GOVERNMENT OF PUDUCHERRY

LOCAL ADMINISTRATION SECRETARIAT

(G.O. Ms. No. 34/LAS/A4/2020, Puducherry, dated 8th January 2021)

NOTIFICATION

As envisaged in the Modified Guidelines on National Rural Drinking Water

Programme, issued by the Government of India, the Government of Puducherry has

constituted “Puducherry State Water and Sanitation Mission (PSWSM)” in the

Union territory of Puducherry vide G.O. Ms. No. 29, dated 17-10-2012 of Chief

Secretariat (Public Works), Puducherry, which shall be a registered Society

functioning under the aegis of the Public Works Department, Puducherry.

The Bye-laws of “Puducherry State Water and Sanitation Mission” Bye-laws of

the Society, duly approved by the Registrar of Firms and Companies, Puducherry,

was published vide G.O. Ms. No. 3, dated 12th February 2013.

Whereas, the Central Government assistance to the States for rural water

supply started in the year 1972 with the launch of Accelerated Rural Water Supply

Programme. It was renamed as National Rural Drinking Water Programme (NRDWP)

in 2009, which is a Centrally Sponsored Scheme with fund sharing between the

Centre and the States. Under NRDWP, one of the objectives was to “enable all

households to have access to and use safe and adequate drinking water within

premises to the extent possible”.

[ 129 ]

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21st

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It was proposed to achieve the goal by 2030, coinciding with the United

Nation’s Sustainable Development Goals. But, now, it has been planned to achieve

the goal by 2024 through Jal Jeevan Mission (JJM). Government of Indian, has

restructured and subsumed the ongoing National Rural Drinking Water Programme

(NRDWP) into Jal Jeevan Mission (JJM) to provide Functional Household Tap

Connection (FHTC) to every rural household, i.e., Har Ghar Nal Se Jal (HGNSJ)

by 2024.

The following kinds of works/schemes are proposed to be taken up under JJM:

(i) In-Village Water Supply (PWS) infrastructure for tap water connection

to every household;

(ii) Reliable drinking water source development/augmentation of existing

sources;

(iii) Transfer of water (Multi-Village Scheme; where quantity and quality

issues are there in the local water sources);

(iv) Technological intervention for treatment to make water potable

(where water quality is an issue, but, quantity is sufficient);

(v) Retrofitting of completed and ongoing piped water supply schemes

to provide FHTC and raise the service level;

(vi) Grey water management;

(vii) Capacity building of various stakeholders and support activities

to facilitate the implementation.

JJM will focus on integrated demand and supply side management of water

at the local level, including creation of local infrastructure for source sustainability

like rainwater harvesting, groundwater recharge and management of household

waste water for reuse would be undertaken in convergence with other Government

Programmes/Schemes.

Whereas, it is now decided to retain the name of the “Puducherry State

Water and Sanitation Mission” for the Jal Jeevan Mission with some amendments

in the existing Bye-laws of the Society which was, already registered under the

Registrar of Firms and Companies, Puducherry. Further, it is also decided to

implement the JJM through the Local Administration Department instead of the

Public Works Department, Puducherry. The Bye-laws of the Society is suitably

amended accordingly and get the approval of the Registrar of Firms and Companies,

Puducherry, which is given under for information of the public.

GOVERNMENT OF PUDUCHERRY

LOCAL ADMINISTRATION DEPARTMENT

NATIONAL RURAL DRINKING WATER PROGRAMME

PUDUCHERRY STATE WATER AND SANITATION MISSION

BYE-LAWS

PREAMBLE

The Government of Puducherry Administration shall be the Governing

Body for the State Water and Sanitation Mission. It shall function under the

guidance of the Honorable Chief Minister of Government of Puducherry.

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131

The Council of Ministers and elected representatives of the people will

normally form a part of the Governing Body. However, due to Administrative status

of the Union Territory being different from the neighbouring State of Tamil Nadu,

the executive arm of the Government shall initiate the process of the State Water

and Sanitation Mission (SWSM).

For this purpose the State Water and Sanitation Mission shall function

with two separate units, i.e., two District missions, one at Puducherry District and

another one at Karaikal District, in order to provide parity.

The Chief Secretary of Puducherry Administration will be the Chairman of

the Society. The purpose and programme of the two District Committees are one

and the same. For the sake of Administrative Convenience, the Secretary, Local

Administration will be the Co-Chairman for the Society. The application for the issue

of registration under the relevant Act is exclusively intends for both the Puducherry

and Karaikal Districts.

MEMORANDUM OF ASSOCIATION

1. Name of the Society.—This Society shall be called as “Puducherry State

Water and Sanitation Mission” [JJM].

2. Address of the Registered Office.— The address of the Registered Office

of Puducherry State Water and Sanitation Mission and the Executive Committee in

Puducherry District and in Karaikal District are:

State Water and Sanitation Mission

Executive Committee

The Secretary to Government

(Local Administration),

Chief Secretariat, Puducherry.

Puducherry District Water and

Karaikal District Water and

Sanitation Mission

The District Collector,

District Collectorate,

District Collectorate, Karaikal.

Vazhudhavoor Road, Puducherry.

3. Aims and objectives of the Society.— The aims and objectives of the

Society enumerated for the betterment of the rural population shall be as follows:

(a) The Society shall play the role of a front-line agency, an Advisor,

Coordinator, Planner, Supervisor and Facilitator for the implementation of Water

Supply Projects, Schemes/Works to rural areas and take convergence of Rural

Sanitation Works, water harvesting and conservation schemes/works in the

Districts.

