GOVERNMENT OF PUDUCHERRY

CHIEF SECRETARIAT (WELFARE)

[G.O. Ms. No. 59/2012-Wel.(SW-IV), dated 11th April 2012]

NOTIFICATION

Whereas, the Integrated Child Development Services (ICDS) scheme is being

implemented in the Union territory of Puducherry;

And whereas, for the purpose of supervision, monitoring and review of the

said scheme, the Ministry of Women and Child Development, Government of India

vide Letter No. F. No. 16-8/2010-ME, dated 31-3-2011 of the Ministry of

Women and Child Development, New Delhi has requested this Administration to set

up a Monitoring and Review Committees at different Levels viz. at State, District,

Block and Anganwadi level for taking suitable measures for a rigorous monitoring

system with transparency and accountability and effective delivery of package of services;

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24 {

No.

Poudouchéry

Mardi

Avril

2012 (4 Vaisakha 1934)

No.

Puducherry

Tuesday

24th

April

2012

[ 395 ]

396

LA GAZETTE DE L’ETAT

[ PART-I

396

Now, therefore, the Lieutenant-Governor, Puducherry is pleased to constitute

the following 4 - tier Monitoring and Review Committees under the Integrated Child

Development Services (ICDS) scheme in the Union territory of Puducherry with the

following composition, namely:

STATE LEVEL MONITORING AND REVIEW COMMITTEE (SLMRC):

(i)

Chief Secretary

. .

Chairperson

(ii)

Secretary, Planning and Finance

. .

Member

(iii) Secretary, Health

. .

Member

(iv) Secretary, Rural Development

. .

Member

(v)

Secretary, Women and Child Development

. .

Member

(vi) Secretary, Education

. .

Member

(vii) 2 Members of Parliament, Lok Sabha and

. .

Members

Rajya Sabha.

(viii) 5 Members of Legislative Assembly (MLA’s)*

. .

Members

(to be nominated by Hon'ble Chief Minister,

Puducherry).

(ix)

Director, NIPCCD, Bangalore

. .

Member

(x)

State Mission Director, National Rural

. .

Member

Health Mission, Puducherry.

(xi)

Food and Nutrition Board, State/Regional

. .

Member

Officer in-charge of Puducherry.

(xii) Director, Women and Child Development

. .

Member-

(In-charge of Integrated Child Development

Secretary.

Services, Puducherry).

MLAs in the Union Territory would be Members of the Committee

on rotational basis for one year and their selection shall be such

as to give representation to as many political parties as possible.

Note : Experts/Representatives from the prominent institutions and

Development Partners, who are working in the State with Integrated Child

Development Services programme, may also be invited as special invitees.

The committee will meet every six months or earlier as and when required

on the notice of the Chairperson. The Chief Secretary, will however chair

the meeting once in six months.

II. B. Roles :

The State Level Committee will monitor and review the following issues and

recommend appropriate actions:

(i) Overall progress with regard to:

Universalisation of of Integrated Child Development Services - Status of

operationalisation of sanctioned projects / AWCs, coverage of all habitations/

hamlets in the State and factors coming in their way;

Preparation and implementation of State Annual Programme Implementation Plan

(APIP) in Integrated Child Development Services;

—

PART-I ]

LA GAZETTE DE L’ETAT

397

Status of nutritional status of children below 6 years - weighment, roll out of

WHO growth standards and joint mother and child protection cards; district-wise

comparison of proportion of moderate and severely undernourished children;

measures being taken for addressing them and progress thereon on half yearly

basis;

Performance of non-formal pre-school education provided at AWCs;

methodology and participation of children in non-formal pre-school education at

AWCs; use of locally developed learning and play materials, toy bank and other

initiatives;

Identification of low performing districts in of Integrated Child Development

Services and factors responsible for it.

(ii) Convergence with line departments / programmes:

(a) Health/NRHM: Status of full immunisation at AWCs, provision of ante-

natal and health check-ups, referral services and supply of micronutrients

(Vit-A, IFA, de-worming tablet) to AWCs; functioning of VHND, VHSC and

promotion of IYCF.

