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La Gazette de L' État de Poudouchéry

The Gazette of Puducherry

PART - I

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23 {

No.

111

Poudouchéry

Mardi

Août

2016 (1 Bhadra 1938)

No.

Puducherry

Tuesday

23rd

August

2016

GOVERNMENT OF PUDUCHERRY

DIRECTORATE OF INFORMATION TECHNOLOGY

(G.O. Ms. No. 3/DIT/2016-17, dated 22nd August 2016)

NOTIFICATION

The Government of Puducherry is implementing numerous e-Governance

projects across various Union Territory Departments. In order to ensure successful

implementation of these initiatives and sustained development of e-Governance

in the line departments, it is necessary to create strong Information Technology

Teams with expertise of Information Technology and capabilities to provide

direction and leadership in these departments. It is therefore, recommended to

create a virtual Information Technology Cadre that shall lead the e-Governance

initiatives in the Union Territory. Setting up of virtual cadre, rather than a full

fledged Information Technology Cadre, has the following advantages:

(1) It would not create permanent liability and therefore, financial

implications are limited. Further, Constitution of Virtual Information Technology

e-Governance Cadre for Union territory of Puducherry has financial bearing, on

permanent nature.

LA GAZETTE DE L'ETAT

[PART - I

1428

(2) Regular cadre in Information Technology would face issues of rapid

obsolescence of skills and knowledge.

(3) Implementation of e-Governance projects is being increasingly outsourced.

Hence, there is a pressing need for dedicated teams within Departments with

competencies to manage e-Governance projects.

(4) A virtual Information Technology Cadre will create a pool of knowledge

in the Government. It will also lead to easier acceptance of e-Governance, better

prioritization, process re-engineering and management of SLAs (Service Level

Agreements).

(5) In due course, a good number of officers will develop required

competencies through this arrangement.

Resolution:

1. The Union Territory shall develop a Virtual Information Technology

Leadership Pool to lead the e-Governance initiatives in the Union Territory, titled

as ‘Virtual Information Technology-e-Governance Cadre for Union territory of

Puducherry.’ Department of Information Technology, Puducherry may be

designated as Nodal Department. The Secretary (Information Technology) shall

be the Controlling Officer for the Virtual Information Technology e-Governance

Cadre.

2. Constitution of Virtual Cadre:

The officers for the Virtual Cadre shall be selected from the existing

Union Territory Government Employees in various Departments and groomed to

lead and guide the e-Governance initiatives in the Union Territory.

3. Strength of the Cadre:

3.1. The Government officials in all line Departments within the Union

territory of Puducherry from Lower Division Clerk level to Special Secretary

Level are eligible for inclusion with Union territory of Puducherry Virtual

Information Technology Cadre. About 2%-5% of the existing Cadres from Special/

Additional/Joint/Deputy/Under Secretaries, Superintendents,

Assistants,

Upper Division Clerks, Lower Division Clerks in the Departments/Directorates

shall be selected into Virtual Cadre. The normal intake capacity for each of the

staff level would be as follows:

Sl.

Designation

Existing

Proposed

No.

strength

strength in

in Cadre

Virtual Cadre 2-5%

(1)

(2)

(3)

(4)

Special/Additional/Joint/Deputy/

2-4

Under Secretaries.

Superintendents

273

5-14

Assistants

1135

23-57

Upper Division Clerks

1050

21-53

Lower Division Clerks

434

9-28

Total . .

2968

60-156

* Even exceptionally talented technical staff of various Departments/

Directorates and IV employees may be chosen in Virtual Cadre.

PART - I]

LA GAZETTE DE L'ETAT

1429

3.2 It shall be ensured that each Department has adequate representation

of employees in Virtual Cadre in accordance with its employee strength.

3.3 The Department of Information Technology may re-examine the

strength and composition of the Virtual Cadre, if necessary and may make such

alterations therein as it deems fit after approval by an existing or suitably

constituted High Power Committee (HPC).

4. Method of appointment:

4.1. The following Committees shall be working as "Selection Committee"

for appointment of officers/staff under Virtual Information Technology Cadre.

Name of the

For Officer/Staff

Composition

Committee

Grades

(1)

(2)

(3)

High Power

Secretary level

Chief Secretary . . Chairman

Committee (HPC)

from Additional

Secretary

for e-Governance

Secretary level

(Information

champions.

to Under Secretary.

Technology).

. . Member

Project Implementation

For all other (lower)

Secretary

. . Chairman

Committee (PIC).

grades.

(Information

Technology).

Secretary of

. . Invitee

concerned

Department.

Department of Information Technology shall constitute Selection

Committees for selection of Officers into the Virtual Cadres. For Under

Secretaries and above, it will mean HPC (High Power Committee), Chaired by

the Chief Secretary. For other positions, it will mean PIC (Project Implementation

Committee) of Directorate of Information Technology, Chaired by Secretary

(Information Technology) where, Secretaries concerned Departments will be

called as invitees;

Application process:

4.2 The qualification prescribed for induction in Virtual Information

Technology Cadre are as follows:

(a) Class X Board Examination/XII Board Examination of the State or

any State, with Computer Science as one of the subjects or any higher Degree

with computer,

(b) Diploma in Computer Science/Computer Applications/Information

Technology.

