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1
1. Sealed tender will be received on the form prescribed by
the Development Commissioner (Inds.) and Central Purchasing
Officer in his office at New Administrative Building, Opp.
Mantralaya, Mumbai 400 032, and/or concerned Department upto
the dates and time mentioned for the supply of stores as per
Schedules attached.
2. Prescribed Tender Form will be available from concerned
office on non-refundable payment basis on any working day
between 11-30 a.m. and 3-00 p.m.
2-A. Tenderers should quote rates for F.O.R. destination and
submit the quotation in Printed Tender Form. They should state
the earliest delivery period necessary for completion of the order.
3. The origin of stores offered whether Indian or Foreign and
in the case of the former State in which it is manufactured, should
be clearly stated against each article.
4. Tenderers should submit tenders in two envelopes as
below :—
(A) The first envelope should contain technical information
of the unit such as—
(a) Demand Draft in respect of EMD,
(b) Copies of PMT SSI / CSPO / NSIC / DGS and D
Registration,
(c) List of installed machinery,
(d) VAT/CST Registration,
(e) Sales Tax/value added tax clearance certificate form
the competent authority upto 31st December of previous
year,
(f) Details regarding participation of such Tender
Enquiry in the past, if any,
(g) If the tenderer is a trader he should furnish current
& Valid authorisation letter from the manufacturer,
(h) This envelope should be marked as “ Technical
Tender Envelope ”.
(B) The second envelope should contain only price Tender
Form, quotations and conditions.
This envelope should be marked as “ Commercial Tender
Envelope ”. Both the above envelopes should be put and sealed
in a single envelope while submitting to the purchaser with
Tender No. and date of opening of the tender.
Tenders should not submitted as per the above prescribed
manner will be treated as invalid.
The right to ignore any tender which fails to comply with the
above instructions is reserved. All outstation tenders should be
sent within time limit by Registered Post. Delay in postal delivery
will not be considered.
5. Opening of Tender.—The tenderers are at liberty to be
present or authorise their representative to be present at the
opening of tender at the time and date specified in the Schedule
alongwith authorisation letter.
6. The Development Commissioner (Inds.) and C.P.O. or any
other purchaser does not pledge himself to accept the lowest or
any tender and reserves to himself right of accepting the whole
or any part of the tender or portion of the quantity offered against
any item and the tenderer shall supply the same at the rate
quoted. The tenderer is at liberty to quote for the whole or any
portion of the quantity of any item or state that the rate quoted
shall apply if the entire quantity of any such item is taken from
him.
7. In the event of the order being placed against any of the
tenderers and if the tender fails to supply any stores according
to the terms and conditions of acceptance of tender or fails to
replace any stores rejected by the Directorate or by any person
on his behalf within such time as may be stipulated. The
Development Commissioner (Inds.) and Central Purchasing
BY THE DIRECTORATE OF INDUSTRIES (C.S.P.O.), NEW ADMINISTRATIVE
BUILDING, MUMBAI 400 032, GOVERNMENT OF MAHARASHTRA
CENTRAL STORES PURCHASE ORGANISATION
Officer or any other purchaser shall be entitled to purchase such
stores from any other source and such price as the Development
Commissioner (Inds.) and Central Purchasing Officer or any
other purchaser shall in his sole discretion think fit.
If action as stipulated above is taken :—
(1) The offer of the defaulting contractor will not be
considered,
(2) The defaulting contractor will be penalised to the extent
of the difference in the rates or 10 per cent of the value
of the earlier order, whichever is higher,
(3) If the defaulting contractor fails to pay the penalty he
will be permanently deleted from the list of approved
contractors of the C.S.P.O. and the registration deposit
of the contractors will be forfeited to Government.
8. In the case of non-delivery and / or delayed delivery against
an order placed with the tenderer. The Development
Commissioner (Inds.) and Central Purchasing Officer, reserves
to himself the right to impose such penalty in his sole discretion
as he thinks fit.
