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Haryana Government Gazette
EXTRAORDINARY
Published by Authority
© Govt. of Haryana
No. 155-2023/Ext.] CHANDIGARH, TUESDAY, AUGUST 29, 2023 (BHADRA 7, 1945 SAKA)
HARYANA GOVERNMENT
SOCIAL JUSTICE, EMPOWERMENT, WELFARE OF SCHEDULED CASTES
AND BACKWARD CLASSES AND ANTYODAYA (SEWA) DEPARTMENT
Notification
The 29th August, 2023
No. 40/5/2023-1SW.— The Government has decided to implement the policy on online transfer of Clerks of
Social Justice, Empowerment, Welfare of Scheduled Castes and Backward Classes and Antyodaya (SEWA)
Department Haryana. The following points of policy along with Annexure-A, is mentioned as under:-
1.
Vision
To ensure equitable distribution of employees of Social Justice, Empowerment, Welfare of Scheduled Castes
and Backward Classes and Antyodaya (SEWA) Department Haryana in the cadre of Clerk at different locations
in a fair and transparent manner and to maximize job satisfaction amongst employees and further to
improve performance of Social Justice, Empowerment, Welfare of Scheduled Castes and Backward Classes and
Antyodaya (SEWA) Department Haryana.
2.
Definitions
In this policy, unless the context requires otherwise:
(i)
Policy covers transfer of Clerks (hereinafter called as “Employees”) Social Justice, Empowerment,
Welfare of Scheduled Castes and Backward Classes and Antyodaya (SEWA) Department Haryana.
(ii) Reference to “he” includes “she” too.
(iii)
Office means Head Office as well as Field Offices/Posting Places.
3.
Main features:
(i)
Applicable to clerk who has posted 03 years at a station.
(ii)
Clerks of the department are liable to be transferred anywhere in the state at any point of time.
(iii)
This transfer policy shall be applicable for the year 2023-24.
(iv)
The transfer policy will be implemented using online application software with data entered in HRMS.
4.
Time Schedule:
(i)
Periodicity of the transfers: General transfers will be made only once in a year, as per time schedule as
notified by the Government for a given year. However, transfers/postings necessitated by
promotions/direct recruitments, or in public interest, can be made anytime. Further, the transfer of
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HARYANA GOVT. GAZ. (EXTRA.), AUG. 29, 2023 (BHDR. 7, 1945 SAKA)
spouses of employees of Departments/ Organizations of Government of Haryana or Government of India
can also be made on requests at any time.
(ii)
The following time schedule will be followed, so far as feasible.
(a)
General transfer online will be made only once in a year, However, transfer/posting necessitated
by promotion, direct recruitment, posts needed to be filled in public interest, can be made anytime
by competent authority.
(b)
Qualifying date for actual vacancies, deemed vacancies, weightage/ merit points’ calculation, count
of stay shall be 31st March of the calendar year of transfer.
(iii)
Transfer process will start in the month of April and will be completed by as per exigency/convenience
of the Department. It will involve following processes:
(a)
Rationalization of posts.
(b)
Preparation of provisional actual vacancy list and deemed vacancy list.
(c) Seeking ‘Yes/No’ option for transfer from all employees.
(d)
Notification of list of vacancies to be filled/ blocked.
(e)
Seeking preferences for choice of stations (Minimum 03).
(f)
Generation of transfer orders.
Notification of dates for each process will be made by the competent authority.
“Note:- It may be noted that the above mentioned time schedule will not be applicable in the
1st instance for Online transfer drive. However after its successful implementation in the
1st instance, the above time schedule will be followed as far as feasible.”
5.
Basic Principles:
The option once availed and confirmed will be final and can be changed only under the provisions of this policy.
Any employee can voluntarily participate in transfer drive irrespective of his stay at his current place of posting
and transfer will be carried out against actual/deemed vacancies.
6.
