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fgekpy izns'k ljdkj

GENERAL ADMINISTRATION DEPARTMENT

SECTION-A

NOTIFICATION

Shimla-2 the 27th January, 2010

No. GAD-(F) 9-6/2009.—In continuation of this Department notification of even number

dated 9th September, 2009, the Governor, Himachal Pradesh is pleased to declare 30th January,

2010 as Gazetted Holiday in place of Restricted Holiday on account of Guru Ravi Dass Birthday to

the employees working in all Government offices/Boards/Corporations/Educational Institutions in

Himachal Pradesh. This will also be a holiday under Section 25 of Negotiable Instrument Act. of

1881 and also to daily wage employees.

By order,

ASHA SWARUP,

Chief Secretary.

220&jkti=@2010&28&1&2010

¼6439½

6440

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FOREST DEPARTMENT

NOTIFICATIONS

Shimla-2, the, 23rd January, 2010

No. FFE-B-C (1) -13/2006.—The Governor, Himachal Pradesh is pleased to promulgate

the following rules regulating the payment of the Grant-in-aid to the HP Zoos & Conservation

Breeding Society, Shimla, Himachal Pradesh.

Rule-1. Short Title & Commencement.—(i) These rules may be called “Rules regulating

payment of grant-in-aid to the HP Zoos & Conservation Breeding Society, Shimla, Himachal

Pradesh” Executive Agency to the above Society namely, Zoos & Rescue Division, Shimla,

Wildlife Division, Hamirpur, Kullu, Sarahan & Shimla or any other branch of the society for its

activities.

(ii) These shall come into force immediately after the date of its issue .

Rule-2. Definition.—In these rules unless there is anything repugnant to the subject to

contents:

(i)

“Chief Executive Officer-cum-Member Secretary” means Chief Conservator of Forest

(PA and Biod), Shimla-cum-CEO of the HP Zoos & Conservation Breeding Society,

Shimla Himachal Pradesh.

(ii) “Department” means the Himachal Pradesh Forest Department.

(iii) “Government” means Government of Himachal Pradesh.

(iv) “Revenue” means the revenue administered by the Government of Himachal Pradesh.

(v) “Secretary” means the Secretary to the Govt. of HP in the HP Forest Department.

(vi) Society means “HP Zoos & Conservation Breeding Society (HPZCBS), Shimla

Himachal Pradesh”.

Rule-3. Source of Grantin-Aid.—The society shall raise funds with the approval of the

competent authority.

(i)

Grant in aid from HP Government/ Govt. of India

(ii) Grants from Central Zoo Authority

(iii) Donations from Institutes/Organizations/Public or Private Sectors

(iv) Income from entry fee to Zoos, sale of merchandise, license fees from franchise etc.

(v)

Income from deposits in Nationalized Banks.

(vi) Project based funding from National /International Donor Agencies.

(vii) Any other source approved by the Government.

Rule-4. Purpose of Grant in aid.—The purpose of Grant in aid is for the furtherance of the

objectives of the Society under the various activities of HP Zoos & Conservation Breeding Society,

Shimla Himachal Pradesh. The assistance in shape of grant-in-aid would be meant for expenditure

on operational works such as animal feeding, maintenance of zoos/breeding centers, Pheasantries,

expenditure on monkey sterilization, equipment, buildings, office contingency, Wages of

contractual/daily wages staff, POL of Society vehicles, etc and for any other activities of “HP Zoos

jkti=] fgekpy izns'k] 28 tuojh] 2010@8 ek?k] 1931

6441

& Conservation Breeding Society, Shimla Himachal Pradesh” through its Executing Agencies

subject to availability of funds and for such other purposes as may be decided by the Govt. from

time to time.

Rule-5. Mode of Payment of Grant in aid.—The amount of grant in aid will be sanctioned

by the Govt. of HP subject to the availability of funds on receipt of a written request from the

PCCF (WL) cum CWLW, H.P. indicating the purpose for which it is required. Normally a self

contained proposal containing the demands for the whole year shall be furnished alongwith budget

estimates for scrutiny of the Govt. prior to sanction. The Grant-in-aid shall be deposited in the

account of Chief Executive Officer-cum-Member Secretary, HP Zoo Conservation Breeding

Society Shimla who will further release the same to respective DFOs / in charge Zoo’s or any other

branch of Society. DFOs Wild life / In charge Zoos or any other branch of the Society will open

their Account in any of the Nationalized bank on behalf of the Society. The DFO will withdraw the

money only after obtaining necessary approval from concerned CF.

