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PUDUCHERRY ROAD TRANSPORT CORPORATION LIMITED

(A GOVERNMENT OF PUDUCHERRY UNDERTAKING)

PUDUCHERRY

No. 148-BM/PRTC/CS/2023-24.

Puducherry, dated 05th September 2023.

NOTIFICATION

[GUIDELINES FOR PUNISHMENT TO BE AWARDED IN DISCIPLINARY CASES]

The aim of disciplinary procedure is to achieve a fair, effective and consistent method of dealing with

disciplinary and performance matters. The main purpose of operating a disciplinary procedure is to encourage

improvement in an employee whose conduct or performance is below acceptable standards. In employment law,

disciplinary action is a process for dealing with job-related behaviour that does not meet expected and communicated

performance standard. The goal of discipline is to improve industrial harmony and employee performance.

Registered with the Registrar

of Newspapers for India

under No. 10410

Registered No. PY/44/2021-23

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No.

102

Poudouchéry

Vendredi

Septembre

2023 (17 Bhadra 1945)

No.

Puducherry

Friday

8th

September

2023

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LA GAZETTE DE L’ETAT

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732

As far as Puducherry Road Transport Corporation (A Government of Puducherry Undertaking Unit) is

concerned it is a service oriented organization under Companies Act employing about 800 employees and having a

fleet strength about 139 nos., of stage carriages. Since, man to man contact and man to machine contact is enormous,

there arises behavioural as well as performance shortcomings. Here comes, the role of disciplinary action. Disciplinary

action is not synonymous with punishment. It indicates the shortcomings in the behaviour and performance of the

employees to themselves. If, carefully exercised, disciplinary action is a very good tool to improve the morality of

the employees and keep it positive.

Warning or various punishments is the ultimate outcome of the disciplinary action. The punishment awarded

should be open, transparent, reasonable, timely, fair and matching with the gravity of the offence committed.

In order to formulate common Guidelines for the punishments to be awarded in disciplinary actions, the

quantum of punishment for various offences/misconducts committed by the employees as furnished in the Guidelines

framed and appended herewith. These Guidelines are approved by the Board of Directors of the Corporation in the

148th meeting held on 20-06-2023.

In the Standing Order No. 1 of 2005, read with Modification No. 1 of 2006 of Puducherry Road Transport

Corporation Limited, Puducherry, published in the Extraordinary Gazette No. 3, dated 19-01-2010, it is prescribed the

various types of misconduct practices being followed by the employees of the Corporation in all the regions of

Puducherry in vogue were analyzed in depth and the Guidelines for awarding punishments in disciplinary actions

has been prepared. Further, as per the abovesaid Standing Order of the Corporation, the following are specified as

misconducts: Misconduct shall mean any act or omission whether specified herein or otherwise whether amounting

to substantive act, abetment or connivance, committed within or outside the premises of the establishment or any

act or Commission which in any manner or guise is detrimental to the interest of the business or discipline or

reputation or prestige of the Corporation and the establishment whether committed within or outside the premises

of the establishment.

Further, in the abovesaid Standing Order, the punishment that may be awarded to the employees for their

guilty of misconducts were prescribed. However, there is no mention about the specific punishment for a specific

misconduct. Hence, it is necessary here to frame Guidelines to prescribe the quantum of punishment for various

offences/misconduct of the employees.

These Guidelines cover almost all the types of irregularities/offences for awarding punishments on the first

occurrence as well as repetitions.

As per the decision taken in the 148th Board Meeting, the Draft Guidelines of same having been issued

vide No.148/BM/PRTC/CS/2023-24, dated 12-07-2023 of the Puducherry Road Transport Corporation Limited,

Puducherry and prepublished in the Extraordinary, Part-I, No. 80, dated 12th July, 2023 of the Official Gazette of the

Union territory of Puducherry and no suggestions/objections have been received in response thereto, the final

Guidelines are hereby issued and published as hereunder.

Dr. A.S. SIVAKUMAR,

Managing Director.

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PROCEDURE TO BE FOLLOWED IN ABSENT CASES TO

EXPEDITE PUNISHMENT FOR REGULAR STAFF

(i) Basic report to be obtained from concerned Supervisor/Branch Manager/Section Head and it should

be specific.

(ii) Issue Charge Memo.

(iii) Acknowledgment to be received with date and be recorded.

(iv) If, not served, to be displayed in the Notice-Board and be sent to his/her residential address in the

Service Register with RPAD.

(v) Absent to be marked in attendance register/duty card and to be marked as evidence.

(vi) Based on the reply of the individual Domestic Enquiry may be ordered.

(vii) Enquiry Notice to be served with date (or) to be sent to residential address with RPAD [as in

Sl.No. (iv) above].

(viii) Minimum 3 chances to be given if, ex parte/or else.

(ix) If, required management representative may cross-examine the delinquent after adducing his evidence

without fail.

(x) Enquiry findings to be given to the delinquent to submit his/her 1st explanation.

