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Regd. No. NW/CH-22

Regd. No. CHD/0092/2018-2020

Published by Authority

No. 26]

CHANDIGARH, FRIDAY, JUNE 26, 2020 (ASADHA 5, 1942 SAKA)

PARTI

Punjab Government Notifications and Orders

( 373 )

GOVERNMENT OF PUNJAB

DEPARTMENT OF SCHOOL EDUCATION

(Education-3 Branch)

NOTIFICATION

The 27th May, 2020

No. 2/14/2020-2edu3/2020487/1.-The Governor of Punjab is pleased to issue “Transfer Policy- Non

Teaching Staff” from 1st April, 2020 as below:

Subject: Non teaching Staff Transfer Policy-2020.

Objective:

Objective of the policy is the distribution of human resources in an optimal manner and maximize job

satisfaction amongst employees in a fair and transparent manner.

Main features

(i)

The Policy shall be applicable to all non teaching Cadre Posts i.e. all Superintendents, Senior Assistants,

Junior Assistants, Clerks, SLAs, Librarians, Assistant Librarians, Library Restorer except employees on

extension of services after attaining the age of superannuation;

(ii)

The Policy shall be applicable w.e.f. academic session 2020-21 i.e. 01.04.2020;

(iii)

Non teaching staff i.e. members of State Cadre or District Cadre are liable to be transferred anywhere in

the State or in the District as the case may be, at any point of time.

Zoning of schools/ Offices

All Government Schools have been categorized into following five zones for the purpose of transfer of teachers:

Zone 1

Schools located within Municipal area of the City of District Headquarter.

Zone 2

Schools located within the 10 KM radius starting from the boundary of Municipal Area of city of

District Headquarters.

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Zone 3

Schools located in the City/ Town of Tehsil Headquarters and schools located within 5 km radius

starting from the boundary of municipal limits except those which are co-located with District

Headquarters.

Zone 4

Schools located on the State Highways or National Highways (Schools within distance of 250 meter

from State and National Highway are also included)

Zone 5

All remaining Schools not covered in above categories.

Note:

The one-time exercise of categorization of Schools into zones has been completed by the department. The

same zoning will be used for the purpose of zoning of schools/ office. For staff working in offices of

Education Department the zoning will be as per the location of the office as given above.

Zone-wise list of Schools/ Offices has already been hosted on the website by the Government after

notifying it.

Any subsequent alteration or inclusion of Schools/ Offices in zone, if justified with valid and cogent reasons,

will be made with the approval of the Government.

Time Schedule

(i)

Periodicity of the transfers

General Transfers will be made only once in a year, as per time schedule given in para 4(ii) below or

as notified by the Government for a given year. However, transfers can be affected by the Government

at any time during the year in cases of administrative exigency (i.e disciplinary cases); the reasons

for transfers under these grounds should be recorded on file.

(ii)

Time Table: The following time schedule shall be followed for various activities every year except

the first year in which the online transfer policy is being implemented:

Decision about opening of new schools, up-gradation of schools and redistribution/ rationalization

of non teaching posts will be done from 1st December to 31st December, every year.

Notification of "Actual Vacancies" and "Deemed Vacancies" will be done from 1st January to

15th January, every year.

Eligible non teaching staff will submit their choice of schools/ office online, from 15th January

to 15th February, every year.

Transfer orders will be issued in the last week of March, every year and the joining will be in

the first week of April.

Qualifying date for actual vacancies, deemed vacancies, points calculation, count of stay shall

be 31st March every year.

There may be any number of rounds of transfers with the condition that the whole process will

be completed within one month from the date of inviting Online applications for the transfers.

Basic Principles:

(i)

Transfer/posting to the opted zone/school/ office will not be claimed or treated as a matter of right.

(ii)

Each year vacancy in the schools will be notified. Definition of vacancy and deemed vacancy is given in

para 7(i).

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(iii)

The option once availed and confirmed shall be final and can be changed only under the provisions of this

Policy.

(iv)

Unless protected under a provision of this Policy, every non teaching staff except Librarians, Assistant

Librarians, Library Restorers, SLAs and clerks (only posted in schools) completing continuous stay

of 5 years in a particular zone/ school/ office shall be transferred.