(b) The State Water and Sanitation Mission aims providing Functional

Household Tap Connection to every rural household by 2024. The Mission shall

focuses on service delivery at household level, i.e., water supply on regular basis

in adequate quantity and of prescribed quality along with convergence activities

under SBM, MGNREGA, etc., in the sphere of water harvesting, water conservation

and liquid waste.

sanitation through sustainable and demand-driven system of community participation.

(d) Mobilisation of rural community and generating felt need through

awareness creation for health, hygiene and sanitation, to improve the standard of

health for the rural population.

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(e) Promote and adoption of a demand-driven approach and

participatory approach to service delivery through maximum empowerment of

Villagers in decision- making on the choice of service levels in the field of water

and sanitation.

(f) Providing assistance to Commune Panchayats in selection of

schemes and efficient monitoring and to serve as an evaluating agent to ensure

high quality construction and sustainability of investments.

(g) Formulation and Management of Project Implementation Cell in the

State and ensuring that the project development objectives are achieved in the

State. Selection of private sector agencies on a competitive basis and signing

Memorandum of Understanding (MoU) with them for project implementation and

overall supervision.

(h) Sensitizing the Panchayat Raj functionaries, related Government

Officials, local opinion makers and public representatives regarding the merits and

modalities of the community managed programme and inculcate in them to raise

the challenges faced by the rural folk for better life and encourage them to be a

participant in this endeavour.

(i) Formation of Village Water and Sanitation Committee (VWSC) at every

Village Panchayat Level. This Committee shall function as a Standing/Subject

Committee on Water and Sanitation of the Village Panchayat.

(j) Analysis and identification of the Villages for providing Functional

Household Tap Connection (FHTC) to be taken up in various phases. Each phase

may comprise of retrofitting and formulation of new schemes, augmentation and

rejuvenation of the existing system and maintaining the same through VWSC.

(k) Strengthening Village Sabha and Local Body Institutions promoting

their participation and full involvement of poor and weaker sections of Society,

especially the women in community development.

(l) Capacity Building of rural women by involving them in making project

activities sustainable.

(m) Provision of need-based services with active involvement of user

community and sustainability of institutional structure and availability of backup

services by training local masons, use of low cost and appropriate technology.

(n) Phased implementation of appropriate policy and institutional

reforms with stress on sustainability in which existing schemes will be integrated

with active community participation including cost sharing.

(o) Covering all Schools/Anganwadi/Public Health Centres/Other

Government Institutions in rural areas with quality drinking water facilities and

imparting education about quality, health and hygiene to School students including

Anganwadi children.

(p) To provide Functional Household Tap Connection in rural household

for providing water in adequate quantity, i.e., at least 55 lpcd of prescribed quality,

i.e., BIS:10500 Standards, on regular basis, i.e., continuous supply in long term.

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133

4. Board of Management/Governing Body.— The Government of

Puducherry by notification shall constitute the following Missions/Committees,

(i) Apex Committee

(ii) Executive Committee

(iii) Union Territory Level Scheme Sanctioning Committee (UTLSSC)

(iv) Committee for Puducherry District Water and Sanitation Mission

for Puducherry.

(v) Committee for Karaikal District Water and Sanitation Mission for

Karaikal.

(i) Apex Committee

The Board of Management of the Puducherry State Water and Sanitation

Mission which is the Governing Body and the Apex Committee consists of the

following 13 Members. The functions of the Apex Committee as mentioned in

condition 5.2 of the Chapter 5 of the operational Guidelines of the JJM.

The Apex Committee will consist of the following Members:-

Sl.

Members of the Committee

Designation

No.

(1)

(2)

(3)

Chief Secretary to Government

. .

Chairman

Secretary to Government (Public Works)

. .

Member

Secretary to Government (Rural Development)

. .

Member

Secretary to Government (Local Administration)-cum-

. .

Member-

Mission Director

Secretary.

Secretary to Government (Finance/Planning)

. .

Member

Secretary to Government (Education)

. .

Member

Secretary to Government (Health)

. .

Member

Secretary to Government (Information and Publicity)

. .

Member

Director, Local Administration Department.

. .

Member

10.

Representative of Government of India

. .

Member

11.

Director, CGWB Office.

. .

Member

12.

A Representative from the Pondicherry University who

. .

Member

should be an expert in the field of Earth Science.

13.

A Retired Officer from the Public Works Department,

. .

Member

Puducherry, not below the rank of Chief Engineer and

having experience in this field.

(ii) Executive Committee

The functions of the Executive Committee are as mentioned in the

condition 5.2 of the Chapter 5 of the Operational Guidelines of the JJM. Co-opted

Members will be nominated by the Chairman of the Executive Committee.

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LA GAZETTE DE L’ETAT

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The Executive Committee will consist of the following Members:-

Sl.

Members of the Committee

Designation

No.

(1)

(2)

(3)

Secretary to Government (Local Administration)-cum-

. .

Chairman

Mission Director(JJM)

Chief Engineer, Public Works Department Puducherry.

. .

Member

Superintending Engineer, Local Administration Department, . .

Member-

Puducherry.

Secretary.

Executive Engineer, Local Administration Department,

. .

Member

Puducherry.

Executive Engineer, Local Administration Department,

. .

Member

Karikal.

Deputy/Under Secretary to Government, Finance,

. .

Ex-officio

Puducherry.

Member

Project Officer, DRDA, Puducherry.

. .

Ex-officio

Member

Deputy Director, Primary Education.

. .

Ex-officio

Member

Deputy Director, Health and Family Welfare Services,

. .

Ex-officio

Puducherry.

Member

10.

Director, Local Administration Department.

. .

Member

11.

An Expert in the field of the water

. .

Co-opted

Member

12.

An Expert in the field of community health and hygiene

. .

Co-opted

Member

13.

Two Representatives from reputed voluntary organizations

. .

