(339)
Haryana Government Gazette
EXTRAORDINARY
Published by Authority
© Govt. of Haryana
No. 28–2023/Ext.] CHANDIGARH, TUESDAY, FEBRUARY 7, 2023 (MAGHA 18, 1944 SAKA)
HARYANA GOVERNMENT
DEVELOPMENT AND PANCHAYATS DEPARTMENT
Notification
The 7th February, 2023
No. DPH-ECA-2-257/2023.— The following draft of the rules further to amend the Haryana Panchayati Raj
Finance, Budget, Accounts, Audit, Taxation and Works Rules, 1996, which the Governor of Haryana proposes to
make in exercise of the powers conferred by sub-section (1) read with sub-section (2) of section 209 of the Haryana
Panchayati Raj Act, 1994 (11 of 1994), is hereby published as required by sub-section (3) of the said section for the
information of persons likely to be affected thereby.
Notice is hereby given that the following draft of the rules shall be taken into consideration by the
Government on or after the expiry of a period of ten days from the date of publication of this notification in the
Official Gazette, together with objections or suggestions, if any, which may be received by the Additional Chief
Secretary to Government, Haryana, Development and Panchayats Department, Chandigarh from any person in respect
to the draft of the rules before the expiry of the period so specified.
Draft Rules
1.
These rules may be called the Haryana Panchayati Raj Finance, Budget, Accounts, Audit, Taxation and Works
(Amendment) Rules, 2023.
2.
In the Haryana Panchayati Raj Finance, Budget Accounts, Audit, Taxation and Works Rules, 1996,
(hereinafter called the said Rules), in rule 2, for clause (xl), the following rule shall be substituted, namely:-
―tender‖ means an offer by a contractor for undertaking any development work or part of a development work
awarded through electronic mode only;‖
3.
In the said Rules, in rule 131, in sub rule (1) –
(i)
for clauses (b) and (c), the following clauses shall be substituted, namely:-
―(b) Besides, the cost of works proper; other components of cost, as relevant; like contingencies,
quality control measures etc.; may also be provided in a rough cost estimate as per PWD Code.
(c)
A revised estimate in Form LVI and LVII shall be submitted to the authority competent to
accord original administrative approval when the sanctioned estimate is likely to exceed or has
exceeded by more than 10 percent, if it is not executed within the stipulated period or due to
revision of rates Haryana P.W.D. schedule of rates 2021.‖
(ii)
After clause (f), the following clause shall be added, namely:-
―(g)
Separate estimate shall be prepared for each work instead of clubbing different types of
works in one estimate. In case of pavement work of a street, single estimate shall be prepared
for all the proposed streets, no part estimate of a particular street shall be prepared. A site
340
HARYANA GOVT. GAZ. (EXTRA.), FEB. 7, 2023 (MAGH. 18, 1944 SAKA)
plan shall be enclosed showing the proposed street in Red Colour, already paved streets in
Black Colour and the remaining kachha streets in Yellow Colour to avoid to duplication or
misutilization of funds. Each estimate shall be accompanied with a geotagged photo of the
proposed site specifically mentioning the time and date of the photo captured.‖
4.
In the said Rules, in rule 134-
(i)
in sub rule (1), for clause (a), the following clause shall be substituted, namely:-
―(a)
(i)
The Gram Panchayat, Panchayat Samiti and Zila Parishad as the case may be, shall be
competent to accord administrative approval of work(s) from their respective funds as per
Schedule ‗A‘.
(ii)
For funds other than Gram Fund, Samiti Fund, Zila Parishad Fund; under plan/non plan
schemes of the Government; the administrative approval shall be accorded by the
competent authority as per Schedule ‗A‘ subject to the general directions of the
Government.
(iii)
The works costing above Rs.2.00 lakh (Rupees Two Lakh) shall be executed through
tender by Gram Panchayat, Panchayat Samiti, Zila Parishad or Executive Engineer, as the
case may be, subject to technical approval as per schedule ‗A‘ and tender process shall be
carried out as per schedule ‗B‘ and ‗C‘.
