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GOVERNMENT OF PUDUCHERRY
CHIEF SECRETARIAT
(ADMINISTRATIVE REFORMS WING)
(G.O. Ms. No. 1/2025/A2/ARW, Puducherry, dated 03rd January 2025)
NOTIFICATION
Approval of the Lieutenant-Governor, Puducherry, is hereby
accorded for the formulation of the Scheme as below towards grant of
Chief Minister’s Award for Excellence in Public Administration in
supersession of G.O. Ms. No. 2/2023/A2/ARW, dated 12-06-2023 of
Administrative Reforms Wing, Chief Secretariat, with immediate effect
for recognizing outstanding and exemplary performance by a team of
officials under the Government of Puducherry including Offices under
Public Sector Undertakings, Local Bodies, Autonomous Bodies, etc., for
achievements of initiatives and projects whose qualitative and
quantitative outcomes/results are of very high order and which have
benefitted a large number of citizens.
La Gazette de L' État de Poudouchéry
The Gazette of Puducherry
PART - II
EXTRAORDINAIRE
EXTRAORDINARY
Publiée par
Published by
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No. 10410
2025 }
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9 {
No. 35 Poudouchéry
Mercredi
9
Avril
2025
No.
Puducherry
Wednesday
9th
April
2025
(19 Chaitra 1947)
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LA GAZETTE DE L'ETAT
[PART–II
SCHEME FOR CHIEF MINISTER’S AWARD FOR
EXCELLENCE IN PUBLIC ADMINISTRATION
The “Scheme for Chief Minister’s Award For Excellence in Public
Administration” is instituted by the Government of Puducherry to
recognize and reward innovative and extraordinary work done by a team
of officials under the Government of Puducherry including Offices under
Public Sector Undertakings, Local Bodies, Autonomous Bodies, etc.,
2. Objective of the Scheme.— The Scheme aims to encourage good
governance, high standards of services, replication of best practices
and innovation while encouraging leadership qualities and improving
employee motivation etc.,
3. Scope of the Scheme.— (i) An illustrative list of themes for the
award is given below:-
(a) Mission mode implementation of Schemes prioritized by
Government including those announced in the Budget;
(b) Mission Mode implementation of Government of India
Schemes including specific categories/themes mentioned in the
Prime Ministers Awards for Excellence in Public Administration
Schemes for the year;
(c) Implementation of innovative Ideas/Schemes/Projects to
meet stakeholders’ requirement;
(d) Bringing perceptible improvement in processes/systems
and in building institutions;
(e) Making public delivery systems responsive, transparent
and efficient, particularly by leveraging technology;
(f) Replication of best practices;
(g) Preparedness/performance in emergent situations and
disasters etc.,
(h) Other specific areas, if any.
(ii) (a) Application should be submitted in the prescribed format
annexed to this order along with recommendation of the Departmental
Committee.
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LA GAZETTE DE L'ETAT
(b) Applications should contain a write-up (including
an executive summary) along with supporting documents like
field photograph (maximum 10), flow charts detailing uniqueness
and success story of the initiatives. The write-up should contain
details of the programme/initiative, period of implementation,
strategies adopted in implementation, details of beneficiaries/
stakeholders, exceptional achievements and outcomes and
positive impact, etc. In particular, the write-up would be expected
to emphasize such elements in the strategy that have enhanced
quality and good governance in the Scheme. The elements of
good governance that are to be promoted include measures
towards enhancing transparency and checking corruption,
effectiveness of administration and regulatory quality,
convergence of Schemes, inclusiveness and community
participation, accountability, grievance redressal mechanism and
feedback system, quality and capability of human resources and
mechanism of capacity building, replicability and sustainability.
4. Eligibility under the Scheme.— All Government Departments,
Public Sector Undertakings, Local Bodies and Autonomous Bodies,
Corporations, Agencies, etc., under the Government of Puducherry are
eligible to be considered for the award.
5. Details of the Award.— There shall be two categories of
award viz.,
(i) Department
(ii) Institution/Organisation (Including Autonomous Bodies,
Local Bodies, Societies, Public Sector Undertakings, etc.)
The Award would carry with it : (i) A Commendation Scroll and
(ii) A Cash Award.
(a) Two “Chief Minister’s Award for Excellence in Public
Administration”, one each for Departments’ and Organizations/
Institutions’ categories - with the cash component of
10 Lakhs
each.
(b) Two “Chief Minister’s Appreciation for Initiative in Public
Administration”- one each for Departments’ and Organizations/
Institutions’ categories - with the cash component of 5 Lakhs
each.
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[PART–II
Notwithstanding anything stated above, the amount of the cash
award can be varied by the Government from time to time subject to
availability of funds and the Government reserves the right not to
present an Award in any year.
