झारखड गजट

असाधारण अंक

झारखड सरकार वारा काशत

29 आिवन, 1942 (श०)

सं या– 540 राँची, बुधवार, 21 अ टूबर, 2020 (ई०)

Cabinet Secretariat and Vigilance Department

(Vigilance)

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NOTIFICATION

21 OCTOBER, 2020

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1076 -- In exercise of the power

conferred by Article 162 of the Constitution of India the Governor of Jharkhand is pleased to make

the following "Jharkhand Schedule of Rate framing Standard Operating Procedure, 2020".

Jharkhand Schedule of Rates framing Standard Operating Procedure, 2020

1. Short Title and Commencement–

(a) These rules may be called the "Jharkhand Schedule of Rates framing Standard Operating

Procedure, 2020"

(b)

It shall come into effect from the date of its notification in the official gazette.

2. Definitions: In these rules unless the context otherwise requires:

a. “Branch” of Public Works Department means any of the Works Department in the

state of Jharkhand i.e. Road Construction Department, Building Construction

Department, Rural Development Department, Rural Works Department, Drinking

Water and Sanitation Department, Water Resources Department, and Energy

Department.

b. "CPHEEO" means Central Public Health Environmental Engineering Organisation.

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झारख&ड गजट(असाधारण) बुधवार, 21 अ टूबर, 2020

c. “CPWD” means Central Public Works Department.

d. "Government" means Government of Jharkhand as defined in the Rules of Executive

Business.

e. "Public Work Department" means Road Construction Department, Building

Construction Department, Rural Development Department, Drinking Water and

Sanitation Department, Water Resources Department and Energy Department.

f. "PWD Code" means Jharkhand Public Works Department Code, 2012 as amended

from time to time.

g. “SoR” means schedule of rates.

h. “SoR Cell” means schedule of rates cell in any Branch of Public Works Department

with sole purpose of providing input for preparation of SoR.

i. “Standard Operating Procedure” means Jharkhand Schedule of Rates framing

Standard Operating Procedure, 2020.

j. “State Level SoR Committee” means state level committee constituted under rule 103

of PWD Code for schedule of rates.

k. “TEC” means Technical Examiner Cell under Department of Cabinet Secretariat &

Vigilance.

l. In case of ambiguity on the terminology used in this Standard Operating Procedure

refer CPWD manual.

3. Purpose: The Purpose of framing this Standard Operating Procedure is to bring uniformity in

preparation of the SoR for Public Works Department of Government.

4. Objectives of the SoP:

(a)

To incorporate uniform specification for similar nature of items in the SoR of Public

Works Department and works related to autonomous organization under the

Government.

(b)

To standardize common items in SoR based on needs and requirement specific to

Public Works Department and works related to autonomous organization under the

Government.

(c)

To prescribe procedure to be adopted in the preparation of rate analysis for all the

items in SoR including but not limited to adoption of standard data book of

Government of India, adoption of standardized depreciation-based methodology for

estimation of hiring and running charges of machinery and fuel cost indexing.

(d)

To standardize process of inclusion of new items in SoR in light of continued

technological upgradation and field requirements, including vetting and validation

process for new technologies.

झारख&ड गजट(असाधारण) बुधवार, 21 अ टूबर, 2020

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5. “State Level SoR Committee” The State Level SoR Committee shall supervise & monitor the

process being followed by the Public Works Department during preparation of SoR and finally

approve the schedule of rates. The Committee shall be notified as per rule 103 of PWD code.

Presently this Committee has been notified vide letter no 1079(S) dated- 22.04.2020 of Road

Construction Department.

State Level SoR Committee may invite officials from Department of Mines &

Geology and Department of Industries, Government of Jharkhand to consult on aspects related to

their respective departments.

6. Dedicated SoR Cell:

(a) Dedicated SoR Cell in TEC and Public Works Department: TEC and all Branches of Public

Works Department shall create dedicated SoR Cell in their respective department.

Dedicated SoR Cell in each Public Works Department and TEC shall consist of the

following Officers:

(i)

Superintending Engineer: 1

(ii)

Executive Engineer: 2

(iii)

Assistant Engineer: 4

The officers posted/ deputed in the dedicated SoR Cell of each Public Works

Department and TEC shall be assigned exclusively for the purpose of preparation of

SoR only.

