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േകരള സരകാര

GOVERNMENT OF KERALA

േകരള ഗസറ്

KERALA GAZETTE

ആധികാരികമായി ്പസിദെപടുതുനത

PUBLISHED BY AUTHORITY

Regn.No. KERBIL/2012/45073

dated 2012-09-05 with RNI

Reg No.KL/TV(N)/634/2021-2023

വാല്ം 13

Vol. XIII

നമര

No.

െചാവ, 2024 ജനുവരി 02

Tuesday, 02nd January 2024

1199 ധനു 17

17th Dhanu 1199

1945 െപൗഷം 12

12th Pousha 1945

Part III

Agriculture Development and Farmers Welfare

േകരള സരകാര

GOVERNMENT OF KERALA

2024

This is a digitally signed Gazette.

Authenticity may be verified through https://compose.kerala.gov.in/

KERALA STATE SEED DEVELOPMENT AUTHORITY

(A Govt. of Kerala Undertaking of Department of Agriculture Development & Farmers Welfare)

Agriculture Complex, Chembukavu P. O., Thrissur-680 020, Kerala

Phone: +91 487 2330299, 2331299; E-mail: [email protected]

e-TENDER NOTICE

No. KSSDA/460/2023-A2.

12th December 2023.

Competitive e-tenders are invited from competent, experienced Self Help Groups/Individuals/

Firms for the Processing and Bagging of approximately 4000 MT of Paddy Seeds in New Gunny Bags

of Specified Dimensions and Weight, procured from various Padasekhara Samithies of Krishi Bhavans

at the Godowns of KSSDA, Thrissur for the year 2023-24 and at various other places as decided by

KSSDA for a period of one year from the date of award of contract.

The e-tender should be in two parts consisting of Technical Bid (Part-I) and Price Bid

(Part-II). Technical bid should contain EMD, scanned copies of preliminary agreement in Kerala

Stamp Paper worth ` 200 and other details called for in the tender document shall be uploaded with

Technical bid. The price bid should contain the rate quoted in the format.

Tender reference No.—KSSDA/460/2023-A2.

Estimate amount—` 1,25,00,000.

EMD—` 50,000.

e-tender form fee—` 5,900.

e-tender form fee—` 5000 + 18% GST.

The tender form fee and EMD has to be remitted online during the submission of the e-tender.

No relaxation/exemption shall be given from furnishing of tender form fee and EMD.

e-Tender document can be downloaded from the Kerala Government e-tender portal

www.etenders.kerala.gov.in.

e-Tenders (both Technical and Price Bids) will be accepted up to 4 p.m. on 8-1-2024.

The documentary evidences called in the e-tender document shall be uploaded with Technical bid.

Technical bids will be opened on 12-1-2024, 11 a.m. in the presence of those bidders who are present

at the time of opening of the technical bid. The verification of documentary evidence will be done on

12-1-2024, 11.30 a.m. at KSSDA office in the presence of those bidders who are present at the time

of opening of the technical bid.

On completion of verification of the technical bid, the financial bid of those successful

bidders; who have qualified the technical bid alone will be opened. The financial evaluation of price

bid of those who qualify in Technical Bid will be done subsequently. Any changes in the schedule of

the dates, if any, will be published in the same e-tender portal. The KSSDA will accept only the

tenders submitted through the e-tender system. The e-tender system will not accept any tenders after

the submission date and time specifies.

The bidder should quote separate amount per ton for (1) processing of paddy seeds, bagging

these seeds in new gunny bags, labelling and stitching the bags using the bidders own processing

machines and other connected equipments and (2) processing of paddy seeds, bagging these seeds in

new gunny bags, labelling and stitching by using the automated processing units of the KSSDA

(processing capacity 2 MT/hour) at various godowns. After completion, the paddy seed bags are to be

stacked variety wise at the specified places. The lowest quoted bidder (total amount of both processing

methods) will be approved subject to the sanction of the KSSDA Governing Board.

02nd January 2024

KERALA GAZETTE

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This is a digitally signed Gazette.

Authenticity may be verified through https://compose.kerala.gov.in/

The successful tenderer has to deposit 5% of the tender value as Security Deposit along with

statutory agreement in the prescribed format in Kerala Stamp Paper worth ` 200.

