[ 13 ]

GOVERNMENT OF PUDUCHERRY

DEPARTMENT OF REVENUE AND DISASTER MANAGEMENT

(G.O. Ms. No. 02/2022/597, Puducherry, dated 02nd February, 2022)

ORDER

Whereas, Civil Defence is considered as an integral component of

Nation's Defence Strategy and the preparedness level of Civil Defence

Organization and its personnel can be linked directly to the crisis

absorbing and recovering capability of the Nation;

2. Whereas, as per the Civil Defence Act, 1968 and Union War

Book of India, 2010, Civil Defence has been mandated to perform

the primary role of passive defence of the Country. In the year 2010,

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(28 Magha 1943)

LA GAZETTE DE L'ETAT

[PART–II

the role of the Civil Defence has been broadened and an additional role

of Disaster Management in all phases has been added by the

Amendment in the Civil Defence Act, 1968;

3. Whereas, the Government of Puducherry has appointed Officers

in Civil Defence Corps for the Union territory of Puducherry vide

G.O. Rt. No.15, dated 22-08-2016 of the Department of Revenue and

Disaster Management, Puducherry. While so, it is necessary to issue

Guidelines for establishment and operationalization of Civil Defence

set up in the Union territory of Puducherry;

4. Now, therefore, the Lieutenant-Governor is pleased to approve

the “Guidelines for Establishment and Operationalization of Civil Defence

in Puducherry” in the Union territory of Puducherry as appended

herewith.

(By order of the Lieutenant-Governor)

E. VALLAVAN, I.A.S.,

Special Secretary to Government (Revenue).

————

GUIDELINES FOR ESTABLISHMENT AND OPERATIONALIZATION

OF CIVIL DEFENCE IN PUDUCHERRY

Introduction.— Civil Defence is considered as an integral

component of Nation’s Defence Strategy and the preparedness level of

Civil Defence organization and its personnel can be linked directly to

the crisis absorbing and recovering capability of the Nation. As per the

Civil Defence Act, 1968 and Union War Book of India, 2010, Civil Defence

has been mandated to perform the primary role of passive defence of

the country. In the year 2010, the role of Civil Defence has been

broadened and an additional role of Disaster Management in all phases

has been added to the charter by amendment in the Civil Defence Act, 1968.

The Government of the Union territory of Puducherry has

initiated the process of establishing Civil Defence setup in the Union

Territory. Accordingly, the Government has issued necessary Orders

(G.O. Rt. No. 15, dated 22-08-2016) for appointment of Director of Civil

Defence for the Union territory of Puducherry, Controllers of Civil

PART–II]

LA GAZETTE DE L'ETAT

Defence for Puducherry and Karaikal Districts and Additional Controllers

of Civil Defence for Mahe and Yanam divisions with the following roles

and responsibilities:

Sl.

Officer appointed

Designated as

Roles and

No.

in Civil Defence

Responsibility

Corps

1 Relief and Rehabilitation Director of Civil

To Co-ordinate the

Commissioner.

Defence.

activities of the

Controllers of Civil

Defence within the

State.

2 District Collector,

Controller of Civil

To command the Civil

Puducherry/Karaikal.

Defence, Puducherry/ Defence Corps for

Karaikal District.

any area within the

District.

3 Regional Administrator, Additional Controller To command the Civil

Mahe/Yanam.

of Civil Defence,

Defence Corps for any

Mahe and Yanam.

area within the region.

The following guidelines are prepared for establishment and

operationalization of Civil Defence setup in the Union territory of

Puducherry. These guidelines are intended to suggest actions to be taken

by the State Government, District Administrations and local authorities

for taking various measures for Civil Defence Services. These guidelines

may also be used to standardize the practices and procedures for

preparing Civil Defence Plans for the Union territory of Puducherry.

Since, the Union territory of Puducherry is prone to cyclones, tsunami,

heavy rainfall and floods, etc., the proposed Civil Defence measures may

also be designed with more emphasis on Training and Capacity Building

to deal with the management of these types of disasters and immediate

emergency conditions, Rescue and Relief operations and to protect the

public and restore vital services and facilities that may be destroyed or

damaged by these disasters.

1. Eligibility Criteria.— For enrolling as Civil Defence Volunteers

in Puducherry, the following criteria regarding age, educational

qualifications and health, etc., may be followed (as per the General

LA GAZETTE DE L'ETAT

[PART–II

Principles of Civil Defence and Civil Defence Regulations, 1968 issued

by the Directorate General, Civil Defence, Ministry of Home Affairs,

Government of India).