Merit criteria for allotment of posts:
(i)
Decision of allotment to a vacancy will be based on the total composite score of points earned by an
employee, out of 80 points as described below. The employee earning highest points will be entitled to
be transferred against a particular vacancy.
(ii)
Age will be the prime factor for deciding the claim of the employees against a vacancy since it will have
weight age of 60 points, out of total 80 points.
(iii)
However, to take care of categories like women, widows, widowers, differently abled persons, employees
with serious ailment, and employees performance, a privilege of maximum 20 points can be availed by
the employees of these categories (hereinafter to be referred as Special Category). The division of
points are given in sub para 6 (iii) (a) and 6 (iii) (b) below:
(a)
Age:
SN
Major Factor
Sub-Factor
Max. Points
Criteria for calculation
1
Age (Present date minus
date of birth)
Eldest person
shall get
maximum points
60
Age in number of days ÷
365
(maximum
four
decimal points only)
The second set of merit points will come from the special factors enumerated hereinafter
(b)
SN
Major Factor
Sub-factor
Max. points Explanation
1.
Gender
Female
10
10 points shall be given to female
employee.
2.
Special
category
female
employees
Widow/divorced/
separated/ unmarried
Female employee more
than 40 years of
age/wife of serving
10
All female of this category
shall be given 10 marks only.
HARYANA GOVT. GAZ. (EXTRA.), AUG. 29, 2023 (BHDR. 7, 1945 SAKA)
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SN
Major Factor
Sub-factor
Max. points Explanation
Military
personal/Paramilitary
personal working
outside the State.
3.
Special
category male
employee
Widower who has not
re-married
and has
one or more minor
children and/or
unmarried daughter(s).
5
Eligible
widowers
shall
be given 5 points only
4.
Differently
abled
employee.
Vision
20
40% to 60% disability = 10
Marks.
Above 60% to 80% = 15 Marks
Above 80% = 20 Marks.
Locomotors
20
Deaf & Dumb
20
5.
Diseases of
“Debilitating
Disorders” i.e.
(a) Currently
suffering
from
cancer; or
(b) Having
undergone
by-pass
heart
surgery; or
(c) Kidney
transplant;
or
(d) Currently
undergoing
dialysis.
Self
Spouse/unmarried
Children
10
10
Certificate in case of Chronic
diseases
issued
by
AIIMS
(including
its
branches
in
Haryana), PGI Rohtak, PGI
khanpur
Kalan,
Kalpana
Chawla
Medical
College,
Karnal, PGI Chandigarh or
duly
constituted
Medical
Board only, must be uploaded
on HRMS and valid up to the
cut off/eligibility date declared
by the department during
timelines
of
implementation
of
online
transfers.
If
the
relevant
chronic disease certificate is
not uploaded on HRMS on or
before eligibility date which
will be declared by department
during online transfer process,
the case will be rejected and will
be
considered
in
general
category.
6.
Differently
abled
or
mentally
challenged
children
Men/Women
having
Mentally challenged or
100% differently abled
child
10
Men/Women employee having
mentally challenged or 100%
differently-abled children shall
be provided maximum 10 points.
7.
Couple case
Only female
5
Employees’ spouses working in
State
Government,
Central
Government, PSUs and Boards,
Authorities created under acts or
rules.
8.
Academic
Qualification
of
child/children
of
the
(i) If child is studying
in class 11th.
(ii) If child is studying
in class 12th.
2.5
2.5
Benefit will be given up to 2
children only.
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SN
Major Factor
Sub-factor
Max. points Explanation
employee(s).
9.
Negative
performance.
Employees
awarded
with punishment under
rule 4B or 4A.
7
(Minus)
under 4B
and 3.5
(Minus)
under 4A
Deduction of points
Under rule 4B
Under rule 4A
1st = 1
1st = 0.5
2nd = 2
2nd = 1
3rd = 4
3rd = 2
4th = 5
4th = 2.5
5th and above
= 7
5th and above
= 3.5
If an employee is punished
under rule 4A as well as 4B
then deduction on both accounts
will
be
considered up to
maximum 10.5 Points.
