[1055]

GOVERNMENT OF PUDUCHERRY

DEPARTMENT OF HINDU RELIGIOUS INSTITUTIONS AND WAQF

(G.O. Ms. No. 73/CHRI/T.7/2018, Puducherry, dated 10th December 2018)

NOTIFICATION

In exercise of the powers conferred by sub-section (1) of the

section 109 of the Waqf Act, 1995 (Central Act 43 of 1995), read with the

notification issued under S.O. 572(E), dated the 19th August, 1996 of

the Ministry of Home Affairs, Government of India, New Delhi, and in

supersession of the Union territory of Puducherry Waqf Rules, 2000

issued vide Notification No. 4373/CHRI/2000/Waqf/T.3, dated

20th September, 2000 of the Hindu Religious Institutions Department,

Government of Puducherry and published vide Part-II of Extra Ordinary



La Gazette de L' État de Poudouchéry

The Gazette of Puducherry

PART - II

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2018 } | 21 {

No. 78 Poudouchéry Vendredi

Décembre

2018

No.

Puducherry

Friday

21st

December

2018

(30 Agrahayana 1940)

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[PART–II

Gazette No. 23, dated 21st September 2000 of the Government of

Puducherry, save as respects things done or omitted to be done before

such supersession, the Lieutenant-Governor of Puducherry hereby

makes the following rules, namely:—

1. Short title, extent and commencement.— (1) These rules may

be called “The Union territory of Puducherry Waqf Rules, 2018.”

(2) These rules shall extend to the whole of the Union territory

of Puducherry.

(3) They shall come into force on and from the date of their

publication in the Official Gazette of Government of Puducherry.

2. Definitions.— (1) In these rules, unless the context otherwise

requires;–

(a) “Act” means the Waqf Act, 1995 (Central Act 43 of 1995);

(b) “authorised representative” means a person duly authorised

to act for and on behalf of a person as his attorney by duly

executed power of attorney or in the case of a legal practitioner

by execution of a “Vakalatnama”;

for the insertion of ballot papers by voters;

(d) “Chairperson” means the Chairperson of the Puducherry

State Waqf Board, elected under sub-section (8) of section 14 of

the Act;

(e) “count” means all the operations involved in the counting

of the votes recorded for candidates;

(f) “elector” in relation to election to any category of member

of the Board means any person whose name is specified in the

electoral roll of that category unless disqualified by the Returning

Officer;

(g) “electoral roll” means the list of electors obtained under rule 9;

(h) “encroachment” in relation to any waqf premises means

occupation by any person of the waqf premises without authority

for such occupation, and includes the continuance in occupation

by any person of the waqf premises after the lease or transfer

authorising such occupation has expired or has been terminated

for any reason whatsoever;

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(i) “Form” means a Form appended to these rules;

(j) “Government” means the Administrator appointed by the

President under Article 239 of the Constitution of India;

(k) “legal practitioner” shall have the same meaning as is

assigned to it in the Advocates Act, 1961 (25 of 1961);

(l) “Managing Committee” means the Committees of Board

established under section 18 of the Act;

(m) “premises” means any land or any building or part of

building and includes.–

(i) the garden, water bodies, grounds, if any, appertaining

to such building or part of the building;

(ii) any fittings affixed to such building or part of the

building for the more beneficial enjoyment thereof; and

(iii) dargah, grave, graveyard, khanqah, peerkhana, karbala,

maqbara, mosque, tomb and the courtyard appertaining

thereto;

(n) “Registrar” means the Registrar of the Tribunal and includes

Assistant Registrar or any other person to whom the Registrar may,

with the approval of the Tribunal, delegate any function to be

exercised by the Registrar;

(o) “Returning Officer” means an officer authorised or

appointed by Election Authority to do any act or to perform any

function in connection with the conduct of election under these

rules;

(p) “section” means the section of the Act;

(q) “Tribunal”

means

the

Tribunal

constituted

under

sub-section (1) of section 83 of the Act;

(r) “waqf premises” means–

(i) any premises dedicated by a person of movable or

immovable property orally or by an instrument in writing

and used for any purpose recognised by Muslim Law

as pious, religious or charitable;

(ii) premises notified as waqf property in the Official

Gazette; or

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[PART–II

(iii) premises registered as waqf in the Register of auqaf

maintained by the Board; or

(iv) property treated as waqf by user;

(s) “waqf property” means any movable or immovable property

referred to in clause (r) of section 3 of the Act and includes

premises thereof.

(2) All words and expressions used and not defined in these

rules, but, defined in the Act shall have the same meanings respectively

assigned to them in the Act.

3. Qualifications of mutawalli.— (1) The mutawalli shall be a

citizen of India.

(2) Qualifications of a mutawalli of a waqf shall be such as may

be specified by a waqif in the waqf deed.

(3) Where no qualifications are specified by the waqf, a

mutawalli shall have–

(a) knowledge of English, Urdu, Tamil or the regional language

of the place where the waqf property is situated;

(b) knowledge of waqf law;

(d) perfect physical and mental health:

Provided that where no qualifications are specified by a

waqif under sub-rule (2) or no person having the qualification

specified under this sub-rule is available, the Board may

appoint any hereditary mutawalli or a qualified graduate

from any recognised College or University as the mutawalli

for the concerned waqf.

4. Other particulars which the report of Survey Commissioner may

contain.—The report to be submitted by the Survey Commissioner to

the Government under sub-section (3) of section 4 of the Act shall be

as specified in Form 1.

5. Other powers of Inquiry of Survey Commissioner.—The Survey

Commissioner shall, in addition to the powers specified under

sub-section (4) of section 4 of the Act , have the powers in respect of

the following matters, namely:—

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(a) grant of temporary injunctions and interlocutory orders; and

(b) appointment of receivers :

Provided that no inquiry shall be instituted against the Board

until the expiry of a period of two months from the date of a notice

in writing delivered in the office of the Board stating the cause of

action, description and place of the petitioner or the applicant and

the relief claimed.

6. Other particulars which a list of auqaf published may

contain.— The list of auqaf published under sub-section (2) of section 5

of the Act shall be as specified in Form 2.

7. Entry of auqaf in revenue record.— (1) The Government after

receipt of the list of auqaf from the Board under sub-section (2) of

section 5 of the Act shall publish in the Official Gazette and send it within

a period of one month to the revenue authorities for mutation in the

land records.

(2) On receipt of the list under sub-rule (1) from the Government,

the revenue authorities shall decide mutation in the land records and

communicate the status to the Board within a period of six months from

the date of receipt.

(3) If, the revenue authorities, in a case, neither reject the

mutation nor convey the status of mutation proceedings to the Board

within a period of aforesaid six months, the mutation shall be deemed

to have been made in the land records in respect of that case.

8. Conduct of elections.— (1) The Secretary to Government

(Waqf) shall be the Election Authority for the purposes of conduct of

elections of Members under clause (b) of sub-section (1) of section 14

of the Act and he shall have powers of superintendence, direction and

control of the conduct of election under these rules.

(2) The Under Secretary to Government (Waqf) shall be the

Deputy Election Authority for purposes of conduct of elections under

these rules.

(3) Deputy Election Authority shall perform all or any of the

functions of the Election Authority, subject to the control of the Election

Authority.

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[PART–II

(4) The Election Authority shall appoint a Returning Officer who

shall be responsible for the smooth conduct of elections under these

rules:

Provided that such Returning Officer shall be appointed from

amongst persons holding a Gazetted Post in the Government.

(5) The Election Authority may appoint one or more persons

from amongst officers of the Government as Assistant Returning Officers

to assist the Returning Officer.

(6) Every Assistant Returning Officer shall be competent to

perform all or any of the functions of the Returning Officer subject to

the control of the Returning Officer:

Provided that the Assistant Returning Officer shall not perform

any function of the Returning Officer which relates to the scrutiny

of nominations unless the Returning Officer directs him so to

perform.

(7) Subject to other provisions of these rules, the Election

Authority shall have power to perform the following functions, namely:–

(a) to fix date, place and time of election;

(b) to notify the form of notice, nomination, letter of intimation,

declaration paper, ballot paper, ballot paper cover and the envelope

for the election, the form of any other record to be prepared or

maintained in relation to an election and the instructions to be

contained in the notification for the conduct of election;

ballot paper of each vote recorded thereon;

(d) to declare the result of each election; and

(e) to fix–

(i) the date of election;

(ii) the last date for receipt of nomination;

(iii) the date of scrutiny of nomination and publication of

list of candidates validly nominated;

(iv) the last date and hour for withdrawal of candidature;

(v) the date of publication of the final list;

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(vi) the date and hour for poll;

(vii) the date and hour of scrutiny and counting of votes.

(8) The election under these rules shall be held in accordance

with the system of proportional representation by means of single

transferrable vote.

9. Electoral roll.— (1) The Election Authority shall obtain the

list of persons eligible to vote in the categories mentioned in

sub-clauses (i), (ii), (iii) and (iv) of clause (b) of sub-section (1) of

section 14 of the Act from the officers specified in sub-rule (2) and the

list of such persons shall form the electoral college for that category

and the persons whose names find place in the list, shall be electors for

that category of members.

(2) The category-wise lists shall be obtained as follows:–

(a) For the election of Muslim Members of Parliament from the

State or as the case may be, the National Capital Territory of Delhi

under section 14(1)(b)(i) of the Act, from the Secretary-General,

Lok Sabha/Rajya Sabha;

(b) For the election of Muslim Members of State Legislature

under section 14(1)(b)(ii) of the Act, from the Secretary, Legislative

Assembly/Council;

concerned State or Union Territory under section 14(1)(b)(iii) of

the Act, from the Secretary of State Bar Council;

(d) For the election of mutawallis under section 14(1)(b)(iv) of

the Act, from the Chief Executive Officer of the Board.

10. Election by mutawallis.— For the purposes of preparing the

electoral roll of the mutawalli under clause (d) of sub-rule (2) of rule 9,

the Chief Executive Officer shall give one week’s time to the mutawalli(s),

or as the case may be, to the Managing Committees to select–

(a) the senior most mutawalli, to be the representative of such

Waqf Institution in the case of Waqf Institutions having more than one

mutawalli; and

(b) the President of the Managing Committee, as the

representative of such Waqf Institution in the case of Waqf Institution

being administered by a Managing Committee:

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[PART–II

Provided that if, the Waqf Institution fails to select so and

communicate to the Chief Executive Officer, the name of the senior

most mutawalli and the President of the Managing Committee, then

such senior most mutawalli and the President of the Managing

Committee shall be deemed to have been selected and their names

shall be incorporated in the electoral rolls for the purpose of

constituting the electoral college:

Provided further that only those mutawalli or the representatives

of the Managing Committees shall be eligible to vote who are

registered with the Board and having annual income of rupees one

lakh in the preceding year and have paid annual contribution

payable to the Board under section 72 of the Act up to the preceding

year.

11. Electoral rolls of ex-Muslim Members of Parliament;

ex-Muslim Members of State Legislature and ex-Muslim Members of the

Bar Council.— In case, there are no Muslim Members in any of the

categories mentioned in sub-clauses (i) to (iii) of clause (b) of sub-

section (1) of section 14 of the Act, the ex-Muslim Members of

Parliament, the State Legislature or ex-Member of the State Bar Council,

as the case may be, shall constitute the electoral college and a separate

electoral roll shall be maintained for each such category.

12. Displaying of lists.—The electoral lists obtained under rule 9,

shall be displayed on the notice board of the Election Authority and in

the office of the Board, not less than fourteen days before the date of

elections and shall be published in Tamil and English/local language

newspapers having circulation in the area.

13. Filing of objections.— (1) Any person aggrieved by the

publication of electoral lists under rule 12, may file the objection petition

before the Election Authority within seven days of such publication,

for addition, deletion or modification of any name.

(2) The Election Authority, after going through the objection

petition, and after obtaining any further information from any source,

as it may deem fit and after giving personal hearing to the objector or

petitioner or to any other person, if, it feels necessary, shall pass orders

on the objection petition.

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(3) In the light of the orders passed, under sub-rule (2), if, the

electoral roll requires any modification, the Election Authority, after

incorporating such modification, shall publish the final electoral roll not

less than seven days before the date of elections and such electoral

roll shall be final and conclusive list of electors for election.

14. Public notice of intended election.— (1) The Election

Authority shall, subject to such directions as may be issued by the

Government, by notification in Form-3, published in the Official Gazette,

call upon on such date or dates as may be specified therein, to elect

members of the Board in accordance with the provisions of the Act and

these rules.

(2) The notification issued under sub-rule (1) shall specify the

last date for making nominations, the date for scrutiny of nominations,

the last date for withdrawal of candidature, the place and date on which

and the time during which the poll shall, if necessary, be held.

(3) On the issue of the notification under sub-rule (1), the

Returning Officer shall give public notice of the intended election for

the members of the Board in Form-4 in Tamil and English/local language

newspapers having circulation in the area.

15. Special election programme.—Notwithstanding anything

contained in these rules, where the election process is interrupted or

the election programme has to be altered on account of the orders of

any Court or for any other valid reason, to be recorded in writing,

it shall be competent for the Election Authority either generally or in

respect of specified category of members to cancel the Election Schedule

notified under these rules and to re-notify the election schedule as it

deems fit in the circumstances of the case:

Provided that where the election schedule is re-notified under

this rule, the nominations already made shall also be cancelled.

16. Nomination of candidates.— (1) A person may be nominated

as a candidate to fill the office of the Member of the Board in Form-5,

if, he is qualified to be chosen to fill the seat under the provisions of the Act.

(2) The nomination shall be presented on or before the

appointed date by the candidate in person, between the hours specified,

to the Returning Officer at the place specified, and signed by the

candidate or by a person duly authorised by him in this behalf.

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[PART–II

(3) A candidate for any of the categories specified in clause (b)

of sub-section (1) of section 14 of the Act shall be a person whose name

is registered in the electoral roll of that category.

(4) Each candidate shall be nominated on a separate nomination

paper.

(5) A candidate may be nominated for more than one of the

categories specified in sub-section (1) of section 14 of the Act.

17. Presentation of nomination paper and requirement of valid

nomination.— (1) On receipt of the nomination paper, the Returning

Officer shall forthwith number the nomination papers serially in the order

in which it is presented and give a receipt in Form-6.

(2) The Returning Officer or such other authorised person shall

satisfy himself that the name and number of the candidate, as entered

in the nomination paper, is the same as entered in the electoral roll and

wherever necessary, he shall direct that the nomination form be amended

so as to be in accordance with the electoral roll.