A person who intends to apply for engagement as a Civil Defence

Corps must fulfill the following conditions:–

(a) He/she shall be a citizen of India, or a subject of Sikkim or

of Bhutan or of Nepal and should be a resident of Puducherry. Any one

of the following documents (with photo) is required to be submitted for

verification.

1. Voters EPIC Card

2. Aadhaar Card/ Driving Licence/Passport/ Bank Passbook

3. Any other Employment Identity Card.

(b) Age : He/she shall have completed the age of 18 years

provided that this age-limit may be relaxed in the discretion of the

Competent Authority up to a maximum of 3 years for any branch or

category of the Corps:

(1) He/she shall have passed at least fifth standards that is to

say, the tenth class or metric and this condition may be relaxed by

the controller at his/her discretion.

(a) House Fire parties

: 10th class/Metric

(b) Sector Warden/Warden : Graduation and above

(2) Both men and women shall be eligible for appointment to

the Corps.

(3) Any service in the National Volunteer Force and in the

Armed Forces of the Union shall be a special qualification.

(d) Health : A person shall not be enrolled as Civil Defence

Volunteer unless he/she found to be physically fit, mentally alert and

also with the normal vision (corrected vision after wearing specs).

2. Manner of application.— (1) Every person eligible for

appointment shall be required to apply in Form–‘A’ to the concerned

District/Regional Head Quarters in the pro forma available on Website

free of cost for the purpose of selection and also present himself/herself

for interview (if required) before the Competent Authority.

PART–II]

LA GAZETTE DE L'ETAT

(2) The Notification for engagement of Civil Defence Volunteers

shall also be kept in the official website of the Government of

Puducherry. The details will also be displayed on the Notice-Boards of

DM/SDM offices, Revenue Department/District websites by the

Controllers. This information should be widely published through local

newspapers, electronic and print media. Applications will be accepted

throughout the year and selections will be made periodically. After

scrutiny of applications as per the eligibility criterion mentioned above

in terms of age, educational qualifications, health, etc., the character and

antecedents of the shortlisted candidates will be verified by the Police

and only those candidates, whose character and antecedents are verified

and certified by the Police will be permitted to be enrolled as Civil

Defence Volunteers.

(3) The interested and eligible candidates shall down load the

application form and apply. There is no fixed Last date for applying.

(4) In case of those who are already in employment, the

candidate shall be required to produce a certificate from his/her employer

agreeing to spare his/her service for training and duty, when so required.

(5) The Controller may, for advising him/her in the selection of

candidates, constitute a Selection Committee which shall consist of such

number of members and such persons as the Controller may determine

and appoint.

(6) All short listed candidates will have to undergo a Basic

Training on Civil Defence and only those candidates who have

successfully completed the Basic Training on Civil Defence will be

enrolled as Civil Defence Volunteers.

3. Selection Procedure for Ranks among the Volunteers.— Civil

Defence Volunteers/Corps are rendering their services to the Society.

Under the circumstances, it is essential that Volunteers/Corps gets due

recognition and respect for their voluntary work and contribution. It is

also important that persons with integrity and dedication are placed at

supervisory positions so that all Civil Defence activities are executed

and coordinated in an effective and efficient manner. The selection of

right men and women for the right rank in the hierarchy needs a fair and

transparent procedure. The following procedure shall be observed in

the enrolment, selection for higher ranks.

LA GAZETTE DE L'ETAT

[PART–II

I. All qualified meritorious and desirous Civil Defence Volunteers

may apply.

II. Screening Committees for selection of various ranks among the

Volunteers shall be constituted by the Collector and District

Magistrate and the Screening Committees may adopt the

following criteria for short listing the names of suitable

candidates.

Sl.

Attributes

Points

No.

Knowledge and Skill on Civil Defence activities

Courses/Training programmes attended in Civil Defence

Leadership Skills, Resources, Capability to mobilize

Volunteers.

Physical Fitness

Educational Qualifications (Professional Degree: 20,

PG : 15, Graduate : 10, Intermediate : 7, Matric : 5).

Discipline and Past Performance

Total

100

The Screening Committee shall prepare a panel of 3 persons for

each rank along with score sheets and detailed Bio-Data.

