(260)

Haryana Government Gazette

Published by Authority

No. 13-2023] 

CHANDIGARH, TUESDAY, MARCH 28, 2023 (CHAITRA 7, 1945 SAKA)

PART-I

Notifications, Orders and Declarations by Haryana Government

STATE ELECTION COMMISSION HARYANA

NIRVACHAN SADAN, PLOT NO. 2, SECTOR 17, PANCHKULA-134109

Notification

The 22nd March, 2023

No. SEC/2ME/2023/556.— In accordance with the provisions contained in section 3A of the Haryana

Municipal Act, 1973 read with rule 4 of the rules made there under and the powers conferred under clause (1) of

article 243ZA of the Constitution of India, the State Election Commission, Haryana hereby directs to distribute the

electors of the respective areas of Legislative Assembly constituency or part thereof prepared by the Election

Commission of India with reference to 1^st January, 2023 as the qualifying date and finally published on 05.01.2023,

into the booths and wards of Municipal Committee, Kalayat (Kaithal).

The electoral rolls of the above said Municipal Committee shall be prepared with the help of National

Informatics Center (NIC) by converting the relevant parts of the electoral rolls of Legislative Assembly constituency

into the wards of Municipal Committee, Kalayat (Kaithal).

The schedule for the preparation of electoral roll is given as under:-

Distribution of electors of the respective area of the Legislative Assembly constituency

finally published by the Election Commission of India on 05.01.2023, with reference to

1^st January, 2023 as qualifying date, into the booths of the wards of the above said

Municipal Committees in the format attached at annexure “A” as a draft electoral rolls.

27.03.2023

13.04.2023

ii.

Publication of draft electoral rolls of all the wards of these Municipal

Councils/Committees as referred in sub para (i) above for inviting claims and objections.

[Rule-4(3)]

17.04.2023

(iii)

Last date by which claims and objections shall be presented to the Revising Authority.

[Rule-4(4)(i)]

21.04.2023

(iv)

Last date by which the claims and objections shall be disposed of by the Revising

Authority. [Rule-4 (4) (v)& (vii)]

02.05.2023

(v)

Last date for filing appeals with the Deputy Commissioner against the orders of

Revising Authority. (Rule-4 (4) (viii)]

05.05.2023

(vi)

Last date for disposal of appeals by the Deputy Commissioner.[Rule 4(4) (viii)]

10.05.2023

(vii)

Final publication of ward wise Electoral Rolls.(Rule-4 (4) (ix)

15.05.2023

It is further directed that two copies of the latest Legislative Assembly electoral rolls prepared and published

on 05.01.2023 with all supplements by the Election Commission of India shall be obtained free of cost from the

Election Tehsildar/Election Naib Tehsildar, concerned. The database of the electoral rolls has already been supplied

to the District Informatics Officer, through the State Informatics Officer, NIC, Haryana.

PART I]

HARYANA GOVT. GAZ., MAR. 28, 2023 (CHTR. 7, 1945 SAKA)

261

It is further directed that:-

(i)

The Deputy Commissioner concerned shall give wide publicity to the above programme. He/She shall

issue press note and also paid advertisement in two local newspapers. He/She shall also make publicity

through local cable network.

(ii)

The Deputy Commissioner concerned shall publish, on the date prescribed in sub-para (ii) of para 3

above, the draft electoral rolls along with a notice including the dates by which the claims and

objections can be presented and the places where the claims and objections with reference to the draft

rolls may be presented to the Revising Authority/Authorities.

(iii)

One copy of the draft electoral roll published for inviting claims and objections, shall be kept for

inspection of the public free of cost at the following places:-

(a)

Office of the Deputy Commissioner concerned.

(b)

Office of the Secretary, Municipal Committee concerned.

(c)

Office of Revising Authority/Authorities concerned; and

(d)

All Voters Information and Collection Centers (VICCs) set up for receiving claims and

objections.

(iv)

After draft publication of ward-wise electoral rolls, the same should also be hosted on the website of the

District Administration concerned, with search facility.