(3) The Returning Officer may, while interpreting an entry in the

electoral roll overlook merely clerical or printing errors, but, he shall

record the interpretation adopted by him, together with the reasons,

while making the formal acceptance or rejection or scrutiny of a

nomination.

18. Publication of nominations received.— Immediately after

expiry of the time specified for receipt of nomination papers on the dates

fixed for that purpose, the Returning Officer or such other authorised

person shall publish at his office in Tamil and English/local language a

list in Form-7 of all the nominations received, with a notice that the

nomination papers shall be taken up by the Returning Officer for scrutiny

at the specified place, date and the time.

19. Oath of affirmation.— Every candidate shall at the time of filing

the nomination or at any time before its scrutiny of nomination take oath

of affirmation in Form-8 before the Returning Officer or the Assistant

Returning Officer.

20. Scrutiny of nomination papers.— (1) On the date appointed

for scrutiny of the nominations, the candidate, and one other person

duly authorised in writing by each candidate, may attend at such time

and place as may be specified under rule 18.

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(2) The Returning Officer may admit such other persons as he

thinks fit to assist him and shall give to such persons all reasonable

facilities to examine the nomination papers of all the candidates.

(3) The Returning Officer shall examine the nomination papers

and all objections which may be made at the time to any nomination

and may, either on such objection or on his own motion after such

summary inquiry as he thinks necessary, reject any nomination on any

of the following grounds, namely:–

(a) that the candidate is ineligible for election as a member of

that particular category of the Board;

(b) that the candidate incurred any of the disqualifications

specified in section 16 of the Act or these rules;

rolls;

(d) that the candidate has failed to comply with any of the

provisions of these rules; or

(e) that the signature/thumb impression of the candidate in the

nomination paper is not genuine:

Provided that the nomination of a candidate shall not be

rejected merely on the ground of an incorrect description of his

name or of any other particulars relating to the candidate as

entered in the electoral roll, if, the identity of the candidate is

otherwise established beyond reasonable doubt.

(4) The Returning Officer shall endorse on each nomination

paper, his decision, accepting or rejecting the same and, if, the

nomination paper is rejected, he shall, record in writing a brief statement

of his reasons for such rejection.

(5) The scrutiny of the nomination paper shall, as far as

practicable, be completed on the date appointed in this behalf and no

adjournment of the proceedings shall ordinarily be permissible, except

at the discretion of the Returning Officer, to provide an opportunity to

a candidate to rebut any contention raised against his candidature.

(6) For the purposes of this rule, a certified copy of an entry in

the electoral roll for the time being in force of any of the category of

Member of the Board shall be conclusive evidence of the fact that the

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[PART–II

person referred to in that entry is an elector for that category of Member

of the Board, unless it is proved that he is subject to any disqualification

mentioned in the Act or in these rules.

(7) Immediately after the nomination papers have been

scrutinised and the decisions, accepting or rejecting the same have been

recorded, the Returning Officer shall prepare a list of nominations found

valid under each category and display it on the notice-board of his

office in Form-9.

21. Withdrawal of nomination.— Any candidate may withdraw his

nomination in writing in Form-10, signed by him and delivered to the

Retuning Officer either in person or by his authorised agent not later

than five O'clock in the evening of the appointed last date for withdrawal

and the Returning Officer shall give a receipt for the same on being

satisfied as to the genuineness of the notice of withdrawal and the

identity of the person delivering it.

22. Publication of list of contesting candidates.— (1) On the

following day, after the withdrawal of nominations, the Returning Officer

shall prepare in Tamil and English languages/local language a list in Form-11

of the persons whose nominations have been found valid and display it

on the notice-board of his office and the office of the Board.

(2) The list prepared under sub-rule (1) shall contain the names

of the candidates as described in their nomination paper in Tamil and

English languages/local language duly arranged in English alphabetical

order.

23. Declaration of result of uncontested candidate.— (1) If, the

number of contesting candidates is equal or less than the number of

vacancy in a particular category, the Returning Officer shall forthwith

declare such candidate as duly elected in Form-12 and send the same to

the Election Authority.

(2) If, the number of contesting candidates is more than the

number of vacancy or vacancies in a particular category, poll shall be

conducted.

24. Death of candidate before poll.— If, a contesting candidate

dies and a report of his death is received before the commencement of

the poll, the Returning Officer shall, upon being satisfied of the fact of

the death of the candidate, countermand the poll and election

proceedings shall be started afresh in all respect as if for a new election:

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Provided that no fresh nomination shall be necessary in the

case of a candidate who stood validly nominated at the time of

countermanding of the poll.

25. Voting.— (1) If, poll is to be conducted, the Returning Officer

shall take necessary action for the conduct of poll and shall see that

the election is fairly conducted at the polling station, and regulate the

number of electors to be admitted at one time, and shall exclude all

persons other than the following:–

(a) the candidate;

(b) the Police Officer or other public servants on duty;

admit for the purpose of identifying electors;

(d) persons authorised by the Government;

(e) a child in arms accompanying an elector; and

(f) a person accompanying a blind or infirm elector who cannot

move without help.

(2) Where a woman elector cannot be identified by the

Returning Officer by reason of her observing purdah, she may be

required to be identified by any mode to the satisfaction of the Returning

Officer.

26. Right of vote.— (1) Voting is to be in person.

(2) All electors voting at an election shall do so in person at

the polling station provided for them under these rules.

(3) Counting shall be arranged at the end of the polling for the

election of each category of members specified in clause (b) of

sub-section (1) of section 14 of the Act.

(4) The Returning Officer shall provide at each polling station,

sufficient number of ballot boxes, together with copies of the electoral

roll containing the names of electors entitled to vote and such other

papers and articles necessary for electors to mark the ballot papers,

stationery and forms, as may be necessary.

(5) Immediately before the commencement of the poll, the

Returning Officer shall demonstrate to the candidates or their polling

agents that the ballot box is empty.

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[PART–II

27. Form of ballot paper.— (1) Every ballot paper shall contain

serial number of list of contesting candidates in Tamil and English/local

language duly arranged in English alphabetical order.

(2) Every ballot paper shall, before issue to an elector, be–

(a) stamped or shall be written on its back–

(i) the name and category of member;

(ii) the place of election;

(b) signed in full on its back by the Returning Officer.

28. Issue of ballot paper.—Immediately after a ballot paper is

issued to an elector, the Returning Officer shall obtain the signature of

elector in token of having received the ballot paper, on the office copy

of electoral roll to be retained by the Polling Officer for record.

29. Maintenance of secrecy of voting by electors and voting

procedure.— (1) Every elector to whom a ballot paper has been issued

under rule 28 shall maintain secrecy of voting within the polling station

and for that purpose observe the voting procedure hereinafter laid down.

(2) The elector on receiving the ballot paper, shall forthwith-

(a) proceed to the voting compartment;

(b) record his first, second, third and so on preference by

writing numerical 1, 2 and 3 and so on against the names of the

contestants, he intends to give the preference; and

(3) Every elector shall vote without any delay.

30. Blind and infirm voters.— (1) If, owing to blindness or other

physical infirmity, an elector is unable to recognise the names of the

contestants on the ballot paper or to write preference thereon, the

Returning Officer shall record the vote on the ballot paper in accordance

with the wishes of the elector, fold it and insert it into the ballot box.

(2) While acting under this rule, the Returning Officer shall

observe secrecy and shall keep a brief record of each such instance,

but, shall not indicate therein the manner in which any vote has been

exercised.

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31. Challenge to identity.— (1) Any candidate may challenge the

identity of a person claiming to be a particular elector by first depositing,

a sum of one hundred rupees in cash with the Returning Officer for each

such challenge.

(2) On such a deposit being made, the Returning Officer shall–

(a) warn the person challenged, of the penalty for

impersonation; and

(b) read the relevant entry in the electoral roll in full and ask

him whether he is the person referred to in the entry or not.

(3) The Returning Officer shall thereafter hold a summary

inquiry into the challenge and may for that purpose–

(a) require the challenger to adduce evidence in proof of the

challenge and the person challenged to adduce evidence in proof

of his identity;

(b) put the person challenged any question necessary for the

purpose of establishing his identity and require him to answer them

on oath; and

offering to give evidence.

(4) If, after the inquiry, the Returning Officer considers that the

challenge has not been established, he shall allow the person challenged

to vote and if, he considers that the challenge has been established,

he shall debar the challenged person from voting.

(5) If, the Returning Officer is of the opinion that the challenge

is frivolous or has not been made in good faith, he shall direct that the

deposit made under sub-rule (1) be forfeited to the Government and in

any other case, he shall return it to the challenger at the conclusion of

the inquiry.

32. Spoilt and returned ballot papers.— (1) An elector who has

inadvertently dealt with his ballot paper may, by delivering it to the

Returning Officer and on satisfying him of the inadvertence, be given

another ballot paper and the ballot paper so returned and the counterfoil

of such ballot paper shall be marked as "Spoilt cancelled" by the

Returning Officer.

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[PART–II

(2) If an elector, after obtaining a ballot paper decides not to

use it, he shall return it to the Returning Officer, and the ballot paper so

returned and the counterfoil of such ballot paper shall be marked as

“Returned cancelled” by the Returning Officer.

(3) All ballot papers cancelled under sub-rules (1) and (2) shall

be kept in a separate packet.

33. Opening of Votes.— (1) The counting of votes shall commence

immediately after the poll at the same place where voting took place.

(2) The Returning Officer immediately after the poll at the same

place shall–

(a) open the ballot box, count the ballot papers and ensure that

the number of ballot papers found in the box is the same as the

number of ballot papers issued as per the office copy of the

electoral roll;

(b) separate the ballot papers which he deems valid from those

which he had rejected endorsing on each of the later the word

"Rejected" and the ground of rejection.

34. Invalidity of ballot papers.— A ballot paper shall be invalid

in any one or more of the following cases:–

(a) if, same preference is recorded against more than one name;

(b) if, numerical preference is so placed as to render it doubtful

to which candidate it is intended to apply;

to the names in such a manner that it is not possible to ascertain the

intended preference of the elector;

(d) if, there is any mark or writing by which the elector can be

identified.

35. Counting of votes.— (1) After rejecting the ballot papers which

are invalid, the Returning Officer shall–

(a) count the maximum number of first preference votes polled

by a candidate, then count the maximum number of second

preference votes polled by a candidate and so on and arrange the

name of candidates in that order;

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(b) after such counting, the candidate having obtained maximum

number of first preference votes shall be declared elected if, the

number of vacancy is one and in case of vacancies being two,

candidates having obtained maximum number of first and second

preference votes shall be declared elected for the second vacancy.

(2) When at the end of counting, each of the contesting

candidates has the same value of votes and no surplus remains capable

of transfer, the Returning Officer shall decide by lot which of them shall

be excluded, and the other candidates, by drawing lots, the candidate

shall be declared elected:

Provided that the detailed procedure indicated in Part VII of the

Conduct of Election Rules, 1961 framed under the Representation

of the People’s Act, 1951 (43 of 1951), shall be followed for this

purpose.

36. Provision of re-count.— (1) Any candidate or in his absence,

his authorised agent may, at any time during the counting of votes, either

before or after the completion of the counting of votes, request the

Returning Officer to re-examine and re-count the votes of all or any

candidate and the Returning Officer may re-examine and re-count the

same accordingly.

(2) The Returning Officer may, in his discretion, re-count the

votes either once or more than once in any case in which he is not

satisfied as to the accuracy of any previous count:

Provided that nothing in this sub-rule shall make it obligatory

on the Returning Officer to re-count the same votes more than

once.

37. Declaration of result and return by Returning Officer.—

(1) Upon the completion of counting, the Returning Officer shall, subject

to the foregoing provisions, declare the result of the election in Form 12,

as may be appropriate and send signed copies thereof, to the Election

Authority.

(2) The Returning Officer shall thereafter–

(a) place the valid ballot papers in one packet and the rejected

ballot papers in another;

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(b) seal with the seal of the Returning Officer and of such of

the candidates, their election agents or counting agents as may

desire to affix their seals on each of the packets referred to in

clause (a); and

contents and the date of election.

38. Grant of certificate of election to candidate.— As soon as

may be, after a candidate has been declared elected, the Returning

Officer shall grant to such candidate a certificate of election in Form 13

and obtain from the candidate an acknowledgment of its receipt duly

signed by him.

39. Material to be submitted after election.— (1) After completion

of the election, the Returning Officer shall submit the following to the

Election Authority for being kept in safe custody for record:–

(a) packet of ballot papers;

(b) office copy of the electoral roll and counterfoils of ballot

papers issued with signatures of the electors having received the

ballot paper;

mentioning important incidents, if any, during the poll, including

challenges made about the identity of any elector and the decision

of Returning Officer thereon;

(d) office copy of certificate of election issued to elected

candidates and acknowledgment receipts of the same; and

(e) any other relevant paper(s).

(2) The record submitted to the Election Authority shall be

preserved for a period of one year or till the final disposal of petition

relating to election, if any, whichever is later.

40. Making of necessary nominations.—Government shall make

necessary nominations for filling up of the vacancies under categories (c),

(d) and (e) of sub-section (1) and sub-section (3) of section 14 of

the Act.

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41. Appointment of members of the Board.— (1) After receipt of

the names of the elected members under clause (b) of sub-section (1)

and the nominated members under clauses (c), (d) and (e) of sub-section (1)

and sub-section (3) of section 14 of the Act, the Government shall issue

a notification under sub-section (9) of section 14 appointing the members

of the Board:

Provided that the date, place and time of election of Chairperson

shall also be specified in the notification issued under this sub-rule,

giving the members, one week’s notice.

(2) The notification issued under sub-rule (1) shall be published

in the Official Gazette and in one newspaper of Tamil, English and

regional language of the area.

(3) At least two members appointed on the Board shall be women.

42. Filling up of casual vacancy.— (1) If, any casual vacancy

occurs in any of the categories specified in clause (b) of sub-section (1)

of section 14 of the Act, by virtue of resignation or death or otherwise

of a member, a new member shall be elected in his place, in accordance

with the provisions of these rules.

(2) On receipt of the result of the election from the Returning

Officer, the Government shall issue notification in the Official Gazette

under sub-section (9) of section 14 of the Act, appointing such person

as the member of the Board.

