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GOVERNMENT OF PUDUCHERRY

DIRECTORATE OF SCHOOL EDUCATION

(SECRETARIAT WING)

(G.O. Ms. No. 20, Puducherry, dated 21st July 2020)

NOTIFICATION

The Lieutenant-Governor, Puducherry, is pleased to notify the

Guidelines for the “Participation of Puducherry Union Territory

Secretariat Team in the All India Civil Services Sports Tournament and

Cultural Competitions organized by the Central Civil Services Cultural

and Sports Board” as mentioned in the Annexure appended to this order.

(By order of the Lieutenant-Governor)

F.P. VERBINA JAYARAJ,

Under Secretary to Government

(School Education).



La Gazette de L' État de Poudouchéry

The Gazette of Puducherry

PART - II

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EXTRAORDINAIRE

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2020 } | 28 {

No. 37 Poudouchéry

Mardi

Juillet

2020

No.

Puducherry

Tuesday

28th

July

2020

(6 Sravana 1942)

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LA GAZETTE DE L'ETAT

[PART–II

ANNEXURE

The Guidelines for the Scheme for the “Participation of

Puducherry Union Territory Secretariat Team, in the All India Civil

Services Sports Tournament and Cultural Competitions Organised

by the Central Civil Services Cultural and Sports Board”.

1. Short title, extend and commencement.— 1.1. The Scheme shall be

called the “Participation of Puducherry Union Territory Secretariat Team

in the All India Civil Services Sports Tournament and Cultural

Competitions Organized by the Central Civil Services Cultural and Sports

Board”.

1.2. It shall extend to participation of Puducherry Union

Territory Civil Secretariat Government Employees Team in the

International Level Sports or Cultural Competition organized by or

participated through the Central Civil Services Cultural and Sports Board,

New Delhi.

1.3. It shall come into force from the financial year 2020-21.

2. Objective.— 2.1. To project the sporting talents of Puducherry

State Government Employees at the National Level Sports and Cultural

Competitions.

2.2. To encourage and promote Sports activities among the

Government Employees of Puducherry.

2.3. To foster spirit of sportsmanship amongst the Puducherry

Government Employees and to provide them with an opportunity to meet

in the field of sports and recreation.

2.4. To institute and hold Puducherry Secretariat Championship,

Tournaments, Competitions, exhibitions, matches, Sports meets, etc.,

2.5. To participate in various All India Civil Services

Tournaments and Competitions at State level and National level as may

be decided by the Government from time to time.

2.6. To promote and ensure amateurism amongst the

Government Employees Teams.

2.7. To discover and encourage new talents of the Government

Employees in the field of Sports and Games, and Culture.

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LA GAZETTE DE L'ETAT

2.8. To arrange for coaching classes/camps to improve the

standard of sports of the Government Employees.

2.9. To encourage and promote fine arts like music, dance,

drama, etc., amongst the Government employees working in the four

regions of the Union territory of Puducherry.

3. Scope of Participating Sporting Events.— 3.1. Participation in

the All India Civil Services Sports Tournament and cultural Competitions

by the Government Employees to enable them to exhibit their talents.

3.2. Enable Medal Winners at the All India Civil Services Sports

Tournament and Cultural Competitions by the Government Employees

to get special increments. The number of increments to be awarded for

achieving excellence is, say one increment for National event and two

increments for International events as per G.O. No. O.M. No. 6/l/85-Estt.

(Pay-I), dated 16th July, 1985 Department of Personnel and Training,

Government ot India.

3.3. The total number of increments to be awarded to an

individual should not exceed five in his/her career.

3.4. The increments so granted would continue to be drawn at

the same rate till retirement in the form of Personal Pay, but, this will not

count for any matter like pay fixation on promotion, retirement benefits

or DA/CCA, etc. [O.M.No. 6/1/85-Estt. (Pay-I), dated 7th November, 1988,

Department of Personnel and Training, Government of India].

3.5. The Government employees, who are selected for

participation in sporting events of National/International importance,

may be entitled to claim travelling allowance for such journey in

accordance with the TA rules applicable to them. [O.M.No. 6/1/2019-

Estt.(Pay-I), dated 08-05-2020 of Department of Personnel and Training,

Government of India].

3.6. In the case of Government employees who are selected for

participating in sporting events of National/International importance, the

period of the actual days on which they participate in the events as

also the time spent in travelling to and from such tournaments/meet may

be treated as on duty. The participation of coaching camp in connection

with the above-mentioned events may also be treated as on duty.

[Para 3(i)&(ii)O.M.No. 6/l/1985-Estt.(Pay-I) dated 16-7-1985].

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LA GAZETTE DE L'ETAT

[PART–II

3.7. Special Casual Leave shall be granted to Government

employees for a period not exceeding 30 days for any one calendar year

for participating in Sporting events of National/International importance.

[O.M.No. 6/l/85-Estt. (Pay-I), dated 7-11-1988].

4. Definition.— 4.1. “Government” means, the Secretary to the

Government, (Education), Puducherry.

