[ 755 ]

GOVERNMENT OF PUDUCHERRY

LOCAL ADMINISTRATION SECRETARIAT

(G.O. Ms. No. 09/LAS/A1/2025, Puducherry, dated 14th May 2025)

NOTIFICATION

In exercise of the powers conferred by section 30 of the

Registration of Births and Deaths Act, 1969, (Act No. 18 of 1969), and in

supersession of the Notification issued vide G.O. Ms. No. 172/LAS/99-2000,

dated 29-12-1999 of the Local Administration Department, Government

of Puducherry, same in respect of things done or omitted to be done

before such supersession, the Lieutenant-Governor, Puducherry, with the

approval of the Central Government, hereby makes the Puducherry

Registration of Births and Deaths Rules, 2025, namely:



La Gazette de L' État de Poudouchéry

The Gazette of Puducherry

PART - II



EXTRAORDINAIRE

EXTRAORDINARY



Publiée par

Published by



Autorité

Authority

Registered with the Registrar

of Newspapers for India under

No. 10410







2025 }

|

5 {

No. 46 Poudouchéry

Jeudi

Juin

2025

No.

Puducherry

Thursday

5th

June

2025

(15 Jyaistha 1947)

756

LA GAZETTE DE L'ETAT

[PART–II

1. Short title and commencement.— (1) These rules may be called

the Puducherry Registration of Births and Deaths Rules, 2025.

(2) They shall come into force from the date of their publication

in the Official Gazette.

2. Definitions.— In these rules, unless the context otherwise

requires:–

(a) "Act" means, the Registration of Births and Deaths Act, 1969;

(b) "Form" means, a form appended to these rules;

(d) "Special District Registrar" means, an Officer of the Judicial

Department designated as such by the Government;

(e) "Government" means, the Government of Puducherry;

(f) "Registrar" means, the Commissioner of respective

Municipalities/Commune Panchayats;

(g) "District Registrar" means–

(i) Deputy Director (Municipal Administration), Local

Administration Department, Puducherry – for Pondicherry

region.

(ii) Deputy Collector (Revenue), Karaikal – for Karaikal

region.

(iii) The Regional Administrator, Mahe – for Mahe region.

(iv) The Regional Administrator, Yanam – for Yanam region;

(h) "Chief Registrar" means, the Director, Local Administration

Department, Puducherry.

3. Period of Gestation.— The period of gestation for the purposes

of clause (g) of sub-section (1) of section 2 shall be twenty-eight weeks.

4. Submission of Report under Section 4(4).— The Report under

sub-section (4) of Section 4 shall be prepared in the prescribed format

appended to these rules and shall be submitted along with the Statistical

Report referred to in sub-section (2) of section 19, to the Government

by the Chief Registrar for every year by the 31st day of July of the year

following the year to which the Report relates.

757

PART–II]

LA GAZETTE DE L'ETAT

5. Form, etc., for giving Information of Births and Deaths.—

(1) The information required to be given to the Registrar under section 8

or section 9, as the case may be, shall be in Form Nos.1, 2 and 3 for the

registration of a Birth, Death and still birth respectively, (hereinafter to

be collectively called the reporting Forms). Information, if given orally,

shall be entered by the Registrar in the appropriate reporting Forms and

the signature/thumb-impression of the informant obtained.

(2) The part of the reporting Forms containing the Legal

information shall be called as the 'Legal Part' and the part containing

statistical information shall be called as the 'Statistical Part'.

(3) The information referred to in sub-rule (1) shall be given

within twenty-one days from the date of Birth, Death and Still Birth.

(4) Name, wherever it occurs, in Forms referred to in the

Puducherry Registration of Births and Deaths Rules, 2025, shall be

provided in the format of (first name) (middle name) (last name) and the

name shall not contain any abbreviations.

(5) Date, wherever it occurs, in Forms referred to in the

Puducherry Registration of Births and Deaths Rules, 2025, shall be

provided in the format of 'dd-mm-yyyy', where 'dd' is the date in two

digits, 'mm' is the month in two digits and 'yyyy' is the year in four digits.

(6) The address, wherever it occurs, in Forms referred to in the

Puducherry Registration of Births and Deaths Rules, 2025, shall contain

the name of the Union Territory, District, Sub-District, Town or Village,

Ward Number (in case of Town and if available), Locality, House Number

and Pin Code.