43. Election of Chairperson.— (1) On appointment of the members

to the Board under rule 41, the Government shall notify the first meeting

of the Board, for the election of the Chairperson from amongst the

members of the Board.

(2) The meeting shall be presided over by the Secretary to the

Government (Waqf) who shall conduct the proceedings for the election

of the Chairperson.

(3) The name of the candidate to the post of Chairperson shall

be proposed by a member, which shall be seconded by another member

and the voting shall be by secret ballot.

(4) A member shall have only one vote and the candidate

securing the highest number of votes shall be declared to have been

elected as Chairperson.

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(5) The election of the Chairperson and the proceedings of the

meeting convened to elect the Chairperson shall be recorded by the

officer appointed by the Government and it shall form the minutes of

the meeting.

(6) In case of a tie, the names of the candidates shall be put to

lot and the Chairperson shall be selected from the lot.

(7) (a) Where a dispute arises as to the validity of election of

the Chairperson or any member of the Board, any person interested

may within thirty days of the declaration of the result of the

election file an application before the Tribunal and the decision of

the Tribunal thereon shall be final.

(b) No suit or other legal proceedings shall lie in any Civil Court

in respect of any dispute/question or other matter relating to the

election of Chairperson or Member of the Board.

(8) The Tribunal shall dispose of the application within one year

of its filing.

(9) Expenses for the conduct of election of the Members and

the Chairperson of the Board shall be borne by the Government.

44. Terms and conditions of service of the Chief Executive Officer

of Board.— (1) If, the person appointed as Chief Executive Officer (CEO)

under section 23 of the Act, is an officer who has retired from

Government service, he shall draw pay in the sanctioned scale plus his

pension in full subject to the condition that the total of the pay and

pension so drawn (including pension equivalent to any gratuity drawn

by him) shall not exceed the pay at the time of retirement and the rules

relating to Government employees lent on foreign service shall mutatis

mutandis apply to such officers.

(2) The person appointed as Chief Executive Officer on

deputation basis shall be allowed to draw pay in his own pay scale along

with other allowances admissible to him in the previous employment

under Government, Union Territory Administration or local body, as the

case may be, plus deputation allowance as admissible under the

Government rules: Provided that the period of deputation shall ordinarily

not exceed three years:

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Provided further that the Government shall have powers to

enhance or reduce the deputation period to the post in public

interest either on the recommendation of the Board or own of its

own motion.

(3) In case a vacancy to the post of Chief Executive Officer (CEO)

arises due to his repatriation/removal, the Government shall have powers

to appoint any senior officer of the Board as acting Chief Executive

Officer, till the vacancy is filled.

(4) The confidential report on the work and conduct of the Chief

Executive Officer (CEO) shall be written by the Chairperson of the Board

and shall be forwarded to the Under Secretary to the Government in

charge of waqf matters, for a review.

(5) If, residential accommodation is provided by the Board to

the Chief Executive Officer (CEO), he shall pay rent to the Board at such

rates as may be specified from time to time on the basis of his monthly

emoluments or the standard rent as may be determined by the Board,

whichever is lower, plus additional charge for furniture specified by the

Board, in case any furniture is provided.

(6) The travelling allowance for the time being in force as

applicable to an officer of equivalent rank in the Government shall apply

to the Chief Executive Officer.

(7) Periodical increments in the time scale of pay to the Chief

Executive Officer shall be sanctioned by the Board.

(8) Leave rules applicable to the Government employees and the

rules relating to the casual leave applicable to the Board employees shall

apply to the Chief Executive Officer.

(9) Casual leave shall be sanctioned by the Chairperson of the

Board and leave other than casual leave by the Government.

(10) The date of retirement on superannuation of the holder of

the post of Chief Executive Officer shall be the last day of the month on

which he completes the age of 60 years.

(11) All other terms and conditions of service relating to

disciplinary matters as applicable to the officers of equivalent rank in

the Government shall apply to the Chief Executive Officer.

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45. Conditions and restrictions subject to which Chief Executive

Officer or any other officer may inspect any public office record and

registers.—

(1) The Chief Executive Officer or any other officer of the Board,

duly authorised by it in writing shall, for the purposes of carrying out

inspection under section 29 of the Act, make an application in writing

to the officer in charge of the office expressing his intention to do so.

(2) The officer in charge shall allow the inspection within seven

days of the receipt of the application under sub-rule (1).

(3) The mutawalli or any other person having the custody of

any document relating to waqf property shall produce the same within

ten days before the Chief Executive Officer on being called upon to do

so in writing and if, so, desired shall supply the copies of the documents

within the next ten days.

(4) (a) On a written request by the Chief Executive Officer, an

agency of the Government or any other organisation shall supply,

within ten working days, copies of the record, register of properties

or other documents relating to waqf properties or claimed to be

waqf properties.

(b) If, for any reason the required documents cannot be

supplied within ten working days, the concerned agency of the

Government or the organisation shall seek further time, not

exceeding ten working days to supply the information/ documents.

(5) The supply of documents as required by the Chief Executive

Officer shall be free of cost:

Provided that, before seeking information/documents under

sub-rules (3) and (4), the Chief Executive Officer shall obtain the

approval of the Board.

46. Inspection and issuance of copy of document.— (1) All

applications for inspection of Board's record shall be made to the Chief

Executive Officer in Form 14 of the amount specified under sub-rule (2):

Provided that this sub-rule shall not apply to applications

submitted in response to notices calling for applications unless

otherwise stated in the notice or to the applications made for

scholarships and stipends.

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(2) Permission on application for inspection of record or

proceedings of the Board or any committee may be granted by the Chief

Executive Officer on payment of twenty rupees per hour or fraction

thereof, which shall be deposited by the applicant in advance with the

office of the Board.

(3) Certified copy, in the manner provided in section 76 of the

Indian Evidence Act, 1872 (1 of 1872), of record or proceedings of the

Board, or any Committee may be granted by the Chief Executive Officer

on an application in Form 15 and on payment of twenty rupees per

hundred words or fraction thereof:

Provided that the application in Form 15 shall be accompanied

by the receipt of the Board for twenty rupees:

(4) The following persons shall be entitled to inspect records

under this rule, namely:–

(a) for any waqf other than waqf-alal-aulad, the person

interested in such waqf;

(b) for a waqf-alal-aulad, the waqf, his descendents, mutawalli

and the beneficiaries of the waqf.

(5) The applicants shall be provided the relevant copies as

applicable within fifteen days from the date of application.

47. Appointment of Executive Officer.— (1) Board shall appoint a

person from any of the following categories to be Executive Officer

under sub-section (1) of section 38 of the Act, namely:–

(a) a retired officer of the State/Central Government not below

the rank of Group-'B' and who is not more than sixty two years of

age; or

(b) an officer in the equivalent grade from any of the State/

Central Civil Services; or

Manager of equivalent cadre who–

(i) possesses a Bachelor’s degree of any recognised

University; and

(ii) have a minimum of ten years of service.

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(2) The appointment of a retired officer under sub-rule (1) shall

be on contract basis and the scale of pay and other allowances

admissible for the post of Executive Officer shall be fixed by the Board.

(3) If, the appointment is a part time appointment, a suitable

honorarium may be fixed by the Board.

(4) If, the appointment is by deputation of a Government

Servant, his period of deputation, terms of service and the pay and

allowances shall be regulated as per Civil Services Rules.

(5) If, the appointment of Government servant is in addition to

his own duties, he shall be entitled to draw such remuneration as may

be fixed by the Board.

(6) If, the appointment is by promotion of a Superintendent/

Manager, the post must carry the scale of pay as fixed by the Board.

(7) An Executive Officer may also be considered for

appointment on an Honorary basis.

(8) For any waqf having a gross annual income of not less than

five lakhs rupees, the Executive Officer may be provided with the

following supporting staff as deemed necessary, namely:–

(a) Rent Collector/Manager/Sarishtadar

: One

(b) Clerk-cum-Typist

: One

48. Inquiry by Chief Executive Officer of property which has

ceased to become waqf property.— (1) The Chief Executive Officer shall

be an Inquiry Officer for the purposes of carrying out an inquiry under

sub-section (1) of section 39 of the Act.

(2) The Chief Executive Officer shall issue a notice of an inquiry

in Form 16 to the interested parties informing them the date, time and

place for holding an inquiry in relation to any waqf whose object or

any part thereof have ceased to exist.

(3) All persons who appear in response to the notice issued

under sub-rule (2) shall be heard at the time fixed for hearing and the

inquiry officer may grant adjournment from time to time for filing written

statement containing objections and suggestions, if any.

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(4) Any party to the proceedings shall have the right to appear

in person or through pleader to adduce oral or documentary evidence

and to apply for summoning witnesses or documents.

(5) The Inquiry Officer shall record oral evidence of the

witnesses and shall follow the procedure laid down in the Code of Civil

Procedure, 1908 (5 of 1908) for the appearance of pleader, filing of

affidavits, production of documents, examination of witnesses, recording

of oral evidence, issue of commission and return of documents and to

pass interim order.

(6) The Inquiry Officer shall complete inquiry within six months

and submit report to the Board within thirty days from the date on which

the inquiry is concluded.

49. Time and manner for preparation of budget by mutawalli.—

(1) Every mutawalli of a waqf shall submit a budget at least thirty days

before the beginning of the financial year to the Board showing its

estimated receipts and expenditure for the ensuing financial year in

Form 17:

Provided that the budget so prepared shall be sustainable and

deficit budget may be avoided.

(2) The State/Union Territory Administration may give financial

assistance in the form of grants-in-aid to the Board for meeting

establishment expenditure.

(3) The Board shall scrutinise the budget proposal and ensure

that provision has been made therein for the obligatory expenditure

referred to in sub-section (2) of section 44 of the Act and for carrying

out the purpose which may have been specifically enjoined on the waqf

by the deed of waqf.

(4) The Board may give such directions to modify the budget

in case any item is considered to be contrary to the objects of the waqf

or the provisions of the Act.

(5) If, the Board is satisfied that adequate provision for certain

items has not been made in the budget, it shall have power to modify it

in such manner as may be necessary to secure such provision and return

it to the mutawalli concerned.

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(6) Every mutawalli shall consider the suggestions and

incorporate the modifications made by the Board in the budget and pass

the budget before the beginning of the financial year to which it relates.

(7) Notwithstanding anything contained in these rules, the

Board may direct a mutawalli to modify its estimates to be in keeping

with the provisions of the Act and the waqf deed and such mutawalli

shall comply with the direction of the Board.

(8) As soon as the budget is passed, every mutawalli shall

forthwith submit copies thereof to the Board.

(9) No sum shall be expended by or on behalf of a waqf unless

such sum is included in the budget estimates sanctioned under section 44

of the Act and in force at the time of incurring the expenditure.

(10) If, in the course of the year, a mutawalli finds it necessary

to alter the figures shown in the budget with regard to receipts or the

distribution of the amounts to be expended on the different services

undertaken by him on behalf of the waqf, a supplementary or revised

budget may be submitted to the Board.

50. Budget of auqafs under the direct management of Board.—

(1) The Chief Executive Officer shall prepare the budget for all the

auqafs under the direct management of the Board for the next ensuing

financial year by January of the current financial year in Form-18

containing all details of estimates of receipts and expenditure for the

next financial year.

(2) (a) The Chief Executive Officer shall prepare the list of all

the auqafs under the direct management of the Board for which

budget for the next ensuing financial year is to be prepared under

sub-rule (1) by the month of December of the current financial year

in Form-19.

(b) The Chief Executive Officer shall direct each of the officials

of the auqafs under the direct management by the Board to furnish

the budget in respect of the next ensuing financial year in Form-20.

(3) The budget so prepared under sub-rule (1) shall have a

statement furnishing details of the increase, if any, in the income of the

auqafs during the current financial year and also the steps taken for its

better management and results obtained in Form-21.

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(4) If, the Board is satisfied that adequate provision has not

been made in the budget, it shall have power to modify it in such manner

as may be necessary to secure such provision and pass the budget

before the beginning of the financial year to which it relates.

(5) If, in the course of the year, the Chief Executive Officer finds

it necessary to alter the figures shown in the budget with regard to the

receipts or the distribution of the amounts to be expended on the

different services undertaken by the Board on behalf of the waqf,

a supplemental or revised budget may be framed and submitted to the

Board.

51. Interval at which accounts of auqaf may be audited.— (1) The

accounts of the auqafs having net annual income exceeding fifty

thousand rupees shall be submitted to the Board by the mutawalli or

the managing committee for audit within three months of the close of

the financial year.

(2) The accounts submitted under sub-rule (1) shall be audited

by an auditor referred to in clause (b) of sub-section (1) of section 47

of the Act, within a period of one year of the close of the financial year:

Provided that such account may be audited within a period of

two years, with the approval of the Chairperson for reasons to be

recorded in writing.

52. Recovery of property transferred in contravention of Act.—

(1) Upon receiving report from any person residing in the locality where

the waqf property is situated or upon receiving information otherwise

that a waqf property has been transferred in contravention of the

provisions of sections 51 or section 56 of the Act, the Board, on being

satisfied from the register of auqaf, maintained under section 37 of the

Act that the property alleged to have been transferred is waqf property,

shall obtain a certified copy of the deed of transfer from the Registration

Office concerned.

(2) The Chief Executive Officer shall draw up a report specifying

therein fully the waqf property, the details of the transfer deed executed

in respect of the property, the name and full particulars of the person

executing the deed or other document and the name with particulars of

person or persons to whom the property has been transferred.

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(3) The report shall be put up for orders of the Board which,

after considering the report of the Chief Executive Officer and inspecting

such of the documents as may appear necessary and/or making inquiry

from such persons as is considered reasonable, pass orders for sending

a requisition to the Collector of the respective District to obtain and

deliver possession of the property to the Board.

(4) The requisition to the Collector shall be drawn by the Chief

Executive Officer in Form-22 and sent to the Collector of the respective

District through special messenger or by registered post with

acknowledgment due.

(5) The order passed by the Collector under sub-section (2) of

section 52 of the Act, shall be in Form-23.

(6) If, the person against whom an order under sub-section (2)

of section 52 of the Act is issued, prefers an appeal to the Tribunal under

sub-section (4) of the said section, he shall send a copy of the

memorandum of appeal to the Collector immediately on the day of filing

the appeal and the Collector shall arrange for its defence and shall also

give intimation of such appeal to the Board.