6. Nominating Authorities.— Nomination can be made only through
the Administrative Secretary. Innovation in public administration is very
often the output of good teamwork and leadership. The Administrative
Secretary of the Department may constitute a Departmental Committee
to shortlist the nominations and verify the facts before forwarding the
nominations to the Government. The recommendation of the Administrative
Secretary or the report of the Departmental Committee should be sent
along with the nomination. Self-nomination will summarily be rejected
at early stage itself.
7. Nominations under the Scheme.— Nominations may be
considered for the Award in the following thrust areas:
Introducing and implementing an innovative Scheme/Project
or best practices of other States.
Bringing perceptible improvements in systems and building
up institutions.
Making public service delivery systems efficient and
corruption free
Extraordinary performance in natural disaster situations
like cyclones, floods, earthquake, etc.,
Outstanding implementation of Centrally Sponsored
Schemes and State Plan Schemes.
Other Specific areas, if any.
8. Screening Process.— The screening process shall consider
inter alia, the efforts, impact/outcomes, constraints, sustainability and
scope for replication.
There shall be a two stage selection process through Screening
Committee and Empowered Committee and the residual powers vest with
Chief Secretary.
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A Screening Committee shall screen the applications in the first
stage. The composition of the Screening Committee would be as follows:
1.
Secretary/Special Secretary to Government
. . Chairperson
(Administrative Reforms Wing).
2.
Deputy/Under Secretary to Government (Finance) . . Member
3.
Under Secretary to Government (Law)
. . Member
4.
Retired Senior Civil Service Officer of
. . Member
Union Territory Administration nominated by
Chief Secretary.
5.
A Senior Academician from Pondicherry
. . Member
University.
6.
Additional/Joint/Deputy/Under Secretary,
. . Member-
Administrative Reforms Wing.
Secretary.
The Screening Committee shall examine the nominations and
conduct spot studies, wherever required. The Committee may invite any
domain expert to facilitate screening of applications. The Screening
Committee will endeavour to shortlist sufficient number of nominations
for consideration of the Empowered Committee with specific
recommendations.
9. Empowered Committee.— (a) The recommendations made by
the Screening Committee shall be considered by an Empowered
Committee. The composition of the Empowered Committee would be as
follows:
1.
Chief Secretary to Government
. . Chairperson
2.
Secretary to Government (Finance)
. . Member
3.
Secretary to Government (Law)
. . Member
4.
Secretary/Special Secretary to Government
. . Member
(Administrative Reforms Wing).
5.
Additional/Joint/Deputy/Under Secretary,
. . Member-
Administrative Reforms Wing.
Secretary.
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LA GAZETTE DE L'ETAT
[PART–II
(b) The Chairperson may include any eminent person from the
respective fields in the Committee’s deliberations. If required,
the Empowered Committee may ask the nominees to make a presentation
on their respective projects/works. The Empowered Committee would
take into account the study reports and make its recommendations.
(c) The Committee may recommend the Awards as per the
Scheme or lesser numbers as felt appropriate for the approval of the
Chief Minister.
(d) The Chief Secretary may permit one stage selection process
through Empowered Committee if, the number of applications is less.
10. Presentation of the Award.— The indicative schedule for the
implementation of the Scheme is as under:
Receipt of nomination
15th June
Recommendation by Screening Committee
7th July
Recommendation by Empowered Committee
31st July
Announcement and Distribution of Awards
15th August
In case of insufficient nominations, the receipt of nominations
may be extended.
11. Residual Points.— (a) The selection of the nomination will be
on merit basis. Canvassing in any form at any point of time will not be
entertained and such Departments or Organisations will be debarred as
may be decided by the Chief Secretary. In all matters of the Award
Scheme, the decision of the Chief Secretary to the Government of
Puducherry would be the final and binding.
(b) Booking of Expenditure.— The Expenditure is debitable to
the Head of “2052-Secretariat-General Services 092- Other Offices 092(05) -
Strengthening of Personnel and Administrative Reforms Wing - Rewards
092(05)(01)- Puducherry region (40) Awards and Prizes”.
12. This issues with the concurrence of the Finance Department
vide their ID No. E-6995/FC/FD/F3/A4/2024-25, dated 18-12-2024.
(By order of the Lieutenant-Governor)
N. UDAYAKUMAR,
Under Secretary to Government
(Administrative Reforms Wing).
.
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LA GAZETTE DE L'ETAT
ANNEXURE
NOMINATION FORM FOR CHIEF MINISTER’S AWARD FOR
EXCELLENCE IN PUBLIC ADMINISTRATION
General instructions : Type all answers. Use only one side of the
paper.
1. Under which category of the Scheme is the nomination made
[please tick one category only].
