STATE ELECTION COMMISSION, ODISHA

TOSHALI BHAWAN, B-2,1^STFLOOR, SATYANAGAR,

BHUBANESWAR-751007

ORDER

The 31st January 2024

Sub: Preparation of Electoral Rolls for General Elections to Dhinkia

Grama Panchayat- 2024.

No. 519-SECɔWhereas according to Article 243-E of the Constitution

of India, election to reconstitute Panchayat Bodies shall be completed before

the expiry of their term of five years from the date appointed for their first

meeting;

Whereas the first meeting of Dhinkia Grama Panchayat under

Erasama Block in Jagatsinghpur District was held on 14.07.2019;

Whereas, it is necessary to prepare Ward-wise Electoral Rolls of

Dhinkia Grama Panchayat under Erasama Block in Jagatsinghpur District

for conduct of the General Election to this Panchayat;

Now, therefore, the State Election Commission, in exercise of powers

vested in it by virtue of Article 243-K of the Constitution of India read with

relevant provisions of Odisha Grama Panchayat Act, 1964 and Rules framed

there under directs that Ward-wise Preliminary Electoral Rolls of Dhinkia

Grama Panchayat under Erasama Block in Jagatsinghpur District shall be

prepared in Form No. 1 appended herewith as per the procedure given in

Schedule -1 of this order.

The Electoral Roll of Assembly Constituencies prepared and published

by the Election Commission of India during January,2024 and currently in

force shall be the basis for preparation of the preliminary ward-wise Electoral

Rolls.

The Odisha

G a z e t t e

EXTRAORDINARY

PUBLISHED BY AUTHORITY

No. 217 CUTTACK, WEDNESDAY, JANUARY 31, 2024/MAGHA 11, 1945

SCHEDULE-I

PROCEDURE FOR PREPARATION OF THE ELECTORAL ROLLs

The Collector as Electoral Registration Officer will be in overall charge of

preparation and finalisation of Electoral Roll of Dhinkia Grama

Panchayat under Erasama Block

Ordinarily, the Collector shall authorize any other Officer on his behalf.

Accordingly the B.D.O, Ersama has been authorised by the Collector,

Jagatsinghpur to function as E.R.O in respect of the G.P,Wards and

Tahasildar as E.R.O as a stand-bye measure.

The Electoral Roll of Assembly Constituencies prepared and published

by the Election Commission of India during

January,2024and

currently in force shall be the basis for preparation of the preliminary

ward-wise Electoral Rolls. For this purpose, the Electoral Roll of

Assembly Constituency relatable to the Ward shall have to be split up

into separate Electoral Roll for every Ward as per Rule 5(1) of Odisha

Gram Panchayat Election Rules. 1965. The preliminary Electoral Rolls

shall be prepared in Form No.l prescribed by the Commission under

the seal and signature of the Electoral Registration Officer and publish

the same for the specified period as prescribed by the Commission.

The preliminary Electoral Rolls of the ward prepared in accordance with

Rule 5(1) of O.G.P.E. Rules shall be published by the E.R.O. at a

conspicuous place at the headquarters of the Grama Sasan together

with a notice in Form No.2, in accordance with the provisions under

Rule 5(3). Such notice shall also be published in the Notice Board of

Collector/Sub- Collector and in the concerned Panchayat Samiti.

It should be ensured that the copies of Preliminary Electoral Rolls is

Kept open at G.P. Office for inspection by the public for entire period

during filing of claims and objections.

Any person who is qualified under the provisions of the Representation

of the people Act, 1950 or the Odisha Grama Panchayats Act, 1964 to

be registered as a voter in any Grama, shall be eligible to be registered

in the Electoral Rolls of a ward and the name of a person who is

disqualified under the provisions of the said Acts shall be liable for

removal from the Electoral Rolls of the said ward.Only the claims of

persons whose name finds place in the Assembly Electoral Roll but

does not find place in the Electoral Rolls of the Ward now prepared

shall be entertained.

No new claims for enrolment shall be

entertained.

Further, claims and objections can be filed before Electoral Registration

Officer within period limit from the date of publication of the

PreliminaryElectoral Roll..

The Electoral Registration Officers shall notify the date / time and place

for disposal of the claims and objection received in Form No. 16 & 17

under Odisha Grama Panchayat Election Rules.