6. Birth or Death in a vehicle.— (1) In respect of Birth or Death

in a moving vehicle, the person in-charge of the vehicle shall give or

cause to be given the information under sub-section (1) of section 8 at

the first place of halt.

Explanation : For the purpose of this rule the term "vehicle"

means conveyance of any kind used on land, air or water and includes

an aircraft, a boat, a ship, a railway carriage, a motor-car, a motor-cycle,

a cart, a tonga or a rickshaw.

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LA GAZETTE DE L'ETAT

[PART–II

(2) In the case of deaths not falling under clauses (a) to (e) of

sub-section (1) of section 8 in which an inquest is held, the Officer who

conducts the inquest shall give or cause to be given the information

under sub-section (1) of section 8.

7. Form of certificate under sub-sections (2) and (3) of

section 10.— The Certificate as to the cause of death, including the

history of illness, if any, required under sub-sections (2) and (3) of

section 10 shall be issued in Form Nos. 4 and 4A respectively and the

Registrar shall, after making necessary entries in the Register of Births

and Deaths, forward all such Certificates to the Chief Registrar or the

Officer specified by him for this behalf by the 10th of the month

immediately following the month to which the Certificates relate.

8. Certificate of registration of Births or Deaths to be given under

Section 12.— (1) The Certificate of Birth or Death extracted from the

electronically or otherwise, under section 12 shall be in Form No. 5 or

Form No. 6, as the case may be.

(2) In the case of domiciliary events of Births and Deaths, as

the case may be, referred to in clauses (a), (aa), (ab) and (ac) of

sub-section (1) of section 8 which are reported direct to the Registrar

of Births and Deaths, the Head of the house or household, as the case

may be, or, in his absence, the nearest relative of the Head present in

the house, or, in his absence, the oldest adult person present, the

adoptive parents, the parent, and the biological parent, as the case may

be, shall obtain electronically or otherwise the Certificate of Birth or

Death from the Registrar within thirty days of its reporting.

(3) In the case of domiciliary events of Births and Deaths

referred to in clauses (a), (aa), (ab) and (ac) of sub-section (1) of

section 8 which are reported by persons specified by the Government

under sub-section (2) of the said section, the person so specified shall

transmit, electronically or otherwise, the certificate received from the

Registrar of Births and Deaths to the concerned Head of the house or

household as the case may be, or, in his absence, the nearest relative of

the Head present in the house, or, in his absence, the oldest adult person

present, within thirty days of its issue by the Registrar.

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PART–II]

LA GAZETTE DE L'ETAT

(4) In the case of institutional events of Births and Deaths, as

the case may be, referred to in clauses (b) to (e) and (da), (db) and (dc)

of sub-section (1) of section 8, the nearest relative of the new born or

deceased may obtain electronically or otherwise, the Certificates from

the Officer or the person in-charge of the Institution concerned within

thirty days of the occurrence of the event of Birth or Death.

(5) If, the Certificate of Birth or Death is not collected by the

concerned person as referred to in sub-rules (2) to (4) within the period

stipulated therein, the Registrar or the Officer or person in charge of

the concerned Institution as referred to in sub-rule (4) shall transmit the

same to the concerned family by post within fifteen days of the expiry

of the aforesaid period.

9. Authority for delayed registration and fee payable therefor.—

(1) Any Birth or Death of which information is given to the Registrar

after the expiry of the period specified in rule 5, but, within thirty days

of its occurrence, shall be registered on payment of a late fee of twenty

rupees.

(2) Any Birth or Death of which delayed information is given

to the Registrar after thirty days but within one year of its occurrence,

shall be registered only with the written permission of the District

Registrar or the Officer prescribed in this behalf and on payment of

a late fee of fifty rupees and on production of self-attested document,

electronically or otherwise, in Form No. 14.

(3) Any Birth or Death of which delayed information is given

to the Registrar after one year of its occurrence, shall be registered only

on an Order made by a District Magistrate or Subdivisional Magistrate

or by an Executive Magistrate authorised by the District Magistrate,

having jurisdiction over the area where the Birth or Death has taken

place and on payment of a late fee of one hundred rupees.