(a) Mission mode implementation of Schemes prioritized by
Government including those announced in the Budget;
(b) Mission Mode implementation of Government of India
Schemes including specific categories/themes mentioned in
the Prime Minister’s Awards for Excellence in Public
Administration Schemes for the year;
(c) Implementation of innovative Ideas/Schemes/Projects to meet
stakeholders’ requirement;
(d) Bringing perceptible improvement in processes/systems and
in building institutions;
(e) Making public delivery systems responsive, transparent and
efficient, particularly by leveraging technology;
(f) Replication of best practices and
(g) Preparedness/performance in emergent situations and
disasters etc.,
2. The category for which the nomination is being made [please tick]
Department/PSU/Local Bodies/Autonomous Institutions
3. Details of the Nominee(s) Departments/Organisations/Institutions
Name of the Department/Institution : ....................
Complete Postal address (with Pin Code) : ..............................
Phone/FAX No. : ...................... E-Mail ID : ....................................
Mobile Phone Nos. : ......................................
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LA GAZETTE DE L'ETAT
[PART–II
4. Information on the Nominating Authority:
Name of the Authorized official
(Dr./Mr./Ms.)
Designation : .........................
Name of the Department/Institution : ..........................
Complete Postal Address (with Pin Code) : ...........................
Phone No. : .................................
E-Mail ID : ...................................
5. Title of the specific initiative/project for which this nomination
is being made: ................................................
6. Please specify the broad areas of Governance under which the
initiative fall (please tick).
(a)
Education
(b)
Care
(c)
Law and Order
(d)
Justice Delivery
(e)
Urban Management
(f)
Agriculture and Rural Development
(g)
Environment
(h)
Employment Generation
(i)
Citizen Empowerment
(j)
Infrastructure Development/Improvement
(k)
Other (Please specify):
7. (a) To which of the following positive outcomes has the
project/ initiative contributed significantly?
Transparency
Accountability
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PART–II]
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Responsiveness
Consistency, equity/equality of opportunity
Simplification of procedures and processes
Showcasing of best practices
Improved quality of services
Target surpassing in terms of quality and quantum of
results and timeliness.
Introduction of unique idea or a distinctively new approach
Facilitating ICT-enabling/e-Governance
Promotion of sustainable Public-private Partnership
Increased efficiency (Reduced time/cost of service delivery
and/ improved quality and quantum of output)
Reduction of corruption
Government Process Re-engineering/Re-vitalization
(b) Attach a narrative of the project/Initiative (Not more than 2500
words), clearly bringing out the following:-
(a) Background
(b) Priorities and purpose
(c) Strategies adopted
(d) Innovative method used
(e) Period/duration of the project Initiation/Implementation
(f) Outcome/Changes resulting from the Project/Initiative
(g) Exceptional achievements (in substantiation of each of the
chosen/ticked outcomes listed above, provide a descriptive
note of not more than 150 words).
(h) Sustainability and Replicability.
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LA GAZETTE DE L'ETAT
[PART–II
8. Has the Project/initiative been audited/measured/verified by any
independent agency for a reality check of envisaged and realized benefits
and outcomes, i.e., comparative study of performance indicators and
socio-economic impact, before and after the implementation of the
Initiatives?
Yes
N o
If “Yes” details thereof :
By Whom : .................................
When ...........................................
What were the major findings ................................................
9. Was this Initiative/Nominee a winner of any Award instituted
by any National/International organization? (If so, please provide brief
details thereof, in not more than 100 words)
(i) Name and details of Awards received earlier by the
Nominee Departments/Organisations/Institutions, if any.
(ii) Supporting documents attached-NOT MORE THAN
5 (FIVE) PAGES along with document of proof for approval
from the Administrative Secretary.
Signature of the Nominating Officer .......................................
Name and Address ....................................................................
Designation with seal and Date ...............................................
10. Important Notes :
(a) This award is only open to State Government/Semi
Government Departments/Institutions/Organisations of
Government of Puducherry.
(b) Nomination form should clearly mention the approving
authority with relevant details.
(c) The nomination should be sent for the rewardable work
done during previous one calendar year as on the date of
nomination.
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(d) Nomination be made only in the format prescribed as
above, in soft and hard copy mailed directly by Registered
Post/Speed Post and E-mail directly to the following
addressee:
Secretary to the Government (Administrative
Reforms Wing)
Chief Secretariat, Puducherry-605 001
E-mail Address: [email protected]
(e) Nominations should strictly ad here to the guidelines of
the Scheme.
(f) The eligibility criteria of Scheme may be paid special
attention to.
(g) Self-nominations of the Departments/Organisations/
Institutions themselves without recommendation of
Administrative Secretary shall not be entertained at all.
(h) Nominating authorities are requested to forward
nominations of the Departments/Organisations/Institutions
if the initiatives/accomplishments are truly innovative,
extraordinary and outstanding in nature.
(i) Nomination with incomplete data or sketchy details and
not supported by authenticated documentation will be
rejected.
(j) In all matters of this Award Scheme, decision of the
Empowered Committee would be the final and binding.
(k) Canvassing in any form is not permitted and will lead to
disqualification.
————
online publication at “https://styandptg.py.gov.in”
Published by the Director, Government Press, Puducherry.