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EXTRAORDINARY
Published by Authority
© Govt. of Haryana
No. 20-2023/Ext.] CHANDIGARH, FRIDAY, JANUARY 27, 2023 (MAGHA 7, 1944 SAKA)
HARYANA GOVERNMENT
ESI HEALTH CARE DEPARTMENT
Notification
The 27th January, 2023
No. 10/30/2021-5Lab.— The Governor of Haryana is hereby makes the following Online Transfer Policy to
regulate the transfers of Medical Officers working on regular basis in the ESI Health Care Department, Haryana:-
1.
Vision: To ensure equitable distribution of Medical Officers of ESI Health Care Haryana at different locations
in a fair and transparent manner and to maximize job satisfaction amongst doctors and further to improve
performance of the Department.
2.
Application: This policy shall be applicable to all the Medical Officers working on regular basis since the
Cadre strength of Medical Officer is more than 80 sanctioned posts. The Headquarters posts shall also be
included in the Transfer Drive.
Civil Surgeons, Senior Medical Officers, Dental Surgeons and Senior Dental Surgeons, shall be
exempted from transfer policy as CMO cadre comprises of 04 posts only, SMO cadre comprises of 50 posts
only, Senior Dental Surgeons cadre comprises of 01 posts only and Dental Surgeons cadre comprises of 04
posts only.
3.
Definitions: In this policy, unless there be anything repugnant in the subject or context;
(a)
‘Blocked Posts’ means the vacancies of a cadre remain unfilled at any given point of time due to
shortage of doctors in the department.
(b)
‘Doctors of Special Category’ means the blind doctors or the differently abled doctors or their
child(ren) and spouse, women doctors, women headed households, widows, widowers, couple case,
doctors suffering from Diseases of Debilitating Disorder.
(c)
‘Prescribed Tenure’ means the tenure of appointment for a period of five years. While calculating the
tenure of an doctor for the purpose of this policy, the date from which someone is working at a station
on 31st March of the calendar year of transfer shall be counted irrespective of the fact he has been
appointed by temporary transfer or otherwise. However, a doctor may participate in the transfer drive
subject to completion of minimum three years service at a station.
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HARYANA GOVT. GAZ. (EXTRA.), JAN. 27, 2023 (MAGH. 7, 1944 SAKA)
(d)
‘Qualifying date’ for the purpose of calculation of vacant post(s) shall be the 31st March of the
calendar year of transfer;
(e)
‘Service’ means duty period and all kinds of leave including extraordinary leave availed by a
Government doctor during the prescribed tenure.
(f)
‘Transfer’ means posting/appointment from one station to another on or before completion of
prescribed tenure in a Station;
(g)
‘Vacant Post for transfer’ means
(i)
a post not occupied by any doctor;
(ii)
a post presently occupied by an doctor for a period of five years or more;
(iii)
a post on which an doctor has been appointed by temporary transfer or due to non-availability of
online transfer drive;
(iv)
a post occupied by an doctor who has been adjudged eligible and allowed by the competent
authority to participate in general transfer drive even if he has not completed the prescribed
tenure in the station where he is presently posted.
Note 1.- Where there are Blocked Posts in a cadre the same shall be excluded from the number of
vacant posts for transfer.
Note 2.- The post against which a doctor has been posted/transferred on compulsion of administrative
reasons or litigational nature shall also not be included in the vacant posts for transfer.
Note 3.- Each and every Department shall prepare the list of vacant posts for transfer and notify them
for the benefit of stakeholders. Depending upon input from stakeholders, such list may be
amended if required.
(h)
'Station' means an institution for the purpose of calculation of prescribed tenure and entitlement of an
employee for transfer from one station to another under this policy.
4.
General Principles:
(i)
Time Schedule for online transfers:
(a)
General transfers online will be made only once in a year. However, transfer/posting
necessitated by promotion, direct recruitment, posts needed to be filled up in public interest, can
be made anytime by the competent authority.
(b)
The online process will be completed upto 31st March and implemented after 31st March or as
per exigency/convenience of the Department.
(ii)
Liable to be posted anywhere:
Medical Officers are liable to be transferred under this Policy in any Station or anywhere in the State, in
public interest, on completion of prescribed tenure.
(iii)
Computerization of relevant service record of doctors:
The Department shall ensure concerned DDO shall enter service record of all doctors in HRMS. DDO
shall be responsible for the accuracy and regular updation of data in the Management Information
System in respect of credentials of his doctor.
(iv)
Rationalization and Blocking of posts:
To avoid disproportionate concentration of Medical Officers at a particular station, the department
should rationalize their sanctioned posts and also block actual vacant posts to be kept vacant in the
transfer drive. In the long run, however, the department may increase/decrease the total number of
sanctioned posts their assessment/requirement in consultation with Work Assessment Cell in the
Administrative Reforms Department and Finance Department.