10. Period for the purpose of section 14.— (1) Where the Birth

of any child had been registered without a name, the parent or guardian

of such child shall, within 12 months from the date of registration of

the birth of the child, give information regarding the name of the child

to the Registrar either orally or in writing:

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LA GAZETTE DE L'ETAT

[PART–II

Provided that if, the information is given after the aforesaid

period of 12 months, but, within a period of 15 years, which shall be

reckoned,–

(i) in case, where the registration had been made prior to the

date of commencement of the Registration of Births and Deaths

Rules, 2025 from such date, or

(ii) in case, where the registration is made after the date of

commencement of the Registration of Births and Deaths Rules, 2025,

from the date of such registration

(2) Subject to the provisions of sub-section (4) of Section 23,

the Registrar shall,–

(a) If, the Register is in his possession forthwith enter the name

in the relevant column of the concerned Form in the Birth Register

on payment of a late fee of rupees five.

(b) If, the Register is not in his possession and if, the

information is given orally, make a report giving necessary

particulars, and, if the information is given in writing, forward the

same to the Officer specified by the Government in this behalf for

making the necessary entry on payment of a late fee of rupees five.

The parent or the guardian, as the case may be, shall also

present to the Registrar the copy of the extract given to him under

section 12 or a Certified extract given to him under section 17 and on

such presentation, the Registrar shall make the necessary endorsement

relating to the name of the child or take action as laid down in clause (b)

of the provision to sub-rule (2).

11. Corrections or cancellation of entry in the register of Births

and Deaths.— (1) If, it is reported to the Registrar that a clerical or

formal error has been made in the Register or if, such error is otherwise

noticed by him and if the register is in his possession, the Registrar

shall enquire into the matter and if he is satisfied that any such error

has been made, he shall correct the error (by correcting or cancelling

the entry) as provided in section 15 and shall send an extract of the

entry showing the error and how it has been corrected to the

Government or the Officer specified by it in this behalf.

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PART–II]

LA GAZETTE DE L'ETAT

(2) In the case referred to in sub-rule (1), if the register is not

in his possession, the Registrar shall make a report to the Government

or the Officer specified by it in this behalf and call for the relevant

such error has been made, make the necessary correction.

(3) Any such correction as mentioned in sub-rule (2) shall be

countersigned by the Government or the Officer specified by it in this

behalf when the Register is received from the Registrar.

(4) If, any person asserts that any entry in the Register of Births

and Deaths is erroneous in substance, the Registrar may correct the

entry in the manner as prescribed under section 15 upon production by

that person a declaration setting forth the nature of the error and true

facts of the case made by two credible persons having knowledge of

the facts of the case.

(5) Notwithstanding anything contained in sub-rule (1) or

sub-rule (4), the Registrar shall make report of any correction of the kind

referred to herein giving the necessary details to the Government or the

Officer specified in this behalf.

(6) If, it is proved to the satisfaction of the Registrar that any

entry in the Register of Births and Deaths has been fraudulently or

improperly made, he shall make a report giving necessary details to the

Officer authorised by the Chief Registrar by general or special Order in

this behalf under section 25 and on hearing from him take necessary

action in the matter.

(7) In every case in which an entry is corrected or cancelled

under this rule, intimation thereof shall be sent to the permanent address

of the person who has given information under section 8 or section 9.

12. Form of Register under Section 16.— (1) The Legal Part of

the Forms 1, 1A, 2 and 3 and Form Nos.7, 8 and 9 shall constitute the

Birth Register, Death Register and Still Birth Register respectively and

shall be in the form of books showing on the front page, the registration

District and the registration Sub-District to which the Registers relate

and containing a Certificate from the Special District Registrar as to the

762

LA GAZETTE DE L'ETAT

[PART–II

number of pages of entry spaces in the Form. The Register shall be

signed on the first and last page and initialed on each page by the

Special District Registrar. In each part of the Register, the events shall

be numbered serially for each calendar year.

(2) A new Register shall be opened on the 1st of January, each

year, and all events registerable under sections 8, 9 and 13 regardless

of the date of occurrence of the event, shall be entered in it.

(3) No entry shall be interpolated between two serial numbers.

13. Fees and Postal Charges payable under Section 17.— (1) The

fees payable for a search to be made, a Certificate of Birth or Death or

a non-availability certificate to be issued under section 17, electronically

or otherwise, shall be as follows:–

(a) Search for single entry in the first year for which

20.00

the search is made.

(b) For every additional year for which the search is

20.00

continued.

