(65)

Haryana Government Gazette

Published by Authority

No. 3–2025] 

CHANDIGARH, TUESDAY, JANUARY 21, 2025 (MAGH. 1, 1946 SAKA)

PART-I

Notifications, Orders and Declarations by Haryana Government

STATE ELECTION COMMISSION, HARYANA

NIRVACHAN SADAN, PLOT NO. 2, SECTOR- 17, PANCHKULA–134109

Notification

The 21st January, 2025

No. SEC/2ME/2025/128.— In accordance with the provisions contained in section 9 of the Haryana

Municipal Corporation Act, 1994 read with rule 4 of the Haryana Municipal Corporation Election Rules, 1994 and

the powers conferred under clause (1) of article 243ZA of the Constitution of India, the State Election Commissioner,

Haryana hereby issues directions to distribute electors of respective areas of the Legislative Assembly constituencies

or part thereof prepared by the Election Commission of India with reference to 1st January, 2024 as the qualifying

date, finally published on 22.01.2024 with all supplements upto dated 12.09.2024 or upto the date of this notification,

into the wards of Municipal Corporation, Panipat.

Electoral rolls of the above said Municipal Corporation shall be prepared and made up-to-date with the help of

National Informatics Center (NIC) by converting/distributing relevant parts of the electoral rolls of Legislative

Assembly constituency concerned, prepared by the Election Commission of India with all supplements up to the date

of this notification into wards of Municipal Corporation, Panipat. Electoral rolls shall be distributed in the format

attached as Annexure-A in accordance with the procedure to be followed and schedule given hereunder:-

(i)

Distribution of electors of the respective area of the Legislative Assembly constituency finally

published by the Election Commission of India finally published on 22.01.2024 and all

supplements upto 12.09.2024 or upto the date of this notification, into the wards of the above

said Corporations in the format attached at annexure-“A” as draft electoral rolls. (Rule-4).

22.01.2025

27.01.2025

(ii)

Publication of ward-wise draft electoral roll of Corporations for inviting claims and objections

[Rule- 4(3)].

28.01.2025

(iii)

The last date by which claims and objections shall be presented to the Revising Authority.

[Rule-4(4)(i)].

03.02.2025

(iv)

The last date by which the claims and objections shall be disposed of by the Revising

Authority [Rule-4 (4) (ii) to (vii)].

07.02.2025

(v)

The last date for filing appeals with the Deputy Commissioner against the orders of Revising

Authority [Rule-4 (4) (viii)].

11.02.2025

(vi)

The last date for disposal of appeals by the Deputy Commissioner.[Rule 4(4) (viii)]

15.02.2025

(vii)

Final publication of electoral roll.(Rule-4(4)(ix)

19.02.2025

HARYANA GOVT. GAZ., JAN. 21, 2025 (MAGH. 1, 1946 SAKA)

[PART I

It is further directed that one set of the electoral rolls of Legislative Assembly constituency concerned

alongwith all supplements updated by the Election Commission of India up to the date of publication of this

notification, may be obtained free of cost from the office of the Chief Electoral Officer, Haryana, Chandigarh or the

Election Tehsildar/Election Naib Tehsildar concerned. Database of the electors included in relevant part of the

Legislative Assembly constituencies has been supplied to the District Informatics Officer of your district through

NIC, Haryana Chandigarh.

It is further directed that :-

(i)

The Deputy Commissioner shall give wide publicity to the above programme. He/she shall issue press

notes and also paid advertisements in two local newspapers. He/she shall also make publicity through

local cable network and local FM Radio.

(ii)

The Deputy Commissioner shall publish the draft electoral roll along with a notice including the dates

by and the places where the claims and objections with reference to the draft rolls may be presented to

the Revising Authority/Authorities on the date prescribed in sub-para (ii) of para 2 above.

(iii)

One copy of the draft list of electoral roll published for inviting claims and objections, shall be kept for

inspection of the public free of cost at the following places:-

Office of the Deputy Commissioner .

Office of the Municipal Corporation concerned.

Office of the Sub-Divisional Officer (Civil) concerned.

Tehsil Office concerned.

Office of the Revising Authority/Authorities and

Voter Information and Collection Centers (VICCs)

(iv)

After draft publication of ward-wise electoral rolls, the same should also be hosted on the website of the

District Administration with search facility.

