EXTRAORDINARY

PUBLISHED BY AUTHORITY

No. 369 CUTTACK, FRIDAY, FEBRUARY 22, 2019/FALGUNA 3, 1940

DEPARTMENT OF HIGHER EDUCATION

NOTIFICATION

The 19th February, 2019

No. 4201–HE-FE1B-POLICY-0009/2017/HE.— In exercise of the powers conferred by sub-

section (1) of Section 29 of the Odisha State Open University Act, 2014 (Odisha Act 5 of 2015), the

State Government do hereby frame the following Statutes, for the Odisha State Open University,

namely:—

THE ODISHA STATE OPEN UNIVERSITY FIRST STATUTES, 2019

Part- I

Short Title and Commencement:- (1) These Statutes may be called the Odisha State Open

University First Statutes, 2019.

(2)

They shall come into force on the date of their publication in the Odisha Gazette.

Definition:- (1) In these Statutes, unless the context otherwise requires,

(a)

“Act” means The Odisha State Open University Act, 2014 (Odisha Act 5 of

2015);

(b)

“Clause” means a clause of the Statute in which the expression occurs;

(c)

“Committee” means committee constituted by the statutory authorities of the

University;

(d)

“Gazette” means the Odisha Gazette; and

(e)

“Section” means a section of the Act.

(2)

Words and expressions used but not defined in these Statutes shall, unless the context

otherwise requires, have the meaning respectively assigned to them in the Act.

Powers and functions of the Vice-chancellor: (1) The Vice-Chancellor shall be the

ex officio Chairman of the Board of Management, the Academic Council, the Skill

Development Education Council, the Planning Board, the Board of Recognition and the

Finance Committee.

(2)

The Vice-Chancellor shall remain present at, and address, any meeting of any other

authority or other body of the University, but shall not be entitled to vote there at

unless he is a member of such authority or body.

(3)

It shall be the duty of the Vice-Chancellor to see that the Act, the Statutes, Ordinances

and Regulations are duly observed and he shall have all the powers necessary to ensure

such observance.

(4)

The Vice-Chancellor shall exercise control over the affairs of the University and shall

give effect to the decisions of all the authorities of the University.

(5)

The Vice-Chancellor shall have all the powers necessary for the proper maintenance of

discipline in the University.

(6)

The Vice-Chancellor shall,—

(i)

grant leave to any officer of the University and make necessary arrangements for

the discharge of the functions of such officer during his absence;

(ii) make necessary arrangements for a period not exceeding six months, for

discharging the functions of an officer whose post falls vacant due to resignation,

retirement, death or any other reason till regular appointment to such post is

made.

(7)

The Vice-Chancellor shall grant leave of absence to any employee of the University in

accordance with the rules and if he so desires, delegate such powers to another officer

of the University.

(8)

The Vice-Chancellor shall convene or cause to be convened the meetings of the Board

of Management, the Academic Council, the Skill Development Education Council, the

Planning Board, the Board of Recognition and the Finance Committee.

(9)

The Vice-Chancellor shall,-

(i)

appoint Professors, Associate Professors, Assistant Professors and other teachers

as may be necessary with the prior approval of the Board of Management;

(ii) appoint other employees (other than officers and teachers) of the University in

the manner specified by the Board of Management;

(iii) appoint course writers, script writers, counselors, programmers, artists and such

other persons as may be considered necessary for the efficient functioning of the

University;

(iv) make short-term appointments, for a period not exceeding six months at a time,

but which may further be extended for a period not exceeding one years in the

aggregate, of such persons as may be considered necessary for the functioning of

the University;

(v)

arrange for the establishment and maintenance of Regional and Study Centres at

different places as may be required from time to time, and delegate to any

employee such powers as are necessary for their efficient functioning.

Part-II

The Vice-Chancellor:

(1)

There shall be paid to the Vice-Chancellor a salary of Rs.75000/-(rupees seventy five

thousand) (fixed) per month and he shall be entitled to the free use of the University

car and he shall be provided with a furnished residence without payment of rent

throughout his term of office on which he shall not make any addition or alternation.

(2)

In addition to the salary specified in sub-clause (i), the Vice-Chancellor shall be

entitled to such other allowances as are admissible to other office of the University

from time to time.

(3)

The Vice-Chancellor shall also be entitled to such other benefits and allowances as

may be fixed by the State Government:

Provided that where an employee of the University or a College or of any other

University or any Institution maintained by or affiliated to such other University is

appointed as the Vice-Chancellor, he may be allowed to continue to contribute to any

provident fund of which he is a member and the University shall contribute to the

account of such person in that provident fund at the same rate at which such person

had been contributing immediately before his appointment as Vice-Chancellor:

Provided further that where such employee had been a member of any pension

Scheme, the University shall make the necessary contribution to such Scheme.