(7) While obtaining possession of the property under

sub-section (5) of section 52 of the Act,–

(a) no person executing the Collector’s orders, shall enter any

dwelling house without giving forty-eight hours’ notice to the

occupants of the dwelling house;

(b) no outer door of any dwelling house shall be broken open

unless the occupants of such dwelling house refuse or in any way

prevent access thereto;

dwelling house after sunset and before sunrise.

(8) After obtaining possession of the property, the Collector

or any person duly authorised by him in this behalf shall hand over the

said property to the Board or to any person duly authorised by the

Board on proper acknowledgement.

53. Notice for removal of encroachment.— (1) A notice for removal

of encroachment under sub-section (1) of section 54 of the Act shall be

served in Form 24 through serving officer/special messenger so

appointed by the Chief Executive Officer to the person for whom it is

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intended or to any adult member of his family, or by sending by

registered post in a letter addressed to that person at his usual or last

known place of residence or business.

(2) Where the notice under sub-rule (1) is delivered or tendered,

the signature of the person to whom the copy is delivered or tendered

shall be obtained in token of acknowledgement of the service.

(3) Where the person or the adult member of the family of such

person refuses to sign the acknowledgement, or where such person

cannot be found after using all due and reasonable diligence and there

is no adult member of the family of such person, a copy of the notice

shall be affixed on the outer door or some other conspicuous part of

the ordinary residence or usual place of business of such person and

where no constructions is made and the premises are agricultural or non

agricultural land , the notice shall be affixed on some part of the property

and the other notice shall be returned to the Chief Executive Officer who

issued the notice, with a report endorsed thereon or annexed thereto,

stating that a copy has been so affixed, the circumstances under which

it was so done and the name and address of the person, if any, who

identified the ordinary residence or usual place of business and in whose

presence the copy was affixed.

(4) If, the notice issued cannot be served in the manner

specified above, the Chief Executive Officer may, if he thinks fit, direct

that such notice shall also be published in atleast one newspaper having

circulation in the locality and he may also proclaim the contents of any

notice in the locality by beat of drum or in any other manner which he

may think appropriate, in the facts and circumstances of each case.

54. Conducting of inquiry on encroachment of waqf property.—

(1) In cases relating to encroachment of waqf property, the Chief

Executive Officer may call upon the parties to appear in person on

specified date and time to put up their respective claims in regard to

encroachment over the property in dispute.

(2) Where any person who has received notice under rule 53,

desires to be heard in person or through his representative, the Chief

Executive Officer shall authorise such hearing in writing and the party

may be authorised to produce evidence which he intend to produce in

support of the cause shown and the Chief Executive Officer shall fix a

date for personal hearing and scrutiny of evidence as he considers

appropriate in each case.

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(3) The Chief Executive Officer may hear the parties, receive all

such evidence as may be produced by them, take such further evidence,

if any, as he thinks necessary in the facts and circumstances of each

case, record summary of the evidence tendered before him and the

summary of such evidence and any relevant documents filed before him

shall form part of the records of the proceeding.

(4) The records of enquiry in every case shall include.–

(a) a minute of the proceedings;

(b) notice calling for objections and objection received at the

inquiry;

(d) a brief record of reasons and the decision.

(5) Nothing shall preclude the Chief Executive Officer to listen

to any party or required to attend any other person interested to make

statement regarding the subject matter in dispute.

(6) After hearing the parties, perusing the objections and going

through the evidence, if Chief Executive Officer is satisfied that the

property in question is waqf property and there has been an

encroachment on any such waqf property, he may by an order in Form 25,

require the encroacher to remove such encroachment and deliver

possession of the land, building, space or other property encroached

upon to the Board or a mutawalli of the Board.

(7) When any party to any such proceeding dies, the Chief

Executive Officer may cause the legal representatives of the deceased

party to be made a party to the proceedings and shall thereupon

continue the inquiry and if any question arises as to who shall be the

legal representatives of a deceased party for the purpose of such

proceedings, then all the persons claiming to be representatives of the

deceased party shall be made parties.

(8) If, the waqf property is not vacated within fifteen days of

the receipt of the order under sub-rule (6), the Chief Executive Officer

may make an application before the Tribunal for grant of order of

eviction under sub-section (3) of section 54 of the Act for removing such

encroachment and deliver possession of the waqf property to the Board

or the mutawalli.

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(9) The Tribunal, after giving an opportunity of being heard,

to the person against whom application has been made, pass order of

eviction and cause a copy of the order of eviction to be pasted on the

waqf property.

(10) If, any person fails to comply with the order of eviction

passed by the Tribunal within forty-five days of the service of the order,

the Chief Executive Officer shall refer the matter, in Form 26, to the

Executive Magistrate of the area .

55. Assessment of damages.— In assessing damages for unauthorised

use and encroachment of any waqf premises, the Chief Executive Officer

shall take into consideration the following matters, namely:

(a) the purpose and the period for which the waqf premises

remained in unauthorised use;

(b) the nature, size and standard of the accommodation available

in such premises;

been let out; on rent for the period of encroachment to any other person;

(d) any damage done to the premises during the period of

encroachment;

(e) any other matter relevant for the purpose of assessing the

damages.

56. Procedure regarding removal of mutawalli.— (1) The Chief

Executive Officer shall issue a notice in Form-27 to the mutawalli against

whom action for removal is contemplated under section 64 of the

Act for the purposes of holding an inquiry against him.

(2) The Board shall conduct summary inquiry in the manner

specified under rule 48.

(3) Upon the conduct of inquiry under sub-rule (2), and upon

the order of suspension of the mutawalli by the Board under sub-section (5)

of section 64 of the Act, the Chief Executive Officer shall issue a notice

of suspension in Form-28 to the concerned mutawalli calling upon him

to explain as to why such order of suspension shall not be issued to

him.

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[PART–II

57. Annual report relating to waqf under direct management of

the Board.—The other details to be furnished in the report to be sent

by the Board to the Government under sub-section (3) of section 65 of

the Act shall be in Form-29.

58. Order of supersession of waqf management committees.—

(1) Any committee entrusted with the supervision or management of a

waqf shall have a maximum term of three years unless the committee is

superseded by the Board or it is in contravention of waqf deed or

approved scheme of management of the Waqf.

(2) The Board shall, before issuing any order of suspension,

issue a show cause notice in Form-30 to a committee against whom action

for suspension is contemplated under sub-section (2) of section 67 of

the Act calling upon the committee within such time, not being less than

one month as may be specified in notice, as to why such action shall

not be taken.

(3) The order of suspension passed by the Board under the

proviso to sub-section (2) of section 67 of the Act shall be published

on the notice board of the concerned waqf, District Waqf Advisory

Committee Office, and Office of the State Board of Auqaf and shall also

be served on the concerned mutawalli.

(4) A copy of the order passed by the Board under sub-section (2)

of section 67 shall be supplied free of cost to the person adversely

affected thereby and one copy of the same shall be published in Tamil

and English/local language newspaper having circulation in the area and

on such publication, the order shall be binding on all persons having

any interest in the waqf.

(5) The Board shall, before issuing an order for removal of a

member of the committee from the membership of the managing

committee under sub-section (6) of section 62 of the Act, shall issue a

show cause notice in Form 31 to such member calling upon him to show

cause as to why he shall not be removed from the membership of the

committee.

59. Consultation relating to scheme for administration of waqf.—

(1) Where the Board takes a decision to frame a scheme for the

administration of a waqf under sub-section (2) of section 69 of the Act,

it shall issue a notice in Form 32 to the mutawalli concerned, managing

committee or the applicant.

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(2) The proposed scheme shall contain the following details,

namely:–

(a) name of the waqf;

(b) address;

committee or under the direct management of the Board;

(d) details of the scheme/proposal;

(e) expenditure involved;

(f) income to be generated.

(3) The proposal of the mutawalli or the managing committee

or the applicant shall be considered by the Board who shall accord

approval to the scheme with such modifications as it may deem fit and

shall communicate the same within fifteen days to the mutawalli/

managing committee or the applicant.

(4) Every scheme framed by the Board under sub-rule (1) shall

be published in local language newspaper having circulation in the area.

60. Manner of holding inquiry under section 71 of the Act.—

(1) The Board or any person authorised by the Board may, either on an

application received or on its own motion, hold an enquiry under section

71 of the Act.

(2) The Board shall send a copy of the allegations made against

the waqf to the management of the waqf and obtain its explanation on

each of the allegations.

(3) The inquiry relating to administration of the waqf shall be

held in the manner specified under rule 48.

61. Annual contribution payable by a mutawalli of waqf to the

Board under section 72 of the Act.— (1) The mutawalli of every waqf,

the net annual income of which is not less than five thousand rupees,

shall pay annually to the Board, seven per cent of such annual income

as annual contribution.

(2) The mutawalli of a waqf shall , before the 15th day of June

every year, submit a return of the net annual income of the waqf and

the contribution payable by it, in Form 33, to the Chief Executive Officer.

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[PART–II

(3) On receipt of a return under sub-rule (2), the Chief Executive

Officer shall verify the return submitted by the mutawalli and if, he is

satisfied as to the correctness of the return, may fix the annual

contribution in accordance with such return and if, no return is filed

within the specified time, the Chief Executive Officer shall suo moto fix

the annual contribution to be paid by the mutawalli.

(4) In case, the Chief Executive Officer is of the opinion that

the return submitted under sub-rule (2) is incorrect or false in any material

particular, or the contents of such return do not comply with the

provisions of the Act or the rules made or any order issued by the Board,

he may, call upon the mutawalli to show cause within the time specified

in the notice as to why such assessment of the return shall not be

revised.

(5) The Chief Executive Officer, after considering the reply if

any, received from the mutawalli concerned, may assess the net annual

income of the waqf to the best of his judgment or revise the net annual

income as shown in the return submitted by the mutawalli and the net

annual income as assessed or revised shall be deemed to be the net

annual income of the waqf.

(6) No contribution payable by a mutawalli under the rule shall

be remitted or reduced except with the previous sanction of the Board.

(7) The reduction or remission sanctioned by the Board shall

be operative only for the year for which it is sanctioned provided that

where its continuance in subsequent year is found necessary, the Board

shall give fresh sanction.

(8) The Board may, on an application from a mutawalli, by order,

sanction remission or reduction of the contribution to be paid by

mutawalli in the following cases, namely:-

(a) loss of money, stores of articles of the waqf not due to the

negligence of the mutawalli or other employees of the waqf;

(b) loss of income due to failure of crop on account of drought

or other unforeseen causes like flood;

mutawalli;

(d) paucity of funds due to non-recovery of loans, advances

and debt;

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(e) where the waqf supports an orphanage whose resources are

insufficient for its due management; and

(f) other causes, approved by the Board with three-fourths

majority.

(9) Before a reduction or remission of contribution is

sanctioned, the Board shall make a thorough investigation into the

circumstances of each case and satisfy itself that such reduction or

remission is necessary.

62. Payment of monies into Waqf Fund and investment of such

money under section 77 of the Act.— (1) The Board shall authorise one

of its officers (hereinafter referred to as “the authorised officer”) to

receive all payments to the Waqf Fund, to issue receipts and to make

payments on behalf of the Board.

(2) (a) The authorised officer shall be required to furnish to the

Board, securities or sureties for such amount as the Board may

specify in that behalf.

(b) Solvency of sureties shall be verified by the Sub-Divisional

Magistrate of the area where the official is residing at the beginning

of each year.

(3) The authorised officer shall grant receipts for all moneys

received by him to the credit of the Waqf Fund and counterfoil receipt

bearing printed receipt numbers shall be maintained for the purpose.

(4) All such monies shall immediately be deposited in–

(a) a Scheduled Bank as defined in the Reserve Bank of India

Act, 1934 (2 of 1934), or

(b) a Post Office Savings Bank Account.

(5) (a) All deposits shall be made in the name of the Board.

(b) The Chairperson and any other member or officer of the

Board authorised in this behalf by the Board shall have the powers

to withdraw such deposit or any part thereof and operate on the

bank account, subject to such conditions as the Board may think

proper.

(6) No money shall be withdrawn from the bank unless it is

required for immediate payment for the purpose of the Board.

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[PART–II

(7) The appropriation of receipts to expenditure shall be

avoided.

(8) (a) Payments from the Waqf Fund shall be made by cash or

cheque.

(b) Cheque shall not be issued for sums less than five hundred

rupees.

(9) Monies indisputably payable shall not be left unpaid and

money paid shall not be kept out of the account a day longer than

absolutely necessary.

(10) (a) Any person having a claim against the Board shall

present a voucher duly verified and stamped.

(b) All vouchers shall be filled and signed in ink.

(d) All corrections and alterations in the vouchers shall be

attested by the dated initials of the person signing the voucher.

(11) Receipts for all sums exceeding five thousand rupees either

by cash or cheque shall bear the revenue stamp of the requisite value.

(12) An officer authorised to handle the monies of the Waqf

Fund shall be responsible for their custody and also for reimbursing to

the Board, in case of any loss by theft, fraud, fire or any other cause:

Provided that if in any case, after such inquiry as the Board

may make, the Board is satisfied that the loss was unavoidable and

was not due to any negligence on the part of the officer

responsible for the proper custody of the amount, the Board may

not insist on reimbursement of the amount of the loss by the officer

concerned, but may write it off.

(13) Amount not required for expenditure during the year shall

be invested by the Board–

(a) in one or other of the following securities:–

(i) promissory notes, debentures, stocks or other securities

of the Central Government;

(ii) stock or debentures of, or shares in companies, the

interest wherein shall have been guaranteed by the

State Government or the Central Government;

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(iii) debentures or other securities for money issued by or

on behalf of any Municipal body under the authority

of any Act; or

(b) in fixed deposits for a period not exceeding three years in–

(i) a Scheduled Bank as defined in the Reserve Bank of

India Act, 1934 (2 of 1934); or

(ii) for the purchase or for the first mortgage of immovable

property with the previous sanction of the Government.

(14) The investment under sub-rule (13) shall not be pledged,

encashed or withdrawn without the prior sanction of the Board.

(15) (a) The Board shall cause to be maintained such books of

account and other books in relation to its accounts in such form

and in such manner as may be specified by it.

(b) The pages in the account books, registers, receipts, etc.,

shall be serially numbered and each page shall be affixed with the

seal of the Board.

shall be noted on the first page after actual verification by the Chief

Executive Officer.

(16) It shall be the responsibility of the Chief Executive Officer

to ensure that the contributions, fees, rents and other amounts due to

the Board are promptly demanded, released and credited to the Waqf

Fund.