(b) Dedicated SoR Cell in Public Works Department shall supervise and monitor the process

of preparing SoR of its Division and Circle and finally send recommendation to the

SoR Cell of TEC.

7. Following steps shall be followed for preparation of SoR

(a)

Fixation of rates for the below mentioned categories

(i)

Material

(ii) Hire Charge of Plant & Machineries

(iii) Labour Rate

(b)

Finalization of Data Book for :

(i)

Common items of works

(ii) Department specific items of works

(c)

(i) Decide the make & specification of materials

(ii) Overhead charges & contractor’s profit

(d)

Handle Non-Scheduled Items / New Items

8. Fixation of Material Rates :Total number of materials for items of works in SoR Cell of Public

Works Department shall be approved by State Level SoR Committee under one Head

“MATERIALS" with unique identity number say M1, M2,M3……….Mn.

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झारख&ड गजट(असाधारण) बुधवार, 21 अ टूबर, 2020

(a)

Rates of materials except for Bitumen, Cement, Steel, Ductile Iron (DI)/Cast Iron

(CI)/High-density Polyethylene (HDPE)/ Medium-density Polyethylene (MDPE) / Mild

Steel (MS) pipes and any other item identified by the State Level SoR Committee shall

be finalized in the following manner:-

(i) Executive Engineer of the Works Division nominated by the Superintending

Engineer of the Circle of each Branch of Public Works Department shall invite

quotation through e-tender for rate of each material. The notice inviting e-tender

shall be published through newspaper publication (at least one local and one

national). The details of the bid shall also be displayed for information on the

departmental website.

A standard e-tender document with proper specifications of the materials &

Notice Inviting Tender (NIT) shall be circulated by the SoR Cell of Public Works

Department for this purpose.

(ii) Market survey shall be conducted by the same Works Division as mentioned in

clause (i).

(iii) Rates procured through quotation and market survey shall be submitted to the

concerned Superintending Engineer of work Circle by way of comparative

statement. The reasonable rate shall be arrived at after considering the e-tender

quotation and market survey and same shall be forwarded to the SoR cell of their

respective Branch of Public Works Departments with recommendations.

(iv) The SoR Cell in every Branch of the Public Works Department shall prepare a

comparative sheet of the rates recommended by Superintending Engineers and

after due diligence it may accept, modify or reject the recommendations made by

Superintending Engineer. The SoR Cell of each Branch of Public Works

Department shall send its recommendations to the dedicated SoR Cell of TEC for

approval.

(v) All above said procured rates shall be placed by the dedicated SoR Cell of TEC

before the State Level SoR Committee. The State Level SoR Committee, while

finalizing the rates, shall ensure that adequate efforts have been made by each

Branch of the Public Works Departments and their field offices in collecting

ground level data, including quarry visits, inquires with major bidder,

documentation of inputs etc.

(vi) State Level SoR committee may accept, modify or reject the recommendation of

the SoR Cell of the Public Works Department.

Note: Wherever there is difficulty in arriving at a reasonable rate through e-tender, rates

specified by CPWD may be considered.

(b)

Rates of Bitumen, Cement, Steel, DI /CI /HDPE /MDPE/MS pipes and other such

materials identified by State Level SoR Committee shall be finalized in the following

manner:

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(i)

Quotations shall be procured from primary manufacturers/ authorized dealer

by the dedicated SoR Cell of every Branch of Public Works Departments

through e-tenders only. For this purpose, e-tenders shall be floated after fixing

the specification of each material and after obtaining approval on e-tender

document by the State Level SoR Committee. Special conditions for these

materials are given in para 14 of Standard Operating Procedure.

(ii)

SoR Cell of every Branch of Public Works Department after due diligence shall

forward the proposal with their recommendations to SoR Cell of TEC for its

approval.

(iii)

Lowest quoted rate (L1) will be considered by the State Level SoR Committee.

9. Fixation of hire charges of Plant and Machineries : Total number of Plant & Machineries for

items of works in SoR of every Branch of Public Works department shall be listed by the State

Level SoR Committee under one Head

“Plant & Machineries” with unique identity number (say PM1, PM2, PM3…PMn)

Procedure for fixing Hire Charges of Plant &Machineries:

(a)

Market survey shall be conducted by dedicated SoR Cell in every Branch of Public

Works Department.