9. (a) Tenders should be accompanied by Earnest Money
deposit as indicated in Schedule attached (in Demand Draft). The
Earnest Money deposit will be forfeited if the tenderer fails to
complete the contract according to his tender, if accepted. Tender
without Earnest Money deposit will not be considered.
(b) Successful Tenderer will be required to pay a sum fixed
by the Development Commissioner (Inds.) and Central
Purchasing Officer as security deposit and enter into an
agreement for the performance of the contract.
(c) The Development Commissioner (Inds.) and Central
Purchasing Officer, Mumbai, may exempt firms of standing from
payment of Earnest Money deposit and / or security deposit in
respect of tenders of contracts placed by this office. If the firms
produce from the Director of Supplies and Disposals, Mumbai, a
certificate to the effect that they are exempted from payment of
security deposit or Earnest Money deposit in the case of contracts
placed with them or tenders invited by Directorate General of
Supplies and Disposals, Government of India. The Development
Commissioner (Inds.) and Central Purchasing Officer, Mumbai,
however, reserves to himself the right to ask for security deposit
from them against any contracts placed with them by this office,
if and when found necessary by him.
(d) Following categories are exempted from payment of
E.M.D. :—
(i) Factory located in Maharashtra State quoting for the
items registered with D.G.S. and D.,
(ii) Government and Semi-Government undertakings,
(iii) S.S.I. Units permanently registered with D.I.,
Maharashtra State and for the Items manufactured by
them (Registration should be valid),
(iv) S.S.I. Units registered with N.S.I.C. located anywhere
in the Country for the items manufactured by them,
(v) Suppliers registered with C.S.P.O. (Maharashtra State)
only for the item mentioned in certificate (Registration
should be valid one) relevant copy of the certificate be
attached to the quotation failing which quotation will
not be considered.
The tenderers other than above categories should pay E.M.D.
@ 3% or maximum Rs. 5,000 in the form of Demand Draft or
Treasury Chalan in the name of Development Commissioner
(Inds.) and Central Purchasing Officer, Mumbai ; failing which
quotations will be rejected.
(N.B.—S.S.I. Units—Tenderers may refer the G. R. No. SPO. 1088/(2512)/IND-6, dated 2nd January 1992 for detailed information such as concessions,
preferences, reservation given to S.S.I. Units.)
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RNI No. MAHBIL/2009/31731
(1)
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2
(e) The successful tenderers should pay Security Deposit @
3% of the Quantity Contract of purchase value, the amount
mentioned in offer letters. However, In the following categories
of tenders are exempted from the payment of the Security
Deposit :—
(1) Supplier registered with D.G.S. and D. having factories
in Maharashtra.
(2) Supplier registered with C.S.P.O. on the list of approved
suppliers for the value of stores amounting to Rs. 25,000
only.
(3) The S.S.I. Units permanently registered with Director
of Industries and the units registered or associated with
Maharashtra State Khadi and Village Industries Board
upto Rs. 50,000 of purchase value.
As per 3 above for purchase of stores more than Rs. 50,000,
Security Deposit will be charged @ 3% of the total value or Rs.
50,000 maximum.
10. Certified copy of valid Sales Tax/VAT clearance certificate
the prescribed form should be enclosed with the tender.
Quotations received without the above certificate are liable to
be rejected.
11. Samples.—Tender samples are not required unless
specifically called for quotations without samples / testing
charges, where samples are specifically called for are liable not
be considered.
Samples should be affixed with a label showing—
(a) Name and address of the firm.
(b) Tender No.
(c) Opening date of tender.
12. Tenderers convicted on an offence under the Bombay
Prohibition Act, 1949, or the Bombay Opium Act, 1936, will be
considered ineligible for being given contracts.
13. Release of controlled materials.—Tenderers who do not
stipulate conditions regarding release of controlled materials may
be given preference.