(a) The selection to the rank of Chief Warden/Deputy Chief

Warden and above will be made by the Director of Civil Defence.

He/she may either select volunteers from the panel or return the panel

for preparation of fresh panel in which case new names will be put up

for his/her consideration.

(b) The selection to the rank of Divisional Warden, Deputy

Divisional Warden, Firka Warden will be made by the Collector and

District Magistrate/Controller, Civil Defence. He/She may either select

volunteers from the panel or return the panel for preparation of fresh

panel in which case new names will be put up for his/her

consideration.

PART–II]

LA GAZETTE DE L'ETAT

Messenger will be made by Additional Controller, Civil Defence. He/she

may either select volunteers from the panel or return the panel for

preparation of fresh panel in which case new names will be put up for

his consideration.

4. Grant of Honorary Ranks.— The Collector and District

Magistrate, Puducherry/Controller, Civil Defence may grant an Honorary

Rank to the high achievers irrespective of their experience in the Corps

in order to promote Civil Defence Corps.

5. Work Conduct/Performance.— The Screening Committees for

the respective ranks will also assess the work and conduct for all ranks

of Civil Defence Corps/Volunteers. Assessment will be done for each

calendar year, i.e., from 01st January to 31st December. This process of

assessment should be completed before 01st February of each calendar

year.

6. Enrolment.— (1) A candidate who has been accepted for

appointment to the corps shall be formally enrolled in such manner as

the controller may, by order, determine and at the time of enrolment shall

make an oath or affirmation according to Form–"B" before such officer

as the controller may, by order, appoint.

(2) Members of the following forces or services are not

ordinarily eligible for enrolment as Civil Defence Corps:

(1) Armed Forces of the Union;

(2) Police Force;

(3) Fire Services;

(4) Territorial Army or Auxiliary Forces of any of the Defence

services; and

(5) Civilian personnel employed in connection with the Armed

Forces of the Union.

(This regulation shall not apply to Government servants who are

specifically deputed for whole time or part time Civil Defence duties by

the heads of organization or services concerned).

7. No Objection Certificate (NOC) in case of employed persons.—

The Volunteers who are employed and aspiring to join Civil Defence,

shall require to produce NOC from his/her employer stating that the

employer agrees to spare his/her service for training and duty whenever

required.

LA GAZETTE DE L'ETAT

[PART–II

Former Officers and staff of Armed/Police Forces, Fire and

Emergency Services, Territorial Army, Auxiliary Forces of Defence

Services and Civilian Personnel employed in connection with all forces

and Retired Defence personnel will be allowed to be enrolled.

All the volunteers will be subjected to the provision of Civil

Defence Rules, Acts and Regulation, 1968. They must follow the

stipulated Rules and Regulations issued time to time by the Government

of India or the Competent Authority of Civil Defence.

8. Conditions of Service.— (1) The Members of the corps shall

ordinarily serve in a voluntary and honorary capacity; provided that the

State Government may, by order, authorize payment of duty allowance

at such rates as may be prescribed by it from time to time in consultation

with the Central Government to a Member of the corps when called on

duty.

(2) Notwithstanding anything contained in clause (1), the Central

Government may declare any appointment or class of appointments as

paid appointments. A person appointed on the basis of payment shall

be entitled to such conditions of service as regards pay, leave and other

benefits as the State Government may, by order, prescribe.

9. Renewal of Tenure.—The Screening Committees of the

respective ranks will also review the tenure of Civil Defence Volunteers/

Corps periodically.

Review will be done keeping in view the following points:-

(i) A Civil Defence Volunteer/Corps may apply for renewal of his

tenure 03 months before the date of expiry of his tenure.

However, the Competent Authority for selection shall have the

discretion to relax the same in deserving cases.

(ii) Submission of Self Assessment Report along with Form 'B' is

necessary along with work performance through proper

channel i.e., Civil Defence hierarchy.

(iii) Controller of Civil Defence of the respective District will submit

his/her assessment individually for every Civil Defence

Volunteer on the basis of record maintained in his/her office.

(iv) There would be a review meeting quarterly i.e., in the last week

of every Quarter starting from January for each calendar year.

PART–II]

LA GAZETTE DE L'ETAT

(v) The tenure of every rank is 03 years which is to be completed

and reviewed after 3 years.

(vi) No correspondence/alert/reminder, etc., shall be passed on to

the Civil Defence Volunteers to apply for renewal.