(v)
In ESI Hospitals, Dispensaries, specialists and other doctors would be posted strictly in accordance with
staffing norms of ESIC. Transfer/posting will be done as per existing sanctioned post of this category.
(vi)
Medical Officers with postgraduate qualifications and those who have been trained in Local Spinal
Anaesthesia (LSA)/Emergency Obstetric Care (EMOC)/Ultrasound (USG) training should be posted in
ESI Hospitals only. The data base of all the Medical Officers shall be maintained in HRMS system
which will have details of place of posting, specialization, tenure, stay etc. The HRMS System will
support the transfer process as per transfer policy and should be posted in Hospitals only.
HARYANA GOVT. GAZ. (EXTRA.), JAN. 27, 2023 (MAGH. 7, 1944 SAKA)
291
(vii)
Specialist with the qualification of PG degree/Diploma in medicine, surgery, gynaecology, orthopaedic,
paediatrics, anaesthesia, radiology, pathology, microbiology, biochemistry and MBBS doctors trained
in LSA/EMOC and ultra sound training should be posted in Hospitals. If specialist score is less than
non-specialist medical officer whose score is high for a particular station, then preference will be given
to specialist for transfer.
(viii) There are four ESI Hospitals and two ESI Dispensaries where emergency is being run so these
institutions should be provided with adequate number of MBBS doctors and specialists as per
sanctioned strength.
(ix)
After the transfer, relieving and joining will be shown by the DDO/Checker.
(x)
As similar posts exist in other departments like Health, Medical Education within the state and outside
the state including central Government, Medical Officers of ESI cadre will not be transferred to these
departments due to shortage of doctors. However, posting in UT, Chandigarh will be exception as state
has got 40% quota in filling up of UT Chandigarh posts.
(xi) In case of clash of choice of more than one Medical officer for a particular health facility, it will totally
depend upon score/merit.
5.
Merit criteria for allotment of post:
a.
Merit for allotment of vacant post to an employee shall be based on the total composite score of points
earned by the employee, out of 80 points as described below. The employee earning highest points
shall be entitled to be transferred against a particular vacancy.
b.
Age shall be the prime factor for deciding the claim of an employee against a vacancy since it shall
have weightage of 60 points, out of total points.
c.
A privilege of maximum 20 points can be availed by the doctors of special categories as indicated
below:-
(A)
Age: The first set of merit points will be the age of the Government employee concerned enumerated below:-
Sr.
No.
Major Factor
Sub-Factor
Max.
Points
Criteria for calculation
1.
Age (Present date i.e.
1st January of the year
of consideration minus
date of birth)
Eldest person shall be
given maximum points
60
Age in number of days÷365 (maximum
four decimal points only)
(B)
Special Category: The second set of merit points will come from the special category enumerated
hereinafter:-
Sr.
No.
Major Factor
Sub –Factor
Max.
Points
Explanation
1.
Gender
Female
10
10 points shall be given to female
employee
2.
Special category
female employees
Widow/divorced/
separated/unmarried
female employee more
than 40 years of age/
wife of serving Military
Personal/Paramilitary
personal
working
outside the state.
10
All female of this category shall be
given 10 marks only.
3.
Special category male
employee
Widower who has not re-
married and has one or
more minor children and /
or unmarried daughter (s)
5
Eligible widowers shall be given 5
points only.
4.
Differently abled
persons
Vision
20
40% to 60% disability = 10Marks
Above 60% to 80% = 15 Marks.
Above 80%=20 Marks
Locomotors
20
Deaf & Dumb
20
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HARYANA GOVT. GAZ. (EXTRA.), JAN. 27, 2023 (MAGH. 7, 1944 SAKA)
5.
Diseases "Debilitating
Disorders" i.e.
(a) Currently
suffering from
cancer, or
(b) Having undergone
by-pass heart
surgery; or
(c) Kidney
transplant; or
(d) Currently
undergoing dialysis.
Self
10
Valid medical certificate issued during
last one year by AIIMS (Including its
branches in Haryana), PGI Rohtak, PGI
Khanpur
Kalan,
Kalpana
Chawla
Medical
College,
Karnal,
PGI
Chandigarh, Medical college of Haryana
Government or a Medical Board so
constituted.
6.
Diseases “Debilitating
Disorders”
Spouse/unmarried
Children
10
Valid certificate issued during last one
year by AIIMS (Including its branches
in Haryana), PGI Rohtak, PGI Khanpur
Kalan,
Kalpana
Chawla
Medical
College,
Karnal,
PGI
Chandigarh,
Medical
College
of
Haryana
Government or a Medical Board so
constituted.
7.
