(vii)
A Committee headed by the Deputy Commissioner and comprising of CMO and District Officer of the
concerned Department, may recommend deputation/temporary transfer of an employee after the
transfer drive, on the basis of genuine and compelling reasons. A web portal should be provided for
taking online applications from the employees for this purpose. The Committee will scrutinize such
cases and send their recommendations to the Government which will be dealt under relaxation clause
of the Transfer Policy.
(viii) Online general transfer due to completion of prescribed tenure of five years shall be treated as ‘transfer
in public interest’ and in such case the joining time and composite transfer grant shall be admissible as
per provision in Haryana Civil Service Rules, 2016.
7.
Bar against canvassing: No employee shall canvass for his case except through a representation to the Head
of Department or to higher authorities in Haryana, as per this policy. All other individual representations shall
be treated as an attempt to bring extraneous influence on the due process. No relief can be sought except the
one already sought as per para 6 above.
8.
Appointment by promotion/direct recruitment: Employees taken in a cadre through direct recruitment
/promotion/repatriation shall be posted in the station of eligibility and availability.
9.
Opportunity of option to certain categories: The following categories of employees will not be transferred
unless they desire to participate in the transfer drive:-
(a)
Employees having 12 months or less in retirement on the date of next transfer drive;
(b)
Unmarried female employees upon marriage;
(c)
Married female employees upon divorce; or
(d)
Widow or widower employees;
They may be permitted to participate in the next transfer drive after the event. After the transfer drive,
the 'newly married' or 'recently divorced' female employees shall be given preferred place of posting
against vacancy upon request. However, they shall have to participate in the next transfer drive being
married or widowed and at that time they shall be adjusted at any of their top three choices against
available vacant posts.
10.
Clarification & Implementation: In case of any doubt or difficulty in making out the true intention of the
provisions of this policy, the Administrative Department in consultation with General Administration
Department shall be the competent authority to clarify such doubt or to remove such difficulty by issuing a
reasoned order to this effect.
11.
Power to relax: Notwithstanding anything contained in the policy, the Administrative Secretary of ESI
Department, Haryana with the prior approval of the Hon’ble Chief Minister, Haryana, shall be competent to
transfer any employee to any place in relaxation of any or all of the above provisions after recording reasons
justifying such relaxation.
RAJA SEKHAR VUNDRU,
Additional Chief Secretary to Government Haryana,
Labour Department.
10157—C.S.—H.G.P., Pkl.