(b) Water and sanitation: Provision of potable water and sanitation facility

at AWCs through convergence with Total Sanitation Campaign and Rajiv Gandhi

National Drinking Water Mission or any other schemes of State Government.

schools, integration of PSE in AWCs, support from SSA, etc.,

(d) PRIs: Involvement of PRIs and community in overseeing and coordinating

the delivery of services at AWCs;

(iii) Coverage in general and specifically, of SC/ST/minority habitations/

beneficiaries against the surveyed population;

(iv) Other issues relating to programme implementation and actions thereon

with respect to:

(a) Regularity of functioning of AWCs - overall and specifically, those in

SC/ST/Minority concentrated habitations;

(b) Manpower vacancies at Anganwadi Worker/Supervisor/CDPO level and

their training status;

(d) Availability of funds for POL, contingency, etc. at district / block level

and flexi-fund at AWC level as per revised norms;

(e) Disruptions in supply of supplementary nutrition at AWCs as per revised

norms and reasons for it, such as method of delivery, engagement of SHGs, etc.;

(f) Arrangement for fortification of supplementary food and use of iodised

salt at AWCs;

(g) Methodology and participation of children in non-formal pre-school

education at AWCs;

(h) Procurement and supply/availability of essential items to AWCs - medicine

and PSE kits, weighing scales, joint MCP card, WHO growth charts, etc.;

—

398

LA GAZETTE DE L’ETAT

[ PART-I

398

(i) Monitoring and supervision visits by officials at different levels as per

norms;

(j) Engagement of Integrated Child Development Services functionaries

in Non-Integrated Child Development Services activities and arrangements

desist them from it;

(k) Any other matter as may be relevant for improved implementation;

(v) Improving the AWC Infrastructure: Construction of AWC buildings by

leveraging funds from under different schemes/programmes, such as BRGR, MSDP,

MPLADs, etc.,

(vi) Use of IEC in creating awareness about Integrated Child Development

Services/ Health and nutrition issues and possibility of convergence with IEC activities

under other schemes/programmes.

DISTRICT LEVEL MONITORING AND REVIEW COMMITTEE (DLMRC)

1. Puducherry ( Including Mahe/Yanam region):

(i)

Secretary Women and Child Development

. .

Chairperson

(ii)

Director, Health and Family Welfare Services

. .

Member

(iii) Director, Planning and Research Department

. .

Member

(iv) Director, Social Welfare Department

. .

Member

(v)

Project Director, District Rural Development Agency . .

Member

(vi) Director, Department of School Education

. .

Member

(vii) Field Unit of Food and Nutrition Board

. .

Member

(viii) All Child Development Project Officers of

. .

Members

Puducherry District

(ix)

Director, Women and Child Development

. .

Member-

Secretary.

2. Karaikal region :

(i)

Collector, Karaikal

. .

Chairperson

(ii)

Deputy Director, (Immunisation) Health and

. .

Member

Family Welfare Department, Karaikal.

(iii)

Joint Director, Planning and Research

. .

Member

Department, Karaikal.

(iv) Assistant Director, Social Welfare

. .

Member

Department, Karaikal.

(v)

Block Development Officer, Karaikal.

. .

Member

(vi) Chief Educational Officer, Department of

. .

Member

School Education.

(vii) Field Unit of Food and Nutrition Board

. .

Member

(viii) Child Development Project Officer, Karaikal

. .

Member-

Secretary.

Note : The committee will meet at least once in a quarter or as and when

required on the notice of the Chairperson and will submit its review report to the

Chief Secretary/Secretary (WCD) clearly outlining actions taken at the district level

and support required from the State Government.

PART-I ]

LA GAZETTE DE L’ETAT

399

III. B. Roles

The District Level Committee will monitor and review block/project-wise progress

of implementation of the scheme and suggest/take appropriate corrective actions with

regards to following issues:

(i) Overall progress in implementation with regard to:

(a) Status of operationalisation of all sanctioned projects/AWCs, coverage

of all habitations/hamlets in the district, especially, SC/ST and minority

concentrated and remote areas;

(b) Coverage of beneficiaries: Block-wise analysis of registered vs. actual

beneficiaries for supplementary nutrition and pre-school education at AWCs

as against surveyed population;

provision of take-home ration, morning snacks and hot cooked meals for

stipulated number of days in a month and block-wise comparison of feeding

efficiency;

(d) Nutritional status of children 0-3 years and 3-6 years - weighment, roll

out of WHO growth standards and joint mother and child protection cards;

block-wise comparison of proportion of moderate and severely undernourished

children; measures being taken for addressing them and progress thereon;

on half yearly basis;

(e) Performance of non-formal pre-school provided at AWCs;

(ii) Coordination and convergence with line departments/programmes:

(a) Health/NRHM:Immunisation of children at AWCs, ante-natal and health

check-ups, referral services and supply of micronutrients (Vit-A, IFA, de-worming

tablet) to AWCs; functioning of VHND, VHSC and promotion of IYCF; joint

visits of health and ICDS functionaries to AWCs;

(b) Water and sanitation: Provision of potable water and sanitation facility

at AWCs;

integration of PSE in AWCs, support from SSA, etc.