50.00

Death.

(d) For granting non-availability certificate of Birth

50.00

or Death.

(2) Any such Certificate on the basis of extract from the Register

relating to Birth or Death shall be issued under section 17, by the

Registrar or the Officer authorised by the Government in this behalf in

Form No. 5 or as the case may be, in Form No. 6, and shall be certified

in the manner provided for in section 75 of the Bharatiya Shakshya

Adhiniyam, 2023 No. 47 of 2023.

(3) If, any particular event of Birth or Death is not found

registered, the Registrar shall issue a non-availability Certificate in

Form No. 10.

(4) Any such Certificate or non-availability Certificate may be

furnished to the person requesting for it, and sent to him by post on

payment of the postal charges therefor.

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PART–II]

LA GAZETTE DE L'ETAT

14. Intervals

and

Forms

periodical

returns

under

Section 19(1).— (1) Every Registrar shall, after completing the process

of registration, send all the Statistical Parts of the reporting Forms

relating to each month along with a summary monthly Report in Form

No. 11 for Birth, Form No. 12 for Deaths and Form No. 13 for Still Births

or the Chief Registrar specified by him on or before the 5th of the

following month.

(2) The Officer so specified shall forward all such Statistical

Parts of the reporting Forms received by him to the Chief Registrar, not

later than the 10th of the month.

15. Statistical Report under Section 19 (2).— The Statistical

Report under sub-section (2) of section 19 shall contain the Tables in

the prescribed formats appended to these rules and shall be compiled

for each year before the 31st July of the year immediately following and

shall be published as soon as may be thereafter, but in any case, not

later than five months from that date.

16. Conditions for compounding offences.— (1) Any offence

punishable under section 23 may, either before or after the institution

of criminal proceedings under the Act be compounded by an Officer

authorised by the Chief Registrar by a general or a special Order in this

behalf, if, the Officer so authorised is satisfied that the offence was

committed through inadvertence or oversight or for the first time.

(2) Any such offence may be compounded on payment of such

sum, not exceeding two hundred and fifty rupees for offences under

sub-sections (1), (2) and (4) of section 23, fifty rupees for offences under

sub-section (3), and one thousand rupees in respect of each Birth or

Death for offences under sub-sections (1A) and (4A) of section 23, as

the said Officer may think fit.

16A. Appeal.— An appeal under sub-section (1) of section 25A

shall be preferred in Form No 15.

17. Registers and other records under Section 30(2)(K).—(1) The

Birth Register, Death Register and Still Birth Register shall be records

of permanent importance and shall not be destroyed.

(2) The permission granted under sub-section (2) of section 13

and the Orders issued under sub-section (3) of section 13 for delayed

registration received by the Registrar shall form an integral part of the

Birth Register, Death Register and Still Birth Register and shall not be

destroyed.

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LA GAZETTE DE L'ETAT

[PART–II

(3) The Certificate as to the cause of Death furnished under

sub-sections (2) and (3) of section 10 shall be retained for a period of

at least 5 years by the Chief Registrar or the Officers specified by him

in this behalf.

(4) One copy of Register of Births, Deaths and Still Births shall

be retained by the Registrar in his office permanently and this copy shall

be called the original Register. The other copy of the Births, Deaths,

and Still Births, called the duplicate Register, shall be transferred to the

Special District Registrar within 30 days from the close of the calendar

year to which it relates for permanent keeping. The Special District

Registrar before filing them in his office shall verify the register, draw

a report of such verification, copy of which shall be sent the Chief

Registrar and take whatever action as he deems fit under the Act.

FORMAT OF THE REPORT ON THE WORKING OF THE ACT

(See Rule 4)

1. Brief description of the Union Territory, its boundaries and Revenue

Districts.

2. Changes in Administrative areas.

3. Explanation about differences in Areas.

4. Changes in Registration Area – Extension.

5. Administrative set up of the registration machinery at various levels.

6. General response of the public towards this Act.

7. Notification of Births and Deaths.

8. Progress in the Medical Certification of Cause of Death.

9. Maintenance of Records.

10. Search for Births and Deaths Register for issue of Certificates.

11. Delayed Registrations.

12. Prosecutions and compounding of offences.

13. Difficulties encountered in implementation of the Act.

(i) Administrative

(ii) Others

14. Orders and Instructions issued under the Act.

15. General remarks.