(iv)
The concerned executing agency shall initiate the process of execution of work within 15
days of allocation of funds in its account. All the accounts shall be maintained by the
respective authorities as per departmental register in Form LVIII and tender register in
Form LIX and LX.‖
(ii)
in sub rule (2), for clause (a) and (b), the following clauses shall be substituted, namely:-
―(a) When a tender has been accepted under the rules, an agreement on a form prescribed in sub-para
(1) of para 7.3 of manual of orders of the Public Works Department, Building and Roads
Branch, Haryana will be entered into between the contractor and the Panchayati Raj Institution
concerned. The earnest money deposited by the contractor for the due performance of the
contract shall be treated as part of his security which will be deducted from his running bills
progressively at the rate of 6 percent (maximum 5% of the contract value) of the amount of work
done. The amount of earnest money received by the Gram Panchayat, Panchayat Samiti, Zila
Parishad or Executive Engineer as the case may be; or the amount deducted from the running
bills shall be deposited offline or online in the bank account, duly pledged in the name of
Sarpanch, Chairman, Panchayat Samiti, President, Zila Parishad or Executive Engineer
concerned. In case of works costing up to Rs.25.00 Lakh, ―Work Order‖ shall be issued to
successful bidder without issuing ―Acceptance Letter‖ subject to the condition that Earnest
Money deposited by the bidder shall be retained and shall be treated as part of his security as
detailed above. Requisite Performance Security shall be deducted from the first bill of the
successful bidder. In case of works costing above Rs.25.00 lakh, the successful bidder shall
deposit Performance Security, within, seven days of receipt of letter of acceptance, with the
Gram Panchayat/ Panchayat Samiti/Zila Parishad/ Executive Engineer as the case may be, in the
form of bank guarantee/Fixed Deposit Receipt as specified by government. Failure of the
successful bidder to comply with the requirements mentioned in Bid Document shall constitute
sufficient ground for cancellation of the award and forfeiture of the Earnest Money or any other
action due as per Earnest Money declaration. The bidder shall also be debarred for a period of
two years from participation in tenders in the department. If the tender rates are received
unbalanced, then additional performance security may be deposited as per bid documents or as
specified by government from time to time.
(b)
The security deposited under the provision of clause (a) above shall be half repaid on completion
of the whole work to the contractor and half when the defect liability-cum-maintenance period
has passed. The Drawing and Disbursal Authority of Gram Panchayat/ Panchayat Samiti/ Zila
Parishad/ Executive Engineer has to certify that all defects notified by the engineers to the
contractor before end of this period have been corrected. In the meantime, his work has been
found to be defective or not up to specifications and the contractor has not remedied such defect
or has failed to bring the work up to specifications, in which case such security or sum deducted
shall be forfeited as per bid document. A record of the deposits made either in each or by
deduction from running bills as also of all the payments of deposits shall be kept in the office of
HARYANA GOVT. GAZ. (EXTRA.), FEB. 7, 2023 (MAGH. 18, 1944 SAKA)
341
Gram Panchayat/ Panchayat Samiti/ Zila Parishad / Executive Engineer as the case may be, in
deposit register in Form LXXII.‖
5.
In the said Rules, in rule 135, for sub rule (1), the sub-rule shall be substituted, namely:-
―(1) When the amount of work does not exceed Rs.50,000/- the whole of it or part thereof may be let out on
a work order after calling quotations in the manner laid down in Schedule ‗C‘. The work order shall be
executed in Form LXI. The powers of the various authorities to issue work orders are specified in
Schedule ‗B‘ to these rules. The security will be deducted from the running bills of the contractor at the
rate of 6 percent (maximum 5% of the contract value) in the same manner as laid down in rule 134
(2)(b). The procedure for the refund of security shall, also be the same.‖
6.