(vii) If, a Civil Defence Volunteers applies in the prescribed

pro forma before the expiry of the tenure he would continue

to work till the declaration and grant the extension is given by

the Competent Authority.

10. Duty.—Members of the Corps may be called on duty:–

(1) For training;

(2) For practice or exercise;

(3) To perform the duties assigned to them by order under the

Civil Defence regulations or under any other laws for the time being

in force, for the protection of persons and property.

Maintenance of Discipline and Code of Conduct: Civil

Defence Volunteers are expected to be the first respondents in case of

all disaster situations. It is important that the citizens interested to join

in Civil Defence as volunteers must have high integrity, motivation and

commitment to serve society and nation on voluntary basis. Hence, the

antecedents of the selected candidates may be verified by the concerned

Police authorities before enrolment of any citizen as a Civil Defence

Volunteer. Civil Defence being a uniformed and hierarchical Volunteer

Corps requires a high standard of discipline to be maintained by the

members. The members of Civil Defence Corps should serve as a role

model for the society and devote themselves to the service of the nation.

All the enrolled members of Civil Defence Corps are subjected to the

provisions of Civil Defence Act, Rules and Regulations, 1968. They must

follow the stipulated rules, regulations and instructions issued from time

to time by the Government or Competent Authorities of Civil Defence.

11.1 Discipline:

11.1.1. Every Civil Defence Volunteer/Warden shall give

proper regards to his/her seniors and follow the proper

protocol as per hierarchy during official gatherings/

functions/duties/deployments, etc.

LA GAZETTE DE L'ETAT

[PART–II

11.1.2. Always present himself/herself in society as an

exemplary law abiding citizen to motivate other

citizens to join as member of Civil Defence Corps and

help the community.

11.1.3. Follow the cultural and social etiquettes during day

to day life especially towards children, women and

senior citizens.

11.1.4 Refrain from indulging in any unlawful activity

including posting objectionable videos, photographs

and messages at social media.

11.1.5. Follow laid down procedures for redressal of

grievances (if any) within the organization as per rules.

11.1.6. Report for duty/training as and when called out by

Competent Authority and remain available till dispersal.

11.1.7 Adhere to the Officials Secrets Act, 1923 and maintain

confidentiality while dealing with the official

communication.

11.1.8 While undergoing training or on duty, no member of

the corps shall absent from any lecture, practice or

exercise or any other training course, except with the

specific permission of the Officer in-charge or other

Superior Officer.

11.1.9 Every member of the corps shall conform to the

following regulations.

11.1.9.1 He/she shall notify the Controller through the Officer-

in-charge any change in his permanent address or

employment.

11.1.9.2 He/she shall not conduct himself any manner which

may adversely affect the image of organization and

lower the morale of its members.

11.1.10 The Civil Defence Volunteers shall be subject to the

provisions in the Civil Defence Act, 1968 relating to

penalty and dismissal, etc.

PART–II]

LA GAZETTE DE L'ETAT

11.1.11 The Collector and District Magistrate, Puducherry/

Controller Civil Defence may lower the rank of any of

its volunteer/warden, etc., as result of screening the

non-performers or as a measure of penalty or

punishment.

12. Code of Conduct for Civil Defence Volunteers/Wardens.—

Every Civil Defence volunteers/wardens shall:

(1) Maintain absolute self-discipline and integrity at all times.

(2) Not indulge in any activity which tarnishes the image of the

Civil Defence Corps.

(3) Not involve in any act of giving or taking bribe in cash or

kind or any other act of corruption.

(4) Act as responsible citizen and carry out his/her liabilities

through lawful means.

(5) Remain polite and respectful at all times and refrain from

using unparliamentary/foul language or gestures.

(6) Show due concerns to the needs of the people or animals

in distress and provide help in the best interest of the society.

(7) Introduce himself/herself to the appropriate authority, while

attending to incident/accident/disaster and Co-ordinate with other

agencies.

(8) Not be a member of any political party or having any

political indication, he/she must maintain absolute political conduct

in public life.

9. Take part in all Civil Defence Activities, as far as possible,

and carry out the allocated tasks with the best of his/her abilities.

13. Forbidden Practices which amount to misconduct.—

13.1. Misbehavior towards other members of the Civil Defence

Corps or Civil Defence Authorities or with any citizen, at large, especially

the women.

