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1. Sealed tender will be received on the form prescribed by

the Development Commissioner (Inds.) and Central Purchasing

Officer in his office at New Administrative Building, Opp.

Mantralaya, Mumbai 400 032, and/or concerned Department upto

the dates and time mentioned for the supply of stores as per

Schedules attached.

2. Prescribed Tender Form will be available from concerned

office on non-refundable payment basis on any working day

between 11-30 a.m. and 3-00 p.m.

2-A. Tenderers should quote rates for F.O.R. destination and

submit the quotation in Printed Tender Form. They should state

the earliest delivery period necessary for completion of the order.

3. The origin of stores offered whether Indian or Foreign and

in the case of the former State in which it is manufactured, should

be clearly stated against each article.

4. Tenderers should submit tenders in two envelopes as

below :—

(A) The first envelope should contain technical information

of the unit such as—

(a) Demand Draft in respect of EMD,

(b) Copies of PMT SSI / CSPO / NSIC / DGS and D

Registration,

(d) VAT/CST Registration,

(e) Sales Tax/value added tax clearance certificate form

the competent authority upto 31st December of previous

year,

(f) Details regarding participation of such Tender

Enquiry in the past, if any,

(g) If the tenderer is a trader he should furnish current

& Valid authorisation letter from the manufacturer,

(h) This envelope should be marked as “ Technical

Tender Envelope ”.

(B) The second envelope should contain only price Tender

Form, quotations and conditions.

This envelope should be marked as “ Commercial Tender

Envelope ”. Both the above envelopes should be put and sealed

in a single envelope while submitting to the purchaser with

Tender No. and date of opening of the tender.

Tenders should not submitted as per the above prescribed

manner will be treated as invalid.

The right to ignore any tender which fails to comply with the

above instructions is reserved. All outstation tenders should be

sent within time limit by Registered Post. Delay in postal delivery

will not be considered.

5. Opening of Tender.—The tenderers are at liberty to be

present or authorise their representative to be present at the

opening of tender at the time and date specified in the Schedule

alongwith authorisation letter.

6. The Development Commissioner (Inds.) and C.P.O. or any

other purchaser does not pledge himself to accept the lowest or

any tender and reserves to himself right of accepting the whole

or any part of the tender or portion of the quantity offered against

any item and the tenderer shall supply the same at the rate

quoted. The tenderer is at liberty to quote for the whole or any

portion of the quantity of any item or state that the rate quoted

shall apply if the entire quantity of any such item is taken from

him.

7. In the event of the order being placed against any of the

tenderers and if the tender fails to supply any stores according

to the terms and conditions of acceptance of tender or fails to

replace any stores rejected by the Directorate or by any person

on his behalf within such time as may be stipulated. The

Development Commissioner (Inds.) and Central Purchasing

BY THE DIRECTORATE OF INDUSTRIES (C.S.P.O.), NEW ADMINISTRATIVE

BUILDING, MUMBAI 400 032, GOVERNMENT OF MAHARASHTRA

CENTRAL STORES PURCHASE ORGANISATION

Officer or any other purchaser shall be entitled to purchase such

stores from any other source and such price as the Development

Commissioner (Inds.) and Central Purchasing Officer or any

other purchaser shall in his sole discretion think fit.

If action as stipulated above is taken :—

(1) The offer of the defaulting contractor will not be

considered,

(2) The defaulting contractor will be penalised to the extent

of the difference in the rates or 10 per cent of the value

of the earlier order, whichever is higher,

(3) If the defaulting contractor fails to pay the penalty he

will be permanently deleted from the list of approved

contractors of the C.S.P.O. and the registration deposit

of the contractors will be forfeited to Government.

8. In the case of non-delivery and / or delayed delivery against

an order placed with the tenderer. The Development

Commissioner (Inds.) and Central Purchasing Officer, reserves

to himself the right to impose such penalty in his sole discretion

as he thinks fit.

9. (a) Tenders should be accompanied by Earnest Money

deposit as indicated in Schedule attached (in Demand Draft). The

Earnest Money deposit will be forfeited if the tenderer fails to

complete the contract according to his tender, if accepted. Tender

without Earnest Money deposit will not be considered.

(b) Successful Tenderer will be required to pay a sum fixed

by the Development Commissioner (Inds.) and Central

Purchasing Officer as security deposit and enter into an

agreement for the performance of the contract.

Purchasing Officer, Mumbai, may exempt firms of standing from

payment of Earnest Money deposit and / or security deposit in

respect of tenders of contracts placed by this office. If the firms

produce from the Director of Supplies and Disposals, Mumbai, a

certificate to the effect that they are exempted from payment of

security deposit or Earnest Money deposit in the case of contracts

placed with them or tenders invited by Directorate General of

Supplies and Disposals, Government of India. The Development

Commissioner (Inds.) and Central Purchasing Officer, Mumbai,

however, reserves to himself the right to ask for security deposit

from them against any contracts placed with them by this office,

if and when found necessary by him.