(4)

The Vice-Chancellor shall be entitled to Leave Travel Concession, Medical Facilities

and Travelling Allowance at such rates as may be approved by the Chancellor from

time to time.

(5)

The Vice-Chancellor shall be entitled to leave on full pay for one- eleventh of the

period spent by him on active service.

(6)

In addition to the leave referred to in sub-clause (5), the Vice-Chancellor shall be

entitled to half pay leave at the rate of twenty days per year of every completed year of

service and the half pay leave may be availed of as commuted leave on full pay on

medical certificate.

The Director of Schools:

(1)

A Director of a School shall be appointed from amongst the Professors of the School

by the Board of Management on the recommendations of the Vice-Chancellor by way

of rotation of different disciplines of a School:

Provided that in case there is only one Professor or no Professor available or

eligible in the School, the senior-most teacher at the level of Associate Professor in the

School shall be given the charge of the Director on rotation basis.

(2)

The Director of a School shall hold office for a period of three years and that he shall

be eligible for re-appointment.

(3)

Every Director shall be the whole-time salaried officer of the University.

(4)

The Director of School shall retire at the age of sixty years.

(5)

The Director of a School shall exercise such powers and perform such duties and

functions as are assigned to him by the Board of Management and the Vice-

Chancellor from time to time.

(6)

The emoluments and other conditions of service of the Director shall be such as may

be prescribed in the Ordinance.

The Director of Skill Development Education Council:

(1)

The Director, Skill Development Education Council, (hereinafter called Director

(SDEC) shall be appointed by the Board of Management on the recommendations of a

selection committee constituted for the purpose as per the qualification and scale of

pay prescribed by the Board of Management.

(2)

The Director (SDEC) shall be entitled to such other allowances as are admissible to the

employees of the University from time to time;

(3)

The tenure of appointment of Director (SDEC) shall be three years:

Provided that the Board of Management may renew the appointment for a further

period of three years;

(4)

Notwithstanding anything contained in the Act and the Statutes, the Director (SDEC)

may resign from after giving three months notice in writing to the Board of

Management or by paying three months salary in lieu thereof:

Provided that the requirement of notice or payment of salary may be waived by

the Vice- Chancellor at his discretion and the matter shall be reported to the Board of

Management.

(5)

The Director (SDEC) shall be entitled to leave, as admissible to the teachers of the

University from time to time except for sabbatical leave and vacation. When an

employee of any other University or institution maintained by or affiliated to such

other University is appointed on deputation as Director (SDEC), he shall continue to

be governed by the same leave rules to which he was entitled prior to the appointment

as Director (SDEC) till the end of the deputation period. In such cases, leave salary

and pension contributions or employer’s share of Provident Fund, as the case may be,

shall be remitted by the University to the lending University or Institution as per rules

in force;

(6)

The Director (SDEC) shall be entitled to Travelling Allowance, Leave Travel

Concession and Medical Attendance Rules as are applicable to the employees of the

University from time to time.

(7)

The Director (SDEC) shall be entitled to such other benefits as may be fixed by the

Board of Management from time to time.

(8)

The Director (SDEC) shall perform such duties and exercise such powers as may be

assigned to him by the Board of Management and the Vice- Chancellor from time to

time.

(9)

The Director (SDEC) shall retire at the age of sixty years.

The Registrar:

(1)

Registrar shall be appointed on a Scale of Pay of Rs. 37,400 – 67,000 and he shall also

be entitled to such other allowances as are admissible to the employees of the

University from time to time.

(2)

Subject to the provisions of the Act and the Statues, the Registrar shall be appointed

for a term of three years:

Provided that, a Registrar shall retire on attaining the age of sixty years.

(3)

When the office of the Registrar is vacant or when the Registrar is by reason of ill

health, absence or any other cause unable to perform his functions as Registrar, his

functions shall be performed by such person as the Vice-Chancellor may appoint for

the purpose.

(4)

The Registrar, during his tenure, shall be entitled to leave, as admissible to the

employees of the University from time to time:

Provided that when an employee of the University or a College affiliated to it or

of any other University or institution maintained by or affiliated to such other

University, is appointed as a Registrar he shall continue to be governed by the same

leave Rules to which he was entitled prior to his appointment as Registrar till he

continues to hold his lien on the post.