(v)

In some cases no option may be received for a "deemed vacancy". In such a case, non teaching staff

occupying that post will be allowed to continue in the same school/ office for the next one year, if he/she

opts for this. Such non teaching staff shall not be allowed to seek transfer before the completion of his/her

stretched tenure of next one year.

CRITERIA FOR DECIDING THE CLAIM AGAINST VACANCY:

(i)

Decision of allotment to a vacancy shall be based on the total composite score of points earned by a non

teaching staff, out of 255 points as described below. The non teaching staff earning highest points shall be

entitled to be transferred against a particular vacancy.

(ii)

Length of Service shall be the prime factor for deciding the claim of the non teaching staff against a

vacancy since it shall have weightage of 95 points as per para 6 iii (a), out of total 255 points.

(iii)

However, to take care of categories like women, widows, widowers, differently abled persons, persons

with serious ailments and well performing non teaching staff, a privilege of maximum 55 points can be

availed by the non teaching staff of these categories. The division of points shall be as given in para 6

(iii)(a), 6 (iii) (b) 6 (iii) (c) and 6 (iii) (d) below:-

Length of Service (95 Points)

Major

Criteria for calculation

Maximum

Factor

Marks

Service

(ZIxLOS1+Z2xLOS2+Z3xLOS3+Z4xLOS4+Z5xLOS5)/Total LOS

Points in

Z1=10, Z2=20, Z3=30, Z4=40, Z5=50,

various zones

LOS1= Length of Service in Zone 1 in Days

LOS2= Length of Service in Zone 2 in Days

LOS3= Length of Service in Zone 3 in Days

LOS4= Length of Service in Zone 4 in Days

LOS5= Length of Service in Zone 5 in Days

LOS is Length of service in days

Length of

(Total length of service in DEPARTMENT in days)/ 365

Service

(upto 4 decimal points)

Note: If the marks exceeds 35 then the non teaching staff will get 35 marks

Age

Age will be calculated on 31stMarch of every year.

A non teaching staff having completed age of 48 years will get 1 mark,

49 years will get 2 marks and so on. Maximum marks will be 10

Special Category (55 marks):

Sr.

Major Factor

Sub Factor

Maximum

Criteria for calculation

No.

Points

Gender

Female

5 points will be given to female

concerned employee

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Special

Widow/ divorced/ unmarried female/

All females of this category shall

Catagory

wife of serving Military personal/

be given 10 marks only.

female non

Paramilitary personal working outside

teaching staff

the State

Special

Widower (A male who has lost his

Eligible male widowers shall be

Category

wife and has not re-married) and

given 5 points only. (in case

male non

has one or more minor children and/

remarriage of self/children

teaching

or unmarried daughter (s)

becoming major/ daughter getting

staff

married, the employee will have

to update his profile in the MIS

and will not be eligible for the

advantage any more

Differently

Above 60%

Certified by Civil Surgeon from

abled persons

the State of Punjab or Equivalent

Authority or as per list of medical

colleges at Annexure X

Diseases of

Self Spouse/ unmarried Children

Certified by Civil Surgeon from

“Debilitating

the State of Punjab or Equivalent

Disorders”

Authority or as per list of medical

(i.e. cancer,

colleges at Annexure X

chronic renal

failure,

thalasemia,

sickle cell

anemia,

Hepatitis

(B and C )

Differently

Men/ women having Mentally

Men/ Women non teaching staff

abled or

challenged children with IQ below

having mentally challenged or

mentally

70 or 100% differently abled child

100% differently abled children

challenged

provided maximum 10 points

children

If both

In case both husband and wife are

husband and

working at places at a distance

wife are

more than 15 km.

working in

State/ Central

Govt. or PSU

Newly married

5 points will be given to newly

employees

married female employees.

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Well Performing non teaching staff (90 marks)

Sr.

Major Factor

Sub Factor

Maximum

Criteria for calculation

No.