13.2. Absence or late coming or early leaving from training

class/mustering/official meetings/deployed duty point, etc., without

permission of the Competent Authority.

LA GAZETTE DE L'ETAT

[PART–II

13.3. Disobeying lawful orders of superiors and Civil Defence

Authorities.

13.4. Intentionally disturbing the instructor/faculty/orator

during classes/exercises/meetings/musterings/official gatherings, etc.,

and showing any kind of bullying/rowdyism/threatening towards fellow

members of the Corps/Authorities or others.

13.5. Bringing any unauthorized person or article into the

offices or official gatherings/functions without the permission of the

Competent Authority.

13.6. Indulging in any act of violence/moral turpitude/favoritism

/nepotism/ casteism/communalism/ untouchability, etc.

13.7. Smoking/use of drugs or alcohol/gambling in Civil Defence

offices or premises.

13.8. Theft/pilferage/damage to any Government property inside

or outside Civil Defence offices.

13.9. Any association with banned organizations.

13.10. Propagating or taking part in strike/gherao/disruption of

official work/shouting slogans of any kind.

13.11. Accusing or enticing/provoking others in accusing

another member of the Corps/Authorities or others by making false

accusations/complaints/verbally or in writing or through audio/video

clips or media without proper evidence and without following proper

procedure for grievance redressal at Departmental level.

13.12. Any other action/behavior leading to unbecoming of a

Member of Civil Defence.

14. Regular working, Supervision and Training.— Civil Defence

Corps is perceived as first responders at the local level in case of any

disaster. Corps being from within the community, it is essential that

regular activities are carried out to check their preparedness and build

their capacity.

15. Functioning of Control Room.— Efforts will be made to locate

2 sub-control rooms at division level (i.e., one for each division @ North

and South) for efficient utilization of resources. The flow of information

may be as follows:–

PART–II]

LA GAZETTE DE L'ETAT

15.1 Sub-control Room would pass the messages from Chief

Warden to Deputy Chief Warden.

15.2 Deputy Chief Warden would pass the message to Divisional

Warden, who will pass it further to Post Warden. Post Warden will then

pass it to Deputy Post Warden/Sector Warden. Sector Warden will pass

it to Member.

15.3 All the modes, wireless, telephone, mobile, messaging

service, etc., will be used.

15.4 All the Disaster related activities would be held under the

direct supervision of the IC/RO namely, the Collector and DM.

16. Dismissal of Members of Civil Defence Corps.—

16.1 Where any member of the Corps fails or has failed, in the

opinion of the Controller to discharge his/her duties as such Member

satisfactorily or is or has been found guilty of any misconduct in the

discharge of his duties as such Member, the Controller may, after an

inquiry in which such Member of the Corps has been given a reasonable

opportunity of being heard in respect of the charges against him/her,

by an order, dismiss such member from the Civil Defence Corps.

16.2 Where the Controller is of opinion that the continued

presence of any Member of the Corps is undesirable, he/she may, without

assigning any reason, summarily dismiss such member from the Corps.

17. Punishment /Penalties.— Any act of misconduct/indiscipline

or indulgence in forbidden practices by any Civil Defence Volunteer/

Warden shall be dealt with sternly at all levels as per the provisions of

Civil Defence Act, Rules and Regulations, 1968 as per the gravity of the

case which may include:

17.1 Issuance of verbal/written warning/Show cause notice/

Memorandum.

17.2 Fine which may extend to five hundred rupees or more as

per the provisions under Section 11(1) (2) of Civil Defence Act, 1968.

17.3 Suspension from Civil Defence Activities for a specified period.

17.4 Recovery of loss through replacement to Government

property due to willful damage.

LA GAZETTE DE L'ETAT

[PART–II

17.5 Permanent discharge from Civil Defence Corps under

Section 6 (1) or 6 (2) of Civil Defence Act, 1968.

17.6 No renewal for another term.

17.7 No consideration for any Award /Reward/DG Disc, etc.

17.8 Reduction in Rank.

18. Mustering Exercise.— All the District Civil Defence offices will

organize Mustering Exercise every quarter during 11.00 a.m. to 12.00 noon.

Apart from this Zones and Divisions are free to organize such mustering

exercises periodically. This would be in addition to the District

Mustering Exercise. At least four such exercises/meetings are mandatory

at division level in a calendar year and this would be the responsibility

of Divisional Wardens/Deputy Divisional Wardens of the respective

Divisions.