(5)

The Registrar shall be entitled to Travelling Allowance, Leave Travel Concession and

Medical Attendance Rules as are admissible to the employees of the University from

time to time.

(6)

The Registrar shall be entitled to such other benefits as may be fixed by the Board of

Management from time to time.

(7)

The Registrar shall subscribe to the contributory provident fund of the University till

the end of his tenure:

Provided that where an employee of the University or a college or of any

University or Institution maintained by or affiliated to such other University is

appointed as Registrar, he shall continue to be governed by the same retirement benefit

scheme to which he was entitled prior to his appointment as Registrar or till he

continues to hold his lien on that post, but under this provision, the pay for the purpose

of subscription to the General provident Fund and subscription to the University

Contributory Provident Fund shall be the pay drawn by him as Registrar.

Comptroller of Finance:

The scale of pay and other allowance of the Comptroller of Finance shall be governed

by the usual terms of deputation of Government of Odisha. He shall also be entitled to

such other allowances as are admissible to the employees of the University from time

to time.

Subject to the provisions of the Act and Statutes, the Comptroller of Finance shall be

appointed for a term of three years.

The University shall provide to the Comptroller of Finance with unfurnished

residential accommodation for which he will pay rent or license fee at the rates fixed

by the University.

The Comptroller of Finance, during his tenure, shall be entitled to leave, as admissible

to the employees of the University from time to time. Provided that when an employee

of the State Government or University or a College affiliated to it or of any other

University or Institution maintained by or affiliated to such other University is

appointed as a Comptroller of Finance, he shall continue to be governed by the same

leave Rules to which he was entitled prior to his appointment as Comptroller of

Finance till he continues to hold his lien on the post.

The Comptroller of Finance shall be entitled to Travelling Allowance, Leave Travel

Concession and Medical Attendance Rules as are admissible to the employees of the

University from time to time.

The Comptroller of Finance shall be entitled to such other benefits as may be fixed by

the Board of Management from time to time.

The Comptroller of Finance shall be entitled to subscribe to the contributory

Provident fund of the University till the end of his tenure:

Provided that where an employee of the State Government or University or a

College affiliated to it or of any University or Institution maintained by or affiliated to

such other University or of a State Government or the Government of India, is

appointed as Comptroller of Finance, he shall continue to be governed by the same

retirement benefit scheme to which he was entitled prior to his appointment as

Comptroller of Finance or till he continues to hold his lien on the post, but the pay for

the purpose of subscription to the General Provident Fund and subscription to the

University Contributory Provident Fund shall be the pay drawn by him as Comptroller

of Finance.

Part-III

Powers of the Board of Management: In addition to the powers vested under sub-Section

(2) of Section 20 the Board of Management shall have the following powers, namely:—

(1)

The Board shall exercise all the powers of the University not otherwise provided for

by the Act, Statutes, Ordinances and the Regulations for the fulfilment of the objects

of the University; and

(2)

The Board shall delegate any of its powers to the Vice-Chancellor, or any other

authority of the University, or to a Committee appointed by it and withdrawal such

power at any time.

10.

The Academic Council:

(1)

The Academic Council shall consist of the following members, namely:—

(i)

Vice- Chancellor – Ex officio Chairman

(ii) Directors of Schools of Studies – Ex officio member

(iii) Director, Skill Development Education Council – Ex officio member

(iv) Controller of Examination – Ex officio member

(v)

University Librarian – Ex officio member

(vi) Two persons of academic eminence to be nominated by the Chancellor

(viii) Three Professors, three Associate Professors and three Assistant Professors other

that Directors of Schools of Studies, to be nominated by the Board of

Management on the recommendation of the Vice-Chancellor on a rotation basis

according to seniority:

Provided that while making such nominations, the principle of rotation

among Schools and also among disciplines within the Schools shall be taken into

account;

(ix) Three Directors, other than the Directors of Schools of Studies, to be nominated

by the Board of Management on the recommendation of the Vice- Chancellor;

(x)

Two teachers or academicians working at the Regional Centres to be nominated

by the Board of Management on the recommendation of the Vice- Chancellor;

(xi) Not less than ten persons who are not employees of the University to be co-opted

by the Academic Council for their special knowledge or expertise in higher

education including professional education and distance education, trade and

commerce, industries and information and communication technology; and

(xii) The Registrar who shall be the Member-Secretary.

(2)

The members of the Academic Council, other than ex officio members, shall hold

office for a term of two years from the date of their appointment or co-option, as the

case may be.

(3)

Ten members of the Academic Council shall form the quorum for the meeting and no

business shall be conducted or considered valid at a meeting at which there is no

quorum.