Co-opted

Members

(iii) Union Territory Level Scheme Sanctioning Committee [UTLSSC]

The UTLSSC works as Union Teritory Level Technical Committee. The

functions of the UTLSSC are as mentioned in condition 5.2 of the Chapter 5 of the

Operational Guidelines of the JJM. The UTLSSC Committee will consist of the

following Members:-

Sl.

Members of the Committee

Designation

No.

(1)

(2)

(3)

Development Commissioner, Puducherry.

. .

Chairman

Secretary to Government (Public Works Department)

. .

Member

Secretary to Government (Rural Development)

. .

Member

PART-I ]

LA GAZETTE DE L’ETAT

135

Secretary to Government (Local Administration)

. .

Member

Representative from Government of India

. .

Member

Director, Regional Central Ground Water Board (CGWB)

. .

Member

Office, Chennai.

Director, Agriculture-cum-Director, State Water Resources/

. .

Member

Ground Water Department, Puducherry.

Director, Regional Office of the Central Water Commission,

. .

Member

Chennai.

Member-Secretary, Pondicherry Ground Water Authority,

. .

Member

Puducherry.

10.

Hydro-geologist, State Water Resources/Ground Water

. .

Member

Department, Puducherry.

11.

Chief Engineer, Public Works Department, Puducherry.

. .

Member

12.

Superintending Engineer, Local Administration Department,

. .

Member-

Puducherry.

Secretary.

(iv) Committee for Puducherry District Water and Sanitation Mission

(DWSM) For Puducherry

The functions of the DWSM are as mentioned in condition 5.3 of the

Chapter 5 of the operational guidelines of the JJM. The Puducherry DWSM is

responsible for implementation of JJM. It will convene monthly meeting to consider

and accord administrative approval of the Village Water Supply Schemes, plan

protection and preservation of the Village water sources, grey water management,

preventing water bodies/sources from getting polluted, etc. This Committee will

consist of the following Members:

Sl.

Members of the Committee

Designation

No.

(1)

(2)

(3)

Collector, Puducherry.

. .

Chairman

Deputy Director (RD), Local Administration Department,

. .

Member

Puducherry.

Project Officer, PUDA, Puducherry.

. .

Member

Deputy Conservator of Forest, Puducherry.

. .

Member

Deputy Director of Health and Family Welfare Services,

. .

Member

Puducherry.

Deputy Director, Primary Education Department, Puducherry. . .

Member

Executive Engineer, Local Administration Department,

. .

Member-

Puducherry.

Secretary.

Deputy Director, Agricultural Department, Puducherry.

. .

Member

(1)

(2)

(3)

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LA GAZETTE DE L’ETAT

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Director, Information and Publicity, Puducherry.

. .

Member

10.

All Commissioners of Commune Panchayats in Puducherry. . .

Members

11.

An Expert in the field of Water Management

. .

Co-opted

Member

12.

An Expert in the field of Community Development/

. .

Co-opted

Community Health

Member

13.

Member of Parliament (Rajya Shaba and Lok shaba)

. .

Members

(v)

Karikal District Water and Sanitation (DWSM) Mission

Committee for Karaikal

The DWSM for Karaikal is responsible for implementation of JJM for

Karaikal District. It will convene monthly meeting to consider and accord

administrative approval of the Village Water Supply Schemes, plan protection and

preservation of the Village water sources, grey water management, preventing water

bodies/sources from getting polluted, etc., The functions of the DWSM are as

mentioned in condition 5.3 of the Chapter 5 of the operational guidelines of the

JJM. Co-opted Members will be nominated by the Chairman. This Committee will

consist of the following Members.

Sl.

Members of the Committee

Designation

No.

(1)

(2)

(3)

District Collector, Karaikal.

. .

Chairman

Deputy Director (Local Administration Department),

. .

Member

Karaikal.

The Block Development Officer, Karaikal

. .

Member

Deputy Conservator of Forest, Karaikal.

. .

Member

Deputy Director of Health and Family Welfare, Karaikal.

. .

Member

Chief Educational Officer, Education Department, Kariakal.

. .

Member

Executive Engineer, Local Administration Department,

. .

Member-

Karaikal.

Secretary.

Deputy Director, Agricultural Department, Kariakal.

. .

Member

Assistant Director, Information and Publicity, Karaikal.

. .

Member

10.

All Commissioners of Commune Panchayats, Karaikal.

. .

Members

11.

An Expert in the field of water management

. .

Co-opted

Member

12.

An Expert in the field of Community Development/Health

. .

Co-opted

Member

13.

Member of Parliament (Rajya Sabha and Lok Sabha)

. .

Co-opted

Members

(1)

(2)

(3)

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LA GAZETTE DE L’ETAT

137

Mission Director and Nodal Department

The Secretary, Local Administration, shall function as the Mission

Director and the Local Administration Department will be the Nodal Department

for the implementation of the Jal Jeevan Mission.

5. Certificate.— (a) Certified that the Society is formed with no profit

motive and no commercial activities are involved in its working.

(b) Certified that the Members of the Society will not be paid any

remuneration from and out of the funds of the Society.

objectives of the Society.

We, the several persons whose names and addresses are given below

being associated ourselves with the purpose described in the Memorandum of

Society, do hereby subscribe our names to this Memorandum of Society and set

out several and respective hands and desirous of being formed into a Society under

the Society Registration Act XXI of 1860 of this day.

Sl.

Members

Designation

No.

(1)

(2)

(3)

Chief Secretary to Government

. .

Chairman

Secretary to Government (Finance)

. .

Member

Secretary to Government (Public Works Department)

. .

Member

Secretary to Government (Local Administration)

. .

Member-

Secretary.

Secretary to Government (Health)

. .

Member

Secretary to Government (Education)

. .