4.2. “Government Empoyee” means, a Regular State Government

Employee serving in the Union territory of Puducherry Government

Departments, but, not from any Semi Government/Autonomous Bodies/

State Public Undertaking or similar offices and civilian persons working

in the offices of the Police Organization, Headquarters of Inspector-

General of Police in State.

4.3. “Secretariat Team” means, the Team selected for the

purpose of participation in the All India Civil Services Sports Tournament

and Cultural Competitions.

4.4. “Central Civil Services Cultural and Sports Board” means,

the Nodal Agency for promotion of Sports and Cultural activities

amongst Central Government Employees and State Government

Employees established in 1964.

4.5. “Sports and Cultural Competitions” means, Sports and

Cultural competitions organized by the Central Civil Services Cultural

and Sports Board”.

5. List of Sports/Cultural Organised by All India Civil Services

Board.— The All India Civil Services (AICS) Tournaments conduct the

following Sports/Cultural events jointly organized by the Board with the

Cooperation of State/Union Territory Governments RSBs as follows:

Athletics

11.

Kabaddi

Badminton

12.

Music and Dance

Basketball

13.

Powerlifting

Bridge

14.

Swimming

Carrom

15.

Table Tennis

Chess

16.

Tennis

Cricket

17.

Volleyball

Drama

18.

Weightlifting

Football

19.

Wrestling

10.

Hockey

And any other Games included by the

AICS from time to time

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5.1. Age-limit.— No age-limit is recommended by the

organization of AICS. However, a separate category for Veteran (above

45 years) is conducted for certain games like Badminton, Carrom, Table

tennis (as fixed by AICS).

6. Eligible Categories of Participants in the Team and Individual

Events.— 6.1. Civilian employees of the Government coming under the

definition of Central Government Employees (Paid from Consolidated

Fund of India and contributing to General Provident Fund and

Pensionable Service).

6.2. Civilian Personnel working in the Office of the Police

Organization/Headquarters of Inspector-General of Police in State subject

to the condition that they are not eligible to participate in the Police

Meets.

6.3. Regular Union territory of Puducherry Government Employees

serving in the State Government Department including Educational

Institutions, but, not from any Semi-Government/Autonomous Bodies/

State Public Undertakings or similar offices.

6.4. Persons employed as Sports Officesr/Instructors in

Government Offices/Educational Institutions/Physical Training Institutions.

7. Non-Eligibile Categories of Participants.— 7.1. Uniformed

Personnel in Defence Service /Para Military Organization/Central Police

Organization/Police/RPF/CISF/BSF/ITBP/NSG, etc.

7.2. Employees of Autonomous Bodies/Undertakings/Public

Sector Banks even though administratively controlled by the Central/

State Ministries.

7.3. Casual/Daily wage workers.

7.4. Employees attached to offices on temporary duty.

7.5. A newly recruited employee who has put in less than

6 months in Regular Establishment/Service.

7.6. In case of AICS Competitions for cultural disciplines (Music

and Dance, Short Play, etc.). Professionals and Hired Artists/Government

Servants employed as Artists, Instrumentalists and Teachers of cultural

disciplines are not eligible to participate.

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LA GAZETTE DE L'ETAT

[PART–II

8. Status of Deputation Staff.— The Status of the Organization in

which the person is working on deputation from Government to other

Organization or otherwise is to be taken into account for deciding the

eligibility.

9. Method of Selection of Players.— A State level selection trial

will be conducted after getting the details of the All India Civil Services

Sports Tournament and Cultural Competition through the Official Website

of Government of India, Ministry of personal, Public Grievances and

Pension. AICS www.persmin.nic.in.

To streamline the participants of Puducherry Civil Servants Team

in AICS Tournament, the following Criteria has been followed to

strengthen the team:

(i) The eligible Government Employee can participate in only

one Game/Sport per year in which he/she is specialized/

interested. However, he/she can attend any number of

selection trials till he/she gets selected.

(ii) The team may not be sent if, the participation of the players

are less than required number during the selection trials.

(iii) The players without proper dress code, kit shall not be

allowed to participate in the selection trials.

(iv) The Team shall not be sent for the participation in AICS

Tournament, if, the Selection Committee decides the team

is Sub-standard to represent Puducherry Secretariat Team.

(v) If, any player indulges in misbehaviour with the Selection

Committee Member, he will be disqualified from that

selection trials and debarred for the next one year.

(vi) The Entry Form should be submitted with covering letter

from the Head of the Office/Institution on or before the

date mentioned in the Circular.

(vii) Late submission of Entry Forms will not be accepted at

any circumstances.

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(viii) The selected player shall not withdraw his/her

participation from AICS Tournament under any

circumstances. Such absence will be brought to the notice

of the Nodal Officer (Director of School Education) and

necessary action will be taken. In some special cases,

a letter should be submitted through his/her Head of Office

at the earliest to the Office of the Deputy Director (Sports

and Youth Services) so as to upgrade the waiting list

player into the Team.

