e-TENDER NOTICE

No. ADFW/48/2020/TP5.

11th November 2020.

Agriculture Development & Farmers’ Welfare

Department, Government of Kerala invites online e-tender

bids in two cover system from competent qualified firms/

experts/technical institution (hereinafter referred to as

“Bidder” till the award of Contract and thereafter on

award of contract, referred to as “qualified firms/experts/

technical institution Bidder”) for the Study on a

Comprehensive Human Resource Diagnostic and propose

a revised HR framework under the Rebuild Kerala

Initiative programme under the Department of Agriculture

Development & Farmers’ Welfare implemented during the

year 2019-20. The successful Bidder shall be finalized

Gaz. No. 48/2020/DTP (Agriculture).

based on competitive bidding process. The bidders are

advised to study the e-tender document carefully.

Submission of bids shall be deemed to have been done

after careful study and examination of the tender

document with full understanding of its implications. The

bidder should be able to bid and execute the study in a

fast and transparent manner. The tender timeline is

available in the critical date section of this tender

published in www.etenders.kerala.gov.in.

Tender No.—01ADFW-TP5

e-tender publishing date and time—16-11-2020, 3 p.m.

Bid Submission start date and time—16-11-2020, 3 p.m.

Last date & time of submission of e-Tender—

4-12-2020, 3 p.m.

PART III

Notifications by Heads of Departments

Agriculture Development and Farmers’

Welfare Department

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PUBLISHED BY AUTHORITY

KERALA GAZETTE

[PART III

Date & time of opening of e-Tender—

8-12-2020, 3 p.m.

Cost of e-Tender (online submission)—` 1,000 + 18%

G.S.T. = ` 1,180.

Date up to which the rates are to remain firm for

acceptance—160 days.

E.M.D.—` 10,000 through online payment.

Security Deposit—5% of the total contract amount

inclusive of E.M.D. is to be furnished on receipt of

supply orders.

Period of study—Within three months from date of

agreement.

The cost of e-tender and EMD should be paid only

through online payment—SBI MOPS in the website

https://etenders.kerala.gov.in.

Covers

Tender submission is in two cover system and the

contents to be included under 2 cover system are as

follows:

Cover 1. Technical Bid:

(Scanned copy in pdf format of all documents in

cover-1 should be uploaded online and originals should

be submitted directly to this office before the date of

opening of the technical bid)

The e-tenders submitted by the bidder should

contain, Annexures I to X duly filled and authenticated.

Signed copy of e-Tender Document, Detailed CV along

with brochures of the agency, Documentary evidence to

prove current BIS/ISI/ISO Certification if any (such as

attested Copies of the documents), Documents to prove

EMD exemption if eligible and Evidence of study

undertaken for national and international institutes. The

quoted criteria of the agency should be available in the

company’s website.

Cover 2. Financial Bid:

Submit the BOQ in excel format provided under the

work item documents in the website https://

etenders.kerala.gov.in.

(Financial bid sent through any other method will not

be accepted).

Scope of Work:

The HR diagnostic agency will work in close

consultation with the ADFWD to undertake a

comprehensive analysis of existing HR structure. The

scope of work under the agency shall include but is not

limited to;

•

To undertake a comprehensive HR and institutional

diagnostic study aimed at identifying structural issues

and develop a reorganization framework for improved

efficiency and functional integration.

•

To undertake workload analysis of all staffs at all

levels and develop matrix of manpower gaps if any

and suggest suitable and financially feasible

strategies to bridge such gaps.

•

To comprehensively assess functional roles and

responsibilities of DAFW staffs at all levels, identify

areas of duplication or redundancy and develop an

updated matrix of functional roles.

•

To undertake a comprehensive analysis of techno-

managerial skill set needed at each level considering

AEZ based agriculture promotion, assess training

gaps and propose the up skilling framework for the

department.

•

To analyse workflows within the core departmental

structure as well as ADFWD supported institutions

and identify areas for streamlining job roles to reduce

duplication of effort.

•

To undertake needful financial analysis and develop

and assessment of cost implications under the new

HR framework.

•

To undertake needful consultations with departmental

stakeholders including Soil Survey and Soil

Conservation Department at all levels to develop

informed consent on the proposed HR framework for

reorganization.

•

To assess the efficiency and responsiveness of the

controlling offices namely the Directorate at the

state level and the Principal Agricultural Offices at the

District level.

•

To establish a performance monitoring system at all

levels, with automated reporting and alerting system.

•

To propose a fully digitalized system for ease of

governance and timely implementation of schemes.

8th DEC. 2020]

AGRICULTURE DEVELOPMENT AND FARMERS’ WELFARE DEPARTMENT

General Instructions

1. All the documents in cover 1 shall be prepared and

uploaded in pdf formats.

2. The BOQ file published in the website

https://etenders.kerala.gov.in pertaining to this tender

shall be filled appropriately without any change to

file name or formats. The quoted rate should include

all taxes, including other unforeseen charges. Price

documents submitted through any other mode will

not be accepted.