(d) PRIs: Involvement of PRIs and community in overseeing and coordinating

the delivery of services at AWCs;

(iii) Other issues relating to programme implementation and actions thereon

with respect to:

(a) Regularity of functioning of AWCs - overall and specifically, those in

SC/ST/minority concentrated habitations;

(b) Manpower vacancies at Anganwadi Worker/Supervisor/CDPO level and

training status of functionaries;

to supervisors;

(d) AWC infrastructure: Construction of AWC buildings through

convergence with other schemes/programmes;

(e) Supply of essential items to AWCs - medicine and PSE kits, weighing

scales, joint MCP card, WHO Growth Chart, etc;

400

LA GAZETTE DE L’ETAT

[ PART-I

400

(f) Availability of funds for POL, contingency, etc at district/block level and

flexi-fund at AWC level as per the revised norms;

(g) Mobility of CDPOs/Supervisors - availability of vehicles and non -

requisition of programme related vehicles;

(h) Monitoring and supervision visits by CDPOs/Supervisors to AWCs as

per norms and submission of reports;

(i) Method (s) of delivery of supplementary food at AWCs - engagement of

SHGs and use of iodised salt at AWCs and addition of leafy vegetables;

(j) Methodology used and participation of children in non-formal pre-school

education at AWCs; use of locally developed learning and play materials, toy

bank and other initiatives;

(k) Engagement of ICDS functionaries in non-ICDS activities and

arrangements to desist them from it;

(l) Identification of low performing blocks in ICDS implementation and factors

responsible for it;

(m) Any other matter as may be relevant for improved implementation.

(iv) Financial issues : Fund flow and status of component-wise allocation and

expenditures during the reported period and adherence to revised financial norms

prescribed by Government of India;

(v) Complaints/grievance redressal mechanism: Actions on the complaints

received from individuals, community, PRIs, etc., regarding ICDS services such as

regularity in AWC functioning, quality of supplementary nutrition, etc., and ICDS

functionaries;

(vi) IEC: Preparation and undertaking of IEC action plan on issues like location

of AWCs, services available under ICDS, entitlement of beneficiaries, grievances redressal

mechanism, etc;

Note: The following sources of information may be used for the review meeting:

(a) Minutes and reports of the Regional/Anganwadi Level Monitoring

Committees;

(b) Analysis of Regional Monthly Progress Reports (MPRs) and

Regional Annual Status Reports (ASRs);

in the district and any evaluation/assessment report; and

(d) Reports from the public/media (if any).

REGIONAL LEVEL MONITORING COMMITTEE (RLMC) ON ICDS

1. Mahe Regional Level

(i)

Regional Administrator, Mahe

. .

Chairperson

(ii)

Joint Block Development Officer, Mahe

. .

Member

(iii) CDPO (In-charge), ICDS, Mahe

. .

Member

(iv) Deputy Director, Health and Family Welfare

. .

Member

Department, Mahe.

(v)

Chief Educational Officer, Mahe

. .

Member

(vi) Representatives, local NGO (2)

. .

Members

(to be nominated by Chairperson).

(vii) Assistant Director, DWCD, Sub-Office, Mahe

. . Convenor

PART-I ]

LA GAZETTE DE L’ETAT

401

2.. Yanam Regional Level :

(i)

Regional Administrator, Yanam

. .

Chairperson

(ii)

Joint Block Development Officer, Yanam

. .

Member

(iii) CDPO (In-charge), ICDS, Yanam

. .

Member

(iv) Deputy Director, Health and Family Welfare

. .

Member

Department, Yanam.

(v)

Delegate to Director of School Education, Yanam

. .

Member

(vi) Representatives, local NGO (2)

. .

Members

(to be nominated by Chairperson).