9.(a) The Electoral Registration Officer shall cause enquiry into all

claims and objections u/r 7(1) in a summary manner which

shall be kept on record. Normally, the disposal of claims and

objections should begin after the last date of filing of claims and

objections.

9.(b) However, no decision will be taken simply on the basis of the

enquiry report without hearing the person concerned who has

filed claims or objections.

9.(c) On the scheduled date of hearing, the Electoral Registration

Officer shall take into account the materials of enquiry and hear

the person concerned. The contents of hearing be recorded in a

summary manner. If the person concerned does not turn up on

the scheduled date and time of hearing, the Electoral

Registration Officer shall take appropriate decision taking into

account the materials available before him and the fact of his

absence at the time of hearing can as well be recorded.

9.(d) The Electoral Registration Officer may make such further inquiry

as he may deem fit with regard to a claim or an objection under

Rule 7 (2).

9.(e) Final decision of the Electoral Registration Officer in respect of

each claim and objection and to that effect finding in brief

should be kept in record.

10.

After disposal of claims and objections filed before the Electoral

Registration Officer, he will compile the same and will make necessary

amendments to the Preliminary Electoral Roll.

11.

The name of the Polling Station shall be indicated in the Electoral Roll

12.

The Final Electoral Rolls of each Ward shall be published u/r 8(1) of

the OGPE Rule 1965 in the places as prescribed.

13.

Two bound copies of the Final Electoral Rolls as published by the

Electoral Registration Officer duly authenticated by him should be

kept in his office and one copy thereof (both hard copy/soft copy)

shall be sent to the Commission as per the dateline fixed.

14.

Then the Final Electoral Roll for the Wards of the Dhinkia Gram

Panchayat will be printed and two copies of the printed Final Electoral

Roll with duly signed and seal of the ERO on each page of the

Electoral Roll may be sent to Commission for record with following

certificate in addition to the foot note as communicated in

Commission’s instruction No 2134 dated 26.08.2021.

“ Certified that the electoral roll of Ward No.____of____ Gram

Pnachayat have been published in accordance with the Odisha Gram

Panchayat Election Rules 1965”.

SCHEDULE-II

SI.

No.

Stages

Dates

Splitting of Electoral Rolls of Assembly Constituency

relatable to the Ward under section 9(2) and Rule 5(1)

05.02.2024

08.02.2024

Publication of Preliminary Ward-wise Electoral Rolls

at Grama Panchayat headquarters u/r 5(3) of

O.G.P.E. Rules, 1965.

12.02.2024

Filing of claims and objections u/r 5(5).

Upto

19.02.2024

Summary Enquiry and disposal of

claims and

objections by Electoral Registration Officer u/r 7(1) &

(2).

23.02.2024

26.02.2024

Publication of Final Electoral Rolls u/r 8(1).

28.02.2024

Submission of two copies of

authenticated final

Electoral Rolls to S.E.C. u/r 8(2) to the Commission.

04.03.2024

Submission of two copies of authenticated printed

final Electoral Roll to S.E.C u/r 8(2) of OGPE

Rules,1965.

11.03.2024

PROGRAMME FOR PREPARATION AND PRINTING OF ELECTORAL

ROLLS OF DHINKIA GRAM PANCHAYAT UNDER ERASAMA BLOCK

The Act/Rules referred to above are as prescribed in the Odisha Grama

Panchayat Act, 1964 and the Odisha Gram Panchayat Election Rules 1965.

Law Officer-cum-Secretary in charge

NOTICE OF FINAL PUBLICATION OF ELECTORAL ROLLS

( Prescribed by State Election Commission, Odisha )

It is hereby notified that the Final Electoral Rolls enclosed hereto

prepared under Rule 7(4) of the Odisha Grama Panchayat Election Rules,

1965 with reference to 01.01.2024as the qualifying date, is hereby published

and available in the office of the undersigned.

ELECTORAL REGISTRATION OFFICER

Place ........................

Date ..........................

Memo No./SEC., Date

Copy of the notice along with the Electoral Rolls of all Wards of

DhinkiaGrama Panchayat forwarded to the Notice Board of the undersigned/

DhinkiaGrama Panchayat for publication.

ELECTORAL REGISTRATION OFFICER

Printed and Published by the Director, Directorate of Printing, Stationery and Publication, Odisha, Cuttack-10

Ex. Gaz. 2427—173+50