(b)

Quotations regarding cost of hiring of Plant and Machineries shall be arrived at by

getting rates from Owners/Lessee of the Plant & Machineries through e-tender

process only. The e-tenders shall be prepared by the dedicated SoR Cell of each

Branch of Public Works Department and shall be approved by the State Level SoR

Committee.

(c)

All above said procured rates shall be placed before the State Level SoR Committee.

This committee shall get the rates scrutinized by the dedicated SoR Cell of TEC and

then finalize the hire charge of Plant & Machineries. State Level SoR Committee shall

ensure that there are no discrepancies across SoR of any Branch of Public Works

Department. State Level SoR Committee, while finalizing the hiring charges of Plant &

Machineries, will keep in view the hire charges of Plant & Machineries in neighbouring

state for rationalization of the rates.

Note: Wherever there is difficulty in arriving at a reasonable rate through e-tender, rates

specified by CPWD may be considered.

10. Labour rates as notified from time to time by the Department of Labour and Employment,

Government of Jharkhand shall be used.

11. Finalizing Data Book for following common items of works and department specific item of works

:

(a)

Once the rates of materials, hire charges of Plant and Machineries and Labour rates

are finalized, the dedicated SoR Cell in each Branch of Public Works Department shall

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झारख&ड गजट(असाधारण) बुधवार, 21 अ टूबर, 2020

analyse finished rate of each item of works based on finalized data book of common

items of Works & Data Book for department specific item of works and submit draft

SoR to the dedicated SoR Cell in TEC. The draft SoR of every Branch of Public Works

Department so submitted shall be examined by dedicated SoR Cell in TEC for

harmonization of rates.

(b)

The finished rates of common items of works in Part A and department specific item

of works in Part B thus arrived at shall be placed before the State Level SoR

Committee for approval. Finally, approved Part A & Part B shall be published by State

Level SoR committee.

12. The make and specifications of various materials shall be guided by the relevant Indian Standard

(IS) codes and make and specifications issued by Central Public Works Department (CPWD)/

concerned department of Government of India from time to time.

13. Special Conditions for Bitumen, Cement, Steel, Ductile Iron(DI)/Cast Iron(CI)/Mild Steel(MS)/High-

density Polyethylene(HDPE)/Medium-density Polyethylene(MDPE):

(a)

The contractor shall procure Bitumen from any of the public sector company such as

IOCL, BPCL and HPCL.

(b)

The contractor shall procure 43 grade ordinary Portland Cement conforming to

relevant Indian Standard (IS) 8112/Portland Pozzolana Cement conforming to IS:1489

(Part-I)/Sulphate Resisting Portland Cement(SRC) conforming to IS:12330 –

1988/Portland Slag Cement conforming to IS: 455 as required in the work, from

reputed manufacturers of cement such as ACC, Ultratech, Lafarge, Ambuja, Jaypee

Cement, Century Cement & J.K.Cement. The Branch of Public Works Department may

approve any other manufacturer subject to fulfilment of relevant Indian Standard (IS)

Codes and after meeting the specification specified by CPWD from time to

time.

(c)

The contractor shall procure TMT bars of Fe415/ Fe415D/ Fe500/ Fe500D/ Fe550/

Fe550D grade (the grade procured is to be specified) from primary steel producers

such as SAIL, Tata Steel Ltd., RINL, Jindal Steel & Power Ltd. And Electrosteel Steels

Limited (Vedanta). The Branch of Public Works Department may approve any other

manufacturer who are using iron ore as the basic raw material/ input and having

crude steel capacity of 2.0 Million tonnes per annum and above and subject to

fulfilment of specifications specified by CPWD from time to time.

(d)

For TMT bars procured from Primary Producers specifications shall meet the

provisions of Indian Standard (IS) 1786:2008 pertaining to Fe 415/Fe 415 D/ Fe 500/

Fe 500D/ Fe550/Fe550 D.

(e)

The Branch of Public Works Department may approve Ductile Iron (DI) pipes from

reputed manufacturers subject to fulfilment of relevant Indian Standard (IS) Codes (IS

8329/2000)

and

after

meeting

the

specification

specified

by

CPWD/CPHEEO from time to time.

