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La Gazette de L' État de Poudouchéry

The Gazette of Puducherry

PART - I

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2015 }

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23 {

No.

56

Poudouchéry

Mardi

23

Juin

2015

(2 Asadha 1937)

No.

Puducherry

Tuesday

23rd

June

2015

[ 417 ]

GOVERNMENT OF PUDUCHERRY

TRANSPORT SECRETARIAT

(G.O. Ms. No. 8/Tr. Sectt./2015, dated 24th March 2015)

NOTIFICATION

Whereas, repairs to Government vehicles are being carried out by the

Government Automobile Workshop and in respect of latest model Government

vehicles requiring major repairs wherein requisite modern facilities are not available,

they were being referred to private automobile workshops;

And whereas, in respect of New Generation Hi-Tech Vehicles, with advanced

technology and electronic system, allotted to the Government departments and high

dignitaries of the Government including the Convoy/Escort vehicles of the Police

Department, etc., with particular make of vehicle and model, for which repairs and

maintenance facilities are not available in the Government Automobile Workshop for

want of special tools and equipments, trained mechanics and guaranteed spare parts,

they have to be referred to private automobile workshops and to authorized dealers

with subsequent ratification of the Government;

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[ PART-I

418

And whereas, in respect of Government vehicles used by Government

departments at times of emergency during natural disasters and during times of

elections, etc., repairs are required to be done on a war footing which is found to

be cumbersome with limited facilities in the Government Automobile Workshop (GAW);

And whereas, the Government was actively considering to streamline certain

norms and guidelines to utilize the services of the private automobile workshops,

to carry out the repairs of the Government vehicles at a cheaper cost with better

quality repairs and maintenance services besides covering a large number of

workshops and affording better opportunities for the development of automobile

repair industries and workshops in rural areas providing valuable employment

opportunities in the Union territory of Puducherry;

Now, therefore, approval of the Lieutenant-Governor of Puducherry is hereby

accorded for the maintenance and repair of Government vehicles in the authorized

dealers/service centres of their respective make as per the conditions laid down in

the guidelines for recognition of private service centres/authorized dealers;

Now, therefore, approval of the Lieutenant-Governor of Puducherry is also

accorded to private workshops other than authorised service centres of a particular

make for the said purpose, subject to the fulfillment of the conditions laid down in

the guidelines for recognition of private service centres/workshops.

Guidelines for carrying out repairs to Government vehicles by private

automobile workshops in the Union territory of Puducherry, approved by the

Transport Department, Puducherry.

The private workshop shall be classified into two categories said purposed

viz., (1) Workshops capable of doing major overhauling works and (2) Workshops

capable of doing minor overhauling works. For all items of the works other than the

major repairs and the workshops capable of doing major repairs, there are many

other jobs, which could be conveniently undertaken by workshops other than both

the categories. For example, servicing the vehicles, doing upholstery work, doing

patch work, tinkering and painting etc., cannot be done by workshops, which are

capable of doing only minor repairs. But at the same time, for doing all these jobs

major workshops are not at all required. These jobs can conveniently be done by

another category of workshops which are not as sophisticated and well equipped and

hereafter not as costly as major workshops classified to be able to do major repairs,

for having the necessary specialized equipments and facilities for the type of job.

2. The procedure of entrusting the repair of various Government vehicles in

authorized dealers/service centres/other private workshop would be as follows:-

(i) Receipt of form/letter of requisition with the list of repairs to be

carried out in a vehicle from the concerned department/office by the

technical officials of the Transport Department, Puducherry.

(ii) After inspecting the vehicle No Objection Certificate (NOC) for the

repairs to be carried out will be issued to the concerned department/office

in recognized private workshop/service centre/authorized dealer within

three working days from the date of inspection of vehicle.

(iii) Consequently, the department/office will call for quotation from the

recognized firms and send the quotation/comparative statement to the

respective Transport Offices within 30 days from the date of obtaining

No Objection Certificate for carrying out the repairs to obtain Rate

Reasonable Certificate (RRC).

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419

(iv) The comparative statement will be examined and Rate Reasonable

Certificate (RRC) will be issued to the concerned department/office within

five working days from the date of receipt of the quotations/comparative

statement.

(v) On receipt of Rate Reasonable Certificate (RRC), the department/

office concerned will obtain Government sanction for the concerned work.

(vi) Based on Government sanction, work order to be placed to

concerned firm by the department/office.

(vii) On completion of repair work, the technical officials of the

Transport Department will examine the vehicle and issue Work Completion

Certificate (WCC) within three working days from the date of inspection of

vehicles.

(viii) The Directorate of Accounts and Treasuries, Puducherry shall admit

and pass bills based on the Work Completion Certificate.

The classification of private workshops for the said purpose would be as

follows:-

(1) Workshops capable of doing major repairs (including overhauling, patch,

tinkering, painting, electrical work and upholstery).

(2) Workshops capable of doing minor repairs.

(3) Workshops which can do patch work, tinkering and painting etc.

(4) Workshops capable of doing electrical work.

(5) Workshops capable of doing upholstery.

(6) Servicing alone.

The following norms are prescribed for private workshop/ authorized dealer/

service centre to recognize it as a authorized/approved one.

I. Major repairs :

The workshop should satisfy the following conditions for recognition for

carrying out major repairs to Government vehicles.

(a) The workshop should be registered under Factories Act, 1948.

(b) Number of persons employed in the workshops should not be less

than 20 Nos.

(c) Covered accommodation of the workshop should not less than 1000 sq.ft.

(d) The workshop should have been insured against fire.

The workshop should have the following equipments in additional to the

normal tools required by the workshop.