In the said Rules, after rule 145, the following rules shall be added, namely:-
“146. General guidelines. Section 209. Any General guidelines relating to execution of development works
issued by the State Government or by Public Works Department shall also be followed.
147. Responsibility for quality and quantity. Section 209. The concerned Junior Engineer/ Sub Divisional
Engineer/ Executive Engineer shall be responsible for quality and quantity for all works executed
through tender and for the works that are executed by the PRI itself, the Drawing and Disbursing
Authority of the concerned PRI, releasing the payment of work, shall also be responsible in addition to
the technical authority concerned.
148. Review of progress and report thereof. Section 209. The concerned Block Development and
Panchayat Officer in case of works being executed by Gram Panchayat and Panchayat Samiti and the
Chief Executive Officer in case of works being executed by Zila Parishad or Executive Engineer shall
review the progress of all development works every month. The Block Development and Panchayat
Officer shall submit such report to the Chief Executive Officer who shall submit a compiled monthly
report of district to the Director.
149. Fixation of rates of material. Section 209. For the procurement of materials for the works to be
executed departmentally, a committee headed by the Deputy Commissioner and consisting of the Chief
Executive Officer, District Development and Panchayat Officer and Executive Engineer shall fix the
rates for various materials block-wise and shall review the rates after every six months keeping in view
the rates prevailing in the market. As far as possible, the committee shall follow the rates approved by
the Director, Supplies & Disposal, Haryana.
150. Inspection and verification of works. Section 209. (1) In respect of any development work, no
payment shall be made by any executing agency either in advance or without due technical verification
by the competent authority.
(2)
Deputy Commissioner, Additional Deputy Commissioner, Chief Executive Officer (Zila
Parishad), Sub-Divisional Officer (Civil), District Development and Panchayat Officer and Block
Development and Panchayat Officer shall mandatorily inspect the development works at least to the
extent 1%, 2%, 5%, 5%, 5% and 10% of the total works in their jurisdiction respectively.
(3)
The Gram Sachiv shall submit a monthly report of all the income and expenditure done
by the Gram Panchayat to the Social Education and Panchayat Officer who shall submit the same to
Block Development and Panchayat Officer. Social Education and Panchayat Officer shall regularly
inspect the records of all Gram Panchayats and shall ensure that there is no unauthorized withdrawal by
the Gram Panchayat. All such cases must be reported in writing to concerned Block development and
Panchayat Officer immediately who shall take action against the delinquents.
(4)
In case any Gram Panchayat, Panchayat Samiti or Zila Parishad or Executive Engineer
utilizes the fund for any work other than sanctioned work, the Drawing and Disbursing Authority, of
concerned Gram Panchayat/Panchayat Samiti/Zila Parishad/Executive Engineer and Technical
authority verifying the work shall be held responsible.
(5)
Concerned Gram Panchayat, Panchayat Samiti, Zila Parishad or Executive Engineer
being the executing agency shall prepare and furnish the Utilization certificate within 15 days of the
completion of the work undertaken to the Director through Chief Executive Officer, Zila Parishad.
(6)
In case of works being executed by Gram Panchayat or Panchayat Samiti, half of the
estimated contingency shall be transferred to the contingent account of Block Development and
Panchayat Officer. The contingent amount so transferred can be used for Block Development and
Panchayat officer or Sub-Divisional officer for expenses such as tender process, stationery and other
unforeseen expenses. The balance 50% contingencies shall be retained by the executing agency with
them to defray any other the expenses.
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HARYANA GOVT. GAZ. (EXTRA.), FEB. 7, 2023 (MAGH. 18, 1944 SAKA)
7.
In the said Rules, for existing Schedules ‗A‘, ‗B‘, ‗C‘ and ‗D‘, the following Schedules shall be substituted
respectively, namely:-
―SCHEDULE ‗A‘
[(see clause (a) of sub-rule (1) of rule 131, rule 132 and rule 134 (1) (a)]
Authorities Competent to give (a) Administrative Approval
(b) Technical Sanction
Sr.
