III-1(a) Ex. (356)

No. 356]

CHENNAI, MONDAY, SEPTEMBER 9, 2019

Aavani 23, Vikari, Thiruvalluvar Aandu-2050

Part III—Section 1(a)

General Statutory Rules, Notifications, Orders, Regulations, etc.,

issued by Secretariat Departments.

NOTIFICATIONS BY GOVERNMENT

TAMIL NADU

GOVERNMENT GAZETTE

EXTRAORDINARY

PUBLISHED BY AUTHORITY

[Regd. No. TN/CCN/467/2012-14.

GOVERNMENT OF TAMIL NADU

[R. Dis. No. 197/2009.

2019

[Price: Rs. 1.60 Paise.

TOURISM, CULTURE AND RELIGIOUS ENDOWMENTS DEPARTMENT

THE DISTRICT COMMITTEE RULES, 2019

[G.O. (Ms) No. 124, Tourism, Culture and Religious Endowments (RE4-2), 9th September 2019,

Aavani 23, Vikari, Thiruvalluvar Aandu-2050.]

No. SRO A-29(c)/2019.

In exercise of the powers conferred by sub-section (1) of Section 116 read with Section 7-A of the Tamil Nadu Hindu

Religious and Charitable Endowments Act, 1959 (Tamil Nadu Act 22 of 1959) the Governor of Tamil Nadu hereby makes

the following rules:-

Tඐඍ Rඝඔඍඛ.

1. Short title.- These Rules may be called the District Committee Rules, 2019.

2. Chairman of District Committee.- The Government shall nominate one of the members of the District Committee

constituted under section 7-A of the Act as the Chairman of the Committee within-

(a) thirty days from the date of its constitution; or

(b) ﬁ fteen days from the date on which the Oﬃ ce of the Chairman becomes vacant.

3. Place of meetings.- The District Committee shall hold its meetings in the Oﬃ ce of the Assistant Commissioner, Hindu

Religious and Charitable Endowments Administration Department of the district concerned for the transaction of oﬃ cial business:

Provided that no meeting shall be held on a day declared by the State Government to be a public holiday.

4. Convenor of meeting.- The Assistant Commissioner, Hindu Religious and Charitable Endowments Administration

Department of the District concerned, shall be the Convenor of the meeting of the District Committee. He shall convene the

meeting of the District Committee in consultation with the Chairman of the District Committee and assist in its deliberations.

But he shall not be entitled to vote.

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TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

5. Procedure for holding meeting.- (1) The convenor shall be responsible for the issue of notice of meeting, preparation

of agenda and arrangements for the meeting.

(2) Every notice, calling for meeting of the District Committee shall,-

(a) specify the place, date and time of the meeting:

(b) be served upon every member of the District Committee not less than seven clear days before the day appointed

for the meeting:

Provided that in case of urgency, with the consent of majority of the members, the meeting may convened at a

shorter notice.

(3) The convenor of the meeting shall prepare and circulate to the Chairman and other members along with the notice

of the meeting, an agenda for such meeting showing the business to be transacted, by registered post to their usual place

of residence.

(4) There shall be kept an Attendance Register, wherein all the persons attending the meeting shall sign to record their

attendance at the meeting. The minutes of the proceedings of the meeting of the District Committee shall be recorded in a

book to be kept for the purpose and shall be signed by the Chairman or the presiding member, as the case may be, and

by all the other members present at the meeting. Any minute of dissent shall also be recorded, if required by the dissenting

member. The minute book and other records of the proceedings of the District Committee, shall be kept in the safe custody

of the Assistant Commissioner.

(5) All papers relating to the agenda shall be made available to the members for inspection at the time of or before

the meeting.

6. Chairman to preside over meeting.- (1) Every meeting of the District Committee shall be presided over by the

Chairman and in his absence, the members present shall choose one from among themselves to preside over the meeting.

(2) The Chairman or the presiding member, as the case may be, may preserve order and shall decide all points of

order arising at the meeting and the decision of the Chairman or the presiding member, as the case may be, on any point

of order, shall be ﬁ nal.

7. The Quorum.-(1) The quorum for a meeting shall be three members personally present:

Provided that in the case of a District Committee having less than ﬁ ve persons, the quorum shall be two.

(2) If, within half-an-hour after the time appointed for the meeting there is no quorum, the meeting shall stand adjourned,

unless all the members present agree to wait for a longer period.

8. Functions of District Committee.- The District Committee shall, from the applications received, prepare a panel of

qualiﬁ ed persons not exceeding ten in number for each religious institution for being appointed as trustees.

9. Decision by majority of votes.- The issues which come before any meeting shall be decided by a majority of the

members present and when the votes are equally divided, the Chairman or the presiding member, as the case may be, shall

have and exercise a second and casting vote.

10. Communication of proceedings of meeting.-The Assistant Commissioner being the Convenor shall forward to the

Commissioner and the Joint or Deputy Commissioner concerned, a copy of the minutes of the proceedings of every meeting

of the District Committee within seven days from the date of the meeting. He shall bring to the notice of the Commissioner

and the Joint or Deputy Commissioner concerned, irregularity, if any, in respect of any item of the proceedings of the District

Committee and suggest such action as he may consider necessary.

11. Ceasing to hold oﬃ ce.- The Chairman of the District Committee or any member thereof shall cease to hold oﬃ ce,

if he absents himself for three consecutive meetings of the District Committee, without suﬃ cient cause:

Provided that when a person who has ceased to be the Chairman or member by reason of such absence, applies

for restoration within one month from the date of the last three meetings, the District Committee may, at the next meeting

held after the receipt of such application, restore him to his oﬃ ce of Chairman or member, as the case may be, but such

restoration shall not be more than once during his term of oﬃ ce.

12. Resignation of Chairman or member.- The Chairman or any member of the District Committee may resign his oﬃ ce

by giving notice in writing to the Government and his resignation shall become eﬀ ective on its acceptance by the Government.

13. Filling up of Vacancy.- A casual vacancy caused by the resignation of Chairman or a member under rule 12 or

otherwise, shall be ﬁ lled up by fresh appointment by the Government. The term of oﬃ ce of such member shall be for the

remainder of the term of the member in whose place he is appointed.

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

14. Travelling Allowance to Chairman and member.-(1) The Chairman and members of the District Committee shall

be paid travelling allowance and daily allowance at the rates allowed to Members of the First Class Government Committee.

(2) The Assistant Commissioner of the district concerned, shall be the countersigning and drawing oﬃ cer for travelling

allowance bills of the Chairman and members of the District Committee.

(3) In the case of the members of the Committee who are also members of the Legislature or the Parliament or from

the Metropolitan Corporation concerned, a non-drawal certiﬁ cate shall be obtained from the Legislative Assembly Secretariat

or from the Secretariat of Parliament or from the Metropolitan Corporation concerned, before countersignature by the Assistant

Commissioner.

APURVA VARMA

Additional Chief Secretary to Government.

PRINTED AND PUBLISHED BY THE DIRECTOR OF STATIONERY AND PRINTING, CHENNAI

ON BEHALF OF THE GOVERNMENT OF TAMIL NADU