(iv)
The employees who are 100 percent blind or having 70 percent or more locomotor disabilities involving
both the legs shall be given their choice of posting, if they are willing to participate.
(v)
Marks of the negative performance will be deducted from the maximum of 20. To elaborate, firstly the
positive marks will be calculated subject to the maximum of 20 and then the marks for negative
performance will be deducted from those maximum of 20 marks.
(vi)
For transfer to be carried out in the year 2023-24, the complete punishment record till 31st March, 2023
will be considered. In subsequent years, the marks for negative performance will be considered for those
punishments which are awarded in previous financial year.
(vii)
Marks for academic qualification will be given for upcoming academic session that means if transfers
are carried out in the academic session considered will be 2023-24.
(viii) Only notified diseases shall be considered for merit points under the category of “Diseases of
Debilitating Disorders”.
(ix)
If husband and wife, both are working in same office, the benefit of 10 points under sr. no 6(iii) (b) above
can be claimed by only Wife.
7.
Definition of vacant posts:
(i)
There will be three types of vacancies as under:
(a)
Actual Vacancy: A post not occupied by any official, a post which will become vacant due
to retirement in the current year, promotion, voluntary retirement or otherwise as on date of
publication of vacancies as per schedule given in the policy.
(b)
Deemed Vacancy: A post occupied by such official who has given option for transfer from his
office under special circumstances/dispensation given in the policy.
(ii)
Blocked Vacancy: Some vacancies of all categories of employee may remain unfilled at any given point
of time due to shortage of employee in the department. To avoid disproportionate concentration of
employees in some offices, the department may block some actual vacant posts to be kept vacant in the
transfer drive.
(iii)
Occupied posts demand vacant: A post presently occupied by a clerk for a period of three years or
more.
8.
Procedure to be adopted:
(i)
An employee having 12 months or less in retirement from the qualifying date will not be transferred if
they are not willing to participate in transfer drive.
(ii)
An employee will have to give Minimum of 03 places of his choices where he wants to be transferred
across the state. He will be free to give preferences in order of his suitability.
(iii)
The option once availed and confirmed by the employee shall be final and cannot be changed for current
HARYANA GOVT. GAZ. (EXTRA.), AUG. 29, 2023 (BHDR. 7, 1945 SAKA)
2735
transfer drive.
(iv)
Merit criteria for allotment of station will be as per Para 6 above.
(v)
In case of Unmarried female employees upon marriage, married female employee upon divorce or on
death of an employees’ spouse, the employee has to enter the transfer drive immediately after or within
01 year of the event.
(vi)
Employees taken in a cadre through direct recruitment, promotion and repatriation will be posted as per
availability of posting place.
(vii)
All employees voluntarily participating in the transfer drive will be considered for transfer, irrespective
of their stay at particular station in the first instance(i.e. transfers to be carried out in 2023-2024) and
once transferred he will not be considered for transfer next three years from the date of the issuance of
the orders.
(viii) If an employee does not get his choice of posting, then he will be transferred anywhere in Haryana.
(ix)
Employees declared surplus from a station as part of the rationalization of posts will compulsorily
participate in the transfer drive. In case of their non- participation in transfer drive for any reason, their
salary from such posts will be stopped and the department will be at liberty to post them at any station
across the state in the office/sub-office having high deficiency in that cadre.
Note: The employees having obtained least marks in the merit list and declared excess/surplus as per
rationalization process during transfer drive will be considered for transfer.
(x)
Administration Branch and all District Welfare officers shall ensure that all employees enter their service
record in HRMS. Every employee shall be responsible for the accuracy and regular updation of data in
the Human Resource Management System (HRMS) in respect of his credentials, otherwise the
department shall be at liberty to post him/her anywhere in the State.
(xi)
The transfer exercise will be carried out only through approved web based application.
(xii)
All transfers will be implemented within seven days of their issuance. The treasury offices concerned
will not draw the salary of the employees who have not complied with the orders.