19. Review Meeting.—

19.1 A review meeting with Chief Warden to Deputy Chief

Warden should be taken up by the Collector and District Magistrate in

the first week of every month.

19.2 A review meeting with Deputy Chief Warden to P.W.

should be taken up by the Sub-divisional Magistrate of respective

Sub-division in the second week of every month.

20. Annual Civil Defence Professional and Sports Competition.—

In order to develop mutual understanding and team spirit among the

members of the Civil Defence Corps, various Sports competitions will

be held to develop technical proficiency of Civil Defence Volunteers in

various events. Duty allowance may be paid to the participants of such

events of competition after prior approval of the Collector and District

Magistrate, Puducherry/Controller Civil Defence.

21. Ceremonial Parade.— The Collector and District Magistrate

will ensure that maximum Civil Defence Volunteers/Corps (Men and

Women) participate to witness Independence Day and Republic Day

functions. The Civil Defence contingents will also participate in the

Independence Day/Republic Day parades after due preparation and will

be led by Warden/ Senior Officer of Civil Defence.

PART–II]

LA GAZETTE DE L'ETAT

22. Civil Defence Raising Day Celebration.— Raising day of Civil

Defence will be celebrated on 06th December every year. All Officers/

Officials of Directorate of Civil Defence, Puducherry, will participate in

the Civil Defence Raising Day Celebration to showcase their skills in

various events.

23. Training Courses.— Training of Civil Defence volunteers may

be conducted by the District Administration of Puducherry in three tiers,

i.e., at the Local level (Firka) level, Division level and District level. The

Civil Defence Volunteers are trained by various officers from the Line

Departments, ESF Heads, Other Senior Officers, Deputy Controllers,

Medical Officers and Civil Defence Instructors and Personnel from NDRF,

Indian Armed Forces, Indian Coast Guard and other CAPFs. The District

Controller/Additional Controller may entrust the responsibility of

conducting specialized programmes to any particular Department which

it may feel fit and appropriate. Some selected Volunteers (based on their

qualifications, experience and suitability) may also be trained in various

Central and State Civil Defence Training Institutes. Some dedicated

Trainers from the regular Government employees may be identified and

train them as Master Trainers and draft them for training the Civil

Defence Volunteers. The training of Civil Defence Master Trainers and

specialized training is conducted at the National Civil Defence College,

Nagpur and Team/Leadership training programmes are being conducted

at various State Civil Defence Training Institutes.

23.1 Civil Defence Basic Training Course is mandatory for every

freshly enrolled Civil Defence Volunteers/Corps.

23.2 Besides, Civil Defence Volunteers/Corps will be encouraged

to undergo Advance Training Courses. Since the Union territory of

Puducherry is prone to cyclones, tsunami, heavy rainfall and floods, etc.,

the Training may be designed to deal with the management of these

types of disasters and immediate emergency conditions, Rescue and

Relief operations and to protect the public and restore vital services

and facilities that may be destroyed or damaged by these disasters.

23.3 Visit of Volunteers to other states on mutual basis and also

for understanding the working of the Civil Defence Organization existing

in those states will be organized.

LA GAZETTE DE L'ETAT

[PART–II

24. Organization.—

24.1 The Controller may divide Corps into such number of

sections consisting of such number of persons as he/she may consider

necessary and appropriate and appoint a person (hereinafter called the

officer-in-charge) to command each such section.

24.2 The duties of the Officer-in-charge shall be such as the

Controller may by order prescribe from time to time.

24.3 The Controller may appoint a Deputy to assist any

officer-in-charge.

24.4 The Controller shall, subject to such general or special

orders as may be issued by the Competent Authority in this behalf from

time to time, appoint all other staff required to man the service and may

delegate such powers of appointment to any Officer-in-charge.

25. Duties of Civil Defence Wardens, etc.— All the Volunteers and

other staff of Civil Defence shall perform their duties and responsibilities

under the overall control and supervision of the Collector and District

Magistrate, Puducherry. Every warden, Deputy Warden, etc., has to

adhere to the following:

25.1 Chief Warden : He/She will be the overall in-charge.

25.2 Deputy Chief Warden : He/she will assist the Chief

Warden in their duties. He or she would also ensure maximum

participation of volunteers in various training programmes and other

activities, liaison and coordinate with Departments and all Emergency

Support Functions. He/she would mark the layout plan from the District

to post level and make it understand to all the volunteers. He/she will

also hold the meetings and mustering exercises. He/she would also

ensure submission of fresh enrollment forms in a time bound manner.