(4)

Powers of the Academic Council: Subject to the provisions of the Act, the Academic

Council shall have the following powers, namely:-

(i)

to exercise general supervision over the academic policies of the University and

to give directions regarding methods of instruction, evaluation, research and

improvement in academic standards;

(ii) to consider matters of general academic interest either on its own initiative or on

a reference from the Board of Management, the Skill Development Education

Council, the Planning Board or a School of Studies and to take appropriate action

thereon;

(iii) to frame such regulations and rules consistent with the Statutes and Ordinances

regarding the academic functioning of the University, including discipline,

admissions, award of fellowships and studentships, fee and other academic

requirements;

(iv) to approve the academic programmes to be offered by the University, including

the course curricula, leading to the award of degree, diploma and certificate;

(v)

to advice the Board of Management on all academic matters;

(vi) to recognize on such conditions, as may be prescribed, the degrees, diplomas and

certificates issued by other Universities and institutions of higher learning and

accord such recognition on reciprocal basis wherever applicable; and

(vii) to recommend to the Board of Management for withdrawal of a degree, diploma

or a certificate conferred on any person.

11.

The Skill Development Education Council:-

(1)

The Skill Development Education Council shall consist of the following members,

namely:—

(i)

The Vice- Chancellor – Chairman;

(ii) Two experts to be nominated by the Chancellor representing Commerce,

Industry and Skill Based or Technical Education;

(iii) Secretary, Skill Development & Technical Education, Government of Odisha;

(iv) One member of the Board of Management, not associated with the University, to

be nominated by the Board of Management;

(v)

One member of the Planning Board, not associated with the University, to be

nominated by the Planning Board;

(vi) One Director of the Schools of Studies of the University to be nominated by the

Vice- Chancellor;

(vii) Director of Employment, Government of Odisha;

(viii) Director, Vocational Education; and

(ix) Director, (SDEC) – Member Secretary.

(2)

There shall be a Placement Cell under the overall supervision of the SDEC whose

main responsibilities is to motivate, train and prepare the students of the University for

job related interviews and It make counselling and guiding the students of the

University for their successful career placement which is a crucial interface for the

students between the stages of completion of academic programmes of studies and

entry into suitable employment.

(3)

The major activities of the Placement Cell are as follows:

(a)

Organising On-and-Off campus interviews;

(b)

Organising training programmes like Personality Development Programmes,

Mock Aptitude tests, Group Discussion training and mock interviews;

(c)

Coordinating Industrial Visits;

(d)

Coordinating Project Placement for the Students;

(e)

Supporting Seminars, Conferences, Workshop etc. organized by various

departments;

(f)

Organising Student level workshops/meets with major Corporates; and

(g)

Facilitating Industry University Interactions by inviting experts for lectures.

12.

The Planning Board:

(1)

The Planning Board shall consist of the following members, namely:-

(i)

The Vice- Chancellor – Ex officio Chairman

(ii) Five members, who are not employees of the University, shall be nominated by

the Chancellor, one each representing the following sectors:

(a)

Vocational or Skill Based education;

(b)

Media or Communication;

(c)

Women Studies;

(d)

Human Resource Planning; and

(e)

Agriculture or Rural Development and allied activities.

(iii) Five member, who are not employees of the University, to be nominated by the

Board of Management, for their expertise, one each from the following areas of

specialization, namely:-

(a)

Technical Education;

(b)

Health or Nursing Care Education;

(c)

Teacher Education;

(d)

Commerce and Industry; and

(e)

Distance Education.

(iv) Four persons to be nominated by the Vice- Chancellor from amongst the teaching

staff of the University;

(v)

Registrar and Comptroller of Finance who shall be the ex officio members;

(vi) Director, Planning and Development Division who shall be the Member

Secretary:

Provided that in the absence of the Director, Planning and Development,

the Registrar shall perform the duties of the Member Secretary.

(2)

All the Members of the Planning Board, other than the ex officio Members, shall hold

office for a term of three years.

(3)

It shall be the responsibility of the Planning Board to design and formulate appropriate

programmes and activities of the University, and it shall in addition, have the right to

advise the Board of Management and the Academic Council on any matter which it

may deem necessary for the fulfilment of the objects of the University:

Provided that in case there is any difference of opinion between the Planning

Board and the Academic Council on any matter, it shall be referred to the Board of

Management whose decision shall be final.

(4)

The Planning Board may constitute such committees as may be necessary for planning

and monitoring the Programmes of the University.

(5)

The Planning Board shall meet at such intervals as it shall feel necessary, but it shall

meet at least twice in a year.