(17) The Chief Executive Officer shall be in charge of the work

relating to the finance, budget and accounts of the Board.

(18) The Chief Executive Officer shall, in relation to the budget,

account, and audit of the Board–

(a) be responsible for ensuring that the budget estimates of the

Board are properly framed keeping in view the instructions issued

by the Board and the Government in this behalf and submitted to

the Board within the time schedule;

(b) scrutinise the budget proposals submitted by the mutawallis

thoroughly and assist the Board in scrutinising the budget

proposals;

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[PART–II

which it is proposed to make a provision in the budget;

(d) ensure that monthly and annual accounts of the Board are

compiled properly and promptly;

(e) obtain necessary periodical returns of progress of

expenditure, watch and review the progress against sanctioned

amounts and issue such instructions as may be found necessary

to the officers and employees of the Board;

(f) scrutinise the proposals for supplementary grants and advise

the Board suitably;

(g) keep himself in regular touch with the audit objections and

inspection reports of the audit and for their early settlement;

(h) keep a close watch on the recoveries of dues to the Board

and repayment of loan and interest;

(i) be responsible for the maintenance of accounts of the Board;

(j) obtain periodical returns of stores and stocks and their value

from the officers and review them and offer his remarks on such

accounts and place it before the Board;

(k) furnish any information and statistics that may be called for

by the Board on matters relating to budget, accounts and audit;

(l) arrange for internal audit of accounts of the Board

periodically and take urgent steps to rectify any defects noticed

during such audit;

(m) report to the Board all instances of payments made contrary

to the rules and regulations including cases where payments are

made in the absence of any provision in the budget estimates.

(19) The Board may prepare revised estimates during the

financial year keeping in view the actual and probable expenditure during

the year.

63. Budget of Board.— (1) The Chief Executive Officer shall in

every year prepare in Form 34, a budget in respect of the ensuing financial

year, showing the estimated receipts and expenditure during that

financial year and place it before the Board by 31st of December.

(2) The Board shall scrutinise the budget proposal and make

suitable modification, if necessary, and forward a copy of the same to

the Government before 31st of January.

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(3) On receipt of the budget forwarded to it, the Government

shall examine the same and suggest such alterations, corrections or

modifications, to be made therein as it may think fit and forward such

suggestions to the Board for its consideration.

(4) On receipt of the suggestions from the Government, if the

Board does not agree with any modifications, corrections or alterations

made by the Government in the Budget, the Board may forthwith make

written representation to the Government with regard to the alterations,

corrections or modifications suggested by the Government.

(5) The Government shall consider the representation of the

Board and pass final orders in the matter and communicate its decision

within a period of three weeks from the date of receipt of such

representation.

(6) On receipt of the suggestions from the Government and if,

no representation has been made by the Board to such suggestions or

the Government has communicated its decision regarding any

representation, if any, made by the Board, the Board shall incorporate

in its budget, all the alterations, corrections, modifications finally

suggested by the Government and the budget so altered, corrected or

modified, shall be passed by the Board.

(7) A copy of the budget so passed shall be forwarded to the

Government and in case no objection is received from the Government

within fifteen days, the budget shall be declared to be final.

(8) If, in the course of the year, the Board finds it necessary to

alter the figures shown in the budget with regard to the receipts or the

distribution of the amounts to be expended on the different services

undertaken by the Board, a supplemental or revised budget may be framed

and got sanctioned in the manner provided in these rules and copies

thereof forwarded to the Government.

(9) No sum shall be expended by the Board unless such sum is

included in the budget estimates sanctioned under section 78 of the Act

and in force at the time of incurring the expenditure.

64. Time-limit for filing application to Tribunal.— (1) Any party

aggrieved by the decision of the Board under sub-section (1) or

sub-section (3) of section 40 of the Act, may file an appeal to the

Tribunal within thirty days from the date of the decision.

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[PART–II

(2) Any person aggrieved by an order of the Chief Executive

Officer under sub-section (3) of section 54 of the Act may institute a

suit in the Tribunal within sixty days from the date of the said order.

65. Terms and conditions of appointment of Chairman and

members of Tribunal.— (1) The appointment of Chairman under clause (a)

and a member under clause (b) of sub-section (4) of section 83 of the

Act shall be on deputation basis, subject to usual terms of deputation

as applicable.

(2) A person shall not be qualified for appointment as member

under clause (c) of sub-section (4) of section 83 unless he possess

Masters degree in Islamic studies /Urdu/Persian/Arabic or a Bachelor

of Law, having knowledge of Urdu and Arabic:

Provided that the candidate must have adequate knowledge of

English.

(3) Selection of a member referred to in clause (c) of sub-section (4)

of section 83 of the Act shall be made by a Board headed by the

Secretary to Government (Law) as the Chairperson; an Islamic Scholar

of repute; and Chairman/Member of Bar Council as members.

(4) Tenure of the member so selected under sub-rule (3) shall

be for a period of three years, extendable for a further period of two

years at a time.

(5) Age of the member so selected under sub-rule (3) shall be

below 50 years.

(6) Scale of pay of the member referred to in sub-rule (3) shall

be Rupees 15,600-39,100 with the grade pay of Rupees 7,600 plus usual

allowances as admissible to group A Officers.

(7) Leave of various kinds to members under this rule shall be

as admissible to Government employees.

(8) (a) The deputation of Chairman and member of the Tribunal

referred to sub-rule (1), shall be for a period of three years, which

may be extended for a further period of two years at the direction

of the Government.

(b) The age of superannuation of the Chairman and the member

referred to in sub-rule (1) shall be the last day of the month in

which the officer attains the age of sixty two years.

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66. Filing of application for suits/appeal before Tribunal.—

(1) An application under rule 64 shall be made in Form 35.

(2) An application filed before the Tribunal under sub-rule (1)

shall be signed by the applicant and shall be presented by him in person

or by his authorised representative to the Registrar or to an officer

authorised by him in this behalf.

(3) The application filed under sub-rule (1) shall be accompanied

by documents upon which the petitioner seeks to rely.

(4) The applicant shall file along with the application as many

as additional copies of the application and documents as are the number

of the respondents.

(5) The Tribunal may, in its discretion, accept an application

for hearing under sub-rule (1), which is not accompanied by all or any

of the documents, referred to above.

(6) Every application filed under this rule shall set forth a clear

statement of facts concisely and under distinct and separate heads, and

such ground of facts and relief claimed therein, shall be numbered

consecutively.

(7) The application for interim relief shall set forth clearly and

precisely any loss being caused to the applicant which cannot be

adequately compensated in terms of money.

(8) Any applications before the Tribunal relating to suits

against the Board which do not comply with the mandatory provision

of two months notice under section 89 of the Act shall be dismissed

summarily.

67. Other procedure to be followed by Tribunal.— (1) The

Registrar or an officer authorised by him in this behalf shall endorse on

every application, the date on which it was presented and fix the date

for appearance before the Tribunal and shall sign the endorsement in

token thereof.

(2) Every application shall be registered or numbered by the

Registrar or the officer authorised by him in his behalf in a register to

be kept for this purpose.

(3) The Tribunal shall maintain such registers as prescribed for

use in Civil Courts as may be necessary.

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LA GAZETTE DE L'ETAT

[PART–II

(4) A copy of the memorandum of application, shall be served

on the other party prior to filing of the same before the Tribunal:

Provided that in cases of extreme urgency, the Tribunal may, on

an application if considers expedient so to do, dispense with the

service of the copy of the application on the other party.

(5) Every application, plaint or memorandum of appeal or an

application for execution or other application shall be accompanied by

Court fee.

(6) Written statement to the application preferred before the

Tribunal may not be entertained from the respondent after sixty days

have elapsed from the date of filing the application:

Provided that if, the Tribunal is satisfied that the respondent

was prevented by sufficient cause from filing the written statement

within the said period of sixty days, it may entertain the written

statement within a further period of thirty days, but not thereafter.

(7) Reply to the written statement preferred before the Tribunal

may not be entertained after sixty days have elapsed from the date of

filing the written statement:

Provided that if, the Tribunal is satisfied that the applicant was

prevented by sufficient cause from filing the reply within the said

period of sixty days, it may entertain the reply within a further

period of thirty days, but not thereafter.

(8) Maximum three applications each by the applicant and the

respondent shall be allowed for adjournments on any ground and not

thereafter.

(9) In case of division between the members of the Tribunal,

decision of the majority of the members of the Tribunal shall prevail.

(10) Final hearing of any matter shall take place before the full

bench:

Provided that matters other than final hearing may be entertained

by a single member or two members in the absence of the third

member.

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68. Powers to dismiss application without sending notice to the

respondent.—The Tribunal, after considering all aspects of the

application and after hearing the applicant or his authorised

representative, may dismiss the application, without sending notice to

the respondents.

69. Service of notices.— (1) Every notice to petitioner/respondents

in the application shall be sent and served through Registered Post with

acknowledgment due.

(2) Where the Tribunal is satisfied that the notice cannot be

served in ordinary way and there are reasons to believe that the

petitioner/respondents are keeping themselves away for the purposes

of avoiding service of the notice, the Tribunal shall order substitute

service of notice in accordance with the provisions of order 5 of rule 20

of the Code of Civil Procedure, 1908 (5 of 1908).

70. Date of hearing of application, etc.— Unless the Tribunal

dismisses the application, it shall notify the parties the date and place

of hearing of the application, etc.

71. Proceedings to be open to public.—The proceedings before

the Tribunal shall be open to the public:

Provided that the Tribunal may, if it thinks fit, order at any stage

of the proceedings that the public generally or any person in particular

shall not have access to or remain in the room of the Tribunal.

72. Order of Tribunal.— (1) Every application filed before the

Tribunal shall be heard and disposed of in accordance with the

procedure set out for hearing of suits and appeals in the Code of Civil

Procedure, 1908 (5 of 1908) and the Civil Rules of Practice.

(2) Every order of the Tribunal shall be in writing and shall be

signed and dated under its seal.

73. Supply of copies of the order to parties.—Every order of the

Tribunal dismissing or allowing the application, shall be communicated

to the parties or to their authorised representatives free of cost.

74. Orders and directions in certain cases.—The Tribunal may,

notwithstanding any of the foregoing provisions, give such orders or

give such directions as may be necessary or expedient to secure the

ends of justice.

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LA GAZETTE DE L'ETAT

[PART–II

75. Language of Tribunal.—The language of the Tribunal shall be

English:

Provided that the parties to proceedings before the Tribunal may

file documents/proceedings drawn up in Tamil or the regional language,

if they so desire:

Provided further that every such document/proceedings in

Tamil/local language shall be accompanied by its true translation into

English:

Provided that the Tribunal may, in its discretion, permit the use

of local regional language in the proceedings but, the final order shall

be in English.

76. Seal of the Tribunal.—The official seal of the Tribunal shall

be such as the Government may specify.

77. Code of Civil Procedure and the High Court rules to be

generally followed.—In deciding any question relating to the procedure

not specially provided by the Act or these rules, the Tribunal shall, as

far as possible, be guided by the provisions contained in the Code of

Civil Procedure, 1908 (5 of 1908) and the High Court Rules.

78. Annual report.— (1) The Government shall, as soon as after

1st day of April in every year, cause the annual report of the Board to

be prepared in Form 36.

(2) The Board shall submit its annual report detailing activities

of the preceding financial year, to the Government by the end of July

every year.

(3) The Government shall finalise the annual report of the Board

by the end of September and such report shall be laid before the

Legislative Assembly of Puducherry, as the case may be, in its next

session.

79. Suits by or against the Board.— (1) The Chairperson or the

Chief Executive Officer shall be competent to sanction–

(a) filing of suit, writ, appeal or cases connected with a waqf

matter/property before the Tribunal/Court or any other authority;

(b) defending of suit, writ, appeal or cases connected with a

waqf matter/property before the Tribunal/Court or any other

authority.

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(2) The Chairperson or the Chief Executive Officer shall be

competent to appoint a legal representative to file or defend a suit, writ,

appeal or any other proceedings connected with a waqf matter/property

before the Tribunal/Court or any other authority.

(3) The Board or any other person, authorised by the Board

shall be competent to sign suit, writ, appeal, and affidavit or counter

reply in the cases or proceedings connected with a waqf matter/property

before the Tribunal/Court or any other authority.

(4) The Chairperson or Chief Executive Officer shall be

competent to authorise any employee of the Board to tender evidence

or produce record on behalf of the Board before the Tribunal/Court or

any other authority.

————

FORM 1

(See rule 4)

Report of Survey Commissioner to the Government

1. The number of auqaf in the State, showing Shia auqaf and Sunni

auqaf separately.

2. The nature and object of each waqf.

3. The gross income of the property from each waqf.

4. The amount of land revenue, cess, rates and taxes payable in respect

of each waqf.

5. The expenses incurred in the realisation of income and the pay or

other remuneration of the mutawalli, if any, of each waqf.

6. Particulars relating to each waqf to be given as under:

(a) name of the waqf;

(b) name of the waqf, if any;

(d) details of the Waqf Deed;

(e) name of the mutawalli and his pay or remuneration, if any;

(f) location and nature of immovable property showing the village

or town where situated along with the municipal or survey

number, area, description of the tenure and the estimated value

thereof;

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LA GAZETTE DE L'ETAT

[PART–II

(g) description of movable property and value thereof, including

investments and their particulars;

(h) site plan of the waqf property;

(i) encumbrances, if any, on the properties mentioned in clauses

(f) to (h) above;

(j) manner of administration of waqf, whether under the Scheme

settled by a Court of Law or by a registered document or

established custom or usage;

(k) whether the waqf is already under the general supervision of

the Board;

(l) nature and value of grant received; and

(m) total cost of survey.

Signature of Survey Commissioner.

————

FORM 2

(See rule 6)

Particulars of list of Auqaf

1. Name of waqf with description of waqf property (e.g. land building,

graveyard, etc.).

2. Location of waqf property, stating khasra number village in rural

areas and mohalla, ward, road, and municipal number in case of urban

property.

3. Nature and object of waqf.

4. Details of waqf properties, if immovable:

(a) area, showing built up area separately;

(b) boundaries; and

5. Nature and value of movable property.

6. Date or year of creation of waqf.

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LA GAZETTE DE L'ETAT

7. Details of Waqf Deed.

8. Gross receipts.

9. Grants received.

10. Gross income of property comprised in each waqf.

11. Amount of land revenue, cess, rates and taxes payable in respect

of such property.