(1) Air compressor 3 HP and gas compressor

(2) Car washer with 3 HP motor

(3) Hydraulic hoist or washing ramp

(4) Valve seat grinding machine (Optional)

(5) Battery charger

(6) Reboring machine (Optional)

(7) Greasing equipment

(8) Plug tester

(9) Hydrometer

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(10) Cell tester

(11) Wheel alignment gauge

(12) Arbour press

(13) Bench grinder 1/2 HP

Desirable equipments:

(14) Electrical welding machine - 1

(15) Gas welding equipment - 1

(16) Spray painting equipment - 1

(17) Sewing machine - 1

II. Minor repairs :

The workshop should satisfy the following conditions for carrying out repairs

to Government vehicles.

(a) The workshop should be registered under the Factories Act.

(b) Number of persons employed in the workshop should not be less

than 5 Nos.

(c) Covered accommodation of the workshop should not be less than 1000 sq.ft

(d) The workshop should have insured against fire.

The workshop should have the following essential equipments in additional

to the normal tools required by the workshop.

(1) Greasing equipment

(2) Plug tester

(3) Hydrometer

(4) Cell tester

(5) Wheel alignment gauge

(6) Arbour press

(7) Bench grinder

III. Patch work, tinkering and painting :

The workshop should satisfy the following conditions for carrying out patch

work, tinkering and painting works to the Government vehicles.

(a) The number of persons employed should not be less than 5 Nos.

(b) Covered accommodation of the workshop should not be less than

2000 sq.ft

(c) The workshop should have insured against fire.

The workshop should have the following essential equipments in addition to

the norms tools required by the workshop.

(1) Arc and gas welding equipment

(2) Spray painting equipment

(3) Air compressor

(4) Nitrogen gas compressor

(5) Tyre changer

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421

IV. Electrical works :

The workshop should satisfy the following conditions for recognition and

carrying out electrical works to Government vehicles.

(a) The number of persons employed should not be less than 3 Nos.

(b) Covered accommodation of the workshop should not be less than 500 sq.ft.

The workshop should have the following essential equipments in addition to

the norms tools required by the workshop.

(1) Plug tester

(2) Hydrometer

(3) Cell tester

(4) Battery charger

(5) Growler

(6) Coil winding machine.

V. Upholstery works :

The workshop should satisfy the following conditions for recognition carrying

out upholstery work to Government vehicles.

(a) The number of persons employed should not be less than 3 Nos.

(b) The covered accommodation of the workshop should not be less

than 500 sq.ft.

(c) Should have carpenter.

The workshop should have the following essential equipments in addition to

the norms tools required by the workshop.

Sewing machine.

VI. Servicing :

The workshop should satisfy the following conditions for carrying out service

to Government vehicles.

(a) Number of persons employed in the workshop should not be less

than 4 Nos.

(b) Covered accommodation of the workshop should not be less than 1000 sq.ft.

The workshop should have the following essential equipments in addition to

the normal tools required by the workshop.

(1) Wheel alignment device

(2) Car washer

(3) Air compressor

(4) Washing ramp or hydraulic hoist

(5) Grease equipment

(6) Tyre changer.

3. The collection of security deposit amount is considered to be necessary as

a safeguard against any irregularity committed by the recognized workshop and it

should be paid by all the recognized workshop except authorized dealer/service

centres. The Executive Engineer, Government Automobile Workshop shall follow

the prescribed procedure of executing agreement, crediting to the Government

account, etc. applicable to collection of such deposits as per the rules in force.

The validity of the insurance policy of the recognized workshop against fire shall

be checked up periodically by the Executive Engineer, Government Automobile

Workshop, Puducherry.

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4. The Government also direct that all applications for the approval of private

workshop shall be examined by the Executive Engineer, Government Automobile

Workshop, Puducherry in the light of the above norms and guidelines and that

those workshops which satisfy the prescribed norms be approved.

5. The approved workshop shall be inspected by an officer of the Government

Automobile Workshop not lower in rank than a Junior Engineer for according

approval and thereafter to make periodical inspection for six months once for the

approved workshop runs satisfactorily. Approval should be withdrawn where the

quality is unsatisfactory where any malpractice is noticed. In case of renewal, quality

of work done earlier years should be taken into account.

6. The Executive Engineer, Government Automobile Workshop shall maintain

a History Register for each vehicle to record the nature of repairs undergone by the

vehicle in the Government Automobile Workshop, Puducherry/Karaikal. Whenever

vehicles requires overhaul, the repairs undergone by that vehicle previously should

be taken into consideration and if there is any premature failure unnecessary repairs,

the reasons for premature failure and frequently repairs should investigated and

curative steps should be taken immediately. A monthly report from each and every

Government approved private workshops showing the number of Government

Departments vehicles attended to that workshop during that month and the nature

of repairs done, so as to watch nature of repairs undergone with cost and whether

any job is repeatedly carried out, shall be obtained by the Executive Engineer,

Government Automobile Workshop, Puducherry.

7. All Heads of Departments and the officers using vehicles are also

requested to keep close watch over the type, nature and cost of repairs done in the

private workshops and bring to the notice of Executive Engineer, Government

Automobile Workshop, Puducherry any abnormal or unusual frequency of repairs

or cost of repairs.

8. The Transport Department, Puducherry shall from time to time suitably

update by modifying the guidelines so as to ensure quality of service.

9. The above orders shall come into force with effect from the date of issue

of the order. The Executive Engineer, Government Automobile Workshop, will

expedite earlier action towards inviting applications and listing the approved

workshops.

10. This orders issued with the concurrence of the Finance Department vide

U. O. No. 2813/F.5/A1/14-15, dated 12-1-2015.

(By order of the Lieutenant-Governor)

SECRETARY TO GOVERNMENT (TRANSPORT).

————

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