(6)

Six members of the Planning Board shall form a quorum for a meeting of the Board.

13.

The Board of Recognition:

(1)

The Board of Recognition shall consist of the following members, namely:-

(i)

Vice- Chancellor – Ex officio Chairman;

(ii) Director, Skill Development Education Council- Ex officio Member;

(iii) Registrar – Ex-officio Member;

(iv) Director, Higher Education, Odisha – Ex officio Member;

(v)

Director, Medical Education and Training, Odisha- Ex officio Member;

(vi) Director, Technical Education, Odisha – Ex officio Member;

(vii) Two persons of academic eminence, who are not employees of the University,

shall be nominated by the Chancellor;

(vii) Three Principals of Government recognized Colleges to be nominated by the

Board of Management on the recommendation of the Vice- Chancellor;

(viii) Three persons to be nominated by the Vice- Chancellor from amongst the

academic or teaching staff of the University; and

(ix) Controller of Examination shall be the Member Secretary of the Board of

Recognition.

(2)

Subject to the provisions of the Act and the Statutes and any other law for the time

being in force , the Board of Recognition shall have the following powers, namely:-

(i)

to admit the Government recognized Colleges to the privileges of the University

for providing add-on and skill development courses;

(ii) to deprive any College from admission to the privileges of the University:

Provided that no College shall be admitted or deprived of admission to the

privileges of the University without laid down the procedures, suitably amended

from time to time, duly approved by the Board of Management;

(iii) to charge such fee as may be prescribed, in consultation with the State

Government; and

(iv) to constitute committees to monitor the overall discipline and academic standards

maintained including student support services extended in these Colleges.

(3)

The Board of Recognition shall meet at such intervals as it shall feel necessary, but it

shall meet at least twice in a year.

(4)

Six members of the Board of Recognition shall form a quorum for a meeting.

14.

The Finance Committee: (Under Section- 25(1)

(1)

The Finance Committee shall consist of the following members, namely:-

(i)

The Vice- Chancellor – Ex officio Chairman;

(ii) Two persons to be nominated by the Chancellor;

(iii) Two persons to be nominated by the Board of Management from among its

members, one of them should be other than the employee of the University;

(iv) One person, who is not an employee of the University, to be nominated by the

Board of Management

(v)

One Director of the University by rotation; and

(vi) The Comptroller of Finance of the University who shall be the Member

Secretary.

(2)

All Members of the Finance Committee, other than the Vice- Chancellor and

Comptroller of Finance, shall hold office for a term of three years from the dates on

which they become members of the Finance Committee.

(3)

Four members of the Finance Committee shall form a quorum for a meeting of the

Committee.

(4)

The Finance Committee shall meet at least thrice in a year to examine the accounts and

scrutinize the expenditure.

(5)

The Finance Committee shall have the following powers, duties and functions,

namely:-

(i)

The Finance Committee shall fix the limits for the total recurring and non-

recurring expenditure for the year, based on income and resources of the

University and no expenditure shall be incurred by the University in excess of

the limits so fixed;

(ii) The annual accounts and the financial estimates of the University prepared by the

Comptroller of Finance shall be laid before the Finance Committee for

consideration and review within the overall ceiling fixed by the Committee and

thereafter shall be submitted to the Board of Management;

(iii) All proposals related to revision of pay, upgradation of the scales of the

employees and those items which are not included in the budget, shall be

examined by the Finance Committee before they are considered by the Board of

Management;

(iv) Finance Committee shall recommend to the Board of Management for creation

of administrative, ministerial and other necessary posts in the University;

(v)

Finance Committee shall be consulted by the Board of Management for fixing

the remuneration payable to course writers, counsellors, examiners and

invigilators, and for travelling and other allowances payable to them; and

(vi) Finance Committee shall be consulted by the Board of Management in investing

any money belonging to the University, including any unapplied income, in such

stocks, funds, shares or securities as it thinks fit or in the purchase of any

immovable property in the State.

15.

The Schools of Studies: Under Section; 26 (2)

(1)

Every School of Studies shall have a School Board consisting of the following

members, namely:—

(i)

Director of the School – Chairman;

(ii) All Professors of the disciplines assigned to the School of Studies, as may be

determined by the Academic Council from time to time;

(iii) At least five Associate Professors or Assistant Professors assigned to the School

of Studies, nominated by the Vice- Chancellor;

(iv) Not more than four Professor or Associate Professors or Assistant Professors, not

assigned to the School of Studies, nominated by the Vice- Chancellor; and

(v)

Not more than four persons, who are not the employees of the University, co-

opted by the School Board for their specialized knowledge assigned to the

School of Studies or in any allied branch of knowledge

(2)

All Members of the School Board, other than the ex officio members, shall hold office

for a term of two years from the date they become such member.