12. Expenses incurred in realisation of income.

13. Details of Administration:

(i) By Custom/Usage

(ii) By Scheme settled by Court

(iii) By Schemes of Management approved by the Board.

14. Name and address of mutawalli.

15. Pay or remuneration of mutawalli of each waqf, if any.

Note : Separate list shall be prepared for Sunni and Shia auqaf.

————

FORM 3

[See rule 14(1)]

Notice for Election of Members of the ……....………................ Board

1. Name of the category for which election is to be held

2. Nomination papers shall be presented:

(a) time between

(b) place

3. Scrutiny of nomination papers:

(a) place

(b) date

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LA GAZETTE DE L'ETAT

[PART–II

4. Withdrawal of nomination:

(a) place

(b) date

5. Polling shall be held:

(a) place

(b) date

6. Counting of votes by the Election Officer:

(a) place

(b) date

7. Declaration of results:

(a) place

(b) date

Place :

Date :

(Election Authority)

————

FORM 4

[See rule 14(3)]

Notice of Election for the Office of

Members of Puducherry State Waqf Board

Notice is hereby given that–

1. An election is to be held for the election of members of the

Puducherry State Waqf Board.

2. Forms of nomination papers may be obtained from the place and at

the time aforesaid

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LA GAZETTE DE L'ETAT

3. Nomination paper may be delivered by a candidate or his proposer

to the undersigned or to .................................. between10.30 a.m. and

5.00 p.m. from ......................... to .........................

4. The nomination papers will be taken up for scrutiny at ....................

.......................... at

..........................

5. Notice of withdrawal of candidature may be delivered by a candidate

or his proposer to the undersigned or to .......................... at his office

before 3.00 p.m. on ..........................

6. In the event of election being contested, the poll will be held

........................ between ........................ the hours ........................

........................

(Specify the place where voting is to be conducted).

Place:

Date :

Returning Officer.

————

FORM 5

[See rule 16(1)]

Election for the Office of Member of Puducherry State Waqf Board

in Category of Clause (B) of Sub-section (1) of Section 14

NOMINATION PAPER

I nominate ........................ as a candidate for election to the Waqf

Board, under category ........................ of clause (b) of sub-section (1) of

section 14:

1. Full name of candidate

2. Father’s or husband's name

3. Serial number of candidate in electoral roll :

4. Age

5. Sex

6. Occupation

7. Address

1104

LA GAZETTE DE L'ETAT

[PART–II

My name is ............................ and it is entered at ............................

(name of place) of electoral roll for the above category.

Date :

(Name and Signature of the proposer)

CANDIDATE’S DECLARATION

I, ........................................... declare that I am willing to contest

for election and my age as shown above is correct. I also declare that–

1. I am a Muslim.

2. I am not an undischarged insolvent.

3. I have not been convicted of an offence involving moral turpitude

or such conviction has been reversed or I have been given full

pardon in respect of such offence.

4. I have not been in any previous occasion:

(a) removed from office as a member or as a mutawalli; or

(b) removed by an order of competent Court or Tribunal from any

position of trust either for mismanagement or corruption.

Signature of Candidate.

Endorsement by Returning Officer or other authorised person

This nomination paper was presented to me ........................ (person)

on ........................ (date) at ........................ (date and hour).

Signature of the Returning Officer

or Other Authorised Person.

Decision of Returning Officer accepting or rejecting the

nomination paper

I have examined this nomination paper in accordance with rule 16(1)

and decide as follows:–

Date :

Returning Officer.

1105

PART–II]

LA GAZETTE DE L'ETAT

FORM 6

[See rule 17(1)]

Receipt for Nomination Paper and Notice for Scrutiny

(To be handed over to the person presenting the nomination paper)

Serial No. of Nomination Paper : ....................................

The nomination paper of .................................... a candidate for the

election of member for category .......................... of the ..........................

Waqf Board was delivered to me at ....................... (hour) on .......................

by the .......................... candidate or a person duly authorised by him in

this behalf.

All nomination papers will be taken up for scrutiny at .....................

(hour) on ........................ (date) at .......................... (Place).

Date :

Returning Officer.

————

FORM 7

(See rule 18)

List of Nominations Received as on ...................... (date) ......................

for the Office of Member of the Puducherry State Waqf Board in

Category of ........................ Section 14(1) (b) of the Act

Serial

Name

Father or

Age

Occupation

Electoral

Sex

No. of

of the

husband’s

and

roll number

nomination

candidate

name

address

of candidate

(1)

(2)

(3)

(4)

(5)

(6)

(7)

The nomination paper will be taken up for scrutiny at ........................

a.m./p.m. on ............................. the date of .............................. at (place).

Place:

Signature of the Returning Officer

Date :

or Other Authorised Person.

1106

LA GAZETTE DE L'ETAT

[PART–II

FORM 8

(See rule 19)

Form of Oath of Affirmation to be made by a Candidate for

Election to Puducherry State Waqf Board

I, .................................... having been nominated as candidate to

fill a seat in the Puducherry State Waqf Board do swear in the name of

Allah that I will bear true faith and allegiance to the Constitution of India

as by law established and I will uphold the Sovereignty and Integrity

of India.

Date :

(Signature of the Candidate)

ACKNOWLEDGMENT OF OATH

..............................., candidate has taken oath on .................... (date)

at ...................... (time).

Returning Officer.

CERTIFICATE OF OATH

This is to certify that ................................. has signed and read the

Oath of Affirmation before me on ....................... (date) ...................... at

....................... (time).

(Signature)

Returning/Assistant Returning Officer

————

FORM 9

[See rule 20 (7)]

List of Validly Nominated Candidates

Election to Members of the Puducherry State Waqf Board in

category .......................................... of clause (b) of sub-section (1) of

section 14.

1107

PART–II]

LA GAZETTE DE L'ETAT

Sl. No.

Name of the candidate

Address of the candidate

(1)

(2)

(3)

so on

Place:

Date :

Returning Officer.

————

FORM 10

(See rule 21)

Notice to the Returning Officer by a Candidate

For Withdrawal of Nomination

[Section 14(1) (b) of the Act]

The Returning Officer,

I, .........................................., a candidate validly nominated at the

above election do hereby give notice that I withdraw my candidature.

Place:

Date :

Signature of Candidate.

This notice was delivered to me at my office at (hour) ........................

on (date) .......................... by .......................... (name).

Place:

Date :

Returning Officer.

1108

LA GAZETTE DE L'ETAT

[PART–II

RECEIPT FOR NOTICE OF WITHDRAWAL

(To be handed over to the person delivering the notice)

The notice of withdrawal of candidate by a candidate at the election

to the office of the ................................................... Waqf Board in the

category of section 14(1) (b) of the Act as delivered to me at the office

at .......................... (hour) on .......................... (date).

Place:

Date :

Returning Officer.

————

FORM 11

[See rule 22(1)]

List of Contesting Candidates

Election to the Office of the Member of the .....................................

Waqf Board in the category .................................. of section 14(l) (b) of

the Act.

Sl.

Name of the

Address of the

Electoral Roll No.

No.

candidate

(1)

(2)

(3)

(4)

etc.,

Place:

Date :

Returning Officer.

1109

PART–II]

LA GAZETTE DE L'ETAT

FORM 12

[See rules 23 (1) and 37(1)]

Declaration of Result of Election

In accordance with rule ....................... of the ....................... Waqf

Rules, 2018, I declare that the following candidate has been duly elected

for the Office of the Member of the .......................... Waqf Board in the

category of sub-clause ........................ of clause (b) of sub-section (1)

of section 14 of the Waqf Act, 1995.

Name

Address

Place:

Date :

Signature of Returning Officer.

————

FORM 13

[See rule 38]

Certificate of Election

I, ................................... Returning Officer for the Member/Members

of the ....................................... Waqf Board hereby certify and declare

Shri/Smt. ...................................., S/o., W/o. .................................... to have

been duly elected to the Office of the Member of the ..........................

Waqf Board in the category of sub-clause ............................................

of clause (b) of sub-section (1) of section 14 of the Waqf Act, 1995

and that in taken thereof I have granted him/her this certificate of

election.

Returning Officer

Place:

Secretary (....................................)

Date :

to the Government.

1110

LA GAZETTE DE L'ETAT

[PART–II

FORM 14

[See rule 46(1)]

Application for Inspection of Board's Record

Paste duplicate receipt here of application fee

The Chief Executive Officer,

Puducherry State Waqf Board,

Puducherry.

Name of the applicant .........................................................................,

S/o.,W/o. Shri ............................................ Resident of ................................

........................................................................

Description of the file the record of which is to be inspected

.......................................................................

Name of the tenant (if any) :

Name of the parties (if any) :

Purpose of inspection

Date :

Signature of Applicant.

Order passed on the application by Chief Executive Officer

...............................................................

Time of inspection ................................ from .................................

to .................................. viz. ................................ hours.

Inspection fee paid

Signature of official with designation in whose presence inspection

was made.

Signature of Applicant

Date :

after inspection made.

1111

PART–II]

LA GAZETTE DE L'ETAT

FORM 15

[See rule 46 (3)]

Application for Providing Certified Copy

Paste duplicate copies of:

(i) Application fee receipt.

(ii) Copying charges fee receipt ` 10 per entry of Gazette

notification.

(iii) ` 20 per 100 words or part thereof.

(iv) ` 20 per hour of inspection or fraction thereof.

The Chief Executive Officer,

Puducherry State Waqf Board,

Puducherry.

Name of applicant ................................................................................,

S/o.,W/o. ................................................. Resident of ...............................

...........................................................................

Description of the file, etc., from which the copy is required

...................................................................................................................................

Description of property including location .......................................

Name of tenant (if any) :

Name of parties (if any) :

Nature of the case

Name and description of the Gazette or record of which copy is

required ...........................................................................................................

Purpose for which copy is required i.e., whether it is required for

private use or for filing in some Court etc., ...............................................

Date :

Signature of Applicant.

1112

LA GAZETTE DE L'ETAT

[PART–II

No. of applicant in the copying registers :

Copying fee received with application

Order passed

Date :

Signature of Chief Executive Officer.

Signature of copyist

Signature of recipient of the copy

————

FORM 16

[See rule 48 (2)]

Notice

Whereas, it is learnt/informed/reported that the Waqf ........................

has ceased to exist or that the objects or parts thereof shown in the

Schedule below have ceased to exist.

SCHEDULE

It is therefore, hereby notified that an inquiry will be taken up

regarding the said cessation and to ascertain the property and the funds

of that auqaf and to order for recovery of the said property or funds

and its utilization under section 39(2) of the Waqf Act.

1113

PART–II]

LA GAZETTE DE L'ETAT

Any objections in this behalf shall be furnished to the undersigned

on ............................. (date) at ............................. (place and time) when

the inquiry will be taken up.

Chief Executive Officer/

Authorised Officer.

..........................................................

————

FORM 17

[See rule 49 (1)]

Separate Budget by Mutawallies and Auqaf under the Direct

Management of the Board for the Year 20......... – 20.........

Estimated Receipts

Estimated Expenditure

Receipts of rent from the properties

Salary of the employees of

Donation/contribution

Miscellaneous receipt, if any

Maintenance of property expenditure

Miscellaneous expenditure with

details

Excess of expenditure over

Excess of receipt over

receipt

expenditure

2. Actual for the current year

3. Actual for the preceding year

proposed.

Place:

Date :

1114

LA GAZETTE DE L'ETAT

[PART–II

FORM 18

[See rule 50 (1)]

Annual Budget Estimate of Waqf for 20…… - 20……

ABSTRACT

Opening Balance

Total

.................................

Receipts (Statement I)

Total

.................................

Expenditure (Statement II)

Total

.................................

Closing Balance

Total

.................................

STATEMENTT– I (RECEIPTS)

1115

PART–II]

LA GAZETTE DE L'ETAT

1. Opening Balance

2. Cash at Bank

3. On hand (Cash, Cheque and DD) :

4. Income from Rent –

(a) Residence

(b) Office Complex’s

(d) Schools

(e) Shadi Mahal

(f)

Others

Total

5. Security Deposits

6. Goodwill

7. Income from Hundi

8. Income from Agriculture Land–

(a) Sale of Agricultural Crops

(b) Sale of usufructs of trees

(income from fasal)

(d) Annuity

(e) Tasdik Allowance

(f)

Cash Grants

Total

1116

LA GAZETTE DE L'ETAT

[PART–II

9.A. Miscellaneous receipts–

(a) Nazar/Presents

(b) Subscription fee

(d) Nikah fee

(e) Hide and Skin

(f)

Golak collections

Total

9.B. Receipts from–

(a) Grant-in-aid

(b) Loan recovery

recovery.

(d) Interest from Bank

(e) Loan from Central Waqf Council, :

New Delhi.

(f)

Fixed Deposit Receipts

(g) Royalty/E.M.D.

Total

10. Any other receipts :

Grand Total

STATEMENT–II (EXPENDITURE)

1117

PART–II]

LA GAZETTE DE L'ETAT

I. General Administration

1. Salaries

2. Travelling Allowance

3. Office Expenses–

(i) Purchase of furniture

(ii) Purchase of Stationery and forms–

(a) Printing Receipts

(b) Printing/Purchase of

Books of Accounts.

(iii) Postal Charges

(iv) Telephone Charges

(v) Water Charges

(vi) Electric Charges

(vii) Office imprest amount

(viii) Purchase of Vessels

(ix) Purchase of Machinery and :

Electrical items.

(x) Meeting Expenses

Total

4. Legal Expenses

5. Audit Expenses

6. Corporation/Municipal/Land Tax :

7. Waqf Contribution to Board

Total

1118

LA GAZETTE DE L'ETAT

[PART–II

II. Capital Expenditure

(i) Construction Expenses

(ii) Repayment of Loan/Advances :

(iii) Security deposit

(iv) Building Licence/Plan Fee

(v) Royalty

(vi) E.M.D.

(vii)

Total

III. Charitable Expenses

(i) Scholarship/Freeship

(ii) Medical Expenses

(iii) Marriage Expenses

(iv)

Total

IV. Festival Expenses

(i) Meelad

(ii) Shab-e-Meraj

(iii) Shab-e-Qadar

(iv) Shab-e-Barat

(v) Idgah/Mosque/Dargah expenses

(vi) Urs

(vii)

Total

1119

PART–II]

LA GAZETTE DE L'ETAT

V. Miscellaneous Expenses

(i)

(ii)

Total

Grand Total

————

FORM 19

[See rule 50 (2)(a)]

List of Auqaf

List of Auqaf under direct management as on ............................ for

preparation of Budget under Section 45.