(xi) Second show cause notice clearly mentioning his previous history and the punishment proposed.

(xii) If, reply not received, reminder to be sent.

(xiii) If, no reply is received are the reply submitted is not satisfactory then the DA shall take a decision on

the affiance.

(xiv) To issue Final Order-Speaking Order clearly mentioning all his/her previous offences and the punishments.

FOR DAILY RATED/CONTRACT EMPLOYEES

(i) Basic report to be obtained from concerned Supervisor/Branch Manager/Section Head and it should

be specific.

(ii) Issue Show Cause Notice.

(iii) Acknowledgment to be received with date and be recorded.

(iv) If, not served, to be displayed in the Notice-Board and be sent to his/her residential address in the

service records with RPAD.

(v) If, explanation received the same to be examined. If not satisfactory, he/she to be terminated from

service. Orders to be issued accordingly.

(vi) If, no explanation received within the stipulated time, he/she to be terminated from service. Orders to

be issued accordingly.

LONG ABSENT MORE THAN ONE YEAR RETURNING FOR DUTY (REGULAR EMPLOYEES)

Before admitting such long absent cases for duty, the following points should be ensured

(i) Police verification report for not having involved in any Criminal Case.

(ii) Passport to be verified for ensuring foreign visit.

(iii) Undertaking Affidavit to be received from individual regarding not involved in Police case/Foreign

visit/Not engaged in any private job during his/her absence.

(iv) If necessary, to be written to the Immigration/Airport Authorities to confirm the foreign journey.

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FATAL CASES

(i) Basic report.

(ii) Charge Memo to be issued.

(iii) Acknowledgment.

(iv) As in absent cases

(v) Based on the reply, domestic enquiry with acknowledgment.

(vi) In Domestic enquiry

Checking Inspectors to be cross examined.

Accident Investigation AE/AM to be examined.

Management witness to cross-examine.

Driver/Conductor to be examined.

(vii) Enquiry findings to be communicated to the individual, calling for explanation.

(viii) After getting explanation show cause notice clearly mentioning his/her previous history and the

punishment proposed.

(ix) If, not replied, to be reminded.

(x) Final order - Speaking order clearly mentioning all his/her previous offences and the punishments.

FARE COLLECTED (FC) CHECKING PROCEDURE

1. If, the Conductor has Collected fare from the Passenger, but, failed to issue ticket then it will be

Considered as FC case (Fare Collected - ticket not issued) and action to be taken accordingly.

2. To obtain a written statement with signature of the passenger concerned. Also to obtain the address

and phone number of the passenger concerned.

3. A written statement should be made on the incident and the signature of the Driver/Conductor should

be obtained.

4. An unpunched ticket equivalent to the ticket amount should be removed from the ticket book/ticket

machine and to get the signature of the Conductor on the backside of the ticket.

5. Seize the log sheet from the Conductor and verify the same with the ticket book/ticket machine counting

and record the discrepancy, if any, with the signature of the C.Is. in the log sheet.

6. Simultaneously to check the cash bag of the Conductor and tally the cash with the ticket collection

amount.

7. Excess/Short of cash, if any found, should be recorded in the way bill/log sheet.

8. The details of FC/FNC should be mentioned in the charge sheet and the signature of the Conductor

should be obtained.

9. If, the passenger has to travel further distance/stages then the number of the unpunched ticket taken

from way bill should be writtened and issued.

10. The details of the checking should be informed immediately to the General Manager (Operation) through

the Branch Manager concerned and the Superintendent (Traffic), through phone.

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The following conditions/further Guidelines shall also be followed while taking decisions during and after

disciplinary proceedings

(i) The period of suspension/stoppage of duty shall be treated as non-duty and no pay shall be paid.

(ii) If, a Conductor is, in his/her service, involved in FC cases and the same has been proved for more

than 3 times, then he shall not be considered for promotion to the post of Checking Inspector/

Timekeeper, at any stage in future.

(iii) If, a Driver involved in fatal accident/major accident for 3 times in his services then he shall not be

considered for promotion to the post of Driving Instructor at any stage in future.

(iv) If, any employee is awarded the punishment of stage reduction to base level then he will be considered

for next Promotion/MACP only after completion of 10 years from the date of last offence/misconduct

proved.

Power to relax :

Where, the Board is of the opinion that it is necessary or expedient so to do, it

may, by order, for reasons to be recorded in writing, relax any of the provisions/

condition in the above Guidelines at any time.

Abbreviations :

– Fare collected, but, ticket not issued

FNC

– Fare not collected and ticket not issued

WCE

–

With Cumulative Effect

WOCE –

Without Cumulative Effect

–

Disciplinary Authority

–

Disciplinary Proceedings

CoD

–

Cost of Damage

(By order)

Dr. A.S. SIVAKUMAR,

Managing Director.

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online publication at “https://styandptg.py.gov.in”

Published by the Director, Government Press, Puducherry.