(3)

The School Board shall meet at least thrice a year to approve launching of new

programmes and revision of ongoing programmes offered by the School of Studies.

(4)

One-third of the total membership of the School Board shall form a quorum for a

meeting.

(5)

The School Board shall have the power to perform following functions, namely:-

(i)

to approve all research work related to the School of Study;

(ii) to approve the course structure of the academic programmes of the School of

Study, in accordance with the directions of the Academic Council, on the

recommendation of the Expert Committee(s) constituted by it;

(iii) to approve the syllabus in accordance with the course structure on the advice of

the Expert Committee(s);

(iv) to recommend to the Vice- Chancellor names of the course writers, examiners

and moderators for different courses on the proposal of the Director of the

School prepared in consultation with the Professors/Associate Professors of the

discipline assigned to the School of Study;

(v)

to formulate proposals for orientation programmes for course writers and

counsellors in collaboration with other Schools of Studies;

(vi) to prepare general instructions for counselling to students for different

programmes;

(vii) to review methodologies adopted for preparation of educational materials for the

courses in the disciplines assigned to the Schools of Study, to evaluate the

educational material, and to make suitable recommendations to the Academic

Council;

(viii) to review from time to time the courses already designed and developed with the

assistance of outside experts, if necessary, and to make such changes in the

course, as may be required; and

(ix) to perform all other functions, which may be subject to the Act, the Statutes and

Ordinances, as may be referred to it by the Board of Management, the Academic

Council, the Planning Board or the Vice- Chancellor.

16.

The manner of appointment of teachers of the University, their qualification, the code

of conduct and other service conditions:

(1)

Every teacher of the University shall be appointed by the Board of Management on the

basis of recommendations by a selection committee constituted for the purpose under

Statute 17.

(2)

Members of the teaching staff shall be designated as Professor, Associate Professor

and Assistant Professor and the minimum qualification prescribed for appointment to

these posts shall be the same as is being prescribed by the University Grants

Commission, from time to time.

(3)

Every teacher shall be a whole time salaried employee of the University. No teacher

shall, without the permission of the Board of Management, engage directly or

indirectly in any trade or business whatever or any private tuition or other work to

which any emolument or honorarium is attached:

Provided that nothing contained in the Statute shall apply to the work undertaken

in connection with examination of Universities or local bodies and Public Service

Commissions or to any literary work or publication or radio or television talk or

extension lectures or with the permission of the vice- Chancellor to any other academic

work.

(4)

All teachers of the University shall be governed by the terms and conditions of service

and code of conduct as are specified in the Statutes;

(5)

Every teacher of the University shall be appointed on a written contract as specified by

the Board of Management with the approval of the Chancellor. A copy of this contract

shall be deposited with the Registrar;

(6)

Every teacher shall take part in the activities of the University and perform such duties

as may be required by, and in accordance with the Act, Statutes and Ordinances

framed thereunder. In particular the nature of duties of a teacher of the University shall

be:—

(i)

Preparation of course of material including e-resources, content editing and

scrutiny, language editing etc. from the point of view of distance education and

liaison of the work of outside experts associated with the course material

preparation;

(ii) Academic duties of a teacher shall be to give guidance or rendering assistance to

students for pursuing any course of study of the University, conducting

counselling,

tutorials,

seminars,

practical

and

assessment/

examination/evaluation and such other work assigned to him relevant to the

academic activities of the University by its Competent Authority. He shall not

ordinarily remain absent from work without prior permission or grant of leave;

and

(iii) A teacher of the University shall fully and enthusiastically participate in the

corporate life of the University.

(7)

Every teacher shall be required to submit a personal appraisal report at the end of

every year in the manner as may be prescribed in the Ordinance;

(8)

Teachers shall be appointed on probation ordinarily for a period of twelve months, but

in no case the total period of probation shall exceed twenty-four months:

Provided that the Board of Management may, for reasons to be recorded, waive

the condition of probation.