The KSSDA will accept only the tenders submitted through the e-tender system. The e-tender

system will not accept any tenders after the specified date and time of submission.

KSSDA shall not be responsible for any delay, loss or non-receipt of e-tender for whatever

reasons. KSSDA reserves the right to reject or accept any e-tender either partially or wholly or to

cancel the tendering process without assigning any reason, and the tenderer shall not be eligible for

any compensation in such event.

The original copy of the preliminary agreement, along with other necessary documents/

samples prescribed in the tender conditions, which is also a part of this tender notice, should be

submitted by the tenderer before the opening of the technical bid part of the e-tender. The tender of

those tenderers who fail to submit the original copy of the preliminary agreement before the opening

of the e-tender will be rejected.

All conditions as stipulated in the G.O. (P) No. 3/2013/SPD dated 21-6-2013 and subsequent

orders related to e-tendering will be applicable for this tender also.

Terms and Conditions

In these, terms and conditions:—

1.1.

“KSSDA” means Kerala State Seed Development Authority.

1.2.

“Tenderer” means the firm/individual/Self Help Groups, who submit the e-tender in the

prescribed form along with Tender Form Fee, EMD and copies of other documentary

evidences and stipulated samples.

1.3.

“Contract” means the contract arising out of the acceptance by the KSSDA of a tender for the

processing and bagging of paddy seeds.

1.4.

“Contractor” means the successful tenderer whose tender KSSDA accepts for the aforesaid

work.

1.5.

“Processing” means, processing of paddy seeds (along with plant protection chemicals if any),

bagging the same in new gunny bags, labelling the gunny bags with the technical details/

literature provided by KSSDA, stitching of the packed gunny bags, and stacking the same

according to their varieties, lot names/numbers.

1.6.

“Gunny bags” means new gunny bags of size 36'' x 21'' (length x breadth) and having a

minimum weight of 375 grams and is able to contain and hold 30 kg net weight of paddy

seeds.

1.7.

Directions/instructions means those information given by the authorised persons/staff of

KSSDA either through electronic media, hard copy and other legitimate means including

telephonic directions.

Notwithstanding anything to the contrary contained in the tender of the processors, the contract

shall be governed entirely by the terms and conditions herein stipulated. Applicants are to

study the entire tender document carefully and understand all the requirements to be fulfilled.

The contract shall be for a period of one year from the date of award of contract.

The rates quoted in the Price Bid (Part II) should be only in Indian Currency. Tender rates in

any other currency are liable for rejection. The rates shall be inclusive of all taxes/tolls/other

levies.

KERALA GAZETTE

Part III

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This is a digitally signed Gazette.

Authenticity may be verified through https://compose.kerala.gov.in/

4.1.

The rate quoted should be inclusive of gunny bags‟ cost, writing/labelling charges, bag

stitching charges and stacking charges.

The rates shall be considered firm for acceptance for 90 (ninety) days from the date of tender

opening.

Separate rates per ton shall be quoted for the processing using contractor‟s winnower machines

and processing using the automated processing plant machineries of KSSDA.

Conditional tenders are liable to be rejected. Conditional and/or incomplete tenders and/or

tenders without firm offers and/or tenders without tender form fee, preliminary agreement in

Kerala Stamp Paper worth ` 200 and EMD are liable to be rejected.

EMD of the successful tenderer will be adjusted towards security deposit, that will have to be

deposited for the satisfactory fulfilment of the contract. No interest will be paid for

EMD/Security Deposit.

The EMD/Security Deposit will be forfeited to the KSSDA, if the processor fails to fulfil the

contract during the period of contract.

10.

The final acceptance of the tenders rests entirely with the KSSDA Governing Board, which

does not bind itself to accept the lowest or any tender. The KSSDA Governing Board also

reserves the right to entrust the processing contract to more than one contractor on breach of

the contract by the contractor.

11.

Any attempt of the part of the tenderers or their agents to influence the KSSDA in any manner

in their favour will disqualify the tenderers.

12.

The tenderers who have been disqualified during the previous processing tenders of KSSDA

for producing false documents; and/or those who are terminated by the KSSDA before the

completion of the contract period; and/or are barred from participating in this tender; and shall

be technically disqualified. The tenderer who have been blacklisted by the Government is not

allowed to participate in the e-tender.