(xiii) This software will be connected to HRMS from where it will know about the misconduct. Misconduct
means punishment against an employee.
(xiv) Within 15 days of issuance of orders, the employees aggrieved with the transfer process can represent to
the department after joining at new place of posting, on a grievance redressal forum to be provided by
the department in this behalf. Their representation will be considered in accordance with the policy and
appropriate decision will be conveyed to them as deemed fit.
9.
In case Department is facing shortage of staff at any office/HQ or in need of employee(s) due to administrative
exigency or shortage/surplus, then department is authorized to take decision at administrative level for
transfer/adjustment, the period of three years of service at a particular place will be relaxable in case of
rationalization of staff.
9(A). When the Online Transfer Drive is not in process, an employee may submit her/his representation on
the basis of following genuine and compelling reasons to their Head of Office:-
(a)
On medical grounds of self or immediate family member (husband/wife/children/ parents)along
with a medical report ;or
(b)
On the ground of death of a member of the family ;or
(c)
On the ground that he has less than one year left to attain the date of superannuation.
The Head of office shall forward the representation to the Committee headed by the (a) Deputy
Commissioner and comprising of (b) Civil Surgeon and (c) Head of Office at District Level or
representative of the concerned Department, to examine the representation.
The Committee, after due scrutiny and giving specific reasons, shall send its recommendation to
the concerned Head of Department ,who will further examine the same and send to the
Administrative Secretary for approval of the competent authority of the proposal for deputation/
temporary transfer under relaxation clause of the Online Transfer Policy. The appropriate decision
taken by the competent authority shall be conveyed to the employee.
10.
Power of relaxation
Not with standing anything contained in the policy, the Administrative Secretary, Social Justice, Empowerment,
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Welfare of Scheduled Castes and Backward Classes and Antyodaya (SEWA) Department, Haryana with the
prior approval of the Hon’ble Chief Minister, Haryana, will be competent to transfer any employee to any
place in relaxation of any or all of the above provisions after recording reasons justifying such relaxation.
11.
Clarification & Implementation
In case of any doubt or difficulty in making out the true intention of the provisions of this policy, the
Administrative Secretary of the department will be competent authority to clarify such doubt or to remove such
difficulty by issuing a reasoned order to this effect.
12.
Bar against canvassing
No employee will canvass for his case except through the grievance redressal mechanism provided for in para 8
(xiv) of the policy. All other individual representations will be treated as an attempt to bring extraneous influence on
the due process. No relief can be sought except the one already sought through the mechanism of para 8.
VIJAYENDRA KUMAR,
Principal Secretary to Government, Haryana,
Chandigarh:
Social Justice, Empowerment, Welfare of Scheduled Castes and
The 7th August, 2023.
Backward Classes and Antyodaya (SEWA) Department.
HARYANA GOVT. GAZ. (EXTRA.), AUG. 29, 2023 (BHDR. 7, 1945 SAKA)
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Annexure ‘A’
PERFORMANCE CERTIFICATE
1.
Name of the officer/official
…………………………………
2.
Gender (Male / Female)
…………………………………
3.
Present Place of posting
…………………………………
4.
Home District
…………………………………
5.
Whether widow/widower, who has
not married again.
…………………………………
6.
No. of minor children and unmarried
daughters.
………………………………………
7.
Whether differently abled / Mentally
challenged employee.
……..…………………………………
8.
Chronic/debilitating disease of self/
Children/Spouse.
…………………………………
9.
Classification of Post, whether
equivalent to Class III or IV
…….…………………………………
10.
Whether facing any charge sheet
…………………………………
11.
Whether any punishment awarded
during the last five years under rule 4B or 4A.
…….…………………………………
12.
Couple case
…………………………………
13.
Earning Performance
…………………………………
14.
Whether children studying in class XI or XII.
…………………………………
15.
Remarks, if any
…………………………………
10571—C.S.—H.G.P., Pkl.