(9)

The Registrar shall place before the Board of Management the case of confirmation of

a teacher on probation not later than forty days before the end of the period of

probation. The Board of Management may either confirm or extend the period of

probation so as not to exceed twenty four months in all. In case the Board of

Management decides not to confirm the teacher whether before the end of twelve

months period of his probation or before the end of the extended period of probation,

as the case may be, he shall be informed in writing to the effect not later than thirty

days before the expiration of that period;

(10) Every teacher shall draw increment in the scale of pay unless it is withheld or

postponed by a resolution of the Board of Management on a reference by the Vice-

Chancellor and after the teacher has been given sufficient opportunity to make his

written representation;

(11) All teachers of the University shall retire from service on the afternoon of the last day

of the month in which he or she attains the age of sixty years;

(12) A teacher may, at any time, terminate his engagement by giving in writing three month

notice to the Board of Management:

Provided that the Vice-chancellor may waive the requirement of notice at his

discretion and report the matter to the Board of Management for ratification. A self-

contained note on each case shall be put up to the Board of Management giving the

circumstances which warranted exercise of the power by the Vice- chancellor.

(13) The scale of pay and other allowances attached to the post of Professor, Associate

Professor and Assistant Professor shall be determined by the Chancellor from time to

time;

(14) The manner and terms and conditions for career advancement of teachers shall be such

as may be prescribed in the Ordinance.

(15) Every teacher of the University shall be bound by the Statutes and Ordinances for the

time being in force in the University:

Provided that no change in terms and conditions of service of a teacher shall be

made after his appointment in regard to designation, scale of pay, increment, provident

fund, retirement benefits, age of retirement, probation, confirmation, leave salary and

removal from service so as to adversely affect him.

17.

Selection Committee for appointment of Teachers:

(1)

There shall be a selection Committee for making recommendations to the Board of

Management for appointment to the post of Professors, Associate Professors and

Assistant Professors of the University;

(2)

Each of the selection committees for appointment to the post of Professor, Associate

Professor and Assistant Professor shall consist of the following members, namely:—

(i)

The Vice- Chancellor;

(ii) A person nominated by the Chancellor;

(iii) One member of the Board of Management nominated by it;

(iv) Three experts not in the service of the University nominated by the Vice-

Chancellor; and

(v)

Director of the School or Division or Centre concerned or Professor of the

discipline nominated by the Vice- Chancellor;

(3)

The quorum for a meeting of a selection committee shall be four which include at least

two experts as mentioned in sub-clause (iv) of Clause (2).

(4)

The procedure to be followed by the selection committee in making recommendations

shall be such as may be prescribed in the Ordinances.

(5)

If the Board of Management is unable to accept the recommendations made by a

selection committee, it shall record its reasons for such non-acceptance and submit the

case to the Chancellor whose decision thereon shall be final.

18.

The manner of appointment of non-teaching staffs of the University, their

qualification, the code of conduct and other conditions of service:

(1)

All other employees of the University, other than officers and teachers, shall be

appointed by the Vice-Chancellor in the manner specified by the Board of

Management

(2)

All employees of the University, other than teachers of the University, shall, in the

absence of any contract to the contrary, be governed by the terms and conditions of

service and code of conduct as are specified in the Statutes and Ordinances.

(3)

Selection Committee for officers and Employees other than teachers:-

The selection committee for appointment to the posts of officers shall consist of the

Chairman and the following members namely:—

The Vice- Chancellor – Ex officio Chairman;

Two nominees nominated by the Board of Management not connected with the

University;

One nominee of the Chancellor;

Two experts appointed by the Vice- Chancellor; and

One nominee of the Vice- Chancellor to represent the interest of the Schedule

Castes and Schedule Tribes.

(4)

The Registrar shall act as the Secretary of the selection committee.

(5)

The quorum for the selection committee shall be four.

(6)

Subject to the provisions, if any, in the Statutes, the employees of the University shall

be appointed by the Vice- Chancellor.

19.

The manner of termination of service and other disciplinary action in respect of

teachers and other employees:

(1)

Where there is an allegation against a teacher or an employee of the University, the

Vice-Chancellor, in the case of teachers and the authority or officer competent to

appoint (hereinafter referred to as appointing authority) in the case of other employees,

may, by order in writing, place such teacher or other employee, under suspension and

start departmental enquiry and shall forthwith report to the Board of Management, the

circumstances in which the order was made.

(2)

Notwithstanding anything contained in the terms of the contract of appointment or of

any other terms and conditions of service of the employees, the Board of Management

in respect of teachers and the appointing authority in respect of other employees, shall

have the power to remove a teacher or other employee, as the case may be, on grounds

of misconduct.

(3)

No teacher or other employee shall be removed under clause (2), unless he has given a

reasonable opportunity of showing cause against the action proposed to be taken in

regard to him/her.

(4)

The removal of a teacher or other employee shall take effect from the date on which

the order of removal is made:

Provided that, where the teacher or other employee is under suspension at the

time of his removal, such removal shall take effect from the date specified in the order.

