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GOVERNMENT OF PUDUCHERRY
DEPARTMENT OF REVENUE AND DISASTER MANAGEMENT
(G. O. Ms. No. 12/2017, Puducherry, dated 4th September 2017)
ORDER
Section 48(1)(a) of the Disaster Management Act, 2005 (53 of 2005),
stipulates the constitution of the State Disaster Response Fund (SDRF) at the
State Level. The 13th Finance Commission has made recommendation for the
constitution of funds for the State Disaster Response Fund which has been
accepted by the Government of India. In pursuance to the provision of the Disaster
Management Act, 2005 and the recommendations of the 13th Finance Commission,
the Government of India has framed guidelines for Constitution and Administration
of the State Disaster Response Fund (SDRF) vide office memorandum
No. 32-3/2010-NDM-1, dated 28-09-2010 of the Ministry of Home Affairs
(Disaster Management Division), Government of India, New Delhi and a draft
guidelines on Administration of Disaster Response in Union Territories vide
Letter No. 15039/50/2014-Plg. Cell, dated 09-05-2014 of the Ministry of Home Affairs,
Government of India, New Delhi.
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La Gazette de L' État de Poudouchéry
The Gazette of Puducherry
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| 8 {
No.
142
Poudouchéry
Vendredi
8
Septembre
2017 (17 Bhadra 1939)
No.
Puducherry
Friday
8th
September
2017
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2. The Ministry of Home Affairs, New Delhi has conveyed the sanction
of the President of India for Payment of ` 10.00 crores (Rupees ten crores only)
to Union territory of Puducherry under Puducherry Disaster Response Fund (PDRF)
vide Letter No. 15039/04/2012-Plg.Cell, dated 21-03-2017 of the Ministry of
Home Affairs, Government of India, New Delhi.
3. The Union Territory Disaster Response Fund (UTDRF) will be
constituted under nomenclature as "Puducherry Disaster Response Fund". It will
be non-interest bearing and non-lapsable fund. The Government of India will
contribute 80% of the allocation under Puducherry Disaster Response Fund (PDRF)
in the form of Non-Plan grant and the balance 20% will be contributed by the
Union territory of Puducherry. Considering ` 10.00 crores as 80% of the Central
share and ` 2.50 crores as 20% of the Union Territory's share towards Disaster
Response Fund for Puducherry, Puducherry Disaster Response Fund (PDRF) will
be created for a total corpus of ` 12.50 crores.
4. Puducherry Disaster Response Fund (PDRF) shall be used only for
meeting the expenditure for providing immediate relief to the victims of cyclone,
drought, earthquake, fire, flood, tsunami, hailstorm, landslide, avalanche, cloud
burst and pest attack, and cold wave/frost. The provision for disaster preparedness,
restoration, reconstruction and mitigation measures in respect of important
damaged infrastructure shall not be a part of Union Territory Disaster Response
Fund. Such expenditure is needed to be borne from and out of regular plan fund
by the Union territory of Puducherry.
5. The release of Disaster Response Fund by the Government of India
shall be paid as Grant-in-aid and accounted for in the Government of India accounts
under the Major Head “3602-Grant-in-aid to Union Territory Government”.
The Union territory of Puducherry will take the Grant-in- aid as receipts in the
budget and account under Major Head “1601-Grants-in-aid from Ministry of
Home Affairs Non-plan Grant No. 109 Grants towards contribution to Union
Territory Disaster Response Fund”.
6. In order to enable transfer of the Central Government Contribution
Fund under Union Territory Disaster Response Fund, the Union territory of
Puducherry will make suitable Budget provision on the expenditure side of
their budget under the Head of Account "2245-Relief on Account of Natural
Calamities-05-Disaster Response Fund-101-Transfers to Reserve Fund and Deposit
Accounts-Union Territory Disaster Response Fund".
7. Approval for depositing the Union Territory Disaster Response Fund
in any Nationalized Bank has been obtained from the Finance Department (Ways and
Means) vide I.D. Note No. 128/FD (W&M)/2014, dated 07-07-2014 of the
Finance Department (Ways and Means), Puducherry. The Union Territory Disaster
Response Fund shall be transferred to the Savings Bank Account in a Nationalized
Bank opened in favour of the Secretary to Government (Revenue) and Special
Secretary (Revenue), on receipt of fund from the Government of India.
8. The Saving Accounts shall be opened jointly in the names of the
Secretary to Government (Revenue) and the Special Secretary (Revenue) and
drawal of Puducherry Disaster Response Fund shall be made by way of cheque
signed by any one of the two authorized Officers. Drawal of fund up to ` 50.00 lakhs
shall be made by the Special Secretary (Revenue) and drawal in excess of ` 50.00 lakhs
shall be made by the Secretary to Government (Revenue). Change of Branch of
Saving Bank Accounts, cancellation of Bank Account shall be made only with the
clearance of Finance Department (Ways and Means).