(vii) Welfare Officer In-charge, DWCD, Sub-Office, Yanam . . Convenor

Note: The Committee will meet once in a quarter and will submit its report

to the District Committee with a copy to the State Directorate of ICDS.

Representatives of other line departments like Animal Husbandry /Dairy/

Fishery etc., may be invited as required.

IV. B. Roles :

The Regional Level Committee will monitor and review the following issues and

suggest/take appropriate actions:

(i) Overall progress in implementation with regard to:

(a) Coverage of all habitations / hamlets in the block, especially in SC/ST

and minority concentrated and remote areas;

(b) Coverage of beneficiaries : Sector-wise analysis of registered vs. actual

beneficiaries for supplementary nutrition and pre-school education at AWCs

as against surveyed population;

(d) Nutritional status of children 0-3 years and 3-6 years - weighment, roll

out of WHO growth standards and joint mother and child protection cards,

sector-wise comparison of proportion of moderate and severely undernourished

children; measures being taken for addressing them and progress thereon half

yearly basis;.

(e) No. of AWCs providing take-home ration, morning snacks and hot

cooked meals for more than 21 days in the reporting month;

(f) Number of AWCs which organised the monthly Village and Health

Nutrition Days (VHNDs) and details of activities undertaken during VHNDs.

(ii) Coordination and convergence with line departments/programmes:

(a) Health / NRHM: joint planning and implementation of timely immunisation

of children at AWCs, ante- natal and health check-ups, referral services and

supply of micronutrients (Vit-A, IFA, deworming tablet) to AWCs; functioning

of VHND and VHSC and promotion of IYCF; planned visits of ANM to AWCs;

(b) Water and sanitation: Provision of potable water and sanitation facility

at AWCs.

—

402

LA GAZETTE DE L’ETAT

[ PART-I

402

the delivery of services at AWCs.

(iii) Other issues relating to programme implementation and actions thereon

with respect to :

(a) Regularity of functioning of AWCs - overall, and specifically, those in

SC/ST/Minority concentrated habitations and submission of MPRs by AWWs;

(b) Manpower vacancies at AWW/Supervisor/CDPO level and their training

status;

supervisors;

(d) AWC infrastructure: Construction of AWC buildings through

convergence with other schemes/programmes;

(e) Status of supply of all essential items to AWCs (Medicine and PSE kits,

weighing scales, joint MCP card, WHO growth chart, etc);

(f) Availability of funds for POL, contingency, etc., at the block level and

flexi-fund at AWC level as per revised norms;

(g) Home visits by AWWs during critical contact periods - counselling of

pregnant and lactating mothers and families of children under two on key health

and nutrition issues;

(h) Supportive supervision by the Supervisors; organisation of sector level

review meetings; analysis of MPRs; etc., [To review frequency of supervisory

visits and reasons for lower than expected frequency].

(i) Observance of Village Health and Nutrition Days (VHNDs) - participation

of ANM and PRI members;

(j) Method(s) of delivery of supplementary nutrition at AWCs - engagement

of SHGs and use of iodised salt at AWCs;

(k) Methodology and participation of children in non-formal pre-school

education at AWCs - use of locally developed learning and play materials, toy

bank and other initiatives;

(l) Engagement of AWWs and Supervisors in non-ICDS activities and

arrangement to desist them from it;

(m) Identification of low performing AWCs / Sectors in ICDS implementation

and factors responsible for it;

(n) Any other matter as may be relevant for implementation.

(iv) Complaints/grievance redressal mechanism: Actions taken on the

complaints received from individuals, community, PRIs etc regarding ICDS services such

as regularity in AWC functioning, quality of supplementary nutrition, etc., and also on

dereliction of duties by Supervisors /AWWs;

Note: The following sources of information may be used for the review meeting:

(a) Minutes and reports of the AWC Level Monitoring Committees;

(b) Analysis of AWC Monthly Progress Reports (MPRs) / Annual Status

Reports (ASRs);

officials in the region/district;

(d) Reports from the public/media (if any).

PART-I ]

LA GAZETTE DE L’ETAT

403

ANGANWADI LEVEL MONITORING AND SUPPORT

COMMITTEE (ALMSC) ON INTEGRATED CHILD DEVELOPMENT SERVICES

(i)

Grama Panchayat Ward Member or Ward Member

. .