No.
Nature
and
value of work
Works Being Executed
from Gram Panchayat
Fund
Works
Being
Executed
from
Panchayat
SamitiFund
Works
Being
Executed from Zila
ParishadFund
Works Being Executed
from
State
GovernmentFund
Administra
tive.
approval
by
Technical
sanction by
Administr
ative
approval
by
Technical
sanctione
d by
Administ
rative
Approve
d by
Technical
sanction by
Administrat
ive.
approval by
Technical
sanctioned
by
1
2
3
4
5
6
7
8
9
10
A.
Original Works Rs. :-
1.
Without
any
capping
for
administrative
approval
from
their own fund as
well as grant-in-
aid
Gram
Panchayat
1.
Junior
Engineer
uptoRs.2.00
lakh
2. Sub
Divisional
Officer above
Rs.2.00 lakh
& upto Rs.
25.00 lakh
3. Executive
Engineer
above
Rs.25.00 lakh
& upto Rs.
1.00 Cr
4.
Superintendin
g
Engineer
above Rs.1.00
Cr
&
upto
Rs.2.50 Cr
5.
Chief
Engineer
exceeding
Rs.2.50 Cr
Panchayat
Samiti
1.
Junior
Engineer
uptoRs.2.0
0 lakh
2. Sub
Divisional
Officer
above
Rs.2.00
lakh
&
upto
Rs.
25.00 lakh
3.
Executive
Engineer
above
Rs.25.00
lakh
&
upto
Rs.
1.00 Cr
4.
Superinten
ding
Engineer
above
Rs.1.00 Cr
&
upto
Rs.2.50 Cr
5.
Chief
Engineer
exceeding
Rs.2.50 Cr.
Zila
Parishad
1.
Junior
Engineer
upto
Rs.2.00
lakh
2. Sub
Divisional
Officer
above
Rs.2.00
lakh
&
upto
Rs.
25.00 lakh
3.
Executive
Engineer
above
Rs.25.00
lakh
&
upto
Rs.
1.00 Cr
4.
Superinten
ding
Engineer
above
Rs.1.00 Cr
&
upto
Rs.2.50 Cr
5.
Chief
Engineer
exceeding
Rs.2.50 Cr
1.Director
upto 1.00 Cr
2.
Administrat
ive
Secretary
above
Rs.
1.00 Cr &
upto 2.50 Cr
3.
Developme
nt
&
Panchayats
Minister
above
Rs.
2.50
Cr
&upto
10.00 Cr
4.Chief
Minister
above
Rs.
10.00 Cr
1.
Executive
Engineer
upto
Rs.
1.00 Cr
2.
Superintend
ing
Engineer
above
Rs.1.00 Cr
&
upto
Rs.2.50 Cr
3.
Chief
Engineer
exceeding
Rs.2.50 Cr
HARYANA GOVT. GAZ. (EXTRA.), FEB. 7, 2023 (MAGH. 18, 1944 SAKA)
343
Authorities Competent to give (a) Administrative Approval
(b) Technical Sanction
Sr.
No.
Nature
and
value of work
Works Being Executed
from Gram Panchayat
Fund
Works
Being
Executed
from
Panchayat
SamitiFund
Works
Being
Executed from Zila
ParishadFund
Works Being Executed
from
State
GovernmentFund
Administra
tive.
approval
by
Technical
sanction by
Administr
ative
approval
by
Technical
sanctione
d by
Administ
rative
Approve
d by
Technical
sanction by
Administrat
ive.
approval by
Technical
sanctioned
by
1
2
3
4
5
6
7
8
9
10
B. Repairs and Maintenance
1
Without
any
capping
for
administrative
approval
from
their Own funds
as well as grant-
in-aid
Gram
Panchayat
1.