13.

The paddy seeds are to be bagged in any unit size, as specified by KSSDA. The bag should

contain the quantity of seeds as directed by the KSSDA as its net weight.

14.

The contractor should have sufficient number of winnowing machines at the disposal of the

KSSDA for the processing of paddy seeds.

15.

If the contractor fails to carry out the work entrusted, the KSSDA may terminate his services

after serving a show cause notice. Despatch of the show cause notice by registered post to the

address given by the contractor and/or by electronic means to the e-mail address of the

contractor, shall be sufficient proof of the serving of notice whether it has actually been

delivered or not. Also if no reply is received within 10 (ten) days from the date of such notice,

it will be assumed that the contractor has no reply to give and action will be taken accordingly.

The KSSDA reserves the right to appoint additional contractor/s for the same work for the

same period to ensure the smooth processing of paddy seeds.

16.

Scanned copies of the following documents should be submitted along with the Technical Bid

part of the e-tender.

16.1.

Preliminary agreement in Kerala Stamp Paper worth ` 200.

16.2.

Copy of PAN card.

16.3.

Experience certificate if any.

17.

The originals of all the certificates/documents submitted online along with the technical bid,

vide para 16 above shall be produced by the successful tenderer, upon confirmation of the

tender.

02nd January 2024

KERALA GAZETTE

____________________________________________________________________________________________________________________________

This is a digitally signed Gazette.

Authenticity may be verified through https://compose.kerala.gov.in/

18.

The following materials are also to be submitted in separate sealed cover before the date and

time of opening of the technical bid.

18.1.

The sample gunny bag should be submitted in sealed cover affixed with sealing wax with the

name and address of the tenderer on the cover containing the sample.

19.

Special conditions, if any, of the tenderers attached with the e-tender will not be applicable to

contract unless they are expressly accepted in writing by the KSSDA.

20.

SCOPE OF WORK & SPECIAL TERMS AND CONDITIONS

The scope of obligations and various operations required to be carried out by the

contractor in terms of this contract shall include but not be limited to the following:—

20.1.

The Contractor shall process the paddy seeds of the KSSDA at the KSSDA Automated

Processing Plants and/or other storage places mentioned by the KSSDA.

20.2.

The Contractor shall provide and put into operation such number of labourers as desired by the

contractor.

20.3.

The Contractor, shall after processing, stack the processed bags lot/variety wise at the

processing site as directed by KSSDA.

20.4.

The Contractor shall do, keep, carry out, perform, execute and fulfil such other works and

operations as determined by the KSSDA to be incidental or ancillary to or necessary for the

doing, keeping, carrying out, performance, execution and fulfilment of its obligations in terms

hereof.

20.5.

The Contractor shall do, execute, keep, carry out and perform all its obligations and operations

effectively and promptly, and under the supervision, direction and control of the KSSDA from

time to time.

20.6.

The Contractor shall ensure that its agencies, employees/labourers are efficient, prompt and

properly trained in the various processing operations for the sake of smooth efficient, proper

and prompt processing of the paddy seeds of the KSSDA without any disturbance or

interruptions of whatsoever nature in fulfilling its obligations towards smooth and prompt

processing.

20.7.

The Contractor shall continuously keep posted a responsible person, who shall be available at

all times for processing operations and receive and fully comply with all reasonable and proper

instructions in this regard from the KSSDA or representatives so nominated by the KSSDA for

the purpose from time to time and at any time.

20.8.

The contractor should have a valid e-mail id for communication of instructions with regard to

the processing of paddy seeds.

20.9.

The processing note‟s shall either be given as hard copy or through various electronic means.

20.10. Strikes by contractor‟s workmen owing to any dispute with the contractor pertaining to wages

or otherwise will not be deemed to be a reason beyond the Contractors control for determining

default under this agreement.

20.11. The Contractor will be responsible and liable for the paddy seeds once he has taken delivery

for processing till such time as he delivers it back to KSSDA after processing. Any losses or

damage arising to the paddy seeds on any account whatsoever while in his custody would be

recovered from the Contractor.