(5)

Notwithstanding anything contained in the foregoing provisions of this Statute, a

teacher or other employee in the service of the University may resign from his

service:-

(i)

if he is a permanent employee, only after giving three months’ notice in writing

to the Board of Management or to the appointing authority, as the case may be,

or by paying three month’s salary in lieu thereof;

(ii) if he is not a permanent employee, only after giving one month’s notice in

writing to the Board of Management or the appointing authority, as the case may

be, or by paying one month’s salary in lieu thereof:

Provided that such resignation shall take effect only on the date on which

the resignation is accepted by the Board of Management, or the appointing

authority, as the case may be.

(iii) The appointing authority may, however, waive the notice period in respect of a

non- teaching permanent or temporary employee on technical resignation to take

up an appointment in the same or other organization, if he/she has applied

through proper channel.

20.

Holding of Convocations to confer degrees:

(1)

The convocation for the purpose of conferring Degrees or Diplomas shall ordinarily be

held once a year at Sambalpur or at such Regional Centre(s) and on such dates as may

be decided by the Chancellor:

Provided that the Degrees or Diplomas may also be conferred in absentia.

(2)

The Chancellor shall preside over the convocation when he is present and in his

absence the Vice- Chancellor shall preside over the meeting.

(3)

The Vice- Chancellor, with the prior approval of the Chancellor, shall invite a

distinguished person to address the convocation.

(4)

The Vice- Chancellor shall present a report on the progress of the University at the

annual convocation.

(5)

The students who have passed their examinations in the year for which the

convocation is held shall be eligible to be admitted to the convocation:

Provided that in case the convocation is not held in a particular year for any

reason, the Vice- Chancellor shall, with the prior approval of the Chancellor, be

competent to authorize admission of successful students in that year to the respective

Degrees or Diplomas in absentia and shall issue Degrees or Diplomas on payment of

prescribed fees.

(6)

The fee for admission to the Degree or Diploma in absentia shall be such as may be

decided by the Board of Management from time to time.

(7)

The procedure to be followed at the convocation shall be prescribed by the Ordinance.

21.

Withdrawal of Degree, Diploma or Certificate conferred by the University:

(1)

The Board of Management may by order withdraw a Degree or Diploma or Certificate

conferred on any person for good and sufficient reasons on the recommendations of

the Academic Council:

Provided that no such withdrawal of Degree or Diploma or Certificate shall be

made without giving the person concerned an opportunity of showing cause against the

proposed action and of being heard by the Board of Management.

(2)

The following may be considered good and sufficient reasons for withdrawal of a

Degree or Diploma or Certificate awarded by the University, namely:-

(i)

Gross misconduct in any of the University examination;

(ii) Making use of forged, false or manipulated documents or misleading

declarations to gain admission to a course of study to which he was not entitled;

(iii) Gross professional misconduct amounting to abuse of the Degree or Diploma or

Certificate awarded by the University;

(iv) Any other misdemeanor considered as tantamount to gross misconduct by the

Academic Council and the Board of Management.

(3)

Any person aggrieved by an order under clause (1) may, within thirty days of

communication of the order prefer an appeal before the Chancellor, whose decision

thereon shall be final.

22.

Conferment of honorary degrees:

(1)

All proposals for conferment of honorary degrees shall be initiated by the Vice-

Chancellor who, after consultation with the Academic Council and the Board of

Management, shall submit the proposal to the Chancellor for approval.

(2)

Honorary degrees shall be conferred at convocation to be convened on such date and

time as the Chancellor may decide and may be taken in person or in absentia.

(3)

The person on whom a honorary degree is to be conferred, shall be presented by the

Vice-Chancellor.

(4)

The Chancellor shall preside at the Convocation when he is present and in his absence

the Vice- Chancellor shall preside, for conferment of such honorary degree.

(5)

The procedure to be followed at the convocation for conferment of honorary degree

shall be the same as prescribed by the Ordinance for holding the convocation to confer

degrees or diplomas.

23.

Committees:

(1)

Any Authority of the University may appoint as many standing or special committees

as it may deem necessary, and may appoint to such committees such number of

members who are not members of such Authority.

(2)

Any committee appointed under clause (1) may deal with any subject delegated to it

by the authority appointing it.

By Order of the Governor

BISHNUPADA SETHI

Commissioner-cum-Secretary to Government

Printed and published by the Director, Printing, Stationery and Publication, Odisha, Cuttack-10

Ex. Gaz. 2320-173+100