(v)

A copy of the draft electoral rolls and final electoral rolls along with database in compact disc duly

signed by the Revising Authority/Authorities shall be kept in a sealed cover in the Treasury concerned

within 24 hours from the date of publication of draft and final electoral rolls, respectively.

(vi)

In order to facilitate electors and general public to obtain information regarding electoral rolls and to

file claims and objections, the Deputy Commissioner shall set-up sufficient number of Voters

Information and Collection Centers (VICC) within the territorial limits of the Municipal Corporation .

These Centers shall be fully equipped with computers and broadband internet connection. The Centers

will be set up with the help of the National Informatics Center.

(vii)

Every claim and objection regarding distribution of electors ward wise shall be addressed and presented

to the Revising Authority in the prescribed Form A and B, claims and objections can also be sent to the

Revising Authority through registered post.

(viii) Claim in Form-A shall be filed by those applicants, who intend to include their names, make correction

in their entries or transposing of their names in another ward in the electoral roll.

(ix)

Objections in Form-B shall be filed by those applicants who intend to object inclusion of name(s) or

seek deletion of name(s) from the electoral roll.

(x)

Only those persons can file their claims for inclusion of their names in the electoral rolls of a Municipal

Corporation concerned, whose name appear in the respective electoral rolls of Legislative Assembly

constituency concerned, but do not appear in the draft electoral rolls published under rule 4 (3) of the

Haryana Municipal Corporation Election Rules, 1994.

(xi)

The VICC will make available the prescribed forms, on demand free of cost, for filing claims and

objections and receive the same for the consideration of and decision by the concerned Revising

Authority or the officers authorized for this purpose. The forms shall also be hosted on the website of

the District Administration for downloading and filing claims and objections.

(xii)

As and when any person files claim and objection, he/she shall be given a receipt in the prescribed

format given in the form. An entry shall also be made in internet based monitoring system and manual

registers.

(xiii) The Deputy Commissioner shall appoint one Authorized Officer not below the rank of Group-B for

maximum up to three wards and sufficient number of supporting staff and other officials of the

Municipal Corporation to assist the Revising Authority/Authorities to discharge his/her/their duty.

PART I]

HARYANA GOVT. GAZ., JAN. 21, 2025 (MAGH. 1, 1946 SAKA)

(xiv) The Revising Authority/Authorities shall, after holding such enquiry into the claims or objections as

he/she/they think fit, record his/her/their decision in writing and shall make available forthwith a copy

of such decision to the objector or claimant free of charge. Decision of the Revising Authorities shall

also be hosted on the website for information of the public. Number of claims/objections accepted and

rejected shall also be hosted on the website of the District Administration.

(xv)

The Revising Authority/Authorities after disposal of all the claims and objections in terms of under

Rule 4 (4) (vii) of the Haryana Municipal Corporation Election Rules, 1994 shall forward a list of such

claims and objections along with his/her/their orders thereon to the Deputy Commissioner. Any person

aggrieved of any such order of the Revising Authority/Authorities may, within prescribed period, file

an appeal to the Deputy Commissioner in the prescribed format annexed as Annexure-D. The Deputy

Commissioner shall within the specified time decide the appeal. Decision of the Deputy Commissioner

on the appeal shall be final. The rolls so amended shall be final and two copies thereof duly signed by

the Deputy Commissioner and Revising Authority shall be kept in their offices together with the list of

additions and corrections.

(xvi) The Deputy Commissioner shall publish the final electoral rolls on 19.02.2025, which shall come into

force from the date of its publication.

(xvii) After completion of every stage of up-gradation of electoral rolls process as stated above, the Deputy

Commissioner shall send information in the format given in Annexure “B” and “C” to the Commission.

It is further directed that a copy of ward wise electoral rolls thus prepared of the concerned Municipal

Corporation will be finally published on 19.02.2025. In addition, a copy of the updated electoral rolls along with a

CD (compact disc) containing database of the same in PDF format without photographs shall be sent to all the

political parties in the State of Haryana on the same day under intimation to the Commission.