Junior
Engineer upto
Rs.20,000
2. Sub
Divisional
Officer above
Rs.20,000 &
upto Rs. 2.50
lakh
3. Executive
Engineer
above Rs.2.50
lakh & upto
Rs.
10.00
Lakh
4.
Superintendin
g
Engineer
above
Rs.10.00
Lakh & upto
Rs.25.00
Lakh
5.
Chief
Engineer
exceeding
Rs.25.00
Lakh
Panchayat
Samiti
1.
Junior
Engineer
upto
Rs.20,000
2. Sub
Divisional
Officer
above
Rs.20,000
& upto Rs.
2.50 lakh
3.
Executive
Engineer
above
Rs.2.50
lakh
&
upto
Rs.
10.00 Lakh
4.
Superinten
ding
Engineer
above
Rs.10.00
Lakh
&
upto
Rs.25.00
Lakh
5.
Chief
Engineer
exceeding
Rs.25.00
Lakh
Zila
Parishad
1.
Junior
Engineer
upto
Rs.20,000
2. Sub
Divisional
Officer
above
Rs.20,000
& upto Rs.
2.50 lakh
3.
Executive
Engineer
above
Rs.2.50
lakh
&
upto
Rs.
10.00 Lakh
4.
Superinten
ding
Engineer
above
Rs.10.00
Lakh
&
upto
Rs.25.00
Lakh
5.
Chief
Engineer
exceeding
Rs.25.00
Lakh
1.Chief
Executive
Officeer
(Zila
Parishad)
upto
2.00
lakh
2.Director
above
Rs.
2.00 lakh &
upto 10.00
lakh
3.
Administrat
ive
Secretary
above
Rs.
10.00
lakh
&
upto
25.00 lakh
4.
Developme
nt
&
Panchayats
Minister
above
Rs.
25.00
lakh
& upto 1.00
Cr
5.
Chief
Minister
above
Rs.
1.00 Cr
1.
Executive
Engineer
upto
Rs.
10.00 Lakh
2.
Superintend
ing
Engineer
above
Rs.10.00
Lakh
&
upto
Rs.25.00
Lakh
3.
Chief
Engineer
exceeding
Rs.25.00
Lakh
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HARYANA GOVT. GAZ. (EXTRA.), FEB. 7, 2023 (MAGH. 18, 1944 SAKA)
―SCHEDULE ‗B‘
CALLING AND ACCEPTANCE OF QUOTATIONS/TENDERS
[(see clause (b) of sub-rule (1) of rule 134, and see sub - rule (1) of rule 135]
Sr No. Costing
of
original
works/repair
works
Authority
to
prepare
NIQ/NIT
Authority
to
Approve
NIQ/NIT
Authority
to
call
tenders/quota
tion
Authority to
accept
quotation/te
nders
Conditions
of
acceptance if any
Authority to
execute
works
orders/
agreement
Remarks
1
2
3
4
5
6
7
8
9
1
Up to Rs.25
lakh / upto
Rs. 2.50 lakh
(Gram Fund/
PS Fund/ ZP
Fund )
Junior
Engineer
Sub Divisional
Officer
Sub Divisional
Officer
Sub
Divisional
Officer
in
concurrence
of Sarpanch
of
Gram
Panchayat or
Chairman of
panchayat
Samiti
or President
of
Zila
Parishadas
the case may
be.
In case, rates exceed up
to 5% above HSR plus
sanctioned
zonal
premium,
then
Sub
Divisional Officer shall
approve
the
rates
in
concurrence of Sarpanch
of Gram Panchayat or
Chairman of Panchayat
Samiti or President of
Zila Parishad as the case
may be. If the excess is
above 5% to 10% above
HSR plus sanctioned
zonal
premium,
the
Executive Engineer shall
approve
the
rates
in
concurrence of Sarpanch
of Gram Panchayat or
Chairman of Panchayat
Samiti or President of
Zila Parishad as the case
may be.