Science/Information Technology.

(d) B.Tech./M.Tech./B.Sc./M.Sc. in Computer Science/BCA/MCA

(e) Defined certification such as BCC (Basic Computer Course) or CCC

(Course on Computer Concepts) or any other State Government approved

certification;

LA GAZETTE DE L'ETAT

[PART - I

1430

(f) Officials who extensively use Information Technology applications

such as e-Office, e-Tendering; have worked effectively in any e-Governance

projects;

(g) Have attended the STeP (Specialized Training in e-Governance

Programme) trainings or ClOs (Chief Information Officers) training

programmes or any other training programmes on Information Technology/

e-Governance conducted by the State Government or the Central

Government.

(h) Officials with strong inclination, but, not fulfilling the professional

qualification criteria may also be eligible to be selected provided these

officials are mandated to undergo a prescribed training programme, failing

which they would be withdrawn from the Cadre.

4.2.1 The Selection Committees shall select officers through following

process:-

4.2.2 A short list of suitable officers with relevant Information

Technology background shall be created through following process:-

4.2.2 (a) Applications shall be invited from interested Union Territory

Government employees with suitable Information Technology background for

selection into the

Virtual

Cadre. Nominations from Secretaries/Head of

Departments may also be solicited for shortlisting of officers from the suitable

Information Technology background.

4.2.2 (b) The Selection Committee shall then select the candidates on

basic of their qualifications, credentials, interests and Information Technology

domain expertise. If required, the Members of the Selection Committee may

conduct interviews of the shortlisted candidates.

4.2.2 (c) There shall be online examination conducted by Directorate of

Information Technology. The Union Territory Government employees, who have

already extensively use e-Office, e-Tendering, have worked effectively for any

e-Governance projects, etc., shall be given preference.

4.2.3 As a part of examination process, candidates shall be called for

interviews by the Selection Committee.

4.2.4 Directorate of Information Technology shall time to time, whenever

vacancies arise, conduct the above process for selection of officers into Virtual

Cadre.

5. Selection of candidates:

Candidates with prior proven experience/credentials in below mentioned

e-Governance Projects/Areas shall be given preference:

1. Formation of dedicated Information Technology Cell and e-Governance/

e-Office Champion for the Department (at Special/Additional/Joint/Deputy and

Under Secretary level);

2. Successful Business Process Re-engineering (BPR) for departmental

process. (at Special/Additional/Joint/Deputy and Under Secretary level);

PART - I]

LA GAZETTE DE L'ETAT

1431

3. Promoting common State Level Information Technology infrastructure

for computerization [such as State Data Centre (SDC), Common Service Centre

(CSC), State Wide Area Network (SWAN), SMS gateway, Payment gateway, etc.,

(at Special/Additional/Joint/Deputy and Under Secretary level];

4. Use of Information Technology budget (which is 0.5% of Department's

overall budget) effectively for e-Governance projects, (at Special/Additional/

Joint/Deputy and Under Secretary level);

5. Use of UID in departmental applications, (at Special/Additional/Joint/

Deputy and Under Secretary level);

6. Driving e-Governance Projects in own department's allied offices,

directorates, field offices. (at Special/Additional/Joint/Deputy and Under

Secretary level);

7. Maintaining departmental websites/portals as per Government of

Puducherry e-governance policies, (at Special/Additional/Joint/Deputy and Under

Secretary level);

8. Working in e-Office (all levels) for ensuring paperless office/filing work;

Adhering to e-Tendering compliance (all levels);

10. Using official email ID in all official communication (all levels)

11. Conducting or participating in regular training for Information

Technology/e-Governance concepts, (all levels).

6. Online examination and selection:

Directorate of Information Technology shall carry out selection of the

candidates as per the method prescribed in GR/Online examination by Directorate

of Information Technology which consists of three stages:

Stage

Examination/Selection details

(1)

(2)

A: Online Objective

Objective test paper of 60 marks, passing

marks 75% and above.

B: Online Subjective

Subjective questions test paper of 100 marks,

passing marks 50% and above.

C: Interview Stage

Interview by Selection Committee, Total

marks 40, passing marks 50% and above.

7. Tenure:

Successful candidates (Employees) shall be appointed (i.e. inducted) in

Virtual Information Technology Cadre for initial appointment period of three

years. There shall be annual performance review. Secretary and above level officer

shall be reviewing the performance of the employees for e-Governance related

projects in the Departments. After initial appointment period of three years, all

selected employee shall have "cooling off" period of two years i.e. they shall be

moved back to "normal" Department level and other employees from the

Department shall be given chance to be inducted in Virtual Information

Technology Cadre, so that larger number of officials get opportunity of serving in

the, Virtual Cadre and thus, capacities of greater number of employees are built.