Chairperson

of the urban local body (preferably woman member).

(ii)

Mahila Mandal (2 Members on rotation)

. .

Members

(to be selected by Chairperson).

(iii) ANM

. .

Member

Representatives of :

(iv) Parents of children attending Anganwadi Centre (3)

. .

Members

(v)

Community (Teacher/Retd. Government officials) (3)

. .

Members

(vi) Sakhi under SABLA Programme (if any)

. .

Member

(vii) Anganwadi Worker

. .

Convenor

* Inspection Officer may be invited as special invitees.

Note: *The Committee will organize regular monthly meetings to discuss

various issues in the anganwadi area in the village or ward/slum and record

minutes of the meeting. A copy of the minutes may be sent to the Regional/

District Level Committee and CDPO.

*ICDS Supervisor, ANM, LHV may be invited to the meeting as may be required.

VI. B. Roles :

The Anganwadi Level Committee will review and take/suggest actions to improve

delivery of services at the AWC. The committee is authorised and expected to play the

following roles:.

(i) Check regularity of functioning of AWC;

(ii) Ensure coverage of all eligible beneficiaries as against the surveyed

population;

(iii) Review status of supply of supplementary food to all beneficiaries for

at least 21 days in a month.

(iv) Review nutritional status of children 0-3 years and 3-6 years, weighment,

availability of WHO New Growth Charts and joint mother and child protection

card; and number of moderate and severely undernourished children and

steps taken;

(v) Review functioning of non-formal PSE - activities per day, development /

use of local learning and play materials; organisation of parents meet; etc.

(vi) Ensure participation of AWWs at VHSC meetings;

(vii) Ensure participation of at least one of the Members (other than AWW,

ASHA and ANM) on the monthly Village Health and Nutrition Day at each

AWC and to ensure that it is well-organised and well - attended and that all

due services are rendered on that day;

(viii) Review facilities available at the AWC in the light of established norms

(infrastructure including clean water, functioning toilet, play area, PSE / medicine

kits, cooking utensils, etc);

[The Committee may consider ways of locally strengthening the AWC

infrastructure mobilising resources from the community/other schemes].

404

LA GAZETTE DE L’ETAT

[ PART-I

404

(ix) Review receipt and utilisation of consumables such as food supplements

and medicines as well as physical stocks;

Find reasons for any shortfalls from expected norms, or discrepancies in stocks;

Document and report such shortfalls and discrepancies to the Regional/District

Level Monitoring Committee and Child Development Project Officer;

(x) Attend to any local disputes related to the AWC or AWW, and resolve such

disputes amicably; flag unresolved disputes to the Gram Panchayat or Block Level

Monitoring Committees;

(xi) Interact with AWW/ICDS Supervisor to understand reasons for any

shortfalls in services provided at the AWC and find ways to locally strengthen services

or correct shortfalls; formally document and report unresolved issues to the Regional /

District Level Monitoring Committee, with a copy to CDPO, MO / PHC and Gram

Panchayat as appropriate and concerned.

(xii) Any other matter as may be relevant for improving service delivery.

Note: (i) To ensure any/all of the above, the AWC Level Committee Members

are expected to:

Familiarise themselves with the objectives and spirit of the ICDS programme.

Familiarise themselves with the established norms and guidelines for ICDS by

obtaining a copy of such guidelines from the Block Level Monitoring Committee;

interact with Members of the Block level Monitoring Committee, or the

Supervisor or CDPO, or with the LHV or MO/PHC to seek any clarifications

regarding these norms.

Visit the Anganwadi Centre periodically and interact with other members of the

community to enquire about the functioning of the AWC.

Convene a monthly meeting to transact its business, preferably soon after the

preparation of the AWC MPR, and maintain minutes recording the attendance

of Members, issues reviewed, findings, and action taken.

Send a copy of the minutes of the monthly meeting to the Regional/District

Level Monitoring Committee.

(ii) On any issue, while it is always preferable to have negotiated and

unanimous decisions, the Members present may take decisions based on

guidelines and norms. Unresolved issues may be sent to higher level for

direction.

(iii) The Committee and its Members will conduct their business in a manner

that does not disturb the day - to - day activities of the AWW/AWC.

(By order of the Lieutenant-Governor)

G. THEVA NEETHI DHAS, I.A.S.,

Secretary to Government (Welfare).

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