Points

Well performing

Non teaching staff giving good

As per annexure Y

non teaching staff

performance as reported by the

DDO in previous year

Grading of

Marks obtained in grading/10

School/ Office

and maximum marks will be 10

Annual

ACR is of 100 marks and the

Confidential

formula for calculation of marks

Report

is (Marks obtained in ACR)/5

non teaching

For transfer to zone 5 from Zone

staff seeking

1, 2 and 3= 20 marks

transfer from

For transfer to zone 4 from Zone

Zone 1, 2 and

1, 2 and 3

3 to zone 4 and 5

= 10 marks

Total

Ward of a non teaching staff studying in Government school (15 marks)

Sr.

Major Factor

Sub

Maximum

Criteria for calculation

No.

Factor

Points

Ward of a non teaching staff enrolled/

For one child marks awarded will

studying/ studied in Government School

be 0.625 x No of years studied in

Government school

For Two or more children marks

will be the sum of marks awarded

for each child as per criteria

above. (Maximum marks 15)

Excessive Leave:

Sr.

Major

Sub

Maximum

Criteria for Calculation

No. Factor

factor

Points

Excessive

non teaching staff taking

-5

• For leave more than 3 months but less than 4

Leave

any kind of leave more

months during the preceding academic year

than 3 months during an

(-1) mark.

academic year except

• For leave more than 4 months but less than 5

maternity and child

months during the preceding academic year

care leave

(-2) mark.

• For leave more than 5 months but less than 6

months during the preceding academic year

(-3) mark.

• For leave more than 6 months but less than

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7 months during the preceding academic year

(-4) mark.

• For leave more than 7 months during the

preceding academic year (-5) mark.

Note:

Number of non teaching staff belonging to Special Category as defined in Para 6(ii) (b) point 2 to 6 above,

posted in one school/ office shall not exceed 50% of the total sanctioned strength. Therefore, such non

teaching staff shall not be considered for transfer in a school already having 50% staff of Special Category.

If husband and wife, both are working in School Education Department, the benefit of 10 points under para

6(iii)(b)(6) above can be claimed by only one of them.

If two employees obtain same score calculated upto 6 decimal places and if one of them is a female, then

female will get preference. In case both are of same gender, then the one senior in service will have

preference.

Defining Vacant Posts

(i)

There shall be two types of vacancies (i) Actual Vacancy (ii) Deemed Vacancy.

Actual Vacancy: A post not occupied by any non teaching staff, a post which will become vacant due to

retirement, promotion, voluntary retirement or otherwise as on date of publication of vacancies as per

schedule given in Para 4 (ii) (b) above.

Deemed Vacancy:- For Superintendents, Senior Assistants, Junior Assistants, Clerks a post

occupied by an employee posted in office other than schools for a period of five Years or more on the

qualifying date.

Procedure to be adopted

With a view to transfer the non teaching staff in excess of sanctioned/ assessed strength in a school to

other school/ office having requirement, the task of creating/ shifting sanctioned posts shall be carried out

before General Transfers.

ii)

Non teaching staff will be given option to choose as many schools/ office as they want from all the zones

for which he/ she is eligible. The option will be taken in online mode only.

iii)

Minimum stay at a particular school/ office for seeking transfer shall be two year. For newly appointed non

teaching staff minimum stay in the school will be three years or the probation whichever is earlier.

iv)

In administrative exigency (i.e disciplinary cases), the Department shall be at liberty to post any non

teaching staff at any of the stations.

Request for mutual transfers will be entertained at the time of general transfers only.

Category of Non-teaching Staff exempted from this transfer policy:

This transfer policy will not applicable in case of those non teaching staff who are cancer patients/ on

dialysis/ 80% and above handicap/ Hepatitis B/ Hepatitis C/ Sickle cell Anemia/ Thelesimia/ divorce/

persons having differently abled children or mentally challenged children/ War widow/ widow of Shaheed/

where death of the spouse makes it necessary for the serving employee to relocate to another place

immediately and having children below 15 years of age or employees who are spouses of armed force

personnel who have been posted in difficult areas. In these cases there will not be any need to submit

online transfer request. Orders in such cases shall be issued with the approval of Chief Minister on merits.

10.

