HOME DEPARTMENT

NOTIFICATION

The 28th February 2025

No. 8939—PT3-HOME-CPM-MISC-0213/2023—In exercise of the powers conferred by

sub-section (1) of Section 173 of the Bharatiya Nagarik Suraksha Sanhita, 2023 (Act 46 of 2023)

read with Government of Odisha, Home Department vide Notification bearing No. 22520—PT3-

HOME-CPM-MISC-0213/2023, dated the 30th June 2024, is pleased to frame the following rules,

—

1. Short title and Commencement.—

(i) These rules may be called as “Odisha Registration of e-FIR Rules, 2025’’.

(ii) They shall come into force from the date of publication of this notification in the Odisha

Gazette.

2. Definitions.—In these rules, unless the context otherwise requires,—

(i) “Electronic Communication’’ means the communication transmitted electronically to the

official e-mail or mobile of the Police Station or Superintendent of Police of the district or through

Citizen Portal of Crime and Criminal Tracking Network & Systems or through Sahayata Mobile App

developed on the platform of Crime and Criminal Tracking Network & Systems;

(ii) “Cognizable Offence’’ means an offence as defined in Section 2(1) (g) of Bharatiya

Nagarik Suraksha Sanhita, 2023;

(iii) “Officer- in-Charge of a Police Station’’ means the Police Officer as defined in Section

2 (1) (r) of Bharatiya Nagarik Suraksha Sanhita, 2023;

(iv) “Police Station’’ means any post or place as defined in Section 2 (1) (u) of Bharatiya

Nagarik Suraksha Sanhita, 2023; and

(v) “e-FIR’’ means any information relating to the commission of the cognizable offence

electronically transmitted to official e-mail ID of an Officer- in-Charge of the Police Station.

3. General Principles for Registration of e-FIR.—

In the matter of registration of ‘e-FIR’ the Officer- in-Charge of the Police Station shall comply

the following points,—

The Odisha

G a z e t t e

EXTRAORDINARY

PUBLISHED BY AUTHORITY

No. 568 CUTTACK, THURSDAY, MARCH 6, 2025/FALGUNA 15, 1946

(i) The Superintendent of Police of the district shall notify the official or registered Closed

User Group (CUG) mobil number with WhatsApp and Govt. e-mail address of every Police Station

under his jurisdiction;

(ii) The Officer- in-Charge of the Police Station shall display the registered moblie number

(CUG) with WhatsApp and Govt. e-mail ID of the Police Station outside the Police Station;

(iii) Whenever any information on cognizable offence is received through official e-mail or

otherwise by any electronic means, Officer- in-Charge of Police Station shall maintain an e-FIR or

e-Complaint register as prescribed in the Crime and Criminal Tracking Network & Systems (CCTNS)

or in the form appended to these rules, vide Annexure-A;

(iv) If the e-FIR or e-Complaint reveals a non-cognizable offence, the Officer- in-Charge of

the Police Station shall make a Daily Diary entry and dispose it as such after intimating the

complainant. However, if the complainant comes to the Police Station and signs the complaint,

then provisions as prescribed under Section 174 (1) of Bharatiya Nagarik Suraksha Sanhita, 2023

shall be followed;

(v) Officer- in-Charge of Police Station should further ensure that complainant be informed

through e-mail or phone calls to visit the Police Station for signing the complaint for formally registering

the FIR to proceed into the matter according to law. A Daily Diary entry in this aspect should be

made accordingly;

(vi) If the complainant fails to appear in the Police Station for signing the complaint, then

Officer- in-Charge of Police Station shall make a Daily Diary entry;

(vii) On arrival of the complainant at the Police Station, the Officer- in-Charge of Police

Station or any Police Officer shall obtain his signature on the hardcopy of the report. The information

sent through electronic communication shall only be registered as FIR if the complaint is signed by

the complainant within three days;