If the excess is above
10% above HSR plus
sanctioned
zonal
premium,
the
Superintending Engineer
shall approve the rates in
concurrence of Sarpanch
of Gram Panchayat or
Chairman of Panchayat
Samiti or President of
Zila Parishad as the case
may be.
Sub
Divisional
Officer
Estimate
should
be
technically
sanctioned
2
Above
Rs.
25lakh & up
to 2.50 Cr/
above
Rs.
2.50 lakh and
upto
Rs.
25.00 lakh
(Gram Fund/
PS Fund/ ZP
Fund )
Sub Divisional
Officer
Executive
Engineer
Executive
Engineer
Executive
Engineerin
concurrence
of Sarpanch
of
Gram
Panchayat or
Chairman of
panchayat
Samiti
or President
of
Zila
Parishad
as
the case may
be.
In case, rates exceed up
to 5%, above HSR plus
sanctioned
zonal
premium, then Executive
Engineer shall approve
the rates in concurrence
of Sarpanch of Gram
Panchayat or Chairman of
Panchayat
Samiti
or
President of Zila Parishad
as the case may be. If the
excess is above 5% to
10%above
HSR
plus
sanctioned
zonal
premium,
the
Superintending Engineer
shall approve the rates in
concurrence of Sarpanch
of Gram Panchayat or
Chairman of Panchayat
Samiti or President of
Zila Parishad as the case
may be.
If the excess is above
10% above HSR plus
sanctioned
zonal
premium,
the
Chief
Executive
Engineer
Estimate
should be
technically
sanctioned
HARYANA GOVT. GAZ. (EXTRA.), FEB. 7, 2023 (MAGH. 18, 1944 SAKA)
345
Sr No. Costing
of
original
works/repair
works
Authority
to
prepare
NIQ/NIT
Authority
to
Approve
NIQ/NIT
Authority
to
call
tenders/quota
tion
Authority to
accept
quotation/te
nders
Conditions
of
acceptance if any
Authority to
execute
works
orders/
agreement
Remarks
1
2
3
4
5
6
7
8
9
Engineer shall approve
the rates in concurrence
of Sarpanch of Gram
Panchayat or Chairman of
Panchayat
Samiti
or
President of Zila Parishad
as the case may be.
3
Above Rs. 2.5
Cr /above Rs.
25.00 lakh
(Gram Fund/
PS Fund/ ZP
Fund )
Executive
Engineer
Superintending
Engineer
Executive
Engineer
Executive
Engineerin
concurrence
of Sarpanch
of
Gram
Panchayat or
Chairman of
panchayat
Samiti
or President
of
Zila
Parishad
as
the case may
be.
In case, rates exceed up
to 5% above HSR plus
sanctioned
zonal
premium,
then
Superintending Engineer
shall approve the rates in
concurrence of Sarpanch
of Gram Panchayat or
Chairman of Panchayat
Samiti or President of
Zila Parishad as the case
may be. If the excess is
above 5% above HSR
plus sanctioned zonal
premium,
the
Chief
Engineer shall approve
the rates in concurrence
of Sarpanch of Gram
Panchayat or Chairman of
Panchayat
Samiti
or
President of Zila Parishad
as the case may be.
Executive
Engineer
Estimate
should
be
technically
sanctioned
4
Above Rs. 25
lakh and up to
Rs. 1.00 Cr /
above
Rs.
2.50 lakh and
upto
Rs.10
lakh
(Government
Funds)
Sub Divisional
Officer
Executive
Engineer
Sub Divisional
Officer
Sub
Divisional
Officer
In case, rates exceed upto
5% above HSR plus
sanctioned
zonal
premium,
then
Sub
Divisional
Officer
Engineer shall approve
the rates.
