EXTRAORDINARY
PUBLISHED BY AUTHORITY
No. 1263, CUTTACK, THURSDAY, JULY 26, 2018 / SRAVAN 4, 1940
[No. 26916–RDM-Reg-EXINST-0001/2018/R&DM.]
REVENUE & DISASTER MANAGEMENT DEPARTMENT
RESOLUTION
The 21st July, 2018
Sub: Collection of user fees for postal delivery of RoR through speed post after
order in mutation cases.
In order to improve the delivery of services to the citizens, it has been decided to
dispatch the RoR from Tahasil office through speed post to the citizens after order is
passed in mutation case. For the said purpose, after careful consideration, the
Government have been pleased to order that the Registering Officer shall collect user
fees of Rs.40/- (forty) per document in case of Sale Deed/ Gift Deed/ Exchange Deed/
Partition Deed from the vendee / claimant in whose favour the RoR is to be issued by the
Tahasildar.
2. Collection of the user fees is over and above the user charges notified vide this
Department Notification No.16293/R&DM., dated the 19th May, 2017 and No. 20947/
R&DM., dated the 29th June, 2017 for registration of various documents.
3. Collection of the user fees at the Registration Office is also over and above the
user fees collected at Tahasil Office as notified vide this Department Resolution No.
27047/ R&DM., dated the 18th August, 2017.
4. The mode of collection of user fees and the procedure of deposit and accounting
is as follows: —
(i) The user fees collected by Registering Officer shall be kept in a Savings
Account in any of the nearby branch of a Nationalized Bank.
(ii) The Account shall be opened jointly by the Registering Officer and the Head
Clerk of the concerned Registration Office.
(iii) The Registering Officer shall issue money receipt for collection of user fees
which may be system generated. The applicant shall be asked to furnish
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correct address in which the RoR is to be delivered and the said address
shall be entered in the money receipt issued to the party.
(iv) The Registering Officer shall maintain a separate Cash Book for collection
and deposit of user fees.
(v) The Registering Officer shall ensure that the user fees so collected is
properly accounted for.
(vi) The DLRS&C shall open a separate Savings Account in any nearby branch
of a Nationalized Bank for collection and deposit of user fees and intimate the
account details to all Registering Officers.
(vii) The Registering Officers shall deposit the user fees so collected once in a
week in the central account of DLRS & C without fail. DLRS & C shall
maintain a separate cash book for collection of user fees and expenditure
incurred out of the collected amount.
(viii) The Registering Officer shall submit a monthly report of collection and
deposit of user fees to ADM, IGR, Odisha and DLRS & C in every month.
The IGR, Odisha shall submit a monthly consolidated report to DLRS & C on
collection and deposit of user fees. There shall be a system for generation of
MIS report.
5. Collection of User fee for dispatch of RoR shall be one of the item in the check
list for presentation of document where Form No. 3 or Form No. 4, whichever is applicable
is transmitted to Tahasil office for correction of RoR.
6. The Registering Officer shall intimate the Tahasildar the date from which the
user fees are collected. The fact of such collection shall be made available in the LRMS
(e-Mutation) software.
7. While maintaining the cash book for collection of user fees, the Registering
Officer shall enter the correct address of the party in whose favour RoR is to be delivered
in the Cash Book. He shall send a consolidated list of such parties along with their correct
address to the concerned Tahasildar at the end of each week with a copy to DLRS&C so
that no inconvenience is caused to the citizens paying the user fees for delivery of RoR
through speed post.
8. The Tahasildar shall dispatch the RoR to the claimant in the address as provided
by Registering Officer. He shall also furnish monthly information on dispatch of RoRs to
the DLRS&C.
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9. If no such address is provided by the Vendee/Claimant, the RoR shall be
dispatched in the address mentioned in the document.
10. The DLRS&C shall maintain a Register of consolidated list of number of such
RoRs dispatched through the post for proper accounting.
ORDER
Ordered that this Resolution be published in the next issue of the Odisha Gazette
and copies thereof forwarded to the Principal A.G. (A&E), Odisha, Bhubaneswar / Principal
A.G. (Audit), Odisha, Bhubaneswar / Deputy Accountant General, Odisha, Puri / all
Departments of Government / all Heads of Departments / The Secretary, Board of
Revenue, Odisha, Cuttack / IGR, Odisha, Cuttack / Director, Land Records, Survey and
Consolidation, Odisha, Cuttack / all Revenue Divisional Commissioners / all Collectors / all
ADM-cum-DRs / all Sub-Collectors / all DIGRs / all Tahasildars / all Registering Officers.
By Order of the Governor
Dr. CHANDRA SHEKHAR KUMAR
Principal Secretary to Government
Printed and published by the Director, Printing, Stationery and Publication, Odisha, Cuttack-10
Ex. Gaz. 740-173+20