(d) Following categories are exempted from payment of

E.M.D. :—

(i) Factory located in Maharashtra State quoting for the

items registered with D.G.S. and D.,

(ii) Government and Semi-Government undertakings,

(iii) S.S.I. Units permanently registered with D.I.,

Maharashtra State and for the Items manufactured by

them (Registration should be valid),

(iv) S.S.I. Units registered with N.S.I.C. located anywhere

in the Country for the items manufactured by them,

(v) Suppliers registered with C.S.P.O. (Maharashtra State)

only for the item mentioned in certificate (Registration

should be valid one) relevant copy of the certificate be

attached to the quotation failing which quotation will

not be considered.

The tenderers other than above categories should pay E.M.D.

@ 3% or maximum Rs. 5,000 in the form of Demand Draft or

Treasury Chalan in the name of Development Commissioner

(Inds.) and Central Purchasing Officer, Mumbai ; failing which

quotations will be rejected.

(N.B.—S.S.I. Units—Tenderers may refer the G. R. No. SPO. 1088/(2512)/IND-6, dated 2nd January 1992 for detailed information such as concessions,

preferences, reservation given to S.S.I. Units.)

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RNI No. MAHBIL/2009/31731

(1)

(e) The successful tenderers should pay Security Deposit @

3% of the Quantity Contract of purchase value, the amount

mentioned in offer letters. However, In the following categories

of tenders are exempted from the payment of the Security

Deposit :—

(1) Supplier registered with D.G.S. and D. having factories

in Maharashtra.

(2) Supplier registered with C.S.P.O. on the list of approved

suppliers for the value of stores amounting to Rs. 25,000

only.

(3) The S.S.I. Units permanently registered with Director

of Industries and the units registered or associated with

Maharashtra State Khadi and Village Industries Board

upto Rs. 50,000 of purchase value.

As per 3 above for purchase of stores more than Rs. 50,000,

Security Deposit will be charged @ 3% of the total value or Rs.

50,000 maximum.

10. Certified copy of valid Sales Tax/VAT clearance certificate

the prescribed form should be enclosed with the tender.

Quotations received without the above certificate are liable to

be rejected.

11. Samples.—Tender samples are not required unless

specifically called for quotations without samples / testing

charges, where samples are specifically called for are liable not

be considered.

Samples should be affixed with a label showing—

(a) Name and address of the firm.

(b) Tender No.

12. Tenderers convicted on an offence under the Bombay

Prohibition Act, 1949, or the Bombay Opium Act, 1936, will be

considered ineligible for being given contracts.

13. Release of controlled materials.—Tenderers who do not

stipulate conditions regarding release of controlled materials may

be given preference.

14. Extension of time.—(i) As soon as it is apparent that

contract dates cannot be adhered to, an application shall be sent

to the Development Commissioner (Inds.) and Central

Purchasing Officer.

(ii) Without prejudice to the foregoing rights, if such failure

to deliver in proper time as aforesaid shall have arisen from any

cause, which the Development Commissioner (Inds.) and

Central Purchasing Officer may admit as a reasonable ground

for an extension of the time (and his decision shall be final). He

may allow such additional time as he considers to be justified by

the circumstances of the case.

(iii) Provided always that any failure or delay on the part of

sub-contractors though their employment may have been

sanctioned shall not be admitted as a reasonable ground for any

extension of time or for exempting contractor from liability for

any such loss or damage, as aforesaid and provided further that

no extension shall be allowed unless application for it shall, in

the opinion of the Development Commissioner (Inds.) and

Central Purchasing Officer (which shall be final), have been made

and in his opinion is justified.

(iv) The Development Commissioner (Inds.) and Central

Purchasing Officer, Mumbai reserves the rights to call for break-

up of the quotation where necessary.

15. Offers Small Scale Industries quoting their registration

number with the Directorate of Industries, Maharashtra and

National Small Scale Industries Corporation (Government of

India) shall be only for items of approved programme of

manufacture of the contesting Small Scale Industries Unit.

Likewise, the Offers of State Industrial Co-operative Association,

Maharashtra State shall be on behalf of the member Industrial

Co-operative Societies only and those of M.S.S.I.D.C. shall be on

behalf of S.S.I. Units registered with the Directorate of Industries

of Maharashtra State and restricted to products of their own

manufacture. S.S.I. Units holding single page registration

certificate will not be considered for E.M.D. exemption and other

facilities/concessions etc.

Note.—

(1) Tender Sample.—Analysis Reports on Tender Samples will

not be furnished to Tenderers.

(2) Quotations offered by Tenderers.—Tenderers should, if

not in a position to quote for entire quantity and for delivery as

required, state specifically the quantity which they can deliver

at the prices quoted and according to the required delivery silence

on the point will entail responsibility for supply at quoted prices

in full quantities as per required delivery.

