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La Gazette de L' État de Poudouchéry
The Gazette of Puducherry
PART - I
EXTRAORDINAIRE
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2017 }
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20 {
No.
24
Poudouchéry
Lundi
20
Février
2017 (6 Phalguna 1938)
No.
Puducherry
Monday
20th
February
2017
GOVERNMENT OF PUDUCHERRY
TRANSPORT SECRETARIAT
(G. O. MS. NO. 20/Tr.Sectt./2016, Puducherry, dated 16th February 2017)
ORDER
Sanction of the Lieutenant-Governor, Puducherry is hereby conveyed for hiring of Motor Vehicles by
the Puducherry Tourism Development Corporation Limited (PTDC) (a Government of Puducherry undertaking),
Puducherry as per the approved rates enclosed in the Annexure–I for use by various Government Departments/
Corporations/Boards, etc., in the Union Territory for a further period of one month from 1-2-2017 to 28-2-2017
subject to the conditions as indicated in the Annexure–II, as appended to this order.
2. This issues with the concurrence of the Finance Department, Puducherry vide their I.D. No. 2889/FD/FC/F5/A1,
dated 14-2-2017.
(By order)
G. JOHNSON,
Under Secretary to Government (Transport).
PART - I]
LA GAZETTE DE L'ETAT
73
ANNEXURE–II
CONDITIONS OF CONTRACT
1. Movement of the vehicle will be reckoned only from the office for which hired.
2. The working days for a month has been taken as 30 days per month as generally, Sundays and other
Government holidays also will be working days.
3. The tenderer/contractor should maintain a log book in which he has to make daily entries (i.e., starting
kilometer reading, closing kilometer reading, starting time and closing time every day) and ensure that both the
Driver and the concerned officer-in-charge have signed against the entries pertaining to a particular day in the log-book.
4. Payment will be made once in a calendar month by the concerned Department by way of cheque.
5. The contractor should arrange for salary of Driver including all allowance, batta, overtime, waiting
charges, maintenance, etc.
6. The vehicle supplied should be neat, clean and in good fettle and shall not be more than 5 years old on
the date of hiring.
7. The Drivers must possess valid Driving Licence, must be neatly dressed in white uniform and should
not have been punished for any offence under the IPC, Cr.PC and the Motor Vehicles Act and should exhibit good
in behavior.
8. Vehicle will be exclusively kept at the disposal of Head of Office and will be used according to his
discretion, during the period of hire.
9. All the repairs will have to be borne by the contractor.
10. All expenses towards fuel, lubricating oil, and other consumables will have to be borne by the
contractor.
11. In case of any failure of vehicle, alternate arrangements for replacing the same with similar type of
vehicle have to be made immediately.
12. In case, a vehicle fails to report on a particular day or continuously fails so for a period of 10 days,
a penalty equal to the rate quoted in the schedule for the respective item will be deducted from the bill.
13. In case, a contractor fails to report continuously for a period exceeding 10 days, the Department shall
be at liberty to avail itself of Tourist taxi/Omni bus/Maxi cab at the same rate from other Puducherry permit vehicles.
He shall not have any legal right to challenge the action of the Department. The contract entered into by the
contractor with the Department shall be revoked. Moreover, the bill for the portion of the period for which the
service has been rendered shall be forfeited.
14. The contractee/user Department does not take any responsibility in respect of any compensation/claims
of any charges on account of any accidents or violations .
15. The contractor will be responsible for the safety, medical care and the other facilities of the Driver.
16. The Department does not take any responsibility on the actions/omissions of the Driver.
17. The Department does not take any responsibility for providing accommodation to the Driver. The vehicles
are likely to be used in the neighbouring States of Tamil Nadu, Kerala, Karnataka and Andhra Pradesh whenever necessary.
18. The Driver of the vehicle should be provided with adequate cash by the contractor to carry out any
minor repairs of any emergent nature so that the user's time is not wasted on account of such repairs.
19. During the weekly/periodical rest for the Driver, alternate Driver should be made available before the
Driver of the vehicle leaves the vehicle.
LA GAZETTE DE L'ETAT
[PART - I
74
online publication at “http://styandptg.puducherry.gov.in”
Government Central Press
Directorate of Stationery and Printing
Puducherry - 605 009
20. The safety of the vehicles rests with the tenderer/contractor's responsibility.
21. The contractee/user Department shall not be responsible for any violation of rules.
22. Excise Duty, Service tax, if any will be deducted at source and deemed to be included in the rates
quoted by him. No separate payment of same will be made by the Department.
23. The contractor shall execute an agreement with the concerned Department/Office.
24. Any excess payment made on account of earlier rates, have to be recovered from the Travel Agency.
25. Earnest Money Deposit.— (a) The Earnest Money Deposit amount of the successful bidder will be
converted into Security Deposit and one deposit would be made for all the vehicle hired by any Government
Department for each region.
(b) The Earnest Money Deposit will not fetch any interest.
26. Hiring Department.— The hiring Department shall ensure timely payment to the contractor for the
vehicle hired by them, so as to provide the services un-interruptedly by the contractor.
27. The contract period will be from 1-2-2017 to 28-2-2017.
(By order)
G. JOHNSON,
Under Secretary to Government (Transport).
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