14. Extension of time.—(i) As soon as it is apparent that
contract dates cannot be adhered to, an application shall be sent
to the Development Commissioner (Inds.) and Central
Purchasing Officer.
(ii) Without prejudice to the foregoing rights, if such failure
to deliver in proper time as aforesaid shall have arisen from any
cause, which the Development Commissioner (Inds.) and
Central Purchasing Officer may admit as a reasonable ground
for an extension of the time (and his decision shall be final). He
may allow such additional time as he considers to be justified by
the circumstances of the case.
(iii) Provided always that any failure or delay on the part of
sub-contractors though their employment may have been
sanctioned shall not be admitted as a reasonable ground for any
extension of time or for exempting contractor from liability for
any such loss or damage, as aforesaid and provided further that
no extension shall be allowed unless application for it shall, in
the opinion of the Development Commissioner (Inds.) and
Central Purchasing Officer (which shall be final), have been made
and in his opinion is justified.
(iv) The Development Commissioner (Inds.) and Central
Purchasing Officer, Mumbai reserves the rights to call for break-
up of the quotation where necessary.
15. Offers Small Scale Industries quoting their registration
number with the Directorate of Industries, Maharashtra and
National Small Scale Industries Corporation (Government of
India) shall be only for items of approved programme of
manufacture of the contesting Small Scale Industries Unit.
Likewise, the Offers of State Industrial Co-operative Association,
Maharashtra State shall be on behalf of the member Industrial
Co-operative Societies only and those of M.S.S.I.D.C. shall be on
behalf of S.S.I. Units registered with the Directorate of Industries
of Maharashtra State and restricted to products of their own
manufacture. S.S.I. Units holding single page registration
certificate will not be considered for E.M.D. exemption and other
facilities/concessions etc.
Note.—
(1) Tender Sample.—Analysis Reports on Tender Samples will
not be furnished to Tenderers.
(2) Quotations offered by Tenderers.—Tenderers should, if
not in a position to quote for entire quantity and for delivery as
required, state specifically the quantity which they can deliver
at the prices quoted and according to the required delivery silence
on the point will entail responsibility for supply at quoted prices
in full quantities as per required delivery.
(3) Packing.—Packing proposed to be employed should be
clearly stated giving details of the charges for all alternative pack.
(4) Failure to observed any of the conditions mentioned above
will result in the quotations being summarily rejected.
(5) N.B.—Special consideration would be given in the case of
Tenderers quoting the requirements of Maharashtra
Government with Indian Standards Specifications and those with
quality markings.
Goods should be despatched at carrier’s risk failing which they
should be properly covered by transit insurance with
Government Insurance Fund, MHADA Building, Mumbai
400 051. However, the supplier will be responsible until the entire
stores contracted for arrive in good condition at Destination.
16. General Instructions—
(1) Priced Tender Form should be returned duly filled,
signed with seal, failing which quotation will not be
considered.
(2) Tenderers should submit their quotations in original.
(3) The tender should quote all inclusive (i.e. Basic Rate,
State and Central levies, packing, freight charges etc.)
F.O.R. Destination rate. The rate of VAT / CST included
in the above rate should be shown separately.
(4) Fall Clause.—It is a condition of the contract that the
price at which the Contractor will supply the stores
should not exceed the lowest price charged by the
Contractor to any customer during the currency of the
rate contract and that in the event of the prices going
down below the rate contract prices the Contractor shall
promptly furnish such information to the Development
Commissioner (Inds.) and the concerned Purchasing
Officer to enable him to amend the contract rates for
subsequent supplies.
(5) Exact, earliest and clear delivery period should be
quoted.
(6) It will be the responsibility of the Tenderer to inform
this office within the validity period of the quotation in
the event of the stores offered ex-stocks being sold
elsewhere. Failure to comply with this instruction shall
be construed to mean that the stores are available ex-
stock during the validity period.