(3) Packing.—Packing proposed to be employed should be

clearly stated giving details of the charges for all alternative pack.

(4) Failure to observed any of the conditions mentioned above

will result in the quotations being summarily rejected.

(5) N.B.—Special consideration would be given in the case of

Tenderers quoting the requirements of Maharashtra

Government with Indian Standards Specifications and those with

quality markings.

Goods should be despatched at carrier’s risk failing which they

should be properly covered by transit insurance with

Government Insurance Fund, MHADA Building, Mumbai

400 051. However, the supplier will be responsible until the entire

stores contracted for arrive in good condition at Destination.

16. General Instructions—

(1) Priced Tender Form should be returned duly filled,

signed with seal, failing which quotation will not be

considered.

(2) Tenderers should submit their quotations in original.

(3) The tender should quote all inclusive (i.e. Basic Rate,

State and Central levies, packing, freight charges etc.)

F.O.R. Destination rate. The rate of VAT / CST included

in the above rate should be shown separately.

(4) Fall Clause.—It is a condition of the contract that the

price at which the Contractor will supply the stores

should not exceed the lowest price charged by the

Contractor to any customer during the currency of the

rate contract and that in the event of the prices going

down below the rate contract prices the Contractor shall

promptly furnish such information to the Development

Commissioner (Inds.) and the concerned Purchasing

Officer to enable him to amend the contract rates for

subsequent supplies.

(5) Exact, earliest and clear delivery period should be

quoted.

(6) It will be the responsibility of the Tenderer to inform

this office within the validity period of the quotation in

the event of the stores offered ex-stocks being sold

elsewhere. Failure to comply with this instruction shall

be construed to mean that the stores are available ex-

stock during the validity period.

(7) Tenderers should indicate the rates in Metric System

of Weights and Measures or in any equivalent Weights

and Measures before showing conversion rates.

(8) Tenderers may quote rates for equivalent makes,

stores also and should indicate specifically the make of

spare parts, i.e. genuine, imported equivalent make or

indigenous. They are required to give guarantee for

premature ware, exact fitness and satisfactory

performance of the parts offered other than the

genuine (original manufacture of the machinery).

(9) Ex-stock offer or those on Tenderer’s own import

licence will only be preferred.

(10) Tenderers should state the place of inspection of the

stores offered. If the goods are offered for inspection,

outside Maharashtra State, the Tenderer will have to

bear all expenditures of inspection carried out either

by this office or through the Directorate General of

Supplies and Disposals.

(11) The Tenderers should please note that Tender Form

should be filled in serial order of item Nos. 1, 2, 3 etc.,

and the rates accordingly, typed in column No. 2 of the

Printed Tender Form, in original and also on the

counterfoil the rate of each item and other details

should be given as required under each column. If the

specifications are different than those prescribed in the

tender, they should be shown on a separate page but

the rates for these items should be indicated on the

printed form.

(12) The samples for the quoted items must be submitted

alongwith quotations.

(13) Samples destroyed in tests will not be returned and no

payment made therefore.

(14) The tenderers will have to supply the stores exactly as

per Tender Enquiry Specification and will be

responsible to replace the defective supply at his risk

and cost.

(15) The supplier should undertaken to extend the validity

of the Bank Guarantee, if offered as security deposit

in case, the supply of stores is delayed beyond the

validity period of the Bank Guarantee.

(16) Conditional offers received other than the specified

conditions mentioned in the tender enquiry are liable

for rejection.

(17) Any correspondence regarding reduction in price

unless asked for after opening of tender enquiry will

not be entertained at all and their tender will be liable

for rejection.

(18) The tender should attach a copy of the power of attorney

in respect of the persons who attends the C.S.P.O. for

tender opening further follow-up work and also who

is authorised to sign tenders, agreement and other

relevent documents.

(19) If there are any specific Government Directives such

as reservation of items for units in Maharashtra, non-

eligibility of price preference to SSI units etc. for

particulars item the same would be applicable

irrespective of the fact that it has not been incorporated

in the tender notice.

(20) The tenderer should invariably quote a list of

documents enclosed with the tender and the list should

be duly signed by the authorised person.

(21) The firm from Mumbai, should submit the tender in

P.T.F. and the firm outside Mumbai who are not in a

position to purchase P.T.F. can enclose I.P.O./D.D.

alongwith their tender in lieu of P.T.F. but they should

mentioned in their tender that all tender enquiry

conditions are acceptable to them or Tender Notice is

also available on the website. A Copy of the Tender Form

may also be downloaded from the website

www.maharashtra.gov.in such downloaded form

should be accompanies by an Indian Postal Order or

Demand Draft of Rs. 2,000 in favour of Development

Commissioner (Industries) & C.P.O., Mumbai, at the

time of submission of the tender.

(22) The prices should be firm during the validity period of

the contract. No price escalation on any account shall

be taken into consideration.

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