Member

Secretary to Government (Information and Publicity)

. .

Member

Secretary to Government (Rural Development)

. .

Member

Collector, Puducherry.

. .

Member

10.

Collector, Karaikal.

. .

Member

11.

Project Director, DRDA.

. .

Member

12.

Chief Engineer, Public Works Department.

. .

Member

13.

Director, Local Administration Department.

. .

Member

14.

Superintending Engineer-II, Public Works Department,

. .

Member

Puducherry.

15.

Superintending Engineer-III, Public Works Department,

. .

Member

Puducherry.

16.

Director of Social Welfare.

. .

Member

17.

Director of Health

. .

Member

18.

Co-opted Member

. .

Member

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LA GAZETTE DE L’ETAT

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6. Bye-Laws.—

(1) Name of the Society

: Puducherry State Water and Sanitation

Mission.

(2) Address of the Society

: Puducherry State Water and Sanitation

Mission.

(3) Date of formation of the : ..................................................................

Society

(4) Business hours of Society : ..................................................................

(5) Jurisdiction of the Society: ..................................................................

The area of operation of the Society is the rural areas of the Puducherry/

Karaikal Districts.

Objective of the Society

(i) Promotion and adoption of a demand driven approach and

participatory approach to service delivery through maximum empowerment of

villagers in decision-making on the choice of service levels in the field of water

and sanitation.

(ii) Providing Assistance to Panchayats in selection of Schemes and

efficient monitoring and to serve as an evaluating agent to ensure a high quality

construction and sustainability of investments.

(iii) Formation and Management of Project Implementation Cell in the

region and ensuring that the project development objectives are achieved in the

Districts. Selecting of private sector. agencies, on a competitive basis and signing

the Memorandum of Understanding (MoU) with them for project implementation

and overall supervision.

(iv) Sensitizing the Panchayat Raj functionaries, related Government

officials, local opinion makers, and public representatives regarding the merits and

modalities of the community managed programme.

(v) Formation of Village Water and Sanitation Committee (VWSC) at

every Village Panchayat levels. This Committee shall function as a Standing/ Subject

Committee on Water and Sanitation of the Village Panchayat. In case, a scheme

encompasses more than one Village Panchayat, a similar Committee may be

constituted under the Commune Panchayat level.

7. Definition.— Under these rules unless the context otherwise requires:

(i) Committee means, Governing Body, the Body with whom the officers

of the society are employed.

(ii) General Body means, the General Body of the Society for the time

being.

(iii) Members shall mean, persons whose names are entered in the

Body/PSWSM and shall be individual persons and Institutions.

(iv) The Society means, the Puducherry State Water and Sanitation

Mission (PSWSM).

(v) Year means, the financial year of the Society starting on the 1st of

April and ending 31st March of every year.

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LA GAZETTE DE L’ETAT

139

8. Annual Subscription and Entrance fees.— (i) There is no entrance fee

or annual subscription for the Members. The right of admission of any new Member

is vested in the Governing Body of the Society. The Members of the Puducherry

State Water and Sanitation Mission (PSWSM) will be the Members of the Governing

Body also.

(ii) If, any Member of the Society is not in a position to attend the

proceedings/meetings of the Society by virtue of official engagements, a substitute

Member in his place may be nominated by him and such nominee shall be entitled

to take part in the proceedings of that meeting for which he has been nominated.

(iii) The Society shall maintain a roll of Members at its Registered Office

and every Member shall sign and state therein his/her occupation and address.

(iv) The Society shall function, notwithstanding the fact that any person

entitled to be a Member by reason of his/her office is not represented on the Society

for the time being. The proceedings of the Society shall not be invalidated by the

above reason, from the existence of any vacancy or any defects in the appointment

of any of these Members.

(v) Only registered Bodies engaged in an activity connected with any

of the objects of the Society would.-be eligible for the membership under the

category of Institutions. Only one authorized person on behalf of the Institutions

will attend the meetings.

9. Powers and Functions of the Governing Body.— (a) Save as herein

expressly provided as having to be passed by the Society in a general meeting all

the duties, powers, functions and rights, whatsoever or consequential and

incidentals to the carrying out of the objectives of the Society, shall only be

exercised or performed by the Governing Body subject to such limitations as the

Government of Puducherry and the Government of India may from time to time

impose in respect of the expenditure on its grants.

(b) In particular and without prejudices to the generality of the foregoing

provisions, the Governing Body may–

(i) make, amend or repeal any Bye-laws, relating to the administration

and management of the affairs of the Society, subject to the

observance of the provisions contained in the Society

Registration Act, 1860.

(ii) to prepare and execute providing FHTC for quality drinking water

supply to the rural households within its identified jurisdiction,

subject to the norms fixed by the Government of Puducherry and

Government of India.

(iii) to sanction the budget estimate and expenditure for the year.

(iv) to examine and approve the annual accounts and balance sheet

of the Society and exercise full authority over the management

of funds of the Society.

(v) to receive grants, donations, contributions, subscriptions and

other funds and to have custody of the funds of the Society.

(vi) to create administrative, research, technical, ministerial posts as

prescribed by the service rules.

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LA GAZETTE DE L’ETAT

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(vii) to co-operate and collaborate with other Institutions in the matter

of education, cultural, training and other programmes.

(viii) to enter into an agreement, on behalf of the Society and sue and

defend all legal proceedings on behalf of the Society.

(ix) to invite any person or persons not being Members of the

Governing Body to a meeting but such invitee shall not be entitled

to vote at the meeting.

(x) delegate any of the powers other than those of making rules, to

the Chairman, Secretary or other authorities as it may deem fit.

(xi) appoint Committees, Boards and Sub-Committees, etc., for such

purpose and on such terms as it may deem fit, and to remove

any of them.