20.12. In case where a successful tenderer after having made partial processing, fails to fulfil the

contracts in complete, KSSDA at its discretion, shall make necessary arrangements for the

same by means of another tender/quotation or by negotiation or from the next higher tenderer

who had offered to process at the risk and cost of the Contractor and the loss, if any, caused to

the KSSDA shall together with such sums as may be fixed by the KSSDA towards damages be

recovered from the defaulting contractor/tenderer.

KERALA GAZETTE

Part III

____________________________________________________________________________________________________________________________

This is a digitally signed Gazette.

Authenticity may be verified through https://compose.kerala.gov.in/

20.13. In case the contractor becomes insolvent or goes into liquidation, or makes, or proposes to

make any assignment for the benefit of this creditors for the settlement of his debts, or carried

on his business or the contract under inspection on behalf of his creditors or in case any

receiving order or orders, for the administration of his estate are made against him or in case

the Contractor shall commit any act of insolvency or in case in which under any clause or

clauses of this contract the contractor shall have rendered himself liable to damages amounting

to the whole of his security deposits, the contract shall there upon, after notice given by the

KSSDA to the contractor, be determined and the KSSDA may complete the contract in such

time and manner and by such persons as the KSSDA shall think fit. But such determination of

the Contract shall be without any prejudice to any right or remedy, of the KSSDA against the

contractor or his sureties in respect of any breach of contract there to committed by the

Contractor. All expenses and damages caused to the KSSDA by any breach of contract by the

Contractor shall be paid by him to the KSSDA and may be recovered from him under the

provisions of the Revenue Recovery Act in force in the State.

20.14. The successful tenderer shall compulsorily maintain necessary vehicles for the transport of

men and machinery in the case of field processing during the pendency of the contract.

20.15. The Contractor shall be fully responsible and liable for the KSSDA‟s paddy seeds, for its

proper protection, safe custody, pilferage or loss or damage howsoever caused during the

period when such paddy seeds is in the custody and/or control of the Contractor.

20.16. The Contractor shall, after completion of processing of paddy seeds shall inform about the

number of bags processed during each day to the concerned field staff of KSSDA on proper

acknowledgement.

20.17. Any loss arising out of any cause whatsoever including the Contractor‟s mishandling of the

paddy seeds or because of the Contractor‟s carrying out any of the operations or obligations

which the Contractor is required to carry out in terms hereof in an improper way, or otherwise

or because of the Contractors committing any breach of any of the provisions hereof, or

because of the Contractor‟s failure or omission to carry out, execute, do, perform or fulfil any

of the Contractor‟s obligations or operations herein, or because of any other reasons

whatsoever whether due to the Contractor‟s default or otherwise and the value of such

shortage, damage, deterioration or loss will be recovered immediately from the Security

Deposit/the Contractor‟s bills. If the amount of such loss or damage is not so recovered or paid

up by the contractor forthwith on demand, the contractor shall be liable to pay it with interest

at 22% per annum thereon from the date of demand to the date of actual payment.

20.18. The quantum and amount of any losses/damages to the KSSDA will be determined solely by

the KSSDA and will not be open to any question by the Contractor.

20.19. The paddy seeds shall be deemed to be entrusted to the Contractor by the KSSDA and shall be

held and processed by the Contractor in trust for the KSSDA and in accordance with the

instructions given by the KSSDA from time to time. If there is any diversion on the part of the

contractor of the Paddy seeds or loss or damage to the paddy seeds the Contractor will pay to

the KSSDA on demand the value of the quantities so lost or damaged as determined by the

KSSDA apart from being liable for criminal proceedings for breach of trust. All cases of

recovery from the Contractor shall be at the sale prices as prescribed by the KSSDA from time

to time.

20.20. Notwithstanding anything contained in these terms and conditions the KSSDA shall have the

right to seize and remove their paddy seeds at any time, as the KSSDA may desire or deem

proper. Any dispute in respect of the same or any other dispute between the parties hereto, will

not in any way affect the KSSDA‟s right to seize and remove their stocks at their discretion.

20.21. Contractor shall observe the ground rules as maybe formulated from time to time by KSSDA,

in order to maintain smooth operations and harmonious relationship among the various

personnel of the KSSDA and that of the Contractor and his authorised personnel.

02nd January 2024

KERALA GAZETTE

____________________________________________________________________________________________________________________________

This is a digitally signed Gazette.