10. Selection Committee.— 10.1. Selection Committee consists of

technical persons who are specialized in the particular sports and skilled

professionals in cultural activities.

10.2. The Selection Committee Members will be nominated by

the Deputy Director (Sports and Youth Services) and approved by the

Director of School Education.

10.3. The Selection Committee shall comprise of minimum three

Members and maximum five Members. The Deputy Director (Sports and

Youth Services) will be the Chairman of the Selection Committee.

11. Notification for the Selection Trials.— Circular along with

eligibility Form will be sent to all the Head of the Departments/Offices

of Government of Puducherry by post and they will hold the

responsibility to circulate the matter to all the offices under their control.

In addition, the circular will be posted in the Directorate of School

Education website http://schooledn.py.gov.in.

12. TA/DA Expense for Government Employees.— The Government

Employees are eligible to draw TA/DA from their respective Salary Head

of Account as per the rules in force at time for attending selection Trials,

coaching camp and for the participation in the All India Civil Services

Sports Tournament and Cultural competitions (one day before and after)

and including the period of journey.

13. Expenditure Involved in the Scheme.— Organizational

Expenditure for the selection trial for the All India Civil Services Sports

Tournament:

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LA GAZETTE DE L'ETAT

[PART–II

(i) Sports: Preparation of grounds, chunnam, ground marking

for all discipline and athletics (Track and Field) marking, labour charges

for leveling, watering to the ground, supply of drinking water,

refreshment to the players and officials, preparation of score sheets,

arrangement of table and chairs, and shamiana.

(a) Purchase of sports articles for selection trials and coaching

camp.

(b) Honorarium to the Selection Committee Members.

coaching camp @ ` 30 per session.

(d) Kit allowance and Team Uniform for Players (1 set track

suit, 2 sets playing kits, 1 pair shoes, 1 par socks, and 1 kit bag)

and Officials (1 set track suit, 2 official T-shirts, 1 pair

shoes, 1 pair socks, and 1 kit bag) and costume charges,

make up kit, music composing charges, etc., for cultural

competitions.

(e) Miscellaneous expenditure such as team flag, medical

expenses, refreshment during competition, unforeseen

expenses, etc.,

(ii) Cultural Competitions: Preparation of stage, shamiana,

sound system, lightings, makeup items for Drama and Dance programmes,

refreshment to the participants and officials.

14. Coaches and Managers.— Coaches for the Puducherry Union

Territory Civil Secretariat Teams will be nominated by the Deputy

Director (Sports and Youth Services) from the specialized qualified

person in the particular Sports and Games and will be approved by the

Director of School Education.

14.2. Managers for the Puducherry Union Territory Secretariat

Teams will be nominated by the Deputy Director (Sports and Youth

Services). The Managers will be selected from the Government

Employees with the background of the concerned Sports and Cultural

activity. However, the discretion of the Director of School Education is

the final.

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LA GAZETTE DE L'ETAT

15. Quantum of Expenditure.—

Sl.

Items of Expenditure

Amount

No.

(1)

(2)

(3)

Organisation expenditure for

3,000

Selection trials for Sports

Organisation expenditure for 15,000

Selection trials for Cultural

competition

Purchase of Sports articles for

3,000

Selection trials and Coaching camp

Honorarium to the Selection

500 per day per person

Committee Members (Minimum

3 persons and Maximum 5 persons)

Refreshment Charges for players/

30 per session per person

artists and officials during

Coaching camp

Kit allowance and Team Uniform 2,500 per person

for Players (1 set track suit, 2 sets

playing kits, 1 pair shoes, 1 pair

socks and 1 kit bag) and Officials

(1 set track suit, 2 official T-shirts,

1 pair shoes, 1 pair socks and 1 kit

bag) and costume charges, makeup

kit, music composing charges, etc,

for Cultural Competitions.

Miscellaneous expenditure such

3,000 per team

as team flag, medical expenses,

refreshment during competition,

unforeseen expenses, etc.

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LA GAZETTE DE L'ETAT

[PART–II

15.1. The quantum of expenditure shall be reviewed once in two

years.

15.2. The quantum of expenditure shall be approved by the

Secretary to Government (Education)

15.3. In case of doubts or disputes of any kind, the decision of

the Government shall be final.

16. Mode of Payment.— Mode of Payment will be through the

Deputy Director (Sports and Youth Services), Puducherry,

17. Nodal Officer.— The Nodal Officer of this Scheme will be the

Director of School Education.

18. Cancellation of participation.— The Government has every

right to cancel the participation at any stage.

19. Interpretation and Clarification.— In the implementation of

the Scheme under these rules, if, any doubt arises in regard to

interpretation of any of the provisions of the Scheme or any point

requires clarification, the matter shall be referred to the Secretary and

the decision of the Secretary shall be the final.

20. Funding of the Scheme.— The expenditure for the Scheme of

participation of Puducherry Union Territory Secretariat Team in the All

India Civil Services Sports Tournament and Cultural Competition is

debitable to the Head of Account of the Deputy Director (Sports and

Youth Services).

————

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