(viii) Distress Call : If the complaint suggests distress or discloses circumstances which

may make it difficult to come to the Police Station, either due to intimidation or fear or wrongful

confinement or restraint or complaint is one of offence against women or is grievous in nature,

Officer- in-Charge of the Police Station must take steps to rescue and provide necessary help as

per circumstances. If address is out of his jurisdiction, he must immediately inform the Officer- in-

Charge of the Police Station concerned;

(ix) Even after taking all the measures stated above, if the Officer- in-Charge of the Police

Station is unable to get the signature of the complainant and if the complaint discloses a cognizable

offence, liberty is given to the Officer- in-Charge of Police Station to take the alternative complaint

from the relatives of the complainant or any other person known about the commission of the

offence and commence the investigation since the offence committed is not only against the

complainant or victim but it is against the State;

(x) On the receipt of any information regarding the commission of cognizable offence which

has been committed outside of the territorial jurisdiction of that Police Station, the Officer- in-Charge

of Police Station or the officer on duty shall record the details of the complaint in the Zero FIR

sections of law;

(xi) Preliminary Enquiry,—

(a) Section 173(3) of Bharatiya Nagarik Suraksha Sanhita has also given statutory recognition

for conducting of preliminary enquiry of cases with offences punishable with imprisonment of 3

years or more but less than 7 years. The same shall be conducted after the permission from the

jurisdictional Subdivisional Police Officer;

(b) If e-FIR or e-Complaint reveals the commission of an offence punishable with

imprisonment of 3 years or more but less than 7 years, a preliminary enquiry can be conducted as

above. Preliminary enquiry will begin after the complainant has signed the printed copy of the

e-FIR, being present in the Police Station, within 3 days of sending the e-FIR or e-Complaint.

appears to be committed, then immediately register the FIR under relevant sections of law and

investigate case as per law;

(d) Officer- in-Charge of a Police Station or Enquiry Officer shall ensure that the preliminary

enquiry is concluded within a period of 14 days as per Bharatiya Nagarik Suraksha Sanhita, 2023

and Daily Diary entry of each step taken under enquiry shall be recorded;

(e) After conducting the enquiry, if Officer- in-Charge of the Police Station or Enquiry Officer

comes to the conclusion that no offence is committed, then he will submit his findings to the

concerned Subdivisional Police Officer;

(f) Subdivisional Police Officer shall thoroughly examine the enquiry report or findings of the

Officer- in-Charge of the Police Station or Enquiry Officer and pass appropriate order as deemed fit

within 14 days from the receipt of information, whether FIR has to be registered or otherwise; and

(g) All Subdivisional Police Officers, Officers-in-Charge of Police Station and Enquiry Officers

shall maintain the complete record of proceedings conducted in any preliminary enquiry on a day to

day basis in chronological order.

(xii) Refusal to Register an FIR or e-FIR : Any person aggrieved by refusal on the part of an

Officer- in-Charge of a Police Station to record the information relating to a cognizable offence,

may send the substance of such information, in writing and by post, to the Superintendent of Police

of the district concerned, in the manner prescribed under Section 173(4) of Bharatiya Nagarik

Suraksha Sanhita, 2023.

By order of the Governor

SATYABRATA SAHU

Additional Chief Secretary to Government

ANNEXURE-A

FORMAT OF e-FIR REGISTER

Police Station

Serial number

Date and time of receipt of information

How received/Mode of receipt

E-mail/ phone of the informant/ victim

Name and address of the informant

Address & ID proof of informant/ complainant

Yes/ No

(Aadhaar/PAN/Passport)

Brief of the information with offences that it reveals

Nature of offence reported

Cog/Non-Cog

Date, time and mode of intimation to the informant/

complainant to appear at PS for signature.

10.

Action taken by the Officer- in- Charge after obtaining signature

(a)

Preliminary enquiry

(b)

Regd. of FIR with cross reference

(c)

Any other action taken with DD reference

11.

Daily Diary reference with date in case the informant fails

to appear or sign the report.

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