Authenticity may be verified through https://compose.kerala.gov.in/

20.22. The Contractor, shall on instruction of the KSSDA remove any worker or person employed, if

in the opinion of the KSSDA he is not a fit person to be retained on the work.

20.23. The Contractor shall be liable to reimburse to the KSSDA and keep full indemnified the

KSSDA against all actions, claims, demands, cost, charges and expenses whatsoever arising

out of or in connection with any damages caused to godowns, property, fixtures of the Plant, or

to the properties or goods of the KSSDA, consignees and any third parties as a result of

anything done or omitted to be done by the Contractor or his agents, employees and workmen.

20.24 The Contractor shall be fully responsible for the safety of his employees, workmen, nominees,

representatives or agents and any claim for compensation by them or by any person for

accidents or otherwise caused or occasioned by anything done or omitted to be done by the

Contractor shall be payable exclusively by the Contractor and the KSSDA shall not in any way

be responsible or answerable for any such claims for compensation against the Contractor by

his employees, workmen, representatives, nominees agents or any person whomsoever and the

Contractor hereby undertakes to indemnify the KSSDA against all such claims.

20.25. The Contractor shall at his own expenses comply with all labour and industrial laws and such

other acts and statutes and regulations as may be applicable to him in respect of his employees,

workmen, casual workmen employed/engaged by him in connection with the work of the

KSSDA.

20.26. For all works under this Contract, the contractor will employ his own workmen and none of

the workmen employed by the contractor under this Contract are the KSSDA‟s workmen or

under the KSSDA‟s control or supervision, and the Contractor, and not the KSSDA, will be

liable for all claims of such workmen under their terms of employment, or under any statute

relating to wages, compensation, ESI Contributions, Provident Fund, Medical Insurance,

retrieval of other benefits, bonus, compensation for injuries, loss of earning capacity or on any

other account whatsoever, now or hereafter payable to them. The Contractor undertakes to

observe and perform all statutory regulations and obligations relating to the employment of

such workmen. The Contractor is liable and responsible for all claims for loss, damage or

injury caused to any person, whether his employee or otherwise in the execution and

performance of this contract and such liability on his part extends to any claims for loss,

damage or injury occurring in the performance of this contract by the Contractor, by any

person, whether a workman, visitor licensee, sub-contractor or his employee or otherwise.

20.27. The KSSDA will be entitled to deduct directly from the bills to be paid to the Contractor any

sum or sums paid by the KSSDA and which sum or sums the KSSDA is required to pay as a

Principal employer on account of the Contractor‟s default in respect of all liabilities and

obligations referred to in preceding clauses.

20.28. The contractor shall not assign or give sub-contract of the work awarded to him by the

KSSDA.

20.29. If the Contractor fails to do, perform, render, execute, fulfil, keep, carryout, discharge or

handle any, each and every of his work, services, obligations, responsibilities and liabilities

here under, the KSSDA shall at its option be entitled to terminate the Contract awarded to the

Contractor here under at his risk, cost consequences and without any prior notice or reference

to him, without prejudice to the KSSDA‟s rights, and without involving the KSSDA in any

liability in that regard. In such an event, the KSSDA shall be entitled to make alternative

arrangements for getting the work and services awarded to the Contractor.

20.30. If any loss occurs to KSSDA due to lack of sufficient gunny bags or dely on processing on the

contractor‟s side, three times such financial loss will be recovered from the contractor.

20.31. The “Azure Blue Tag” issued to the contractor should be handled with utmost care and

security.

20.32. All equipments/machineries needed for processing including winnower, gunny bags, ink, bag

closing machines, thread of good quality are to be met by contractor.

KERALA GAZETTE

Part III

____________________________________________________________________________________________________________________________

This is a digitally signed Gazette.

Authenticity may be verified through https://compose.kerala.gov.in/

20.33. All electricity charges and other incidental expenses at the field level are to be met by the

contractor. All electricity charges other incidental expenses of the processing plant at the

time/period of processing of paddy seeds are to be borne by the contractor. The running

cost/diesel charges of the generator of the godown, if used for processing upon power failure

shall be borne by the contractor.

20.34. Any violation of tender conditions will result in abrupt cancellation of the tender and all loss

incurred to KSSDA due to the violation of tender conditions by the contractor will be

recovered from the contractor‟s security deposit and/or revenue recovery.