Sl.

Name of the Waqf

Name of the

Order No. date

No.

Administrator

period of

Direct Management

(1)

(2)

(3)

(4)

Chief Executive Officer,

Date :

Puducherry State Waqf Board.

1120

LA GAZETTE DE L'ETAT

[PART–II

FORM 20

[See rule 50 (2)(b)]

Preparation of Budget Proposals by Auqaf under Direct Management

From:

The Chief Executive Officer,

Puducherry State Waqf Board,

Puducherry.

.....................................................

Sir,

Sub. : Preparation of Budget proposals by Auqaf under direct

management.

The ....................................... waqf is under direct management of

the .............................. State Board of Waqf under section 45 as per Order

No. ...................................., dated for a period of .....................................

As per section 45 of Waqf Act, 1995, the budget of the above institution

needs to be placed before the Board. Therefore, you are requested to

prepare and furnish the budget covering the estimated receipts and

expenditure in the prescribed pro forma with a statement giving details

of the increase if any, with income of the waqf and also steps taken for

its better management.

The budget prepared shall reach the undersigned by 31st

December ............................... (year).

Chief Executive Officer/

Authorised Officer

Date :

Puducherry State Waqf Board, Puducherry.

1121

PART–II]

LA GAZETTE DE L'ETAT

FORM 21

[See rule 50 (3)]

Statement giving details of Increase in the Income of Auqaf under

Direct Management

Name of Waqf :

District :

(1)

(2)

(Details to be adopted from the Statement In receipts of Budget)

Steps taken for better management:

Results:

Signature of Administrator.

1122

LA GAZETTE DE L'ETAT

[PART–II

FORM 22

[See rule 52 (4)]

Requisition under sub-section (1) of section 52 of the Waqf Act, 1995

to the Collector for Recovery of Waqf Immovable Property Transferred

in Contravention of section 51 or section 56

1. Details of waqf property.

2. Particulars of transfer deed, if any, executed in respect of the above

property.

3. Name and full particulars of the person executing the deed, if any.

4. Name and full particulars of the person to whom the property has

been transferred.

5. Result of comparison of the details of waqf property with the

entries in the register of auqaf maintained under section 37 of the

Waqf Act, 1995.

6. Result of inquiry from the record of the Board regarding absence

of sanction for the said transfer as required under section 51 or

transferred in violation of section 56 of the Waqf Act.

7. Request to pass reasonable order to obtain and deliver possession

of property to the Board.

Place:

Chief Executive Officer,

Date :

Puducherry State Waqf Board.

————

FORM 23

[See rule 52 (5)]

Order of the Collector for Delivering Possession of Waqf Property

Shri .............................................

.....................................................

1123

PART–II]

LA GAZETTE DE L'ETAT

Whereas, a requisition has been received under sub-rule (2) of rule

61 of the ................................. Waqf Rules, from the Chief Executive

Officer,

.......................................................... Waqf Board, regarding

transfer of waqf property, detailed in the Schedule below in your favour

by Shri ......................................... in contravention of section 51 or

section 56 of the Waqf Act, 1995.

Now, therefore, in exercise of the powers conferred by

sub-section (2) of section 52 of the said Act, I, ..........................................

Collector, District ...................................................... hereby direct you to

deliver possession of the said property to the ....................................

Waqf Board or to any person duly authorised by the said Board, within

a period of thirty days from the date of service of this order failing which

eviction proceedings shall be initiated against you. If, you are aggrieved

by the order, you may, within a period of thirty days from the date of

service of this order, prefer an appeal to the Tribunal. In case you fail

to comply with this order, and do not prefer an appeal within the time

specified, the said property shall be taken possession of by me or by

any person duly authorised using such force, as may be necessary for

the purpose, and deliver it to the said Board.

Date :

Signature and seal of the Collector.

————

FORM 24

[See rule 53 (1)]

Form of Notice under sub-section (1) of section 54 of the Waqf Act, 1995

Shri .............................................

.....................................................

Whereas, I, ................................................... the undersigned, am of

the opinion, on the grounds specified below that you are an encroacher

of the waqf property mentioned in the Schedule below and that you

should vacate the said premises:

1124

LA GAZETTE DE L'ETAT

[PART–II

Grounds

.....................................................

Now, therefore, in pursuance of the provisions of sub-section (1)

of section 54 of the Waqf Act, 1995, I, hereby call upon you to show

cause on ....................................... why such an order should not be made;

And in pursuance of sub-section (3) of section 54 of the Act,

I, also call upon you to appear before the undersigned in person or

through a duly authorised representative, capable to answer all

questions connected with the matter along with the evidence which you

intend to produce in support of the cause shown, on ..........................

at ......................... for personal hearing. In case, you fail to appear on

the said date and time, it will be presumed that you are an encroacher

on the said waqf property and further action shall be taken for your

eviction according to law.

Schedule:

Details of Waqf Property :

Signature and seal of the

Date :

Chief Executive Officer.

Copy to : Mutawalli

————

FORM 25

[See rule 54 (6)]

Order for Vacation of the Unauthorized Occupation of Waqf Property

Whereas, I the undersigned, am satisfied for the reasons recorded

below that Shri/Smt./Km. ....................................... is an encroacher and

unauthorised occupant of the waqf premises specified in the Schedule

below:–

Reasons :

1125

PART–II]

LA GAZETTE DE L'ETAT

SCHEDULE

Details of waqf property :

Now, therefore, the undersigned under section 54 of the Waqf

Act, 1995, hereby order Shri/Smt./Km. ....................................... and all

persons who are in unauthorised occupation of the waqf property or

any part thereof to vacate the said premises within 15 days of the service

of this notice. In the event of refusal or failure to comply with this order

within the period specified above, the matter shall be referred to the

Tribunal for passing appropriate order.

Signature and seal of the

Date :

Chief Executive Officer.

————

FORM 26

[See rule 54 (10)]

Application to Executive Magistrate under section 55 of

the Waqf Act, 1995

The Executive Magistrate,

...........................................

Whereas, the Waqf Tribunal has passed an order under sub-section (4)

of section 54 of the Waqf Act 1995 on .............................. (copy annexed);

Whereas, Shri./Smt./Km. ...................................... has failed to vacate

the land, building, space or other property to which the order relates,

within the time specified in the order;

Whereas, under section 55 of the Waqf Act, 1995, you are requested

to make an order, directing the encroacher to remove the encroachment,

as the case may be, vacate the land, building, space or other property

and to deliver possession thereof to Shri ....................................................

Mutawalli/Secretary of the Managing Committee of the Property/

1126

LA GAZETTE DE L'ETAT

[PART–II

Waqf Board. In default of compliance with the order, remove the

encroachment or evict the encroacher within one month of the receipt

of this application from the waqf premises with the assistance of Police.

Whereas, your attention is drawn to proviso to sub-section (6) of

section 7 of the Waqf Act, 1995 (as amended).

Signature and seal of the

Date :

Chief Executive Officer.

————

FORM 27

[See rule 56 (1)]

Notice for Holding of Enquiry

Notice to Mutawalli/Secretary of

.................................................

(Waqf Institution) under section 64(3) of the Waqf Act, 1995 to conduct

an enquiry. Whereas, you Sri. .......................................................................,

S/o. .............................................. were appointed as Mutawalli/Secretary

of (Waqf Institution) vide Board’s Order No. ..........................., dated for

a period of years and whereas, it is now established that you have

violated the provisions of the Waqf Act, 1995, and liable for action under

section 64(1) for anyone/more than one reasons indicated below (tick

whichever is appropriate):

(a) has been convicted more than once of an offence punishable

under section 61 of the Waqf Act, 1995;

(b) has been convicted of offence of criminal breach of trust or

any other offence involving moral turpitude, and such

conviction has not been reversed and he has not been granted

full pardon with respect to such offence; or

physical defects or infirmity which would render him unfit to

perform the functions and discharge the duties of a Mutawalli; or

(d) is an undischarged insolvent; or

(e) is proved to be addicted to drinking liquor or other spirituous

preparations, or is addicted to the taking of any narcotic

drugs; or

(f) is employed as a paid legal practitioner on behalf of or against

the waqf or;

1127

PART–II]

LA GAZETTE DE L'ETAT

(g) has failed, without reasonable excuse, to maintain regular

accounts for two consecutive years or has failed to submit, in

two consecutive years, the yearly statement of accounts, as

required by sub-section (2) of section 46; or

(h) is interested, directly or indirectly, in a subsisting lease in

respect of any waqf property, or in any contract made with or

any work being done for, the waqf or is in arrears in respect of

any sum due by him to such waqf; or

(i) continuously neglects his duties or commits any misfeasance,

malfeasance, misappropriation/misapplication of funds or

breach of trust in relation to the waqf or in respect of any

money or other waqf property; or

(j) wilfully and persistently disobeyed the lawful orders made by

the Central Government, State Government, Board under any

provision of this Act or rule or order made thereunder;

(k) misappropriate or fraudulently dealt with the property of the

waqf;

(l) as per the information/audit report/report before the Board;

(1)

(2)

(3)

Therefore, by virtue of the powers conferred under section 64(3)

of the Waqf Act, 1995, notice is hereby given that an enquiry will be

held under sub-rule (1) of rule 56 of the Union territory of Puducherry

Waqf Rules, 2018 by the Puducherry State Waqf Board.

You are therefore, called upon to file your objections, if any, to

the said enquiry, within seven days, from the date of service of this

Notice. If, you fail to file your objections, the Board shall proceed with

the enquiry and take a decision under section 64 of the Waqf Act, 1995

as required under law.

Chief Executive Officer.

Shri....................................

Copy to the concerned.

1128

LA GAZETTE DE L'ETAT

[PART–II

FORM 28

[See rule 56 (3)]

NOTICE

[Notice for Suspension of Mutawalli/Managing

Committee of ..................................................... (Waqf Institution)

Under section 64(5) of the Waqf Act, 1995]

Whereas, action under section 64 (1) is contemplated against you

Sri ..........................................., S/o. ..........................................., Mutawalli/

Managing Committee of (Waqf Institution).

Whereas, the Puducherry State Waqf Board has taken up an

enquiry under section 64(3) of the Waqf Act, 1995 in this connection,

and therefore, your continuance in this office may hamper the

proceedings of the enquiry. Now, therefore, in exercise of the powers

conferred under section 64(4), Puducherry State Waqf Board has decided

to keep you under suspension from the Office of the Mutawalli/Secretary

of Managing Committee of Waqf institution.

You are therefore, called upon to explain as to why orders

keeping you under suspension should not be issued. If, you fail to

furnish an explanation, the Board shall proceed in accordance with

law and action will be taken to suspend you from the Office of the

Mutawalli/Secretary of the Managing Committee of the abovesaid

institution, until the conclusion of enquiry initiated under section 64(3)

of the Waqf Act, 1995.

Date :

Chief Executive Officer.

Sri........................................

Mutawalli/Secretary,

...........................................

Copy to the concerned.

1129

PART–II]

LA GAZETTE DE L'ETAT

FORM 29

(See rule 57)

Annual Report Regarding Waqf Institutions under the

Direct Management of the Board under section 65 of the Waqf Act

1. Name of the Waqf Institution.

2. Details of Registration of Institution under section 37.

3. Order No. and date of taking the Institutions under direct

management.

4. Name of the Official/person appointed as Administrator of Waqf

Institution.

5. Income of the Waqf for the preceding year.

6. Steps taken by the Administrator to improve the income of Waqf.

7. Period for which the Waqf is under the direct management and

reasons for not entrusting the waqf to the Mutawalli/Managing

Committee during the year.

8. Details of immoveable property and the income therefrom.

9. Details of project intended after taking the Institution under direct

management.

10. No. of Resolutions made after taking the Institution under the

direct management.

11. Details of collection of arrears by way of rents/lease amount, etc.

12. Details of waqf contribution paid.

13. Recommendation of Board to the State Government regarding

continuance under direct management.

(i)

(ii)

(iii)

(iv)

Chief Executive Officer,

Puducherry State Waqf Board.

1130

LA GAZETTE DE L'ETAT

[PART–II

FORM 30

[See rule 58 (2)]

Show Cause Notice

Show Cause Notice under sub-section 2 of section 67 of the Waqf

Act, 1995 for superseding a Committee for supervision/management of

(Waqf Institution) ...................................... constituted under section 67(1)

of the Waqf Act, 1995, for a term of .................................................. period

by the Board, because, the Committee so constituted is not performing/

managing the issue in the interest of Auqaf for the reasons:

(i)

(ii)

(iii)

(iv)

(reasons shown above shall be the complaints and written

objections about the same, observation of mis-management and misuse

during the course of inspection, etc., shall be indicated specifically).

Now, therefore, by virtue of the powers conferred with the

Puducherry State Waqf Board under sub-section (2) of section 67 of

the Waqf Act, 1995, you are called upon to explain within one month

from the date of issue of this Notice as to why an order of suppression

of the Committee should not be passed. If, no reply is received from

you within the stipulated time, then the Board will proceed to pass an

order under sub-section (2) of section 67 of the Waqf Act, 1995.

(By Order of the Board)

Date :

Chief Executive Officer.

The Secretary/President,

Managing Committee,

.........................................

........................................

Copy to the Chairman, District Waqf Advisory Committee

........................................... the concerned.

1131

PART–II]

LA GAZETTE DE L'ETAT

FORM 31

[See rule 58 (5)]

Show Cause Notice

[Show Cause Notice to be issued to a Member for his removal

from a Committee under section 67(6) of the Waqf Act, 1995.]

Whereas, Janab ................................., S/o. .................................., was

appointed as a Member of the Managing Committee of (Waqf Institution)

.......................... by the Board under section 67 (1) of the Waqf Act, 1995

on ..................................... Whereas, now, there is sufficient evidence

that Janab ................................. Member of the abovesaid Committee has

abused his position in such Member or has knowingly acted in a manner

prejudicial to the interests of the Auqaf for the following reasons:

(i)

(ii)

(iii)

(iv)

(v)

(contents be taken from complaints, report of mis-conduct of the Member

in the meetings of the Managing Committee, report from the Mutawalli/

Secretary of the Committee duly verified shall be indicated specifically)

Therefore, by virtue of powers conferred with the Puducherry State

Waqf Board under sub-section (6) of section 67 of the Waqf Act, 1995,

Janab .................................................... is hereby called upon to show

cause as to why an order should not be passed for your removal from

the membership of the abovesaid Committee within seven days from

the date of service of this Notice. If, no reply is received, the Board

shall proceed with in accordance with law under section 67(6) of the

Waqf Act, 1995.