3. Tenders in prescribed forms should be submitted

through https://etenders.kerala.gov.in in the e-tender

website of the Government of Kerala before due

date. Bid submission may be done well in advance

of the deadline for bid submission to avoid Internet

connectivity or serer downtime issues that may arise

at the last moment.

4. Hard copies of the tender documents should be

submitted to the authority before the opening time

fixed for technical bid.

5. The Director of Agriculture has all rights to cancel

the study even after the tender process or at the

time of executing agreement.

6. Prospective bidders are free to contact the Deputy

Director of Agriculture (Planning) at the Office of the

Directorate of Agriculture Development on the

Mobile No. 9383470018 during office hours to obtain

clarification if any.

7. The undersigned is at liberty to test and satisfy the

quality and satisfactory working of the study

conducted at all stages of the execution of the

work.

8. The Bidder or his agent should be present at the

time of final submission of the report in 30 copies at

Directorate of Agriculture.

9. On completion of the study, a work completion

certificate along with the request in triplicate should

be submitted along with the bank account details for

effecting payment.

10. In case of any disputes the decisions of the

Arbitrator fixed shall be final.

11. Violation of any rules/special conditions /directions

of work order by the agency will lead to rejection of

his bid.

12. The undersigned is not bound to accept the lowest

tender quoted.

13.

All terms and conditions governing tenders for

services by the Government of Kerala will apply to

this case also.

General Conditions

(A) Online Bidder Registration Process

Bidders should have a Class II or above Digital

Signature Certificate (DSC) to be procured from any

Registration Authorities (RA) under the Certifying Agency

of India. Details of RAs will be available on

www.cca.gov.in. Once, the DSC is obtained, bidders have

to register on www.etenders.kerala.gov.in website for

participating in this tender. Website registration is a

one-time process without any registration fees. However,

bidders have to procure DSC at their own cost.

Bidders may contact e-Procurement support desk of

Kerala State IT Mission over telephone at 0471- 2577088,

2577188, 2577388 or 0484-2336006, 2332262 - through

email: [email protected] for assistance in this

regard.

(B) Online Tender Process

The tender process shall consist of the following

stages:

(i)

Downloading of tender document: Tender document

will be available for free download on

www.etenders.kerala.gov.in. However, tender

document fees shall be payable at the time of bid

submission as stipulated in this tender document.

(ii) Publishing of Corrigendum: All corrigenda shall be

published on www.etenders.kerala.gov.in and shall

not be available elsewhere.

(iii)

Bid submission: Bidders have to submit their bids

along with supporting documents to support their

eligibility, as required in this tender document on

www.etenders.kerala.gov.in. No manual submission of

bid is allowed and manual bids shall not be

accepted under any circumstances.

(iv) Opening of Technical Bid and Bidder short-listing:

The technical bids will be opened, evaluated and

shortlisted as per the eligibility and technical

qualifications. All documents in support of technical

qualifications shall be submitted (online). Failure to

submit the documents online will attract

disqualification. Bids shortlisted by this process will

be taken up for opening the financial bid.

(v) Opening of Financial Bids: Bids of the qualified

bidder’s shall only be considered for opening and

evaluation of the financial bid.

The department doesn’t take any responsibility for

any technical snag or failure that has taken place

during document upload.

The Bidder shall complete the Price bid as per

format given for download along with this tender.

KERALA GAZETTE

[PART III

Note:—The blank price bid should be downloaded

and saved on bidder’s computer without

changing file-name otherwise price bid will not

get uploaded. The bidder should fill in the

details in the same file and upload the same back

to the website.

Fixed price: Prices quoted by the Bidder shall be

fixed during the bidder’s performance of the contract

and not subject to variation on any account. A bid

submitted with an adjustable/ variable price

quotation will be treated as non - responsive and

rejected.

(C) Tender Document Fees and Earnest Money

Deposit (EMD)

The Bidder shall pay, a tender document fees

and Earnest Money Deposit should be online.

Any transaction charges levied while using any of

the above modes of online payment has be borne

by the bidder. The supplier/contractor’s bid will be

evaluated only if payment status against bidder is

showing “Success” during bid opening.

(D) Submission Process

For submission of bids, all interested bidders have

to register online as explained above in this

document. After registration, bidders shall submit

their Technical bid and Financial bid online on

www.etenders.kerala.gov.in along with online payment of

tender document fees and EMD.

For page by page instructions on bid submission

process, please visit www.etenders.kerala.gov.in and click

“Bidders Manual Kit” link on the home page.

It is necessary to click on “Freeze bid” link/icon to

complete the process of bid submission otherwise the bid

will not get submitted online and the same shall not be

available for viewing/ opening during bid opening

process.

Accepted the Terms and Conditions of this tender.

Place :

Date :

Signature :

Name :

Authorised Signatory of the tender submitting firm

along with office and designation seals.

Directorate of Agriculture Development

and Farmer’s Welfare Department,

(Sd.)

Thiruvananthapuam.

Director.