Mechanism to be adopted

Every non teaching staff will be responsible for the accuracy and regular updation of data in the MIS in

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respect of his/ her credentials. In case he/she notices any discrepancy, he/she will get it rectified by adopting

due procedure after producing the relevant evidences before the DDO concerned. He/she shall be responsible

for updation of profile as and when any status is changed. Any wrong data entry will invite displinary action.

ii)

All the options once exercised will be available for viewing to all concerned non teaching staff in their login.

iii)

Non teaching staff on fresh appointment/ promotion shall be considered for appointment against vacancies

not-occupied by any incumbent across zones depending upon their merit.

iv)

The transfer exercise shall be carried out through Application Software. However, 1% cases shall be

checked manually on random basis.

11.

Post transfer exercise

(i)

All Transfers shall be implemented within fifteen days of their issuance.

(ii)

The Non teaching staff transferred on administrative grounds will not be transferred for a period of three

years and will not be transferred back to same school from where they were transferred out on administrative

grounds.

(iii)

Department will form an online grievance redressal system through which aggrieved employees if any, can

submit his/ her grievance within 15 days of issuance of orders after joining at new place of posting. Their

representation shall be considered in accordance with the Policy and appropriate decision shall be conveyed

to him/her within 15 days.

12.

DISCLAIMER

These guidelines regarding transfer are meant essentially for the internal use of the Department and do

not vest any employee with any right to transfer.

13.

POWER OF RELAXATION OF GUIDELINES

Notwithstanding anything contained in the policy, the Department shall be competent to transfer any

non teaching staff against a vacant post in relaxation of any or all of the above provisions after recording

reasons justifying such relaxation.

14.

INTERPRETATION OF GUIDELINES

Administrative Secretary, School Education shall be the sole competent authority to interpret above

provisions and pass such order(s) as deemed appropriate and essential to facilitate the implementation of

the policy for the purpose of effect, control and administration of the Department as a whole.

15.

SAFEGUARD AGAINST EXTRANEOUS INFLUENCE

Non teaching staff shall not bring in any outside influence. If such an influence from whichever source

espousing the cause of Non teaching staff is received it shall be presumed that the same has been brought in

by non teaching staff. The request of such a non teaching staff shall not be considered. Action may also be

initiated against such a non teaching staff under relevant Service Rules/ Employees Conduct Rules and an

entry to this effect shall be made in his/her service record.

The above transfer policy will also be put on the website of the Department and it shall be presumed to

have been sent to all concerned for compliance.

Chandigarh

KRISHAN KUMAR,

The 22nd May, 2020

Secretary School Educationo.

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Annexure X

List of Medical Colleges as under:

Post Graduate Institute of Medical Edu.& Research, Chandigarh.

Govt. Medical College & Hospital Sector 32, Chandigarh.

Christian Medical College, Ludhiana.

Dayanand Medical College, Ludhiana.

Govt. Medical College, Amritsar.

Sri Guru Ramdas Institute of Medical Science & Research, Amritsar.

Govt. Medical College, Patiala.

Guru Gobind Singh Medical College, Faridkot.

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Annexure Y

Well performing Superintendents, Senior Assistants, Junior Assistants, SLAs, Librarians, Library Restorer

Sub factor : Results of Superintendents, Senior Assistants, Junior Assistants, SLAs, Librarians, Library Restorer

For Superintendents Clerks/ Junior Assistants working in schools/ offices:

Time Bound disposal of Dak (10 marks)

Number of letters

Percentage of letters dealt and

One mark each for every

received during the year

dealt and disposed

disposed off in timely manner

10% disposal of letters

off in timely manner

School/ Office marks (20 marks)

School/ Office

Marks

Remarks

Block Primary Education Office

If an employee takes responsibility of additional Senior

Senior Secondary School

Secondary School then additional 10 marks will be awarded,

High School

for high school 5 marks will be awarded

District Education Office

Salary (Record of last 6 months) (20 marks)

Number of employees for whom salary

Marks

bill is prepared per month

1 mark will be awarded for 5 employees

GPF (10 marks)

Number of employees

Marks

0.5 mark will be awarded for 5 employees

GIS (10 marks)

Number of employees

Marks

0.5 mark will be awarded for 5 employees

Issuing of Form No. 16 (10 marks)

Number of employees

Marks

0.5 mark will be awarded for 5 employees

Retirement benefits (10 marks)

Number of employees to retired in the

Percentage of staff got sanction for

Marks

Academic Year

retirement benefits in time

1 mark for each 10%

Service Book (10 marks)

Number of employees whose service

Marks

book is maintained

1 mark will be awarded for 5 employees

Cash Book (20 marks)

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20 Marks will be awarded if Cash Books is up to date, reporting will be done by DDO.