25.3 Divisional Warden/Deputy Divisional Warden : Enrolment

of Civil Defence Volunteers, submission of forms with their

recommendations. He/she will also be responsible for training

programmes and other activities.

25.4 Firka Warden (Male and Female) : Motivating Civil

Defence Volunteers and Co-ordinating them with Deputy Chief Wardens/

Deputy Divisional Wardens and organizing awareness programmes for

PART–II]

LA GAZETTE DE L'ETAT

general public at Post level. Submission of forms with their

recommendations. He/she will also be responsible for training

programmes and other activities.

26. Membership Certificate.— Every person appointed to be a

member of the Civil Defence Corps shall be given a certificate of

membership in Form–C. A person losing his certificate shall report its

loss forth with to his immediate Superior Officer, who shall make

necessary inquiries and, after satisfying himself, may arrange to issue a

duplicate certificate.

27. Uniform and Accoutrement.— A member of the Corps shall

when on duty, wear such uniform and badges of rank or insignia and

carry such equipment as may be prescribed by the Controller. On

termination of his/her services, the member of Civil Defence Corps shall

immediately return to the Officer-in-charge his/her membership certificate

and the uniform and equipment supplied to him/her and obtain a receipt

for the articles returned. If, any member fails to return any item issued

to him/her, the cost thereof shall be assessed by the Controller and

recovered from him/her.

28. Compensation.— If, a member of the Civil Defence Corps

suffers any damage to his person or property, while on duty, he shall

be paid such compensation as may be determined by the Competent

Authority, provided that such damage is not caused by his own

negligence or willful act or omission in contravention of any of the

provisions of the Civil Defence Act, 1968 or rules made there under, or

orders or directions issued by his Superior Officers.

29. Service Records.—A record of service in respect of every

member of the Corps shall be maintained in Form–'D'.

30. Resignation.— Any member of the Corps who desires to leave

the Corps shall submit his resignation.

31. Recovery of loss.— If, a member of the Corps fails to pay the

cost of the uniform assessed by the Controller, or make good any

pecuniary loss caused to Government by misuse or negligence, the cost

of the uniform or the amount of the loss shall be recoverable from him.

LA GAZETTE DE L'ETAT

[PART–II

32. Financial Powers.— The Collector and District Magistrate will

utilize the budgetary allocation for Civil Defence as per the established

financial norms/delegated financial powers.

32.1 In connection with the expenditure towards provision of

uniforms, provision/ purchase of basic equipments, imparting trainings, etc.,

the expenditure may be met from State Disaster Response Fund (SDRF)

on one time basis only for training and capacity building. The total

expenditure on this should not exceed 5% of the annual allocation of

the SDRF

32.2 In respect of payment of honorarium/duty allowance to the

Civil Defence Corps and Nucleus staff, the expenditure may be incurred

from the State Budget. However, as per the Finance Policy (under Chapter IV

of Compendium of Instructions Civil Defence), expenditure on all

authorized items has to be first incurred by the State Government i.e.,

on raising, training and equipping, etc., for Civil Defence. Thereafter,

reimbursement can be obtained in the form of grants-in-aid to the State

Government.

33. Proposed Civil Defence Organizational Setup for Puducherry

District.—

Sl.

Rank/Post

No. of

No.

posts

Chief Warden

Deputy Chief Warden (1 for each Zone i.e.,

North and South).

Male Firka Warden (1 for each Firka)

Female Firka Warden (1 for each Firka)

Member Volunteers (Male and Female)

6972

Total

6997

PART–II]

LA GAZETTE DE L'ETAT

APPENDIX

FORM – A

(See Regulation 4(1) of the Civil Defence Regulation, 1968)

APPLICATION FOR ENROLMENT AS A MEMBER OF

THE CIVIL DEFENCE SERVICE

1. Name in full (in Block letters)

2. Father’s/Husband’s name

3. Date of birth

4. Nationality

5. Permanent address

6. Occupation and present address

7. Name and address of present employer :

8. Educational qualifications

9. Languages known (to read/write/speak) :

10. Are you a member of the following–

(i) Defence Force (Army/Navy/Air Force) :

or any of their reserves:

(ii) Territorial Army or any other auxiliary :

force of Defence Services:

(iii) Civilian Cadre of Armed Forces of :

the Union, subject to Naval, Army or

Air Force law, other than “Casual

Employees”.