(v)

A copy of draft electoral rolls and finally published electoral rolls along with database in compact disc

duly signed by the concerned Revising Authority/Authorities shall be kept in a sealed cover in the

Treasury concerned within 24 hours from the date of the publication of draft and final electoral rolls,

respectively.

(vi)

In order to facilitate electors and general public to obtain information regarding electoral rolls and to

file claims and objections, the Deputy Commissioner concerned shall set-up sufficient number of

Voters Information and Collection Centers (VICC) within the territorial limits of the Municipal

Committee for receiving claims and objections. These centers shall be fully equipped with computers

and broadband internet connection. VICC will be set up with the help of the National Informatics

Center.

(vii)

Every claim and objection with regard to draft electoral roll shall be addressed and presented to the

Revising Authority in the prescribed Form A and B, claims and objections can also be sent to the

Revising Authority through registered post.

(viii) Claim in Form-A can be filed by any person whose name existed in the relevant part of the electoral

roll of the Legislative Assembly and could not be included in the draft electoral roll of the municipality,

who intend to include his/her name, make correction in their entries or transposing his/her name in

another ward in the electoral roll.

(ix)

Objections in Form-B shall be filed by those applicants who intend to object inclusion of names or seek

deletion of names from the electoral roll.

(x)

The VICC shall make available the prescribed forms for filing claim and objections, on demand free of

cost, and receive the same for consideration of and decision by the concerned Revising Authority or the

officers authorized for this purpose. The forms shall also be hosted on the website of the District

Administration downloadable free of cost.

(xi)

As and when any person files claim and objection, he/she shall be given a receipt in the prescribed

format given in the form. An entry shall also be made in the registers.

(xii)

The Deputy Commissioner concerned shall appoint one Authorized Officer not below the rank of

Group-B for maximum up to three wards and sufficient number of supporting staff and other officials

of the Municipal Committee, to assist the Revising Authority/Authorities to discharge his/her/their

duty.

(xiii) The Revising Authority/Authorities shall, after holding such enquiry into the claims or objections as

he/she/they think(s) fit, record his/her/their decision in writing and shall make available forthwith a

copy of such decision to the objector or claimant free of charge. Decision of the Revising Authorities

shall also be hosted on the website for information of the public. Number of claims/objections accepted

and rejected shall also be hosted on the website of the District Administration.

(xiv) The Revising Authority/Authorities after disposal of all the claims and objections in terms of under

Rule 4 (4) (vii) of the Haryana Municipal Election Rules, 1978 shall forward a list of such claims and

objections along with his/her/their orders thereon to the Deputy Commissioner concerned. Any person

HARYANA GOVT. GAZ., MAR. 28, 2023 (CHTR. 7, 1945 SAKA)

[PART I

262

aggrieved with the order of the Revising Authority/Authorities may, within prescribed period, file an

appeal to the Deputy Commissioner in prescribed format annexed as Annexure-D. The Deputy

Commissioner shall decide the appeal within the specified time. Decision of the Deputy Commissioner

on appeal shall be final. The rolls so amended shall be final and two copies thereof duly signed by the

Deputy Commissioner and Revising Authority shall be kept in their office together with list of

additions and corrections.

(xv)

The Deputy Commissioner concerned shall publish the final electoral rolls on 15.05.2023, which shall

come into force from the date of its publication.

(xvi) After completion of every stage of the electoral rolls process as stated above, the Deputy Commissioner

concerned shall send information in the format given in Annexure “B” and “C” to the Commission

immediately.

It is further directed that the ward wise and booth wise updated electoral rolls of the Municipal Committee

shall be finally published on 15.05.2023. In addition, a copy of the electoral rolls along with a CD (compact disc)

containing database of the same in PDF format shall be sent to all political parties in the State of Haryana on the same

day under intimation to the State Election Commission, Haryana.

The State Election Commission, Haryana further directs that the list of the dead persons be obtained from the

office of Registrar, Births and Deaths/ municipality concerned/Anganwari worker etc. If, name of any dead person

existed in the relevant part of the electoral roll of the Legislative Assembly constituency the same should not be

included in the draft electoral roll of the municipality.

