[ 1077 ]

GOVERNMENT OF PUDUCHERRY

CHIEF SECRETARIAT

(ADMINISTRATIVE REFORMS WING)

(G.O. Ms. No. 2/2023/A2/ARW., Puducherry, dated 12th June 2023)

NOTIFICATION

Approval of the Lieutenant-Governor, Puducherry, is hereby

accorded for the formulation of the Scheme as below towards grant of

Chief Minister’s Award for excellence in Public Administration in

supersession of (i) G.O. Ms. No. 3/2010/A2/ARW., dated 25-07-2010, (ii)

G.O. Ms. No. 2/2012/A2/ARW., dated 20-06-2012, (iii) G.O. Ms. No. 4/2013/

A2/ARW., dated 26-06-2013 and (iv) G.O. Ms. No. 2/2020/A2/ARW., dated

22-06-2020 of Administrative Reforms Wing with immediate effect for

recognizing outstanding and exemplary performance by a team of Officers

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La Gazette de L' État de Poudouchéry

The Gazette of Puducherry

PART - II

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No. 52 Poudouchéry

Vendredi

Juin

2023

No.

Puducherry

Friday

16th

June

2023

(26 Jyaistha 1945)

1078

LA GAZETTE DE L'ETAT

[PART–II

under the Government of Puducherry including Offices under Public Sector

Undertakings, Local Bodies and Autonomous Bodies for achievements of

initiatives and projects whose qualitative and quantitative outcomes/

results are of very high order and which have benefitted a large number

of citizens.

SCHEME FOR THE CHIEF MINISTER’S AWARD FOR THE

EXCELLENCE IN PUBLIC ADMINISTRATION

The “Scheme for the Chief Minister’s Award for the Excellence in Public

Administration” is instituted by the Government of Puducherry to recognise

and reward innovative and extraordinary work done by a team of Officers

under the Government of Puducherry including Offices under Public Sector

Undertakings, Local Bodies and Autonomous Bodies.

2. Objective of the Scheme: The Scheme shall reward outstanding and

exemplary performance of Government Departments/Organizations.

Initiatives and projects whose qualitative and quantitative outcomes/results

are of a very high order and which have benefitted a large number of citizens/

stakeholders can be considered for the Award. Besides, successful

completion of an extraordinarily challenging task or major systemic

improvement resulting in significant benefits to the public reaching the last

mile and/or reduction in time and costs including outstanding

implementation of Centrally Sponsored Schemes, Flagship programmes and

State Plan Schemes can be considered for the Award.

3. Eligibility under the Scheme: All Government Departments

including Public Sector Undertakings, Local Bodies and Autonomous

Bodies, Corporations, Agencies, etc., under the Government of Puducherry.

Selection for the award will be on the basis of the following criteria:

(a)

Innovativeness

(b)

Sustainability

(c)

Up scalability

(d)

Impact on overall service delivery system

4. Details of the Award: There shall be two number of awards. One

award shall be for Government Departments and the other shall be for Public

Sector Undertakings, Local Bodies and Autonomous Bodies, Corporations,

Agencies, etc., under the Government of Puducherry.

The Award would carry with it: A Cash Award

1079

PART–II]

LA GAZETTE DE L'ETAT

The Cash Award for the Prize would be ` 2,50,000 (Rupees two lakh

and fifty thousand only). The cash award for Organisation shall be utilized

for creation of durable assets for the public welfare.

Notwithstanding anything stated above, the amount of the cash

award can be varied by the Government from time to time subject to

availability of funds and the Government reserves the right not to present

an Award in any year.

5. Nominating Authorities: Nomination should be submitted with

proper Administrative approval of the Competent Authority. Self-nomination

of Departments/Organisations/Institutions will not be accepted and will

summarily be rejected at early stage itself.