20.35. If any loss of seed occurs either by breakage of stitched threads or by any other means, the

contractor will have to re-stitch the bags and/or replace the damaged bags with new gunny

bags after reprocessing the seeds of the bag at his own expenses. If there is any loss of seeds

due to this procedure, the cost of the seeds thus lost (rounded to the net weight) will be

recovered from the contractor.

21.

TERMS OF PAYMENT:

21.1.

In consideration of the Contractor doing, fulfilling, keeping carrying out, performing and

discharging his obligations and liabilities hereunder in terms hereof and in time and manner

satisfactory to the KSSDA, the KSSDA shall pay to the Contractor the processing charges at

the rates accepted by the KSSDA. All payments are generally made by Bank cheques/RTGS

after deducting taxes if any.

21.2.

The invoice should be accompanied by the concerned supporting documents with regard to the

processed quantity.

21.3.

The rates accepted by the KSSDA shall be firm for the period of the Contract.

22.

SECURITY DEPOSIT

22.1.

The Contractor shall provide a Security Deposit/Performance Guarantee of ` 625000

Rupees Six Lakh Twenty Five Thousand only. The EMD of the successful Tenderer will be

adjusted against the Security deposit so that only the balance amount needs to be deposited

with KSSDA or as the case may be. At least 50% of this deposit shall be in the form of

Treasury Fixed Deposit and the rest in the form of Bank Guarantee or any other forms

prescribed in the revised PWD Manual.

22.2.

The Security Deposit is to be furnished within three weeks from the date of work order of the

contract.

22.3.

Any amount appropriated from the Security Deposit shall be made good by the Contractor

within 10 (ten) days time so as to ensure that the minimum Security Deposit referred to above

is always and at all times maintained.

22.4.

The Security Deposit shall be refunded within a reasonable time after the expiry of the

Contract subject to the Contractor carrying out all obligations/operations are required under the

Contract to the fullest satisfaction and in the time and manner satisfactory to the KSSDA and

after producing „No Due Certificate‟ from the KSSDA. No interest will be paid by KSSDA for

this deposit.

23.

FORCE MAJEURE :

The terms and conditions hereof shall be subject to force majeure. Neither the KSSDA

nor the Contractor shall be considered in default in the performance of their respective

obligations hereunder, if such performance is prevented or delayed because of any act of God,

War, Hostilities, revolution, civil commotion or epidemic, or fire, or because of any law, order,

proclamation, regulation or ordinance of any Government or local authority. Should the

KSSDA or the contractor or both of them be prevented from fulfilling their contractual

obligation due to force majeure lasting continuously for a period of two weeks, both the

02nd January 2024

KERALA GAZETTE

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This is a digitally signed Gazette.

Authenticity may be verified through https://compose.kerala.gov.in/

KSSDA and the Contractor shall consult with each other, regarding the future implementation

of the Contract. The Contractor shall be entitled to the benefit of this clause only if he informs

of the circumstances amounting to force majeure to the KSSDA within twenty four hours of

the happening thereof by fax/email, immediately followed by a confirmatory letter sent by

Registered Post with acknowledgement due.

24.

Any notice to be sent to the Contractor shall be deemed to be sufficiently served if sent by

Registered Post to the last known address of the Tenderer and/or by E-mail to the official

e-mail address of the contractor.

25.

All communications from the side of the contractor can be send from the official e-mail

address of the contractor observing Information Technology Act 2000 and subsequent

orders/rules or by duly signed hard copy of the contractor.

26.

All disputes arising out of or in connection with this agreement/tender shall be subject to the

exclusive jurisdiction of the Hon. High Court, Ernakulam.

Office of the Kerala State Seed

(Sd.)

Development Authority, Thrissur.

Additional Director of Agriculture.

KERALA GAZETTE

Part III

____________________________________________________________________________________________________________________________

This is a digitally signed Gazette.

Authenticity may be verified through https://compose.kerala.gov.in/

____________________________________________________________________________________________________________________________

PUBLISHED BY THE SUPERINTENDENT OF GOVERNMENT PRESSES

AT THE GOVERNMENT CENTRAL PRESS, THIRUVANANTHAPURAM, 2024