Rule-6. Condition for sanction of grant in aid.—The sanction of the grant in aid shall be

subject to the following condition:

(i)

That the Zoos & Rescue Division, Shimla, Wildlife Divisions, Hamirpur, Kullu,

Sarahan & Shimla or any other branch of the society shall function smoothly.

(ii) The grant in aid shall be utilized by all branches of the society within financial year.

For utilizing the unspent balance of the grant-in-aid beyond that period all branches of the society

will have to obtain approval of the Executive Committee for revalidation of unspent balance of

grant in aid.

(iii) The PCCF (WL) –cum- CWLW, H.P. or Govt. shall have right to check up the

accounts of the Chief Executive Officer-cum-Member Secretary, HP Zoo Conservation Breeding

Society and all other branches of the society to satisfy that the grant-in-aid has been spent as per the

canons of financial propriety and for the purpose for which it has been sanctioned. In case it is

found that grant- in- aid has been misutilised; it will be open to govt. to recover that aid from the

person at fault and further payment may be stopped.

(iv) The assets acquired wholly or substantially out of Govt. grants would not without the

prior sanction of Govt. be disposed off, encumbered or utilized for purposes other than those for

which grants are sanctioned. All the branches of the society shall maintain a register in respect of

permanent and semi permanent assets acquired wholly or mainly out of Govt. grant. This register

would be maintained by all branches of the society separately in respect of each sanctioning

authority to whom a copy there of would be furnished annually for permanent record. The assets

would be taken to mean all “immovable and movable property of the Capital nature where the

value exceeds Rs. 2000/-.” The library books and articles of furniture will not, however, be

included in it.

Rule-7. Maintenance of accounts and Submission of Utilization Certificate.—(i) The

Chief Executive Officer-cum-Member Secretary, HP Zoo Conservation Breeding Society Shimla

and all other branches of the society shall maintain its accounts and record as per the prevailing

pattern of the Forest department/ directions issued by the Chief Wildlife Warden from time to time

and the same shall be open to the inspection by the nominee(s) so deputed by the Govt. An un-

audited Utilization Certificate in respect of grant-in-aid released to them will be furnished by all

branches of the society in respect of grant-in-aid released to them by the 31st April next year, as per

form in Annexure-“A” to the CEO.

6442

jkti=] fgekpy izns'k] 28 tuojh] 2010@8 ek?k] 1931

(ii) The accounts in respect of grant-in-aid released to the Zoos & Rescue Division,

Shimla, Wildlife Divisions, Hamirpur, Kullu, Sarahan & Shimla or any other branch of the society

for various activities during a particular financial year will be furnished by them to CEO HP Zoos

& Conservation Breeding Society, Shimla Himachal Pradesh at the close of the financial year.

(iii) The accounts of the Chief Executive Officer-cum-Member Secretary, HP Zoo

Conservation Breeding Society Shimla, and all other branches of the society shall be audited by the

Govt. Agencies such as L.A.D., A.G.(Audit) or authorized Charted Accountant of the State by the

next financial year in order to ensure proper utilization of the amount of grant in aid released.

Thereafter, the HP Zoos & Conservation Breeding Society, Shimla Himachal Pradesh will submit

one copy of the audited utilization certificate in respect of each activity to the Chairman HPZCBS

and Pr.CCF(WL) HP.

The grant in aid for the particular year will be released by the Govt. as per the proposal after

the receipt of Utilization Certificate furnished by the Chief Conservator of Forests, (Protected areas

and Bio-diversity) -cum-Chief Executive Officer-cum-Member Secretary of the previous grant in

aid sanctioned.

Rule-8. Miscellaneous.—In order to ascertain the utilization of funds released to various

branches of the society for various activities, Chief Conservator of Forests, (Protected areas and

Bio-diversity) Shimla-cum- Chief Executive Officer-cum-Member Secretary shall also furnish a

quarterly payment and physical progress report to the Pr.CCF (WL)HP.

Rule-9. Head of Account.—The expenditure on account of payment of grant in aid is to

be charged under the head 2406 Forestry & Wildlife-(Plan)-02-Environmental Forestry and

Wildlife-111-Zoological Park-02-SOON-41-GRANTS-IN-AID.

