(2159)

EXTRAORDINARY

Published by Authority

© Govt. of Haryana

No. 140-2023/Ext.] CHANDIGARH, TUESDAY, AUGUST 8, 2023 (SRAVANA 17, 1945 SAKA)

HARYANA GOVERNMENT

ESI HEALTH CARE DEPARTMENT

Notification

The 8th August, 2023

No. 10/31/2021-5Lab.— The Governor of Haryana hereby makes the following Online Transfer Policy for

Ministerial Staff Field Cadre (Clerks and Assistants) working on regular basis in the ESI Health Care, Haryana:-

1.

Vision: To ensure equitable distribution of employees of ESI Health Care Haryana at different locations in a

fair and transparent manner and to maximize job satisfaction amongst employees and further to improve

performance of the Department.

2.

Application: This policy shall be applicable to all Ministerial Staff Field Cadre (Clerks and Assistants)

working on regular basis.

3.

Definitions: In this policy, unless there be anything repugnant in the subject or context;

(a)

‘Blocked Posts’ means the vacancies of a cadre remain unfilled at any given point of time due to

shortage of employees in the department.

(b)

‘Employees of Special Category’ means the blind employees or the differently abled employees or

their child(ren) and spouse, women employees, women headed households, widows, widowers, couple case,

employees suffering from Diseases of Debilitating Disorder.

(c)

‘Prescribed Tenure’ means the tenure of appointment for a period of five years. While calculating the

tenure of an employee for the purpose of this policy, the date from which someone is working at a station on

31^st March of the calendar year of transfer shall be counted irrespective of the fact he has been appointed by

temporary transfer or otherwise. However, an employee may participate in the transfer drive subject to

completion of minimum three years service at a station.

(d)

‘Qualifying date’ for the purpose of calculation of vacant post(s) shall be the 31^st March of the

calendar year of transfer.

2160

HARYANA GOVT. GAZ. (EXTRA.), AUG. 8, 2023 (SRVN. 17, 1945 SAKA)

(e)

‘Service’ means duty period and all kinds of leave including extraordinary leave availed by a Govt.

employee during the prescribed tenure.

(f)

‘transfer’ means posting/appointment from one station to another on or before completion of

prescribed tenure in a Station.

(g)

‘Vacant Post for transfer’ means

(i)

a post not occupied by any employee;

(ii)

a post presently occupied by an employee for a period of five years or more;

(iii)

a post on which an employee has been appointed by temporary transfer or due to non-

availability of online transfer drive;

(iv)

a post occupied by an employee who has been adjudged eligible and allowed by the competent

authority to participate in general transfer drive even in he has not completed the prescribed

tenure in the station where he is presently posted.

Note 1.- Where there are Blocked Posts in a cadre the same shall be excluded from the number of vacant posts

for transfer.

Note 2.- The post against which an employee has been posted/transferred on compulsion of administrative

reasons or litigational nature shall also not be included in the vacant posts for transfer.

Note 3.- The Department shall prepare the list of vacant posts for transfer and notify them for the benefit of

stakeholders. Depending upon input from stakeholders, such list may be amended if required.

(h)

‘Station’ means an institution for the purpose of calculation of prescribed tenure and entitlement of an

employee for transfer from one station to another under this policy.

4.

General Principles:

(i)

Time Schedule for online transfers:

(a)

General transfers online will be made only once in a year. However, transfer/posting

necessitated by promotion, direct recruitment, posts needed to be filled up in public interest, can

be made anytime by the competent authority.

(b)

The online process will be completed upto 31^st March or as decided by the competent authority

and implemented after 31^st March or as per exigency/convenience of the Department.

(ii)

Liable to be posted anywhere:

Employees are liable to be transferred under this Policy in any Station or anywhere in the State, in

public interest, on completion of prescribed tenure.

(iii)

Computerization of relevant service record of employees:

The Department shall ensure concerned DDO shall enter service record of all employees in HRMS.

DDO shall be responsible for the accuracy and regular updation of data in the Management Information

System in respect of credentials of his employee.