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(f)

The Branch of Public Works Department may approve Cast Iron (CI pipes) from

reputed manufacturers subject to fulfilment of relevant Indian Standard (IS) Codes (IS

1536) and after meeting the specification specified by CPWD/CPHEEO

from time to time.

(g)

The Branch of Public Works Department may approve MS pipes manufacturer subject

to fulfilment of relevant Indian Standard (IS) Codes (IS 3589 -2001) and after

meeting the specification specified by CPWD/ CPHEEO from time to

time.

(h)

The Branch of Public Works Department may approve High-density Polyethylene

(HDPE) and Medium-density Polyethylene (MDPE) pipes manufacturer subject to

fulfilment of relevant Indian Standard (IS) Codes (IS 14333 and IS 10910 for HDPE and

ISO 4427 for MDPE) and after meeting the specification specified by

CPWD/ CPHEEO from time to time.

(i)

The Public Works Department in cases where it has to approve manufacturers for

materials such as cement/TMT bars/DI/CI /HDPE/MDPE/MS pipes other than the

above mentioned manufacturers may do so after getting recommendation of premier

institutions such as Indian Institute of Technology(IIT)/National Accreditation of Board

for Testing and Calibration Laboratories(NABL) and State Level SoR Committee,

provided that the manufacturers which are not approved by CPWD shall also not be

approved by any Branch of Public Works Department.

14. The Rate of water charges shall not exceed the rate decided by CPWD from time to time.

Currently it is 1% of the total estimated cost.

15. Overhead Charges & Contractor’s Profit: The total Overhead Charges and Contractor’s Profit of

all items of works shall not exceed 15% of the total cost.

State Level SoR Committee may fix the Overhead Charges and Contractor’s Profit

separately but both combined should not be more than 15% of fixed charges.

16.

(a)

Non - Scheduled Items /New Items: The SoR Cell of each Branch of Public Works

Department shall continuously strive to fix the rates of new items or items which are

not included in the SoR including new & emerging technologies.

(b)

For the immediate use of the rates of non-scheduled item(s) the below steps shall be

followed:

Step 1:

The rate of such item shall be adopted from the Central Public Works

Department SoR.

Step 2:

In case the rate of the item is not available in the Central Public Works

Department SoR, then the concerned authority shall invite quotation

through e-tenders only.

Step 3:

The lowest rate received through quotations shall be used for the

specific work.

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झारख&ड गजट(असाधारण) बुधवार, 21 अ टूबर, 2020

Step 4:

Rates of the Non-Scheduled items, so obtained from quotations shall be

shared with the dedicated SoR Cell of the Public Works Department and

with the TEC.

Step 5:

On receiving an update on the non-scheduled item rate, the TEC and

SoR Cell of the Public Works Department shall follow the methodology

to fix the rates and include it in the SoR. The TEC and SoR Cell shall not

wait for the annual exercise to fix the rates of such item(s).

17. Timeline for each activity mentioned above:

a)

Notification / Circulars should be issued by TEC to dedicated SoR Cell of Public Works

Department to initiate the process of preparation of SoR by the end of September.

b)

Listing of Materials, Plant & Machineries and finalizing Data Books for common items &

department specific items of works by State Level SoR Committee Shall be done by the

end of December.

c)

Procurement of rates by dedicated SoR Cell of each Branch of Public Works Department

& finalization of rates by the State Level SoR Committee shall be done by the end of

February.

d)

An analysis of finished rate of item of works by dedicated SoR Cell in TEC and SoR Cell of

each Branch of Public Works Department and finalization by the State Level SoR

Committee in TEC shall be done by the end of March.

e)

Publication shall be preferably done in the month of April.

f) Above exercise shall be done every year.

18. Issues / queries if any during preparation of SoR shall be addressed by the State Level SoR

Committee.

19. State Government or Department of Cabinet Secretariat and Vigilance may issue clarification/

direction on the subject from time to time and its clarification/ direction shall be final.

झारख&ड रा+यपाल के आदेश से,

अजय कुमार संह,

सरकार के 1धान स2चव.

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झारख&ड राजक3य मु5णालय

झारख&ड राजक3य मु5णालय, राँची 6वारा 1का7शत एवं मु:5त

राँची 6वारा 1का7शत एवं मु:5त,

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