(xii) do generally all such acts and things as may be necessary or

incidental to carry out the objectives of the Society or any of

them provided that nothing herein contained shall authorize the

Governing Body to do any Act or to pass any Bye-Laws which

may be repugnant to the provisions thereof or to the powers

conferred on the Governing Body and other authorities or which

may be inconsistent with the objectives of the Society.

10. Constitution of Puducherry State Water and Sanitation Mission

(PSWSM).— (i) There will be an Apex Committee for the State Water and Sanitation

Mission at Union territory of Puducherry with 13 Members consisting of one

Chairman, one Member-Secretary and 11 Members.

(ii) The Apex Committee will be headed by the Chief Secretary to

Government as the Chairman of the Committee and the Secretaries to Government

in-charge of Public Works, Rural Development (RD), Local Administration, Finance

and Planning, Health, Education, Information and Publicity, one Representative from

Government of India, Director LAD, Director, Office of the CGWB, one Representative

from the Pondicherry University and expert in the field of earth science, and retired

officer from the Public Works Department, Puducherry, not below the rank of the

Chief Engineer and having experience in the field. Secretary to Government, LAD,

will be the Member-Secretary of the Committee. The Secretary to Government, Local

Administration shall function as the Mission Director and the Local Administration

Department will be the Nodal Department for the implementation of the Jal Jeevan

Mission. The Puducherry State Water and Sanitation Mission shall be a registered

Society under the aegis of the Local Administration Department, Puducherry.

(iii) The Member-Secretary is the Drawing and Disbursing Officer.

11. Powers and functions of the Puducherry State Water and Sanitation

Mission.—

(a) Powers

All the duties, powers and rights whatsoever incidental to carry out the

objectives of the Society shall only be exercised or performed by the Committee,

subject to such limitations as the Government of Puducherry and the Government

of India may from time to time in impose.

PART-I ]

LA GAZETTE DE L’ETAT

141

(i) Make, amend or repeal any Bye-laws relating to the administration

and management of the affairs of the Society, subject to the

observance of the provisions contained in the Society Registration

Act, 1860.

(ii) Delegate any of the powers other than those of making rules, to

the Chairman, Secretary or other authorities as it may deem fit.

(iii) Consider the annual budget and its subsequent alternations

placed before it by the Member-Secretary from time to time and

to pass it with such modifications as the Governing Body may

think fit.

(iv) Accepting donations and endowments as it thinks fit.

(v) Appoint Committees, Boards and Sub-Committees, etc., for such

purpose and on such terms as it may deem fit, and to remove

any of them.

Do generally all such Acts and things as may be necessary or incidental

to carry out the objectives of the Society or any of them provided that nothing

herein contained shall authorize the Governing Body to do any Act or to pass any

Bye-laws which may be repugnant to the provisions thereof or to the powers

conferred on the Governing Body and other authorities or which,may be

inconsistent with the objectives of the Society.

(b) Functions

Formulating and managing of project implementation in the Districts and

to ensure that the project development objectives are achieved in the Districts.

(i) To provide policy guidance and will be responsible for the overall

plague, strategizing and implementation of JJM in the State;

(ii) Responsible for finalization of State Action Plan (SAP) to provide

FHTC to every rural household of the State by 2024;

(iii) Decide charges for providing FHTC to rural household;

(iv) Decide water service standards;

(v) Appraisal and in-principle approval of State Action Plan (SAP)

after discussion with Department/National Mission;

(vi) Responsible for financial planning including ensuring timely

utilization of fund and no parking of fund;

(vii) Responsible for coordination among various Departments and

other agencies for convergence;

(viii) Responsible for devolution of powers empowering GP/

Sub-Committee of GP for management of in Village infrastructure,

if not done already;

(ix) Devolve powers to Drinking Water and Sanitation Mission to

accord administrative approval of INTRA-District and in Village

infrastructure water supply Schemes.

(x) Decide modalities for operation of single nodal account;

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(xi) Build suitable incentive and disincentive mechanism in the policy

to discourage wastage of water as well as to meet recurring

expenditure on bulk water, distribution network and household

level supply;

(xii) Bringing about effective policies and regulations for water use

by other sectors, abating water contamination by industries,

agricultural practices or mis-management of solid and liquid

waste by individual Households/Institutions;

(xiii) To enforce uniform policy for various uses of ground water within

the annual replenish able ground water recharge;

(xiv) Responsible for water allocation;

(xv) To firm up State policy on engaging dedicated human for ensuring

water quality testing as well as surveillance using Field Test Kits;

(xvi) Finalize TOR for various contracts especially penal provision for

delays and its monitoring;

(xvii) Developing O&M strategy and monthly tariff/user charges for

ensuring financial sustainability of the system/scheme. To firm

up policy on O&M accounts and its (operation process by GP

and)/or its Sub-Committee;

(xviii) To firm up policy on earmarked % of Support Fund for IEC/BCC

activities;

(xix) Decide action on unauthorized/unmetered/unaccounted connections

to stop continued loss of water/revenue;

(xx) Selection of private sector agencies in addition to the existing

agencies like Public Works Department/Local Administration

Department/DRDA and/or NGOs on a competitive basis, and

signing Memorandum of Understanding (MoU) with them for

project implementation and overall supervision;

(xxi) Formation of Village Water and Sanitation Committee at every

Village Panchayat Level. This Committee shall function as a

Standing/Subject Committee in water and sanitation of the Village

Panchayat;

(xxii) Procurement of materials and execution of works-the Commune

Panchayat and PHED/LAD shall purchase the materials and

execute the works;

(xxiii) Execution of Work-Providing Functional Household Tap

Connection, Extension of pipe line, replacement of pump set and

construction of Ground Level Storage;

(xxiv) Reservoir (GLSR) may be executed through the Local Body

themselves, necessary technical guidance, if, the Local Body

needed, it may be sought for from State Water and Sanitary

Mission to carry out the works. The same may be carried out by

State Water and Sanitation Mission on request;

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(xxv) New Schemes, Creation of sources, Construction of OHT and

repairing of OHT may be done by Public Health Division of'Public

Works Department. The Commune Panchayat may also execute

the work either by themselves or through Non-Government

Organizations, if, they so desire;

(xxvi) Supervision by District Water and Sanitary Mission may be done

for water supply and sanitation Schemes;

(xxvii) Completion in all aspects and handing over to the VWSC/

Commune Panchayat for water supply and with proper handing

over and taking over arrangement.