(iv)

Rationalization and Blocking of posts:

To avoid disproportionate concentration of employees at a particular station, the department should

rationalize their sanctioned posts and also block actual vacant posts to be kept vacant in the transfer

drive. In the long run, however, the departments may increase/decrease the total number of sanctioned

posts as per their assessment/requirement in consultation with Work Assessment Cell in the

Administrative Reforms Department and Finance Department.

5.

Merit criteria for allotment of posts:

a.

Merit for allotment of vacant post to an employee shall be based on the total composite score of points

earned by the employee, out of 80 points as described below. The employee earning highest points will

be entitled to be transferred against a particular vacancy.

b.

Age shall be the prime factor for deciding the claim of an employee against a vacancy since it shall

have weightage of 60 points, out of total points.

HARYANA GOVT. GAZ. (EXTRA.), AUG. 8, 2023 (SRVN. 17, 1945 SAKA)

2161

c.

A privilege of maximum 20 points can be availed by the employees of special categories as indicated

below:-

(A)

Age: The first set of merit points will be the age of the Government employee concerned enumerated

below:-

Sr.

No.

Major Factor

Sub-Factor

Max.

Points

Criteria for calculation

1.

Age (Present date i.e.

1^st January of the year

of consideration

minus date of birth)

Eldest person shall be

given maximum points

60

Age in number of

days÷365 (maximum

four decimal points only)

(B)

Special Category: The second set of merit points will come from the special category enumerated

hereinafter:-

Sr.

No.

Major Factor

Sub –Factor

Max.

Points

Explanation

1.

Gender

Female

10

10 points shall be given

to female employee.

2.

Special category female

employees

Widow/divorced/

separated/ unmarried

female employee more

than 40 years of age/

wife of serving Military

Personal /Paramilitary

personal working

outside the state.

10

All

female

of

this

category shall be given

10 marks only.

3.

Special category male

employee

Widower who has not

re-married and has one

or more minor children

and /or unmarried

daughter (s)

5

Eligible widowers shall

be given 5 points only.

4.

Differently abled

persons

Vision

20

40% to 60% disability

= 10Marks

Above 60% to 80% =

15 Marks.

Above 80%=20 Marks

Locomotors

20

Deaf & Dumb

20

5.

Diseases "Debilitating

Disorders" i.e.

(a) Currently suffering

from cancer, or

(b) Having undergone by-

pass heart surgery; or

(c) Kidney transplant; or

(d) Currently undergoing

dialysis.

Self

10

Valid medical certificate

issued during last one

year by AIIMS

(Including its branches

in Haryana), PGI

Rohtak, PGI Khanpur

Kalan, Kalpana Chawla

Medical College, Karnal,

PGI Chandigarh,

Medical college of

Haryana Government or

a Medical Board so

constituted.

2162

HARYANA GOVT. GAZ. (EXTRA.), AUG. 8, 2023 (SRVN. 17, 1945 SAKA)

6.

Diseases “Debilitating

Disorders”

Spouse/unmarried

Children

10

Valid certificate issued

during last one year by

AIIMS (Including its

branches in Haryana),

PGI Rohtak, PGI

Khanpur Kalan, Kalpana

Chawla Medical

College, Karnal, PGI

Chandigarh, Medical

College of Haryana

Government or a

Medical Board so

constituted.

7.

Differently

abled

or

mentally challenged

Children

Male/Female employee

having Mentally

challenged or 100%

differently

abled child

10

Male/Female employee

having mentally

challenged or 100%

differently abled

children shall be

provided maximum 10

points.

8.

Couple case

Only applicable to

females

5

Employees’ spouses

working in any

Department/Board/

Corporation under any

State Government or

Government of India.

(C)

Marks for negative performance:

Sr.

No.

Major Factor

Sub –Factor

Max.

Points

Explanation

1.

Negative

Performance

Employees

awarded With

punishment under

rule -7 & 8*

7

(Minus)

under

7 and

3.5

(Minus)

under

8

Under rule 7

Under rule8

Ist= 1

Ist= 0.5

2^nd = 2

2^nd = 1

3^rd=4

3^rd=2

4^th =5

4^th =2.5

5 and above=7

5 and above=3.5

If a employee is punished under rule

7 as well as 8 then both deduction on

this account will consider upto

maximum 10.5 points

* Rule 07 & 08 of Haryana Civil Service (Punishment & Appeal) Rules, 2016.

d.