If the excess is above 5%
to 10%, above HSR plus
sanctioned
zonal
premium, the Executive
Engineer shall approve
the rates.
If the excess is above
10% above HSR plus
sanctioned
zonal
premium,
the
Superintending Engineer
shall approve the rates.
Sub
Divisional
Officer
Estimate
should be
technically
sanctioned
5
Above
Rs.
1.00 Cr and
up to Rs. 2.50
Cr / above Rs.
10.00 lakh
and
upto
Rs.25.00 lakh
(Government
Funds)
Executive
Engineer
Superintending
Engineer
Executive
Engineer
Executive
Engineer
In case, rates exceed upto
5% above HSR plus
sanctioned
zonal
premium, then Executive
Engineer shall approve
the rates.
If the excess is above 5%
to 10% above HSR plus
sanctioned
zonal
premium,
the
Superintending Engineer
shall approve the rates.
If the excess is above
10% above HSR plus
sanctioned
zonal
premium,
the
Chief
Engineer shall approve
the rates.
Executive
Engineer
Estimate
should
be
technically
sanctioned
346
HARYANA GOVT. GAZ. (EXTRA.), FEB. 7, 2023 (MAGH. 18, 1944 SAKA)
Sr No. Costing
of
original
works/repair
works
Authority
to
prepare
NIQ/NIT
Authority
to
Approve
NIQ/NIT
Authority
to
call
tenders/quota
tion
Authority to
accept
quotation/te
nders
Conditions
of
acceptance if any
Authority to
execute
works
orders/
agreement
Remarks
1
2
3
4
5
6
7
8
9
6
Above
Rs.
2.50 Cr and
up to Rs. 5.00
Cr / above Rs.
25.00 lakh
and
upto
Rs.50.00 lakh
(Government
Funds)
Executive
Engineer
Chief Engineer
Executive
Engineer
Executive
Engineer
In case, rates exceed upto
5% above HSR plus
sanctioned
zonal
premium,
then
Superintending Engineer
shall approve the rates.
If the excess is above 5%
to 10% above HSR plus
sanctioned
zonal
premium,
the
Chief
Engineer shall approve
the rates.
If the excess is above
10% above HSR plus
sanctioned
zonal
premium,
the
Departmental
Works
Committee
headed
by
Development
&
Panchayats Minister and
including Administrative
Secretary
and
Chief
Engineer shall approve
the rates.
Executive
Engineer
Estimate
should
be
technically
sanctioned
7
Above
Rs.
5.00 Cr and
up
to
Rs.
10.00
Cr
/
above
Rs.
50.00 lakh
and
upto
Rs.1.00 Cr
(Government
Funds)
Executive
Engineer
Chief Engineer
Executive
Engineer
Executive
Engineer
Departmental
Works
Committee
headed
by
Development
&
Panchayats Minister and
including Administrative
Secretary, Chief Engineer
and
representative
of
Finance Department not
below
the
rank
of
secretary shall approve
the rates.
Executive
Engineer
Estimate
should
be
technically
sanctioned
8
Above
Rs.
10.00
Cr
/
above
Rs.
1.00 Cr.
(Government
Funds)
Executive
Engineer
Chief Engineer
Executive
Engineer
Executive
Engineer
Departmental
Works
Committee
headed
by
Chief
Minister,
Development
&
Panchayats Minister and
including Administrative
Secretary,
Chief
Engineer,
Engineer-in-
Chief (PWD B&R) and
Administrative Secretary
of Finance Department
shall approve the rates.