6. Nominations under the Scheme: The details furnished in support

of the nomination should contain the background of the programme/project/

initiative, its priorities and purposes, the strategies adopted for its

implementation, innovative methods used, period of implementation,

exceptional achievements and resulting outcomes, positive changes and

impact, sustainability and most importantly, the nature and role of

involvement and contribution by the nominee Departments/Organisations/

Institutions. The format of "Nomination Form" and the guidelines at

Annexure shall be strictly followed for submission of nomination.

Nominations may be considered for the Award in the following thrust

areas:

l Introducing and implementing an innovative scheme/project or

best practices of other States;

l Bringing perceptible improvements in systems and building up

institutions;

l Making public service delivery systems efficient and corruption

free;

l Extraordinary performance in emergent situations like floods,

earthquake, landslides, etc.;

l Outstanding implementation of Centrally Sponsored Schemes and

State Plan Schemes;

l Other Specific areas, if any.

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LA GAZETTE DE L'ETAT

[PART–II

Documents Required:

The following documents should be attached to the Nomination

Form:

(a) A brief write-up of 5 pages (A4 size) on the Scheme. The write-

up should contain details of the initiative/programme/strategies adopted

in implementation/period of implementation/exceptional achievements and

outcomes/positive impact and sustainability.

(b) Supporting documents such as: (i) Executive Summary,

(ii) Field photographs, (iii) Flow chart detailing uniqueness, (iv) Success

story of the initiative.

initiative/innovation may also be appended.

7. Processing of Nominations: The nominations would be examined

by an Empowered Committee. The Committee would take into account, the

study reports and make its recommendations.

The composition of the Empowered Committee would be as follows:

1. Chief Secretary to Government

. . Chairman

2. Secretary to Government (Finance)

. . Member

3. Secretary to Government (Law)

. . Member

4. Secretary/Special Secretary to

. . Member

Government (Administrative Reforms Wing).

5. The Chairperson IIPA, Puducherry Chapter

. . Member

6. Additional/Joint/Under Secretary to Government,

. . Member-

Administrative Reforms Wing.

Secretary.

8. Presentation of the Award: The Chief Minister’s Award for

Excellence in Public Administration shall be presented by the Chief

Minister on such date and time as decided by the Chief Minister from time

to time.

9. Decision of Government is final and binding: In all matters of the

Award Scheme, the decision of the Government of Puducherry would be final

and binding.

10. This issues with the concurrence of the Finance Department vide

their I.D. Note No. 240/FD/F4/A3/FC/2023-24, dated 07-06-2023.

(By order of the Lieutenant-Governor)

N. UDAYAKUMAR,

Under Secretary to Government

(Administrative Reforms Wing).

1081

PART–II]

LA GAZETTE DE L'ETAT

NOMINATION FORM FOR CHIEF MINISTER’S AWARD FOR

EXCELLENCE IN PUBLIC ADMINISTRATION

General instructions: Type all answers. Use only one side of the

paper.

1. Under which category of the Scheme is the nomination made (please

tick one category only).

l Implementation of innovative Scheme/ Projects or best practices of

other states.

l Bringing perceptible systemic changes and building up Institutions.

l Making public delivery systems efficient and corruption free.

l Showing innovation and adaptation to meet stakeholders

requirements.

l Extraordinary performance in emergent situations like floods,

earthquake, etc.

l Setting high standards of services and continued improvement,

showing high leadership qualities and improving employee

motivation, etc.

2. The category for which the nomination is being made (please tick)

Department/PSU/Local Bodies/Autonomous Institutions.

3. Details of the Nominee(s) Departments/Organisations/Institutions:

Name of the Institution/Department:...............................................

...........................................................................................................

Complete Postal address (with Pin code):........................................

...........................................................................................................

4. Contact Details of Nominees Departments/Organisations/

Institutions:

Phone/FAX No.__________ E-Mail ID_____ Mobile Phone Nos.

Information on the Nomination Authority:

Name of the Authorized Official:

(Dr./ Mr./Ms.)