(iv) Police Service

(v) Fire Service

11. Are you an ex-service person (if so, give particulars).

12. Do you belong to the National Volunteer Force. if so, give

particulars.

LA GAZETTE DE L'ETAT

[PART–II

13. Have you any previous experience in Civil Defence Corps? If so,

give particulars, including date.

14. Have you any preference for any particular section of Civil Defence

Corps? If so, state the section.

15. Have you any special qualifications for enrolment in the section

chosen by you? If so, give detail.

16. In case of preference for service in Mobile Columns or Ambulance

trains are you prepared to serve anywhere in India, should an

emergency arise?

17. For how many hours and on what days of the week will you be

available for Civil Defence Duty (for part-time volunteers only).

18. Do you have any conveyance (bicycle, motor car, motor cycle, etc.).

19. Are you suffering from any communicable disease. If so, give

particulars.

20. Did you have small pox? If so, when.

21. Have your been vaccinated? If so, when.

22. Have you been inoculated for Cholera/Typhoid/Tuberculosis, etc.?

If so, when.

23. Do you know First Aid/motor Driving?

24. Signature of applicant.

DECLARATION

1. I have read the “Civil Defence Reguations, 1968”.

2. As for as I know, I am physically fit to render effcient service as a

member of the corps.

3. If, my application is accepted. I am prepared to service as a

whole-time/part-time member of the Corps, i.e., to undergo the

appropriate training and in the event of an emergency occurring

whilst I remain a member of the Corps, to carry out my obligations

as a member thereof.

PART–II]

LA GAZETTE DE L'ETAT

4. I undertake–

(i) to carry out my duties in the Civil Defence Corps in accordance

with the instructions and orders issued by the authorities

concerned;

(ii) to return, when I cease to be a member of Corps, any articles of

uniform, badge or other personal equipment issued to me; and

(iii) to abide by the regulations of the Corps.

Place:

Date :

This Form duly completed should be submitted to :

Name and address of Enrolling Authority

FOR OFFICIAL USE

Recommendations of the Head of Corps/Staff Officer concerned

Admitted to (Corps, etc.,) and

allotted to (post No. etc.,)

Signature

Designation :

Date

————

FORM – B

(See Regulation 5 of the Civil Defence Regulation, 1968)

FORM OF OATH

I, ................................................................................. * son/daughter/

wife of ............................... swear/solemnly affirm that I will be faithful

and bear, true allegiance to India and to the Constitution of India as by

law established, and that I will loyally carry out the duties entrusted to

me (so help me God*).

(* To be deleted as necessary)

Date :

Signature

(Name)

LA GAZETTE DE L'ETAT

[PART–II

FORM – C

Serial No.

(See Regulation 7 of the Civil Defence Regulation, 1968)

MEMBERSHIP CERTIFICATE

Government of ................................... (Name of the State)

CIVIL DEFENCE CORPS

1. Name in full

2. Nationality

3. Date of birth

4. Father’s/Husband’s name

5. Identification marks

6. Permanent Address

7. Name of Civil Defence Corps in which

employed.

8. Assignment

9. Name and address of next of kin

10. Signature/thumb-impression of the person :

Date of issue :

Office stamp of issuing Authority.

Signature and designation

of issuing Authority.

Photograph

PART–II]

LA GAZETTE DE L'ETAT

FORM – D

(See Regulation 13 of the Civil Defence Regulation, 1968)

1. Name

2. Father’s/Husband’s name

3. Nationality

4. Date of birth/age

5. Identification marks

Signature of Civil Defence Controller

or of any officer on his behalf.

N.B.:

(a) A record in the pro forma should be maintained in respect of all Civil

Defence personnel.

(b) Perticulars in column (1) to (18) should be filled in as and when they

occur, and attested.

not below the rank of head of Corps.

of ..................................................... (name of State)

Corps

SERVICE

etc.

LA GAZETTE DE L'ETAT

[PART–II

6. Permanent address

7. Particulars of post held under

Government, etc.

8. Name and address of employer

9. Name and address of next of kin :

10. Signature/thumb-impression

Items 1 to 10 at the top should be filled in at the time of enrollment.

————

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