The State Election Commission, Haryana further directs that while preparation of draft electoral roll of the

municipality de-duplication software be got run, if double/multiple entry of the same name/names of a person(s)

come to the notice, the same should be deleted from more than one place after physical verification of the residence of

concerned person(s) and after giving him/her/them an opportunity of hearing.

It is further directed that the final electoral rolls of the Municipal Committee shall be hosted on the website of

the District Administration concerned on the day of its publication.

DHANPAT SINGH,

State Election Commissioner, Haryana.

PART I]

HARYANA GOVT. GAZ., MAR. 28, 2023 (CHTR. 7, 1945 SAKA)

263

ANNEXURE-A

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HARYANA GOVT. GAZ., MAR. 28, 2023 (CHTR. 7, 1945 SAKA)

[PART I

264

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PART I]

HARYANA GOVT. GAZ., MAR. 28, 2023 (CHTR. 7, 1945 SAKA)

265

ANNEXURE “B”

INFORMATION REGARDING CLAIM AND OBJECTIONS/APPEALS ETC.

NAME OF MUNICIPAL COUNCIL/COMMITTEE_____________________

Ward

No.

Total No. of

Electoral/

Voters

CLAIMS RECEIVED

OBJECTIONS RECEIVED

APPEAL BEFORE THE

DEPUTY

COMMISSIONER

Accepted

Rejected

Accepted

Rejected

Accepted

Rejected

SIGNATURE OF OFFICER

HARYANA GOVT. GAZ., MAR. 28, 2023 (CHTR. 7, 1945 SAKA)

[PART I

266

ANNEXURE “C”

INFORMATION REGARDING WARDWISE VOTERS

NAME OF COMMITEEE :________________________________________

Name and No. of the relevant parts of Legislative

Assembly, which falls within the jurisdiction of

Committee

Total No. of voters in the relevant parts of Legislative Assembly falls within the jurisdiction of Committee

Male

Female

Total

WARDWISE DETAIL OF THE VOTERS ENTERED IN THE ELECTORAL ROLLS OF MUNICIPAL

COMMITTEE

Ward No.

Male

Female

Total

Difference between

the no. of voters of

Legislative Assembly

and M. Committee,

if any.

case

difference,

remarks thereof

Total

PART I]

HARYANA GOVT. GAZ., MAR. 28, 2023 (CHTR. 7, 1945 SAKA)

267

Annexure-D

Appeal against the order of Revising Authority

(Draft specified by the State Election Commission under Rule 4(4) (viii)

Place ______________

Dated: _____________

Deputy Commissioner, __________

District: ____________________

Subject:

Appeal against the order No. ___________, dated ___________ of the Revising Authority,

______________, (Municipal Council/Committee ________________).

Sir,

Aggrieved by the referred order of Sh. _____________, authorized Revising Authority appointed for

the preparation of electoral roll of the Municipal Council/Committee noted in the subject, I submit this appeal,

photocopy of the impugned order is enclosed.

I filed the following claim/ objection before the Revising Authority:-

_____________________________________________________________________

The following are the basis of my appeal :-

(1)

__________________________________________________________

(2)

__________________________________________________________

It is requested that re-considering the facts and documents submitted by me, impugned order of the Revising

Authority may be set aside and my claim/ objection may be accepted.

If name of the appellant is included in the electoral roll,

then its description:-

Municipality: ________________

Ward No. _____________________

Voter No. _____________________

Signature (Appellant_ ______________

Name (Full)______________________

Father/ husband name ____________

_______________________________

Address ________________________

Declaration

I, above stated appellant, declare that the facts written in the above paras of this appeal are true to the best of

my knowledge and belief.

Signature (Appellant)________________

Name (Full) _____________

Enclosure:

(1)

Photocopy of order dated ____________

of Revising Authority.

(2)

Documents (if any) in support of the

submitted Appeal.

___________________________________________________________________