Designation:

Name of the Institution/Department:

Complete Postal Address (with Pin Code):

1082

LA GAZETTE DE L'ETAT

[PART–II

5. Contact Details of Competent Authorities of the Nominee

Departments/Organisations/Institutions:

Phone/Fax No. ....................

E-Mail ID …………………

Mobile Phone Nos. ……………………….

(a) Title of the specific initiative/project for which this nominaton

is being made:

(b) Date of commencement of Project: ..........................

6. Please specify the broad areas of Governance under which the

initiative fall.

7. To which of the following positive outcomes has the project /

initiative contributed significantly?

l Transparency

l Accountability

l Responsiveness

l Consistency, equity/equality of opportunity

l Simplification of procedures and processes

l Showcasing of best practices

l Improved quality of services

l Target surpassing in terms of quality and quantum of results

and timeliness

l Introduction of unique idea or a distinctively new approach

l Facilitating ICT-enabling/e-Governance

l Promotion of sustainable Public-Private Partnership

l Increased efficiency (Reduced time/cost of service delivery and/

improved quality and quantum of output)

l Reduction of corruption

l Government Process Re-engineering/Re-vitalization

1083

PART–II]

LA GAZETTE DE L'ETAT

ANNEXURE-I

The following documents should be attached to the Nomination Form:

(i) A brief write-up of 5 pages (A4 size) on the Scheme. The write-up

should contain details of the initiative/programme/strategies adopted in

implementation/period of implementation/exceptional achievements and

outcomes/positive impact and sustainability.

(ii) Supporting documents such as:

l Executive Summary

l Field photographs

l Flow chart detailing uniqueness

l Success story of the initiative

(iii) A CD of a short film of 3-5 minutes duration highlighting the

initiative/innovation may also be appended.

(iv) Has the Project/Initiative been audited/measured/verified by any

independent agency for a reality check of envisaged and realized benefits

and outcomes, i.e., comparative study of performance indicators and socio-

economic impact, before and after the implementation of the Initiatives ?

l Yes

l No

If “Yes” details thereof:

l By whom: ..............................................

l When.......................................................

l What were the major findings

(v) Were these Initiative/Nominee Departments/Organisations/

Institutions a winner of any Award instituted by any National/International

organization? (If so, please provide brief details thereof, in not more than

100 words).

(vi) Supporting documents attached-Not more than 5 (five) pages.

(vii) Name and detail of Awards received earlier by the

Nominee Departments/Organisations/Institutions, if any.

(viii) Document of proof for approval from the Competent

Authority.

Signature of the Nominating Officer.....................................................

Name and Address..................................................................................

Designation with seal............................Date...................

1084

LA GAZETTE DE L'ETAT

[PART–II

ANNEXURE-II

(a) This award is only open to State Government/Semi-Government

Departments/Institutions/Organisations.

(b) Nomination Form should clearly mention approving authority with

relevant details.

during previous one Financial Year as on the date of nomination.

(d) Nomination be made ONLY in the format prescribed as above, in

soft and hard copy mailed directly by Registered Post/Speed Post and

e-mail directly to following addressee:

Special Secretary to the Government

(Administrative Reforms Wing),

Chief Secretariat,

Puducherry-605 001.

e-mail Address: [email protected] and [email protected]

(e) Nominations should strictly adhere the guidelines of the Scheme.

(f) The eligibility criteria of Scheme may be paid special attention to.

(g) Self-nominations of the Departments/Organisations/Institutions

themselves without recommendation of Competent Authority are not

permitted and shall not be entertained at all.

(h) Nominating authorities are requested to forward nominations of the

Departments/Organisations/Institutions if, the initiatives/accomplishments

are truly innovative, extraordinary and outstanding in nature.

(i) Nomination with incomplete data or sketchy details and not

supported by authenticated documentation will be rejected:

(j) In all matters of this Award Scheme, decision of the Government

would be final and binding.

(k) Canvassing in any form is not permitted and will lead to

disqualification.

————

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Published by The Director, Government Press, Puducherry.