These rules has been issued with the prior concurrence of Finance department obtained vide

their Dy. No. 51274231 and File No. Fin(C) (A) (3) 6/2006 dated 08-12-2009 with condition that

no staff liabilities will be created by the society, which makes the society, operations ineffective

and created a recurring liability on the state Govt. The GIA Rules should enable that the society to

achieve its primary objectives. Accordingly department may issue GIA Rules. There will be no

commitment of Govt. of HP to give grant-in-aid.

________

Shimla-2, the, 16th Dec, 2009

No. FFE-B-C (2) -1/2008.—The Governor, Himachal Pradesh is pleased to promulgate the

following rules regulating the payment of the Grant-in-aid to the Natural Resource Management

Training & Development Society, Shimla, Himachal Pradesh.

Short Title and Commencement.—(i) These rules may be called Rules regulating

payment of the grant-in-aid to the Natural Resource Management Training& Development Society,

Shimla, Himachal Pradesh. The Executing Agencies to the above Society are Forestry Training

Institute Sundernagar, Distt. Mandi and Forestry Training Institute Chail, Distt. Solan.

(ii) These rules shall come into force immediately.

Definition In these rules unless there is any thing repugnant to the subject or contents:

jkti=] fgekpy izns'k] 28 tuojh] 2010@8 ek?k] 1931

6443

(i)

“Member Secretary” means the Member Secretary of the Natural Resource

Management Training & Development Society, Shimla, Himachal Pradesh –

cum-CCF (Training & Establishment), Shimla, H.P.

(ii) “Department” means the Forest Department of Government of HP.

(iii) “Government” means the Govt. of H. P. in the Department of Forests, H.P.

(iv) “Revenue” means the revenue administered by the H.P. Govt.

(v) “Secretary” means the Secretary to the Govt. of H.P. in the Department of

Forests, H.P.

(vi) “Society” means Natural Resource Management Training & Development

Society, (NRMTDS), Shimla, H.P. comprising of Forestry Training Institute

Sundernagar, Distt. Mandi and Forestry Training Institute Chail, Distt. Solan.

Purpose of Grant-in-aid.—The purpose of grant-in-aid is for the furtherance of the

objectives of the Society under various training activities of the Natural Resource Management

Training & Development Society, Shimla, Himachal Pradesh. The assistance in the shape of grant-

in-aid would be meant for expenditure on additional expenses related to supply of reading/training

materials to trainees, payment of Honorarium & Travel Expenses to guest faculty, conduct of

examinations, upkeep of facilities (classroom/hostel/mess/playgrounds etc.) expenses on organizing

tours, passing expenses of buses besides regular training expenses etc. by the executing agencies of

the Society subject to availability of funds and for such other purposes as may be decided by the

Govt. from time to time.

Mode of payment of grant-in-aid.—The amount of grant-in-aid shall be sanctioned

by the Govt. subject to availability of funds on receipt of a written request from the Society through

CCF(Training & Establishment) indicating the purpose for which it is required. Normally, a self

contained proposal containing the demands of whole year shall be furnished by the executing

agencies of the Society to the APCCF (Administration & HRD)/ CCF (Training & Establishment)

H.P.Shimla by 30th May of each year, for scrutiny of the Govt. prior to sanction.

Condition for sanction of the grant-in-aid.—The sanction of the grant-in-aid shall

be subject to the following condition:

(i)

That Society shall function smoothly.

(ii) The grant shall be utilized by the executing agencies of the Society within one year

from the date of its payment. For utilizing the unspent balance of the grant-in-aid after

the period of one year, the Society shall have to obtain approval of the Government.

(iii) That the Govt. shall have right to check the accounts of the executing agencies of the

Society to satisfy that the grant-inaid has been spent for the purpose for which it has

been sanctioned. In case it is found that the grant-in-aid has been misutilized, it will be

open to the Govt. to recover the aid from the Society and to stop further payment.

(iv) The account of the executing agencies of the Society will be audited by the Chartered

Accountant or any other agency appointed by the Society.

(v) The accounts of the executing agencies of the Society will also be audited by the

Accountant General HP as required under Section 14 (1) of the Comptroller and

Auditor General Act, 1971.