Differently abled or
mentally challenged
Children
Male/Female
employee
having
Mentally
challenged or 100%
differently
abled child
10
Male/Female
employee
having
mentally
challenged
or
100%
differently abled children shall be
provided maximum 10 points.
8.
Couple case
Only applicable to
females
5
Employees’ spouses working in any
Department/Board/ Corporation under
any State Government or Government
of India.
(C)
Marks for negative performance:
Sr.
No.
Major Factor
Sub –Factor
Max.
Points
Explanation
1.
Negative Performance
Employees
awarded With
punishment
under rule -7
& 8*
7
(Minus)
under
7 and
3.5
(Minus)
under
8
Under rule 7
Under rule 8
Ist= 1
Ist= 0.5
2nd = 2
2nd = 1
3rd=4
3rd=2
4th =5
4th =2.5
5 and above=7
5 and above=3.5
If a employee is punished under rule 7
as well as 8 then both deduction on
this account will consider upto
maximum 10.5 points
* Rule 07 & 08 of Haryana Civil Service (Punishment & Appeal) Rules, 2016
d.
The employees who are 100% blind or having 80% or more locomotors disabilities involving both the
legs shall be given their choice of posting.
e.
Marks of the negative performance will be deducted from the maximum of 20. To elaborate, firstly the
positive marks will be calculated subject to the maximum of 20 and then the marks for negative
performance will deducted from those maximum of 20 marks.
6.
Procedure to be adopted:
(i)
Head of Department shall seek preferences for choice of station from the eligible doctors for transfer.
The transfer exercise shall be carried out only through approved web based application.
(ii)
The option once availed and confirmed by the doctor shall be final and cannot be changed. In case of
doctors who exhaust their preferred choices, before posting them under 'Anywhere in the State' option,
the department shall again seek their options against the remaining available posts at that point of time.
Changes in the transfer software may be made accordingly so that they are not randomly posted too far
away from their places of posting.
HARYANA GOVT. GAZ. (EXTRA.), JAN. 27, 2023 (MAGH. 7, 1944 SAKA)
293
(iii)
A doctor who is due for superannuation within one year or less service shall not be eligible to
participate in the transfer drive unless he so desires.
(iv)
Merit criteria for allotment of station will be as per Para 5 above.
(v)
All transfers shall be implemented within seven days of their issuance. The Treasury Officers
concerned shall not draw the salary of the doctors who have not complied with the orders.
(vi)
A Committee headed by the Deputy Commissioner and comprising of CMO and District Officer of the
concerned Department, may recommend deputation/temporary transfer of a doctor after the transfer
drive, on the basis of genuine and compelling reasons. A web portal should be provided for taking
online applications from the doctors for this purpose. The Committee will scrutinize such cases and
send their recommendations to the Government which will be dealt under relaxation clause of the
Transfer Policy.
(vii)
Online general transfer due to completion of prescribed tenure of five years shall be treated as ‘transfer
in public interest’ and in such case the joining time and composite transfer grant shall be admissible as
per provision in Haryana Civil Service Rules, 2016.
7.
Bar against canvassing: No doctor shall canvass for his case except through a representation to the Head of
Department or to higher authorities in Haryana, as per this policy. All other individual representations shall be
treated as an attempt to bring extraneous influence on the due process. No relief can be sought except the one
already sought as per para 6 above.
8.
Appointment by promotion/direct recruitment: Doctors taken in a cadre through direct recruitment
/promotion/repatriation shall be posted in the station of eligibility and availability.
9.
Opportunity of option to certain categories: The following categories of employees will not be transferred
unless they desire to participate in the transfer drive:-
(a)
Employees having 12 months or less in retirement on the date of next transfer drive;
(b)
Unmarried female employees upon marriage;
(c)
Married female employees upon divorce; or
(d)
Widow or widower employees;
They may be permitted to participate in the transfer drive after the event. After the transfer drive, the 'newly
married' or 'recently divorced' female employees shall be given preferred place of posting against vacancy
upon request. However, they shall have to participate in the next transfer drive being married or widowed and
at that time they shall be adjusted at any of their top three choices against available vacant posts.
10.
Clarification & Implementation: In case of any doubt or difficulty in making out the true intention of the
provisions of this policy, the Administrative Department in consultation with General Administration
Department shall be the competent authority to clarify such doubt or to remove such difficulty by issuing a
reasoned order to this effect.
11.
Power to relax: Notwithstanding anything contained in the policy, the Administrative Secretary of ESI
Department, Haryana with the prior approval of the Hon’ble Chief Minister, Haryana, shall be competent to
transfer any doctor to any place in relaxation of any or all of the above provisions after recording reasons
justifying such relaxation.
DR. RAJA SEKHAR VUNDRU,
Additional Chief Secretary to Government Haryana,
Labour Department.
10157—C.S.—H.G.P., Pkl.