12. Activities to be undertaken.— (a) The following water supply/

sanitation activities can be undertaken under this programme:

(i) Providing FHTC for quality drinking water supply to the rural

habitations at minimum service level of 55 LPCD along with convergence activity

of SBM, MGNREGA, etc., in the sphere of water harvesting, water conservation

and liquid waste.

(ii) Formation of Percolation Ponds.

(iii) Provision of Deep Bore wells and construction of Pump Rooms.

(iv) Construction of new Overhead tanks and new ground level service

reservoirs and implementing new water supply Schemes.

(v) Carrying out repairs to the existing over-head tanks and ground level

reservoirs.

(vi) Extension of pipelines and retrofitting.

(vii) Providing water supply to the Schools, Noon-meal Centres at public

places viz., Community Centres.

(viii) Information Education and Communication (IEC) activities and

support activities through ISAs & Community involvement.

(ix) Conduct of regular quality check through designated laboratories

and Field Test Kits (FTKs).

(x) Monitoring

and

evaluation

through

latest

technological

interventions/innovations.

13. Powers and functions of the Officers.—

(a) Chairman

(i) The Chairman of the Committee shall preside over the Governing

Body meeting, annual General Body meetings and Extraordinary

General Body of the Society and shall exercise all the powers and

he will be the overall control over the affairs of the Society.

(ii) In case, the votes for or against on any particular issue becomes

equal, the Chairman shall exercise his casting vote.

(iii) The Chairman shall be entitled to invite any person to attend

meeting of the Society as a special invitee for getting expert

opinion or for any other purpose but, such person shall have no

power to voting.

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(b) Member-Secretary, Puducherry State Water and Sanitation Mission

Generally, all the actions of the Society will be governed by the

Member-Secretary.

(i) The Member-Secretary of the Society and its Governing Body

shall be the Principal Executive Officer of the Society.

(ii) He shall convene all meetings of the Society and that of the

Governing Body.

(iii) Sign on behalf of the Society, all receipts for all sums received

as subscriptions, donations, grant, etc.

(iv) Sign and pay order on all bills for payment with the prior approval

of the Chairman of the Society.

(v) As per the resolutions of the Puducherry State Water and

Sanitation Mission, he should execute all the proceedings.

(vi) He should have all the correspondences on behalf of the Society

(vii) He shall discuss with the Chairman from time to time, and arrange

to hold the meeting and to sends circulars for such meetings,

with the information of the agendas and other information and

preparations.

(viii) The minutes of the General Body and the Special General Body

Meetings and the Puducherry State Water and Sanitation

Mission Meetings shall be recorded by the Member-Secretary.

(ix) Member-Secretary shall maintain all the Minutes Books and other

Registers and records and protect them in his custody at the

office.

(x) Member-Secretary shall execute the resolutions passed in the

General Body, Special General Body and the Puducherry State

Water and Sanitation Mission Meetings.

(xi) Member-Secretary will prepare the Annual Reports, Financial

Statements, Receipt and Expenses Reports, etc., submit them in

the General Body Meeting.

(xii) For the improvement of the Society and for the benefits of the

Administration, whatever actions are needed may be taken by the

Member-Secretary. The Member-Secretary has got every right to

do the same.

(xiii) The monthly transactions of the Society must be verified and the

Receipts and Expenses statements must be prepared by the

Member-Secretary and submit the same in the monthly meeting

of the Puducherry State Water and Sanitation Mission for getting

approval for the same from the Committee.

(xiv) Bank accounts opened in the name of the Society will be operated

by the Member-Secretary with/or any other Member authorized

by the Committee with the prior approval of the Chairman.

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(xv) He shall have the power to appoint any person to work for the

Society, to implement policies and programme as laid down by

the Governing Body and shall also have power to terminate such

appointments made by him.

(xvi) He got all the powers that are essential and incidental to run the

Institution/Institutions of the Society.

(xvii) He shall take budgetary control measures.

(xviii) Participation in major financial decisions.

14. Society’s Accounts.— Under the Puducherry State Societies Registration

Act, 1860, the following account books shall be maintained by writing daily:-

(a) Cash book maintenance

The income and expenditure shall be written in the Cash Book on

every day and the monthly cash account should be closed, showing the

actual cash balance on every day. The amounts exceeding the minimum

cash balance, which was permitted by the Puducherry State Water and

Sanitation Mission, shall be remitted in the Bank Account. In the Cash

Book, the following declaration will be signed by any one of the

Puducherry State Water and Sanitation Mission Members at the end of

every month after arriving the closing balance.

DECLARATION

The entries recorded in this Register are true and correct to the

best of my knowledge and belief. I do hereby declare that this is true

and correct.

CHAIRMAN

(b) Receipts books

The Receipt Books with its counterfoils, shall be maintained.