It is further directed that the final electoral rolls of the Municipal Corporation, Panipat shall be hosted on the

website of the District Administration, Panipat on the day of its publication. It is also informed that before uploading

the electoral rolls data on the website of your district administration make sure that data uploaded is without

photographs and is in a secured pdf format. Watermark with the text “SEC<Haryana> should be there on each page of

the electoral rolls.

DHANPAT SINGH,

State Election Commissioner, Haryana.

HARYANA GOVT. GAZ., JAN. 21, 2025 (MAGH. 1, 1946 SAKA)

[PART I

ANNEXURE-A

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PART I]

HARYANA GOVT. GAZ., JAN. 21, 2025 (MAGH. 1, 1946 SAKA)

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HARYANA GOVT. GAZ., JAN. 21, 2025 (MAGH. 1, 1946 SAKA)

[PART I

ANNEXURE “B”

INFORMATION REGARDING CLAIM AND OBJECTIONS/APPEALS ETC.

NAME OF MUNICIPAL CORPORATION _____________________

WARD

No.

Total No. of

Electoral/ Voters

CLAIMS

RECEIVED

OBJECTIONS

RECEIVED

APPEAL BEFORE THE

DEPUTY COMMISSIONER

Accepted

Rejected

Accepted

Rejected

Accepted

Rejected

SIGNATURE OF OFFICER

PART I]

HARYANA GOVT. GAZ., JAN. 21, 2025 (MAGH. 1, 1946 SAKA)

ANNEXURE “C”

INFORMATION REGARDING WARDWISE VOTERS

NAME OF MUNICIPAL CORPORATION :________________________________________

Name and No. of the relevant parts of Legislative

Assembly, which falls within the jurisdiction of

Corporation.

Total No. of voters in the relevant parts of Legislative Assembly falls within the jurisdiction of Corporation

Male

Female

Total

WARDWISE DETAIL OF THE VOTERS ENTERED IN THE ELECTORAL ROLLS OF

MUNICIPAL CORPORATION

Ward No.

Male

Female

Total

Difference between

the No. of voters of

Legislative

Assembly and

Municipal

Corporation, if any

In case of difference,

remarks thereof

Total

HARYANA GOVT. GAZ., JAN. 21, 2025 (MAGH. 1, 1946 SAKA)

[PART I

Annexure-D

Appeal against the order of Revising Authority

(Draft specified by the State Election Commission under Rule 4(4) (viii)

Place ______________

Dated: _____________

Deputy Commissioner, __________

District: ____________________

Subject:

Appeal against the order No. _____________, dated _____________ of the Revising Authority,

__________________, (Municipal Corporation _________________ ).

Sir,

Aggrieved by the referred order of Sh. _____________, authorized Revising Authority appointed

for the preparation of electoral roll of the Municipal Corporation noted in the subject, I submit this appeal, photocopy

of the impugned order is enclosed.

I filed the following claim/ objection before the Revising Authority:-

_____________________________________________________

The following are the basis of my appeal :-

(1)

__________________________________________________________

(2)

__________________________________________________________

It is requested that re-considering the facts and documents submitted by me, impugned order of the

Revising Authority may be set aside and my claim/ objection may be accepted.

If name of the appellant is included in the electoral roll,

then its description:-

Municipal Corporation ___________________________

Ward No. _____________________________________

Voter No. _____________________________________

Signature (Appellant)_________________________

Name (Full)________________________________

Father/ husband name ________________________

__________________________________________

Address ___________________________________

Declaration

I, above stated appellant, declare that the facts written in the above paras of this appeal are true to

the best of my knowledge and belief.

Signature (Appellant)_______________________

Name (Full) _______________________

Enclosure:

(1)

Photocopy of order dated ____________

of Revising Authority.

(2)

Documents (if any) in support of the

submitted Appeal.

______________________________________________________________________________________________

PART I]

HARYANA GOVT. GAZ., JAN. 21, 2025 (MAGH. 1, 1946 SAKA)

Receipt of appeal and information regarding date of hearing

Sh./Smt. _____________________________, Father/ Husband _____________________________

submitted the appeal against the order dated ______________________, in which hearing shall be held at 10-30 A.M.

on _____________, appellant to be present in my office with necessary proof.

Signature___________________________________

Deputy Commissioner ________________________

Dated: _____________________________________

11511—C.S.—H.G.P., Pkl.