(7) Tenderers should indicate the rates in Metric System
of Weights and Measures or in any equivalent Weights
and Measures before showing conversion rates.
(8) Tenderers may quote rates for equivalent makes,
stores also and should indicate specifically the make of
spare parts, i.e. genuine, imported equivalent make or
indigenous. They are required to give guarantee for
premature ware, exact fitness and satisfactory
performance of the parts offered other than the
genuine (original manufacture of the machinery).
(9) Ex-stock offer or those on Tenderer’s own import
licence will only be preferred.
(10) Tenderers should state the place of inspection of the
stores offered. If the goods are offered for inspection,
outside Maharashtra State, the Tenderer will have to
bear all expenditures of inspection carried out either
by this office or through the Directorate General of
Supplies and Disposals.
(11) The Tenderers should please note that Tender Form
should be filled in serial order of item Nos. 1, 2, 3 etc.,
and the rates accordingly, typed in column No. 2 of the
Printed Tender Form, in original and also on the
counterfoil the rate of each item and other details
should be given as required under each column. If the
specifications are different than those prescribed in the
tender, they should be shown on a separate page but
the rates for these items should be indicated on the
printed form.
(12) The samples for the quoted items must be submitted
alongwith quotations.
(13) Samples destroyed in tests will not be returned and no
payment made therefore.
(14) The tenderers will have to supply the stores exactly as
per Tender Enquiry Specification and will be
responsible to replace the defective supply at his risk
and cost.
(15) The supplier should undertaken to extend the validity
of the Bank Guarantee, if offered as security deposit
in case, the supply of stores is delayed beyond the
validity period of the Bank Guarantee.
(16) Conditional offers received other than the specified
conditions mentioned in the tender enquiry are liable
for rejection.
(17) Any correspondence regarding reduction in price
unless asked for after opening of tender enquiry will
not be entertained at all and their tender will be liable
for rejection.
(18) The tender should attach a copy of the power of attorney
in respect of the persons who attends the C.S.P.O. for
tender opening further follow-up work and also who
is authorised to sign tenders, agreement and other
relevent documents.
(19) If there are any specific Government Directives such
as reservation of items for units in Maharashtra, non-
eligibility of price preference to SSI units etc. for
particulars item the same would be applicable
irrespective of the fact that it has not been incorporated
in the tender notice.
(20) The tenderer should invariably quote a list of
documents enclosed with the tender and the list should
be duly signed by the authorised person.
(21) The firm from Mumbai, should submit the tender in
P.T.F. and the firm outside Mumbai who are not in a
position to purchase P.T.F. can enclose I.P.O./D.D.
alongwith their tender in lieu of P.T.F. but they should
mentioned in their tender that all tender enquiry
conditions are acceptable to them or Tender Notice is
also available on the website. A Copy of the Tender Form
may also be downloaded from the website
www.maharashtra.gov.in such downloaded form
should be accompanies by an Indian Postal Order or
Demand Draft of Rs. 2,000 in favour of Development
Commissioner (Industries) & C.P.O., Mumbai, at the
time of submission of the tender.
(22) The prices should be firm during the validity period of
the contract. No price escalation on any account shall
be taken into consideration.
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4
ON BEHALF OF GOVERNMENT PRINTING, STATIONERY AND PUBLICATION, PRINTED AND PUBLISHED BY DIRECTOR,
RUPENDRA DINESH MORE, PRINTED AT GOVERNMENT CENTRAL PRESS, 21-A, NETAJI SUBHASH ROAD, CHARNI ROAD,
MUMBAI 400 004 AND PUBLISHED AT DIRECTORATE OF GOVERNMENT PRINTING, STATIONERY AND PUBLICATIONS,
21-A, NETAJI SUBHASH ROAD, CHARNI ROAD, MUMBAI 400 004. EDITOR : DIRECTOR, RUPENDRA DINESH MORE.
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