Immediately on receipt of payments, it should be entered in the Original

Receipt and its counterfoil. The Original Receipt shall be issued to the

remitter with the signature of the Member-Secretary (Puducherry State

Water and Sanitation Mission)

(b) Vouchers and bills file

The Expenditure should be borne with necessary vouchers and bills

and this shall be put into the Accounts File, by entering the proper serial

numbers for the same.

(c) General Ledger

This register shall be properly maintained. This will show the item-

wise heads for all accounts.

15. Accounts of the society and its auditing.— (i) The accounts of the

society shall be audited every year by a Chartered Accountant, to be appointed by

the Apex Committee of Puducherry State Water and Sanitation Mission. This

account shall be subject to second audit by the Controller and Auditor-General of

India, every year or as and when required. The nature of audit to be applied and

detailed arrangements to be made in regard to the form of accounts and their

maintenance and the presentation of the accounts for audit shall be prescribed in

the Bye-laws to be framed by the Puducherry State Water and Sanitation Mission.

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(ii) Annual report of the proceeding of the Society and of all works

undertaken during the year shall be prepared by the Puducherry State Water and

Sanitation Mission for the information of the Puducherry Government, Government

of India and the Members of the Society. This report and audited accounts of the

Society shall be placed before the Society at the Annual General Body Meeting.

(iii) Within 20 days after the holding of the Annual General Meeting,

a copy of the audited financial statement of accounts, shall be filed with the

Registrar of Societies along with–

(a) a list of the names, addresses, occupations of the Members of

the Puducherry State Water and Sanitation Mission, the Chairman, the

Member-Secretary and the other office bearers of the Society.

(ii) Annual Report of the previous year’s certified by the Puducherry

State Water and Sanitation Mission or the Member-Secretary.

(iii) A copy of the Auditor’s Certificate duly certified by the

Auditor.

16. Properties of the Society.— All properties belonging to the Society

shall be deemed to be vested with the Puducherry State Water and Sanitation

Mission of the Society, but, shall be referred to as “The properties of the Society”.

17. The report to be furnished to the Registrar of the Societies.— Every

year a declaration of the good functioning of the Society shall be submitted to the

Registrar.

(i) The annual audited accounts statement of every year duly approved

by the General Body Meeting shall be forwarded within 2 months of the completion

of the Annual General Body meeting.

(ii) The Members register shall be maintained in Form No. VI. At the

end of every year, the list of remaining Members shall be furnished in Form No. VI,

within 2 months of the conduct of the General Body Meeting., All the above three

reports shall be furnished to the Registrar within the prescribed period after conduct

of the General Body Meeting, every year.

(iii) If, any Member is admitted, it should be informed in Form No. VII

and reported within 3 months of the admission.

(iv) Whenever a Member removed for any reason, it should be reported

in Form No. VII, within 3 months of the removal.

(v) Whenever a Member is dismissed or resigns, it should be reported

within 14 days of such occurrence.

(vi) Whenever a change of address or transfer of the address is

proposed, it should be informed within 30 days of that action in the prescribed

Form No. V.

(vii) Whenever the Bye-laws and sub-sections of the Bye-laws are

amended for corrections, deletions and for inclusion, it should be reported in

duplicate within three months time.

(viii) The aforesaid corrections, deletions, inclusions, if any, required

should be passed through a special resolutions and this special resolution copy

shall be furnished in duplicate within 15 days time.

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(ix) Each and every report shall be furnished separately. For every report,

fee as prescribed in the Society Registration Act and Rules shall be sent towards

filing fees. For every report, a true copy of the resolutions passed in the General

Body meeting should be enclosed and submitted to the Registrar.

18. Financial year of the Society.— The Society’s financial year starts

every year on the First day of April and ends on the 31st day of March of the

succeeding year.

19. Suits and proceedings by and against the Society.— The Society may

sue or may be sued in the name of a Chairman or Member-Secretary or any office

bearer authorised by the Puducherry State Water and Sanitation Mission in this

behalf.

(i) No suit or proceedings shall abate by reasons of any vacancy or

change in the holder of the official bearer authorised in this behalf.

(ii) Every Decree or Order against the Society in any Suit or proceeding

shall be executable against the property of the Society and not against the person

or the property of the Chairman, the Member-Secretary or any Office Bearer.

(iii) Every Member of the Society may be sued or prosecuted by the

Society for any loss or damage caused to the Society or its property for anything

done by him detrimental to the interest of the Society.

20. General Body meeting.— The General Body meeting should be

convened once in every year. It should, be convened within 6 months’ time for the

financial year ending, i.e., before the end of the month of September. The meeting

should be convened by giving 21 clear days notice. On copy of the General Body

meeting notice must be sent to the Registrar of Societies. Meeting notice should

contain the agenda for the meeting and/or copy of audited financial statement.

The quorum for the General Body meeting will be 1/3 of the total number

of Members. If the minimum number of trie Members to form the quorum not arrived

even after 1/2 hour of the commencement of the meeting, the meeting may be

postponed for the same day or for any other day and time in the next week at the

same place, with due notice to all or Members absent. If, the required quorum of

Members not present and formed the quorum for the adjourned meeting, then the

Members present will form the quorum and there is no need of quorum for the

meeting, and the meeting may be continued with the agenda for the meeting.

Notice of Proposition intended to be moved shall be given by the

Member (s) in writing to the Member-Secretary at least five days prior to the meeting

and list of such propositions shall be notified to the Members at the Registered

Office of the Society at least one day earlier to the meeting.

Circulation Minutes

In case of any urgency and the meeting of the Committee could not be

conducted not be conducted, the minutes may be passed by circulation from among

the Members of the committee either unanimously or by the majority of the Members

in favour of the resolution. In such cases the resolution will be deemed to be passed

and the same should be read and recorded in the next regular meeting of the Society.