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9. The actual expenditure on immediate relief works will be booked only
under respective minor heads within Major Head: 2245 (01 for drought; 02 for flood,
03 for cyclones, 04 for fire, 05 for cloud burst, 06 for earthquake, 07 landslides,
08 for hailstorm, 09 for pest attack, 10 for tsunami, 11 for avalanches and
12 for cold wave/frost, etc., "Union Territory Disaster Response Fund" and 80 for
General). The expenditure to be charged to the Union Territory Disaster Response
Fund will be shown as a negative entry under 2245-05-901-deduct amount met
from Union Territory Disaster Response Fund for relief expenditure. Direct
expenditure should not be made from the Public Account. Even if, for some
administrative reasons, expenditure on immediate relief has been met under heads
of account other than MH:2245, these should be finally booked under MH:2245
through inter-account transfers.
10. The Puducherry Disaster Response Fund (PDRF) will be administered
by the State Executive Committee (SEC) under the Chairmanship of the Chief Secretary
to Government, which has already been constituted by Union territory of Puducherry
vide Notification No. 29506/DR & DM/RO/D2/2006, dated 1st August, 2007.
11. The accounting procedure of Puducherry Disaster Response Fund will
be maintained by the State Executive Committee in accordance with the norms
approved by the Government of India from time to time. The State Executive
Committee will decide on all matters connected with the financing of relief
expenditure of immediate nature from Union Territory Disaster Response Fund,
arrange to obtain contribution from Central Government, administer the fund and
invest the accretions to the fund as per the norms for investment indicated in the
guidelines for State Disaster Response Fund issued by Government of India vide
Office Memorandum No.32-3/2010-NDM-1, dated 28-09-2010 of the Ministry
of Home Affairs (Disaster Management Division), Government of India, New
Delhi and ensure that the money drawn from the Puducherry Disaster Response
Fund is actually utilized for the purpose for which the fund has been constituted.
12. Quarterly list of receipts and drawals from the Saving Account shall
be submitted to the Chief Secretary to Government, the Chairperson of the State
Executive Committee by the Department of Revenue and Disaster Management.
13. The accounts of the Puducherry Disaster Response Fund (approved
calamity-wise) and the investment shall be maintained by the Accountant-General
in-charge of accounts of the Union territory of Puducherry in the normal course.
Disclosure about the position of the opening balance, receipts, expenditure and
closing balance in respect of Union Territory Disaster Response Fund will be made
in the Finance Accounts, as per the enclosed Appendix. The State Executive
Committee will, however, maintain subsidiary accounts (calamity-wise) in such
manner and the details as may be considered necessary by the Union territory of
Puducherry in consultation with the Accountant-General.
14. The Comptroller and Auditor-General of India will conduct audit of
Puducherry Disaster Response Fund every year in conformity with approved items
and norms in terms of the purposes of the UTDRF guidelines. The Union territory
of Puducherry shall furnish a copy of the audit report of the Comptroller and
Auditor-General of India in respect of Union Territory Disaster Response Fund
to the Ministry of Finance and Ministry of Home Affairs.
15. The unspent balance in Puducherry Disaster Response Fund will be
handled based on the modalities issued by the Government of India then and there.
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16. The Union territory of Puducherry will request Disaster Management
Division, Ministry of Home Affairs, New Delhi, for requirement of additional
assistance from Central Government, when the Union territory of Puducherry is
having inadequate funds under Puducherry Disaster Response Fund (PDRF).
17. This issues with the concurrence of the Finance Department vide
I.D. No. 1436/FC/F4/A3/2017-18, dated 23-06-2017.
P. PARTHIBAN, I.A.S.,
Special Secretary (Revenue)-cum-
District Collector (i/c).
APPENDIX
(A) Statement of amount released earlier to the Union Territory Disaster
Response Fund (UTDRF).
1. Opening balance as on 01-04-20.......
2. Central’s share including advance release credited to UTDRF:
3. Corresponding share of Union Territory:
4. Corresponding share of Union territory of Puducherry credited to UTDRF:
5. Amount received under UTDRF:
6. Expenditure as on 30th September: .........
7. Expenditure as on 31st March 20.......
8. Amount transferred to investment account:
9. Amount received from investment account:
10. Closing balance (1+2+4+5+9) - (6+7): 31st March/30th September.
(B) Opening balance: 1st April/1st October 20.........
1. Total investment made out of UTDRF as on 31st March 20.......
2. Receipt during the current financial year 20.......
(i)
Central’s share
:
............................
(ii)
Union Territory’s share
:
............................
(iii)
Assistance under UTDRF
:
............................
(iv)
Interest earned (including investment
:
............................
made out of UTDRF).
(v)
Others
:
............................
(vi)
Arrears of Central’s/Union Territory’s
:
............................
share if any, to be credited to UTDRF.
(vii)
Total (i) to (vi)
:
............................
(viii) Out of (vii) amount credited
:
............................
to UTDRF.
3. Total amount available in the SDRF
:
............................
{(1+2 (viii)}.
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4. Total expenditure incurred inconformity with items and norms of
UTDRF during the year out of the Fund:
(i) As on 31st March, 201.......
:
...........................
(ii) As on 30th September, 201.......
:
...........................
5. Balance available in the Fund (3-4) :
...........................
31st March/30th September
(C) Submission of ‘Annual Report on Natural Calamities’.
(i)
Whether "Annual Report on
:
...........................
Natural Calamities" for the
previous year........................ has
been sent to Ministry of
Home Affairs (Yes/No).
(ii) If yes, date on which sent
:
........................
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