(By Order of the Board)

Date :

Chief Executive Officer.

Janab ....................................,

Member, Managing Committee.

Copy to the Chairman, District Waqf Advisory Committee

........................................... the concerned.

1132

LA GAZETTE DE L'ETAT

[PART–II

FORM 32

[See rule 59 (1)]

Notice

[Notice under sub-section (1) of section 69 of the Waqf Act, 1995

to the Mutawalli/Managing Committee or the Applicant to

Adopt the Scheme of Management Approved by the Board for

Proper Administration of Waqf]

Whereas, under sub-section (1) of section 69 of the Waqf Act, 1995,

a Model Scheme of Management is prescribed for any Auqaf and

whereas, in view of provision prescribed in above sub-section, the

Muthavalli/Secretary of Managing Committee of (Waqf Institution)

......................................... is required to propose to prepare Scheme of

Management with reference to Mansha-e-Waqf of ..................................

(Waqf Institution).

It is hereby notified that the Mutawalli/Applicant under sub-section (1)

of section 69 of the Waqf Act, 1995, shall furnish the said Scheme

alongwith the Resolution of the Managing Committee/General Body

within fifteen days from the date of receipt of this Notice.

Date :

Chief Executive Officer.

The Mutawalli/Applicant,

of Managing Committee,

...........................................

Copy to the Chairman, District Waqf Advisory Committee,

........................................... the concerned.

1133

PART–II]

LA GAZETTE DE L'ETAT

FORM 33

[See rule 61 (2)]

(Statement Indicating the Net Annual Income of the Waqf and the

Contribution Payable to be Furnished by 15th June Every Year)

1. Name of the waqf.

2. The income assessed as per Statement of Accounts.

3. Deduction from the income as per sub-section (1) of section 75:

(i)

(ii)

(iii)

(iv)

(v)

4. Net profit derived from the waqf.

5. 7% Waqf Contribution payable to the Waqf Board.

Signature of Mutawalli/

Secretary of the Managing Committee.

The Chief Executive Officer,

Puducherry State Waqf Board,

Puducherry.

(OR)

Authorised Officer,

.........................................

........................................

Copy to the Chairman, District Waqf Advisory Committee .....................

1134

LA GAZETTE DE L'ETAT

[PART–II

FORM 34

[See rule 63 (1)]

(PART–A)

Budget Estimate of Income and Expenditure for the Financial Year 20...... – 20......

Details

Income

Expenditure

Head

Actual

Budget

Revised

Budget

Head

Actual

Budget

Revised

Budget

o f

for

estimate

o f

for year

estimates

budget

estimates

income

immediately

o f

for next

expenditure immediately

o f

estimate

for next

preceding

current

financial

year

preceding

current

for the

financial

year

current

year

current

year

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

1. Contributions from auqaf under section 72 (1).

1. Deficit from previous year.

2. Other income–

(a) Interest on investments and advances.

(a) Allowance of fees to the Chairperson or

Members of the Board or Committees.

(b) Fees for supply of documents and other petty items.

(b)

(i) Pay of Chief Executive Officer.

(ii) Pay of establishment in the Board’s Office.

(c)

(i) Travelling allowance.

(ii) Other allowances.

1135

PART–II]

LA GAZETTE DE L'ETAT

(d) Cash grants and amenities.

(d)

(i) Rents

(ii) Postage

(iii) Stationery

(iv) Books and periodicals

(v) Electric and lighting charges

(vi) Telephone charges

(vii) Printing charges

(viii) Furniture

(ix) Miscellaneous

(e) Sale of securities, stocks, debenture or other

(e)

(i) Lawyer’s fee

valuable charges.

(ii) Stamp charges

(iii) Court fees

(f)

Sale of immovable properties.

(f)

(i) Interest on loans

(ii) Loans and advances

(g) Other receipts.

(g)

(i) Grants and scholarships

(ii) Capital expenditure on land and building

(iii) Maintenance and repair

(iv) Purchase of securities

(h)

(i) Fuel for vehicles

(ii) Maintenance for vehicles

Total :

Deficit/Surplus at the end of the next financial year ............................................................................................

1136

LA GAZETTE DE L'ETAT

[PART–II

(PART–B)

Budget Estimate of Receipts and Payments for the Financial Year 20...... – 20......

Receipt

Actual

Budget

Revised

Budget

Head

Actual

Budget

Revised

Budget

for the year

estimate

budget

estimate

o f

for year

estimate

budget

estimate

immediately

o f

estimate

for next

payments

immediately

o f

estimate

for next

preceding

current

o f

financial

preceding

current

for

financial

current

year

current

year

current

year

current

year

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

Cash balance from previous year

(i) Income

(i) Expenditure

(ii) Loans

(ii) Payment of loans*

Cash balance at the end of year **

* From the surplus of income over expenditure or from balance of loans, etc. when there is no surplus.

* * Includes advances of pay, travelling allowances and lawyer’s fees.

1137

PART–II]

LA GAZETTE DE L'ETAT

(PART–C)

Actual

Budget

Revised

Head

Budget

Head

Budget

Revised

Budget

Actual

for the year

estimate

budget

o f

estimate

o f

estimate

for year

immediately

o f

estimate

assets

for next

liabilities

for next

for

immediately

preceding

current

o f

financial

current

preceding

current

year

current

year

current

year

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

Cash balance*

Loans

Deficit /Surplus at the end of the year

* Includes advances of pay, travelling allowances and lawyer’s fees.

————

(PART–D)

Budget Estimates of Income and Expenditure During the Financial Year Abstracts

Actual for the

Budget estimate

Revised budget

Budget estimate

Remarks

immediately

for current year

estimate for

for next year

preceding year

current year

(1)

(2)

(3)

(4)

(5)

Deficit/Surplus at the end of the next financial year ............................................................................................

1138

LA GAZETTE DE L'ETAT

[PART–II

FORM 35

[See rule 66 (1)]

Before the Tribunal ...........................................

Between (A) : Name and full address ........................................ Applicant

B, C and D ................................................................................... Respondent

Details of the Application

1. Particulars of the orders against which the application is made. The

application is made against the following order :

(a) Order number

(b) Date

(d) Subject in brief

2. (a) Facts of the case

(b) Grounds for relief, including the relevant legal provisions in

support of relief.

3. Matters not previously filed or pending with the Tribunal or any

Court including High Court/Supreme Court.

The Applicant further declares that he had not previously filed any

Application/Writ Petition regarding the matter in respect of which

this application is made. In case the applicant had previously filed

any Application/Writ Petition, the copy of the decision should be

given.

4. Relief/Prayer

Verification : 1 (Name of the Application) .......................................,

S/o. .................................................. , W/o. .................................................. ,

D/o. ....................................... age ............... Occupation .............................

residing at ..................................................................................... do hereby

verify that the contents of the paras 1 to 4 are true to my knowledge

and information and that I have not suppressed any material facts.

(Note : Application shall be accompanied by a Court fee of rupees five hundred)

Place:

Date :

Signature of applicant.

1139

PART–II]

LA GAZETTE DE L'ETAT

FORM 36

(See rule 78)

Content of the Annual Report on the Working and

Administration of the Puducherry State Waqf Board and

the Administration of Auqaf in ...........................................

INDEX

Section I

: .......................... Administration and management.

Section II

: .......................... Financial position.

Section III

: .......................... Remunerative enterprises.

Section IV

: .......................... Removal of encroachment, protection

and leasing of waqf property.

Section V

: .......................... Status of litigation with details of number

of cases filed/defended in Tribunals and Courts and the

results.

Section VI

: .......................... Development works.

Section VII

: .......................... Religious works including maintenance

of mosques and shrines.

Section VIII : .......................... Charity.

Section IX

: .......................... Grant of educational and vocational

institutions and centres.

Section X

: .......................... Any other activity

Section I : Administration and management

1. Jurisdiction:–

(i) The area and population of Muslims.

(ii) Number of Auqaf.

(iii) Number of circle and branches, if any.

(iv) Number of Mutawallis.

(v) Number of Waqf Institutions.

(vi) Status of survey of waqf properties.

(vii) Number of new waqf registered during the year.

1140

LA GAZETTE DE L'ETAT

[PART–II

2. Personnel:–

(i) Number and names of Board Members.

(ii) Number of Members by election and their names along with

the electoral colleges.

(iii) Number of Members by nomination, their names and category.

(iv) Chairperson name and date of election.

(v) Chief Executive Officer name and period from which working.

(vi) Names of other officers (office and field).

3. Meetings and attendance:–

(i) Number of ordinary and special meetings of the Board and

meetings adjourned.

(ii) Regularity in holding of Board’s meetings and attendance of

Members in the meetings.

(iii) Whether meetings of the Board held as per rules and

regulations. If not, reason thereof.

(iv) Information regarding agenda and resolution-number of

resolution.

(a) tabled during the year;

(b) passed;

(d) referred again by the Chief Executive Officer to the Board;

(e) referred by the Chief Executive Officer to the State

Government; and

(f) dropped.

4. Committees:–

(i) Number of Standing Committees, their functions along with

names of members.

(ii) General summary of work of each Committee, average

attendance and comments of the Board regarding the Standing

Committees.

5. Summary of other meetings held in the Head Office or elsewhere

during the year.

1141

PART–II]

LA GAZETTE DE L'ETAT

6. Date and details of Annual General meeting of the Board.

Section II : Financial Position

1. Summary of the accounts during the year.

Head of

Opening

Receipt

Expenditure

Closing

account

balance

during

balance

the year

(1)

(2)

(3)

(4)

(5)

Auqaf account

2. Investments, loans and grants:–

Details of capital investments, loans and grants may be given.

3. Audit:–

(i) The period for which the audit has been completed under

section 80, and action taken on the audit report.

(ii) Cases of mis-appropriation of money by the Waqf Institions

and action taken under the provisions of the Waqf Act, 1995

by the .......................... Waqf Board.

(iii) Cases of improvement in the finances of any waqf, whether

under direct management.

(iv) Vigilance cases against the staff of Board.

Section III : Remunerative enterprises

1. Development of waqf properties from the funds of the Board or

form loans from Central Waqf Council or any other institution and

the achievements thereof and increase in the income by the

development of the waqf.

2. Details of any other commercial project taken by the Board.

Section IV : Removal of encroachments, protection and leasing of

Waqf property.

1. Whether the list of encroachments is maintained by the Board and

a programme to identify the encroachment on waqf properties is

taken up by the Board. If so, details thereof.

1142

LA GAZETTE DE L'ETAT

[PART–II

2. Progress in implementation of the relevant provisions of the Waqf

Act, 1995 to remove encroachments. Implementation of the orders

and requisition sent to the Collector and Executive Magistrates

regarding the removal of encroachment and restoration of waqf

properties to be given with the action taken in detail. Problems

faced by the Board in enforcement of orders to be highlighted.

Information for removal of encroachment to be given in the

following Table:

Sl. No.

Category of

Number of

Waqf

encroachments encroachments

cases where

detected

removed

proceedings

are pending

(1)

(2)

(3)

(4)

(5)

3. Leasing of waqf properties: Total number of waqf properties leased.

Number of proposals for lease received and disposed of by the

Board. Amount of lease, donation, etc., received to be given in

details.

Section V : Status of litigation

1. Details of applications, Suits and Writ Petition pending in

various Courts to be given. Expenditure incurred by way of

Counsel fees to be given in the report. The efficiency of the panel

of Advocates to be examined by checking number of cases in which

orders are passed in favour of the Board.

2. Number of applications filed and defended in Tribunal and Writs

and Suits filed in other Courts during the year. Expenditure on

Counsel fee and other expenditure in legal cases during the year

to be given.

3. Regarding Tribunals, the number of appeals and applications filed

their disposal by each Tribunal may be reviewed. Problems faced

by the Tribunal(s) in the disposal of cases may be highlighted.

The Tribunal fee collected and its remittance to the waqf fund to

be examined.

1143

PART–II]

LA GAZETTE DE L'ETAT

Section VI : Development works

1. Details of construction of buildings in Head Office and Branch

Offices and Schools, etc., with their estimate and expenditure

during the year.

2. Maintenance of all such buildings mentioned in para (1) to be

given with estimate and expenditure on maintenance.

3. Development and maintenance of waqf property (not religious) like

boundary walls, etc., with estimate and expenditure during the year.

Section VII : Religious work

1. Details of construction of mosques with estimate and expenditure.

2. Details of maintenance expenditure of mosques, dargahs, etc., along

with amount of electricity bills.

3. Amount spent on urs and other festivals.

4. Details of salary of Imams and Moazzins with number in different

categories.

5. Details of grants to mosques.

Section VIII : Charity

1. Amount of pension of widows and orphans and details of their

number-District wise.

2. Amount of pension of retired Imams with details

3. Amount of other charity, like marriage of poor girls and others.

4. Amount of scholarship and number of students with classes.

5. Any other expenditure.

Section IX: Grant to Educational and Vocational Institutions and

Centers.

1. Details of expenditure on Schools directly managed by the Board

with their names, number of teaching staff, etc.

2. Details of recurring grants to School, College, etc., run by private

organizations with the name of Educational Institutions.

3. Details of recurring grants to Madarsa’s with their names and place.

1144

LA GAZETTE DE L'ETAT

[PART–II

4. Information of one-time grant of Schools, Colleges, Madarsa’s, etc.

with name of institution, their address and amount of grant.

5. Details of grants to Vocational Centre.

6. Details of activities with expenditure on the promotion of Urdu.

Section X : Any other activity

1. Visit of distinguished persons and address.

2. Relationship between the Board and the Chief Executive Officer in

the smooth administration of the Board.

3. Inspection of Waqf Committees, Waqf Institutions and inspection

by the Chief Executive Officer or other officers and the compliance

of the said inspection.

4. Action taken on the review by the Government on the annual report

of the preceding year.

Conclusion:

Any other important matter affecting the general Administration

of the Board and the Waqf Institutions.

Chief Executive Officer.

Chairperson of Puducherry

State Waqf Board.

————

online publication at “https://styandptg.py.gov.in”

Published by The Director, Government Press

Printed at: Government Central Press, Puducherry.

Posted at: Puducherry HPO on every Tuesday