6444

jkti=] fgekpy izns'k] 28 tuojh] 2010@8 ek?k] 1931

(vi) The assets acquired wholly or substantially out of Govt. grants would not without the

prior sanction of the Govt. be disposed off, encumbered or utilized for purposes other

than those for which grants are sanctioned. The executing agencies of the Society shall

maintain a register in the form as Annexure-“A” in respect of the permanent and semi

permanent assets acquired wholly or mainly out of Govt. grants separately in respect

of each sanctioning authority to whom a copy thereof shall be furnished annually for

permanent record. The assets would be taken to mean all immovable and movable

property of the capital nature where the value exceeds Rs.1000/-. The library books

and articles of furniture will not, however, be included in it.

Maintenance of Accounts and Submission of Utilization Certificate.—(i) The

executing agencies of the Society shall maintain its accounts and records and the same will be open

to inspection by the nominee(s) so deputed by the Govt.

(ii) An un-audited utilization certificate will be furnished by the executing agencies of the

Society in respect of grant-in-aid released to it during a particular year, by the 15th April of next

year, as per form in Annexure-“B” to the sanctioning authority, who will furnish the same to the

Accountant General H.P.

(iii) The accounts in respect of the grant-in-aid released to the Society for various training

activities during a particular financial year under various schemes will be furnished by the

executing agencies of the Society to the A.G.H.P. and Pr. CCF, HP by the end of September of

succeeding year of the sanction of grant-in-aid.

(iv) The account of the executing agencies of the Society shall be audited by the Chartered

Accountant or any other agency approved by the Society before December next in order to ensure

proper utilization of the amount of the grant-in-aid released by the department to the executing

agencies of the Society. Thereafter, Society will submit one copy of the audited utilization

certificate in respect of each activity to the Chairman NRMTDS and Pr.CCF.

The quarterly instalment in respect of grant-in-aid for the particular year will be released by

the Government on the basis of un-audited utilization certificate furnished by the executing

agencies of the Society.

Miscellaneous.—In order to ascertain the utilization of funds released to the Society

by the Department under various training activities, the CCF(Training & Establishment)-cum-

Member Secretary shall also furnish a quarterly progress report to the Chairman NRMTDS, PCCF,

H.P. and APCCF(Administration & HRD).

Head of Account.—The expenditure on account of payment of grant-in- aid is to be

charged under Demand No-16 Major head 2406-Forestry and Wild Life-01-Forestry-001-Direction

& Administration-03-SOON-Subordinate Training-SOE-41-Graint-in-Aid.

These rules has been issued with the prior concurrence of Finance department obtained vide

their Dy. No. 51213405 and File No. Fin(C) A(3) 6 /2009 dated 05-10-09.

By order.

Sd/-

Addl. Chief Secretary.

jkti=] fgekpy izns'k] 28 tuojh] 2010@8 ek?k] 1931

6445

ANNEXURE-(A)

ASSETS ACQUIRED WHOLLY OR SUBSTANTIALLY OUT OF

GOVERNMENT GRANTS

S.No.

Name of

Grantee

Institution

No. &

Date of

Sanction

Amount of

the

sanctioned

grant

Brief

purpose of

the grant

Whether any

condition

regarding the

right of

ownership of

Govt. in the

property or other

acquired out of

the grant was

incorporated in

the grant-in-aid

sanctioned

Particulars of

assets created

or acquired.

Value of

the

grants as

Purpose for which

utilized at present

Encumbered or

not

Reasons if

encumbered

Disposed of or

not

Reasons &

authority if

any for

disposal

Amount

sanctioned

or disposal

Remarks

ANNEXURE-(B)

FORM OF UTILIZATION CERTIFICATE

S.No

Letter No.

& Date

Amount

2. Certified that I have satisfied that the conditions on which the grant-in-aid was sanctioned, have

been duly fulfilled/are being fulfilled and that I have exercised the following checks to see that the money

was actually utilized for the purpose for which it was sanctioned.

Kinds of checks exercised:

1.____________________

2.____________________

3.____________________

4.____________________

5.____________________

Signature----------------

Designation------------

Dated-------------------

Certified that out of Rs.________________of Grant-

in-aid sanctioned

during the

year_______in favour

of_____________ under this department letter No. given in

the margin and Rs._______________ on account of

previous balance of the previous year, a sum of

Rs.______________ has been utilized for the purpose

of____________________for which it was sanctioned and

that the balance of Rs.__________________ remaining un-

utilized on the end of the year shall be utilized during the

next financial year with the prior approval of the

Government.

6446

jkti=] fgekpy izns'k] 28 tuojh] 2010@8 ek?k] 1931

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