21. The powers of the General Body.— (i) To select the Puducherry State

Water and Sanitation Mission Members.

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(ii) To approve the annual accounts placed by the Puducherry State

Water and Sanitation Mission before the General Body.

(iii) To approve the annual income and expenditure report.

(iv) To appoint Chartered Accountant Auditor to audit the accounts of

the Society.

(v) To make amendments in Bye-laws or in sub-sections of relevant

Bye-laws.

(vi) To review the appeal petitions by the Members and to decide about

the cases.

(vii) To arrive at a conclusion, if any, of the no-confidence motion

against the Executive Committee or against any Member of the Executive Committee

and decide.

(viii) To finalize any other special resolution brought up by any of the

Members.

The Special General Body meeting shall be held on the following items.

(a) The Special General Body meeting shall be held if 2/3 of the Members

wish to convene the meeting. This must be made in writing by such Members or

the Puducherry State Water and Sanitation Mission Members. This requisition must

be addressed to the Chairman, or the Member-Secretary. On receipt of such

requisition, the Special General Body meeting should be convened within 1 month

time. Otherwise, the Members who had sent requisition for convening this Special

General Body meeting may themselves unite and send the notice of the date of

commencement of such meeting and convene the Special general Body meeting

accordingly. Quorum for this meeting will also apply to the usual general procedure

prescribed for the Ordinary General Body meeting.

22. Minutes book register.— The proceedings of the State Water and

Sanitation Mission/Governing Body Meeting and the General Body Meeting will

be recorded separately in the minute’s book. The short notes of the proceedings

of the meetings will be shown to the Member-Secretary making serially numbered

and the same registered in the minute’s book. The Member-Secretary shall sign in

the minute’s book. The approval of the Chairman will also be obtained in the

minute’s book. The minute’s book for Executive Committee meetings and the General

Body Meetings should be maintained separately and recorded.

23. Special Resolutions.— The following activities should be carried out

only through passing the Special Resolutions :-

(i) The Documentary changes in any manner.

(ii) Changes in the sub-sections of the Bye-laws.

(iii) The diversification of the Society into two units.

(iv) The changing of the name of the Society.

(v) To come to a conclusion on the subject of abolition of Society

3/4 Members who were present in the Special General Body meeting

should support the resolution and approve and only then it can be

executed. This is to be accepted by the Government of Puducherry

and Government of India.

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24. The distribution of the copy of documents of the Society to the

Members duly certified.— (a) The sub-sections of the Bye-laws, Income and

expenditure statements and property assessment report can be obtained by payment

of prescribed fees, as may be prescribed by the Apex Committee.

(b) The Members who want to get the copies aforesaid should submit

their application to the Member-Secretary. They should remit the prescribed fee

during the office hours and receive the copy.

of the General Body Meeting, Executive Meeting Minutes Book/Record, the

Members Register and other Office Accounts Registers with the permission of the

Member-Secretary during the office hours. No fee need to be paid for this. The

Members will not be allowed to take copies of the same.

25. The methods of alterations in the Bye-laws or in the sub-sections of

the Bye-laws.— In case of any amendments required in the Bye-laws or in the

sub-sections of the Bye-laws, this should be passed as a special resolution in a

General Body meeting or in a Special General Body meeting, convened for this

purpose exclusively.

26. Funds of the Society.— The funds of the Society shall consist of the

following:-

(i) Recurring and Non-recurring Grants from Government of India for

furtherance of the objects of the Society.

(ii) Collection of donations.

(iii) Income derived from the investments of the Society.

(iv) Income from other sources.

The banker of the Society is State Bank of India or as decided by the

Apex Committee, Puducherry. All the funds of the Society will be paid

into the Society’s accounts with the said banker and shall be withdrawn

only by way of cheque duly signed by the Member-Secretary with/or

any other authorized Member of the Committee approved and authorized

by the Puducherry State Water and Sanitation Mission.

27. General.— (i) The Institution must invest their funds, if any, in

accordance with the provisions of section 13(1) (d), read with section 11(5) of the

Income-tax Act, 1961.

(ii) Any amendment in the memorandum or rules will be carried out in

accordance with procedure laid down under Society Registration Act only with the

approval of the Commissioner, Income-tax.

(iii) The Society shall be irrevocable.

(iv) That the benefits of the Society are open to all, irrespective of caste,

religion, sex, etc.

(v) The Society will not carry any activities with an intention of earning

profit. In case of absence of certain provisions in the Bye-laws, the provisions of

the Puducherry Societies Registration Act, 1975 shall apply.

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We certify that the aforesaid are the proposed amendment to

the existing Bye-laws of the Registered Society.

Sl.

Members

Designation

No.

(1)

(2)

(3)

Chief Secretary to Government

. .

Chairman

Secretary to Government (Finance)

. .

Member

Secretary to Government (Public Works Department)

. .

Member

Secretary to Government (Local Administration-cum-

. .

Member-

Mission Director).

Secretary.

Secretary to Government (Health)

. .

Member

Secretary to Government (Education)

. .

Member

Secretary to Government (Information and Publicity)

. .

Member

Secretary to Government (Rural Development)

. .

Member

Director, Local Administration Department.

. .

Member

10.

Director, Office of the CGWB.

. .

Member

4. It is also notified that the Secretary to Government, Local Administration,

shall function as the Mission Director and the Local Administration Department is

designated as the Nodal Department for the implementation of Jal Jeevan Mission.

5. The Department of Public Works and Local Administration should

immediately submit Action Plan for Functional Household Tap Connection.

(By order of the Lieutenant-Governor)

GIDDI BALARAM,

Under Secretary to Government

(Local Administration).

————

online publication at “https://styandptg.py.gov.in”

Published by the Director, Government Press, Puducherry.