LA GAZETTE DE L'ETAT

[PART - I

1432

8. Training and Capacity Building for Virtual Information Technology

Cadre:

The following type of training shall be given to all selected employees

of the Virtual Information Technology Cadre. Officials from Information

Technology Department, Puducherry and NIC shall give ground level Induction

training to select Virtual Information Technology Cadre and next level training

may be imparted through any Government recognized Information Technology

Institution/Organization as deemed fit by Department of Information Technology.

Type of Training

Syllabus

(1)

(2)

Induction

Fundamental of e-Governance, Concept of e-Governance

Training

practices

Puducherry e-Governance Policy

IN-process

e-Governance Standards, Concepts, Guidance Notes,

Training and

Important Government Resolutions

Refresher

Common Infrastructure like SDC, PSWAN, CSC

Training

Common service infrastructure like e-Tendering,

e-Office, SMS Gateway, Payment Gateway

Study of various successful e-Governance project/

initiatives undertaken by various projects/initiatives

undertaken by various Departments/Directorates of the

Government of Puducherry

Visit to CSC and Project locations

Study tour (both national and international level) for best

practices followed by other e-Governance project

9. Salary compensation and benefits:

The following are the notable aspects related to salary compensation and

benefits related to employees of Virtual Information Technology Cadre.

(a) To encourage the efforts put in by selected employees of the Virtual

Information Technology Cadre, they shall be given 10% of their Basic Pay

(not including Grade Pay. TA/DA or any other allowances) as Virtual Information

Technology Cadre allowance.

(b) The incentive will be paid by the respective Department from their

salary head of budget and included in the monthly salary as an additional

allowance. It will not be counted as part of basic pay for calculating any other

allowance. In case of transfer on deputation, the pay and incentives would be borne

by borrowing Department.

matter shall remain as per the existing details of the selected employee.

(d) There shall be annual performance review of all selected employees

of Virtual Information Technology Cadre. In next year, the increase of 10% (of

basic pay) shall continue, or it can be increased to 20% in next two years.

PART - I]

LA GAZETTE DE L'ETAT

1433

(e) The increased compensation shall be drawn from the budget of the

parent department and not from Directorate of Information Technology. This

ensures continual financial support for this scheme.

(f) About 1/3 of the selected employees can be removed from Virtual

Information Technology Cadre and new employees can be given chance to become

part of Virtual Cadre, depending upon the performance and current capacity

utilization of the Virtual Information Technology Cadre within each department.

(g) Availability of "e-Governance Champions" and "e-Governance

Practitioners" within each Department needs to be ensured to run Virtual

Information Technology Cadre initiative and e-Governance projects for the

Department,

(h) In case of transfer to different Department on promotion, etc., efforts

will be made to retain the person in the Virtual Cadre, since, every Department

would have a need for such officials who are borne on the Virtual Cadre.

10. Reporting Structure:

The Virtual Cadre employees of Department shall have a dotted line

reporting to Information Technology Department and Secretary (Information

Technology) shall send a note for their PARs to the concerned Secretary/Head

of Department. For positions below the Under Secretary, the dotted line relation

will be to Director (Information Technology).

11. Roles and responsibilities:

It may be noted that the responsibilities related e-Governance projects

within the Department is in addition to existing responsibilities of the selected

employees within own Department. They shall continue to discharge their existing

duties as per their existing departmental setup and responsibilities.

11.1 In addition to existing duties, the Virtual Information Technology

Cadre staff shall perform the following responsibilities and duties :-

(a) To conceptualize, design and implement the e-Governance projects

in their own Departments;

(b) Employees at all staff level (Superintendent level to Clerk level) to

take part in e-Governance projects as per the need and fitment;

(d) To ensure compliance to e-Governance Polices, Standards, Guidance

notes and Government Resolutions in all e-Governance projects within the

Department;

(e) To effectively utilize departmental budget for Information Technology

(0.5% of overall budget) effectively for e-Governance projects;

(f) To establish and maintain in-house capacity and team strength required

to run e-Governance project successfully;

(g) To make effective use of Common State Information Technology

Infrastructure (such as SDC, PSWAN, CSC, e-Tendering, e-Office, etc.,

applications) in own departmental e-Governance projects.

LA GAZETTE DE L'ETAT

[PART - I

1434

(h) To promote use of successful e-Governance projects/application

from other Department to own Department;

(i) To ensure linkage to UID for departmental e-Governance project,

to remove duplicity in beneficiaries and close leakages in Government

grants/assistance;

(j) Liaising with Information Technology Department/Information

Technology Mission for defining technical requirements;

(k) Defining strategy and implementation model;

(l) Creating balanced and legally tenable bidding and contract documents;

(m) Manage the contracts and Service Level Agreements (SLAs); and

(n) Formulating the ensuring compliance with appropriate policies,

guidelines and procedures.

12. Dedicated Officers for Mission Mode Projects:

For projects greater than 50 crores, full-time Mission Leaders shall be

appointed for implementation and monitoring of the project. This Mission Leader

shall work exclusively for implementation of e-Governance Mission Mode

project. They shall be part of the Virtual Information Technology e-Governance

Cadre for Union territory of Puducherry.

(By Order of the Hon’ble Lieutenant-Governor)

Dr. A.S. SIVAKUMAR,

Joint Secretary to Government (IT).

————

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