Court Case (20 marks):

Number of court cases

Number of cases whose reply

Marks

received during the year

is filed

2 mark will be awarded for each 10%

Note: 5 marks will be deducted if there will be any contempt of Court.

Medical Bills (10 marks)

Number of employees

No of employees whose medical

Marks

whosubmitted medical

claim bills forwarded within

claim bills

7 working days

1 mark will be awarded for each 10%

Librarians, Assistant Librarians and Library Restorers:

Total number of books in library as on 31st March of the year:

Number of students in the school:

Number of books per student:

15 marks will be awarded if the number of books per student in the library is 5 and additional 1 mark

will be awarded if number of books per student in the library is 6 and so on maximum upto 20 marks.

Total Number of Books issued to students (30 marks)

Total number of

Total number

Number of books

Marks

books issued

of students

issued per student during

during the year

the year

20 if Number of books issued per

student during the year is 4 and

additional 2 marks if Number of books

issued per student is 5 and so on upto

maximum marks 30

Up gradation of School Library (30 marks):

New Books Increased during the year

Marks

10 marks for every 50 books

Publication of School Magzine (20 marks)

Wall Magzine (10 marks): for every 2 articles displayed 1 mark will be awarded (maximum marks will

be 10)

School Magzine (10 marks): For Publishing school magzine 10 marks will be awarded. (maximum

marks will be 10)

Book Bank (10 marks):

If a school maintains book bank 10 marks will be awarded if it will have 3 books per student.

Book Review (20 marks)

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Percentage of Students

75% and

60 to 75%

50 to 60%

40 to 50%

Below 40%

participated in book

above

students

review competition

students

Marks

Record of book review competition will be maintained in the school and it should be in all three languages i.e

English, Hindi and Punjabi

Senior Laboratory Attendants:

Well performing SLAs

In schools Science subject is taught by Science Lecturers and Master Cadre. In the process of teaching science

Senior Laboratory Attendants have an important part to play as without proper conduction of practicals/

experiments in the laboratory teaching of science is not possible. Hence the weigthage for the results of Science

Subject of the school should also be given to Senior Laboratory Attendants.

Science Results

Formula for calculating of weightage as per results (Max 40)

School Board Result of Science Subject

Below 50%

= 0 mark

50%

= 5 marks

51% to 60%

= 10 marks

61% to 70%

= 15 marks

71% to 80%

= 20 marks

81% to 90%

= 30 marks

91% to 99%

= 35 marks

100%

= 40 marks

Formula for calculation of weightage for Parho Punjab Parhao Punjab Science (maximum 40)

Above State Average of end line or any other term used for Parho Punjab Parhao Punjab Science evaluation

0-5%

= 8 marks

5-10%

= 20 marks

11-15%

= 32 marks

16-20%

= 40marks

Below Average of end line

0-5%

=(-) minus 2 marks

5-10%

= (-) minus 5 marks

11-15%

= (-) minus 8 marks

16-20%

=(-) minus 10 marks

60% weightage will be for Board Classes and 40% for non board classes / PPPP Science results.

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Formula for calculation for Subjects with grading (Max 40)

Grade

Multiplying factor

%age of students

Formula for calculation

(X1x40)/100

(X2x30)/100

(X3x20)/100

(X4x10)/100

Total

Maintenance of Science Laboratory:

20 Marks will be awarded if Stock Register is up to date.

20 Marks will be awarded if record of experiments conducted during the year is up to date.

20 Marks will be awarded if apparatus is properly displayed in the Laboratory.

2043/6-2020/Pb. Govt. Press, S.A.S. Nagar