Executive
Engineer
Estimate
should
be
technically
sanctioned
SCHEDULE ‘C’
[See Rule 135(1)]
Manner of Calling Tenders/Quotation for Allotment of Works
When a work is to be entrusted to a contractor, Sub Divisional Officer or Executive Engineer, as the case
may be, shall call Quotations/Tenders. These Quotations/ Tenders may be called for the whole of the work of a part
only or for supply of materials or for labour rates only as decided by the authority competent to accord administrative
approval as laid down in schedule ―A‖. The Notice inviting Tender/Quotations shall be approved by the authority
indicated in schedule ―B‖ and tenders should be entered in tender register. The record of tender will be maintained in
the office of the Sub Divisional Officer or Executive Engineer etc. and one copy of such record for each work should
be handed over to concerned Gram Panchayat, Panchayat Samiti, Zila Parishad or Executive Engineer, as the case
may be. Procedure of tendering will be adhered to as per government guidelines, issued by Govt. through PWD or
otherwise from time to time.
HARYANA GOVT. GAZ. (EXTRA.), FEB. 7, 2023 (MAGH. 18, 1944 SAKA)
347
Agreement
1.
Works costing above Rs. 50,000/- shall be let out on the basis of a written agreement and work of less value
may be got executed on the basis of a work order.
2.
Wide Publicity shall be given for the tenders / quotation by means of advertisement in the local popular
newspapers as per policy of the Government through Public Relations Department or otherwise. Besides,
notices in English as well as in the regional language shall be displayed on public notice board including those
fixed outside the office rooms of the concerned Zila Parishad / Panchayat Samiti / Gram Panchayat / Executive
Engineer.
The E -Tenders / Quotations notice shall in all cases state —
(i)
The estimates, plans, DNIT and other documents can be seen by the contractor online,
(ii)
Cost of tender form and e servicing fees should be shown on tendering website, if any, thereof,
(iii)
The date and time of opening of technical bids in case of tenders / quotations,
(iv)
The amount of earnest money shall be paid online directly through RTGS/NEFT and OTC,
(v)
The authority competent to accept/reject the tenders (quotations),
(vi)
Time limit during which the work is required to be completed;
(vii) That Competent authority shall have the power to reject any one or all the tenders/quotations without
assigning any reason
(viii) The common bid document for e- tendering as finalized by the Govt. from time to timethrough PWD or
otherwise; shall be applicable.
Minimum Notice of Publicity
(a)
Works up to Rs. 25.00 lakh: 7 working days.
(b)
Works above Rs. 25.00 lakh but not exceeding Rs. 1.00 Crore: 15 working days.
(c)
Works above Rs. 1.00 Crore: 21 working days.
(d)
Government through PWD or otherwise may amend the above publicity period.
Validity of calling of tenders/quotations
1.
Bids shall remain valid for a period not less than 120 days or as fixed by Government, after the deadline date
for bid submission. A bid valid for a shorter period shall be rejected by the Superintending Engineer by
treating it as non-responsive. In exceptional circumstances, prior to expiry of original time limit, the
Employer may request that the bidder may extend the period of validity for a specified additional period.
2.
In exceptional circumstances, prior to expiry of the original time limit, the Employer may request that the
bidders may extend the period of validity for a specified additional period. The request and the bidders
‘responses shall be made in writing or by cable. A bidder may refuse the request without forfeiting his bid
security. A bidder agreeing to the request will not be required or permitted to modify his bid, but will be
required to extend the validity of his bid security for a period of the extension.
Opening of Tenders
The Sub Divisional Officer or Executive Engineer, as the case may be, will follow the rules as laid down in
tender form/bid document or as prescribed by government from time to time.
SCHEDULE ‘D’
(See rule 139)
Competency of Assessment of Works.
Sr
No.
Competency
of
officer/
official
Works up to
Remarks
1.
Junior Engineer
Rs 2,00,000/-
Provided estimate is technically sanctioned
2.
SubDivisional Officer
Above Rs 2,00,000/-
but upto 25,00,000
Provided estimate is technically sanctioned
3.
Executive Engineer
Above Rs 25,00,000/-
Provided estimate is technically sanctioned‖.
ANIL MALIK,
Additional Chief Secretary to Government Haryana,
Development and Panchayats Department.
10179—C.S.—H.G.P., Pkl.