The employees who are 100% blind or having 80% or more locomotors disabilities involving both the

legs shall be given their choice of posting.

e.

Marks of the negative performance will be deducted from the maximum of 20. To elaborate, firstly the

positive marks will be calculated subject to the maximum of 20 and then the marks for negative

performance will be deducted from those maximum of 20 marks.

6.

Procedure to be adopted:

(i)

Head of Department shall seek preferences for choice of station in a station from the eligible employees

for transfer. The transfer exercise shall be carried out only through approved web based application.

(ii)

The option once availed and confirmed by the employee shall be final and cannot be changed. In case

of employees who exhaust their preferred choices, before posting them under 'Anywhere in the State'

option, the department shall again seek their options against the remaining available posts at that point

of time. Changes in the transfer software may be made accordingly so that they are not randomly

posted too far away from their places of posting.

HARYANA GOVT. GAZ. (EXTRA.), AUG. 8, 2023 (SRVN. 17, 1945 SAKA)

2163

(iii)

If employee has completed five years of stay then such station shall not be made available to him/her

giving option of station for next five years.

(iv)

An employee who is due for superannuation within one year or less service shall not be eligible to

participate in the transfer drive unless he so desires.

(v)

Merit criteria for allotment of station will be as per Para 5 above.

(vi)

All transfers shall be implemented within seven days of their issuance. The Treasury Officers

concerned shall not draw the salary of the employees who have not complied with the orders.

(vii)

A Committee headed by the Deputy Commissioner and comprising of CMO and District Officer of the

concerned Department, may recommend deputation/temporary transfer of an employee after the

transfer drive, on the basis of genuine and compelling reasons. A web portal should be provided for

taking online applications from the employees for this purpose. The Committee will scrutinize such

cases and send their recommendations to the Govt. which will be dealt under relaxation clause of the

Transfer Policy.

(viii) Online general transfer due to completion of prescribed tenure of five years shall be treated as ‘transfer

in public interest’ and in such case the joining time and composite transfer grant shall be admissible as

per provision in Haryana Civil Service Rules, 2016.

(ix)

The employee aggrieved with the transfer can represent to the Administrative Secretary after joining at

the new place of posting within 15 days of issuance of orders, on a grievance redressal forum to be

provided by the department for this purpose. The representation shall be considered in accordance with

the policy and appropriate decision shall be conveyed by passing a speaking order.

7.

Bar against canvassing: No employee shall canvass for his case except through a representation to the Head

of Department or to higher authorities in Haryana, as per this policy. All other individual representations shall

be treated as an attempt to bring extraneous influence on the due process. No relief can be sought except the

one already sought as per para 6 above.

8.

Appointment by promotion/direct recruitment: Employees taken in a cadre through direct recruitment /

promotion/repatriation shall be posted in the station of eligibility and availability.

9.

Opportunity of option to certain categories: The following categories of employees will not be transferred

unless they desire to participate in the transfer drive:-

(a)

Employees having 12 months or less in retirement on the date of next transfer drive;

(b)

Unmarried female employees upon marriage;

(c)

Married female employees upon divorce; or

(d)

Widow or widower employees on the death of spouse;

(e)

They may be permitted to participate in the next transfer drive after the event. After the transfer drive,

the 'newly married' or 'recently divorced' female employees shall be given preferred place of posting

against vacancy upon request. However, they shall have to participate in the next transfer drive being

married or widowed and at that time they shall be adjusted at any of their top three choices against

available vacant posts.

10.

Clarification & Implementation : In case of any doubt or difficulty in making out the true intention of the

provisions of this policy, the Administrative Department in consultation with General Administration

Department shall be the competent authority to clarify such doubt or to remove such difficulty by issuing a

reasoned order to this effect.

11.

Power to relax : Notwithstanding anything contained in the policy, the Administrative Secretary, of ESI

Department, Haryana with the prior approval of the Hon’ble Chief Minister, Haryana, shall be competent to

transfer any employee to any place in relaxation of any or all of the above provisions after recording reasons

justifying such relaxation.

ANURAG AGARWAL,

Principal Secretary to Government Haryana,

Labour Department.

10518—C.S.—H.G.P., Pkl.